DEPARTMENT OF LABOR AND EMPLOYMENT IX PROCEDURE rd P-001-08, Revision 0, January 3, 2018 TITLE: ISSUANCE OF ALIEN EMPLOYMENT PERMIT (AEP) | _ | To standardize and simplify operating procedures in the processing of applications of OBJECTIVE: | Alien Employment Permit (AEP). This procedure covers. the processing and issuance of AEP from FOs initial evaluation eee to the RO approval or denial, under D.0 186-17, Revised Rules for the Issuance of Employment Permits to Foreign National, to regulate and document all foreign nationals working in Region 9 Persons Responsible/Activity Details/Interface/References RO 1. Receives and A. All applications for AEP shall be filed and processed at the evaluates DOLE Regional Office or Field Office having jurisdiction over application FOs/ the intended place of work. A duly accomplished Application 1. FOIRO receives and evaluates application; Form with the following documentary requirements must be | submitted: | 1. Photocopy of passport with visa, except for temporary | visitors visa in case of renewal of certificate of | Recognition for Refugees or Stateless Persons; 2. Original Copy of notarized appointment or Contract of Employment enumerating duties and responsibilities, annual salary and other benefits of the foreign nationals; 3. Photocopy of Mayor's permit to operate business, in case of locators in economic zones, Certification from the PEZA or the Economic Zone Authority is located and | operating within the ecozone, while in case of a construction company, photocopy of license from PCAB or DO 174-17 Registration should be submitted in lieu of Mayor's Permit; 4. Business Name Registration and application form with Department of Trade and Industry (DTI) and the SEC Registration and General information Sheet (GIS). 5. If the position titles of the foreign national is included in the list of regulated professions, a special Temporary Permit (STP) from the Professional Regulations Commission (PRC) 6. IF the employer is covered by the anti-Dummy Law, an Authority to Employ foreign national (ATEFN) from the DOJ or from the DENR in case of mining B. In the case of foreign nationals to be assigned in related ‘companies, applications may be filed in the Regional Office or Field Office having jurisdiction over any of the applicant's intended places of work C. Additional position of the foreign national in the same {Exclusively owned by DOLE IX. No partof this document shal be reproduced without the written approval ofthe Regional Director. Considered UNOFFICIAL Ifnot signed bythe DCO. Senate Page tof 3DEPARTMENT OF LABOR AND EMPLOYMENT IX PROCEDURE ve Bar fob QP-001-05, Revision 0, January 3, 2018 90 dane company or subsequent assignment related companies during the validity or renewal of the AEP will be subject for publication requirement. A change of position or employer shall require an application for new AEP. D. At any given time only one AEP shall be issued to a foreign national 2.1 TSSD-Focal to prepare evaluation/recommendation. 2.2 RO to issue Order of Payment; 2.3 If new application or change of position and place of assignment, it requires publication. 2. Reviews and prepares evaluation report, issues order of payments 3.1. For new application, applicant shall pay the AEP Fees of P9,000.00 and issue receipts for 1 year validity, and additional 4,000.00 for every additional year for the Payment of or fraction thereof,( Section 6) the AEP application 3.2 (Optional) Conducts ocular inspection, if necessary, RD to issue authority to authorized representatives to conduct the same; (Section 8) 3.3 For renewal, 4,000.00 for every year or fraction thereof. 3.4 The Regional Director through authorized representative may conduct inspection to verify legitimacy of employment of foreign nationals as deemed necessary, based on the documents submitted | within 2 working days upon payment fees. 3. Cashier receives 4.1 RO through TSSD shall prepare notice of publication and publish 4. PublietLabor the said position in the newspaper of general circulation for 2 work Market Test days, post in the DOLE local website and PESOs for 30 days. (Section 7); = Notice of publication indicating name, position, employer and address, a brief description of the function to be performed by the foreign national, qualifications, monthly salary range and other benefits. | - The DOLE-TSSD shall refer to the PhilJobnet and PEIS, the PRC Registry of professionals, and TESDA registry of certified workers to establish availability or non-availability of able and qualified Filipino worker 5.1 RO through TSSD prepares the Alien Employment Permit and cover 5. Issues Alien letter within 3 days after 2 working days publication. Employment Permit (AEP) Application for renewal: 5.2 RO through TSSD prepares the Alien Employment Permit and cover letter within 24 hours after payment of the required fees. 6.1 RO releases the permit together with its cover letter; and 6.2 In case the applicant address is in the provinces, the permit will be ‘sent to the FO concerned for release; and 6. Release/Feedback Exclusively owned by DOLE IX. No part ofthis document shal be reproduced without the written approval of the Signature Regional Director, Considered UNOFFICIAL Ifnotsgned bythe DCO. [pezetsDEPARTMENT OF LABOR AND EMPLOYMENT IX PROCEDURE Mow fa fob! QP-001-05, Revision 0, January 3, 2018 Ws dont ple 6.3. Submits Monthly repor to the Bureau of Local Employment (BLE). | Solicit Feedback DEFINITIONS/ACRONYMS: 1. AEP — refers to Alien Employment Permit Filipino Workers ~ refers to the Filipino citizen working in the Philippines or in the Region regulate — refers to legalization/documentation of foreign workers. Regional Office — refers to the Regional Office 9 Alien Employment Permit — refers to a document issued by the Secretary of Labor and Employment, through the Regional Director, authorizing a foreign national to work in the Philippines. Foreign National — refers to persons who are not citizens of the Philippines whether residents or non-residents. employment — refers to work or job. Alien — refers to any foreign national welfare — refers to the wellbeing of a person. (0.Gainful employment - refers to a state or condition that creates an employer-employee relationship between the Philippine bases company and the foreign nation where the former has the power to hire or dismiss the foreign national from employment. 11. permit — refers to the document issued to the foreign national. 2 2RoON aeor RECORDS: 1. Approved application documents Evaluation report Publication documents & newspaper clippings Copy of receipts Copy of permit Reports PARON ATTACHMENTS/FORMS: 1. AEP Application Form Reviewed by Approved by ALBERT d cum, oreund BSitco, cEsOM Assistant Regidnal Direftor! . Quality Management sentative Regional Director | xclus ‘owr OLE IK. No part of this document shall be reproduced without the written ay of the Sorhse eponalOteor Cvidered UNOFFICIAL noted bythe BOS she Men po l page 30f3