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💡Throughout this document, the Environment Management system will be referred

to as EnMS and Significant Energy Use will be referred to as SEU

You should use this Gap Analysis as an aid towards confirmation that your
management system complies with the requirements of ISO 50001:2018

💡Please note that this gap analysis is for internal use only and does not result in
automatic ISO5001:2018 certification

Conducted on 

Prepared by

Location 

4. Context of the Organisation

4.1 Understanding the Organization and it's context

Which analysis tool has been used to determine the context of the organisation?

SWOT (Strengths, PESTLE (Political,

Weaknesses, Economic, Social, What Other None
Opportunities and Technological, Legal, If...
Threats) Environmental)

What process has been used? (include evidence)

💡 It is required that the business can demonstrate the external and internal issues
that are relevant to
the organisation’s purpose and that affect your ability to achieve the intended
outcome(s) of your EnMS and
improve your energy performance. The analysis to determine this can depend on the
size of the company. An action should be raised to complete this analysis with the
senior leadership teams and representatives from internal interested parties.

Have the EXTERNAL issues, which could affect the ability to achieve the intended
outcome(s) of your EnMS and energy performance been considered?

Yes No

Provide evidence of the external issues identified

Have the INTERNAL issues, which could affect the ability to achieve the intended
outcome(s) of your EnMS and energy performance been considered?

Yes No

Provide evidence of the internal issues identified

4.2 Understanding the needs and expectations of interested parties

Has the business identified ‘interested parties’ that are relevant to the energy
performance and EnMS?

Yes No

💡 It is required that the business can demonstrate the interested parties that are
relevant to
the business purpose, including other interested parties that are relevant to energy
performance and which of the identified needs and expectations the business
addresses through its EnMS. An action should be raised to complete this analysis with
the senior leadership teams and representatives.

Has the business considered and identified relevant legislation regarding energy
efficiency, energy use and energy consumption?

Yes No

Provide evidence of the identified legislation relevant to the business

When was the last time the relevant legislation was reviewed?

< 12 months > 12months Never reviewed

There is a requirement within ISO50001 that the relevant legal requirements be

reviewed regularly. Environmental legislation changes regularly and a process should
be in place to ensure review. An action should be raised to drive the review

There is a requirement within ISO50001 that the relevant legal requirements be

reviewed regularly. Environmental legislation changes regularly and a process should
be in place to ensure a regular review.
4.3 Determining the scope of the EnMS

Has the business identified any boundaries to the scope and applicability of the
system? (Provide evidence)

Yes No

Does the business have the authority to control the energy efficiency, energy use and
energy consumption within the determined scope and boundaries?

Yes No

There is a requirement within ISO50001 that the boundaries to the scope of the EnMS
be identified and monitored

It is not permissible to exclude any energy types within the scope and boundaries

4.4 Energy Management System

Has a process-driven approach been adopted when developing, implementing and

improving the effectiveness of the EnMS?

Yes No

Provide evidence (an example) of a process within the EnMS

To comply with this clause you will need to establish, implement, maintain and
continually improve your
EnMS. This now requires the adoption of a process approach. Although every
organisation will be different,
documented information such as written methods and procedures could support this.
5. Leadership

5.1 Leadership and commitment

Is top management involved in the EnMS preparation and continued review via regular
meetings/ agenda item on top management meetings?

Yes No

To comply with ISO5001, top management must be able to demonstrate leadership and
commitment with respect to the involvement of the business's energy performance
and the effectiveness of the EnMS. This can be achieved through regular meetings with
recorded minutes. Raise an action here to initiate these meetings.

Provide evidence of the EnMS being discussed at opt management meetings

Does Top management ensure that the EnMS requirements are integrated into the
business's processes (including setting targets and objectives with regards to Energy
Management)?

Yes No

To comply with ISO5001, top management must be able to demonstrate that the EnMS
is integrated into the organisation’s business processes and are compatible with the
strategic direction of the business. Raise an action to initiate this

Does the top management demonstrate continual improvement and commitment to

the EnMS?

Yes No

Continual improvement and a commitment must be demonstrated by top

management. This can be achieved by physical actions, communications to the
business or social media posts for example.

Provide evidence of top management commitment and continual improvement.

5.2 Policy

Does an Energy policy exist?

Yes No

Raise an action to devise a policy because in order to comply with ISO5001, top
management needs to establish, implement and maintain an Energy policy that
includes:
• A commitment ensuring the availability of energy information and adequate
competent resources to achieve targets and objectives
• Demonstration of compliance to relevant legal requirements (and any other
requirements determined by the business) related to energy efficiency, energy use and
consumption
• Evidence supporting procurement and design activities that support the
management of energy performance.

Is the energy policy compatible with the strategic direction of the business?

Yes No

The energy policy should consider the scope of the direction of the business strategies
with regard to energy management.

When was the last time the Energy Policy was reviewed?

< 12 months > 12months Never reviewed

There is a requirement within ISO50001 that the Energy Policy is reviewed regularly. An
action should be raised to drive the review

There is a requirement within ISO50001 that the Energy Policy is reviewed regularly.
Consider if there have been any changes to the business in the last 12 months that
could affect the EnMS
 Does top management ensure that the Energy Policy is communicated within the
business and to relevant parties?

Yes No

To comply with ISO50001 the Energy policy should be available to colleagues and
external 'interested' parties. Raise an action to drive this.

Provide evidence that the Energy policy is communicated internally and externally to
the business

5.3 - Organisational roles, responsibilities, and authorities

Are responsibilities and authorities with regards to energy management been assigned
by top management?

Yes No

To comply with ISO5001, top management must ensure that the responsibilities and
authorities for relevant roles are assigned, communicated and understood throughout
the organisation. This should be documented and provided as evidence. Raise an
action to drive this.

Are responsibilities and authorities communicated and understood by the business?

Yes No

Top management needs to communicate responsibility and authority within the

business and demonstrate the importance of conforming to the requirements of your
EnMS. Raise an action to drive this.

Provide evidence that the business has been communicated with and that those with
responsibilities have understood their roles with regards to energy management.
6. Planning

6.1 Actions to address risks and opportunities

Has the business identified and managed the risks and opportunities relating to the
EnMS and energy performance

Yes No

In order to comply with ISO50001, the business must identify and manage the risks and
opportunities relating to the EnMS and energy performance. Planning should be
consistent with the energy policy and lead to actions that result in continual
improvement in energy performance. The business should ensure that risks and
opportunities give assurance that the EnMS can achieve its intended outcome.

Provide evidence that the risks and opportunities relating to the EnMS and energy
performance have been considered

6.2 Objectives, energy targets and planning to achieve them

Have you established measurable objectives and targets at relevant functions and
levels?

Yes No

There is a requirement to establish and maintain action plans which consider what will
be done, what
resources are required, who will be responsible, when it will be completed and how the
results will be
evaluated. There is also an additional requirement to consider how identified actions
are integrated into the business processes

Are they consistent with your business energy policy?

Yes No
 There is a requirement to establish and maintain action plans which consider what will
be done, what
resources are required, who will be responsible, when it will be completed and how the
results will be
evaluated. There is also an additional requirement to consider how identified actions
are integrated into the business processes

Provide evidence of the objectives and targets

6.3 Energy Review

Which aspects does the energy review include?

consideration consideration Identification Determination Determination Estima

of current of past and of SEU’s of relevant and future
types of present variables and prioritisation energy
energy energy use current of and
and energy opportunities consum
consumption performance for improving
energy
performance

Provide evidence that the energy review includes all these requirements

To comply with ISO50001:2018 all aspects detailed here should be considered and
documented. Raise an action to drive improvement in the energy review if not all are
selected

Have the business activities and processes which can affect energy performance, lead
to actions that result in the continual improvement of energy performance?

Yes No

To comply with ISO50001:2018 all aspects detailed here should be considered and
documented. Raise an action to drive improvement in the energy review if not all are
selected
6.4 Energy Performance Indicators (EnPI's)

Has the business determined EnPI’s that are appropriate for measuring and
monitoring its energy performance?

Yes No

The ISO50001 standard requires the business to determine EnPI’s that are appropriate
for measuring and
monitoring its energy performance and regular review against the respective energy
baseline (EnB) with
retention of documented information of EnPI values. Additionally, ensure that EnPI’s
enable your organisation to demonstrate energy performance improvement and the
method for determining and maintaining the EnPI’s be retained as documented
information. Finally, consider data for relevant variables that may significantly affect
energy performance. (For example, temperature, production volumes, occupancy, etc.).
Raise an action to ensure compliance with this clause

Provide evidence of the EnPI's

Are the EnPI's regularly reviewed against the respective energy baseline (EnB)?

Yes No

Provide evidence that the EnPI's are reviewed against the EnB

The ISO50001 standard requires the business to regularly review against the respective
energy baseline (EnB) with
retention of documented information of EnPI values. Raise an action to comply with
this clause

Is the information adequately documented and suitably retained?

Yes No

Provide evidence that the EnPI's are adequately documented and suitably retained
 The ISO50001 standard requires the business to ensure that EnPI’s enable your
organisation to demonstrate energy performance improvement and the method for
determining and maintaining the EnPI’s be retained as documented information. Raise
an action to comply with this clause

Does the data consider relevant variables that may significantly affect energy
performance? (This could be<br>temperature, production volumes, occupancy, etc.)

Yes No

Provide evidence that the EnPI's are reviewed, documented and consider relevant
variables

The ISO50001 standard requires the business consider data for relevant variables that
may significantly affect energy performance. (For example, temperature, production
volumes, occupancy, etc.). Raise an action to ensure compliance with this clause

6.5 Energy Baseline

Has the business established a baseline using the information from the energy review
over a suitable period of time?

Yes No

The standard requires the business to establish an energy baseline (EnB) using the
information from the energy
review over a suitable period of time. Raise an action to comply with this clause

Provide evidence that the business has established an EnB using the information from
the energy review over a suitable period of time

Do the EnPI’s continue to reflect the business's energy performance or have been no
major changes to the static factors?

Yes No
 The EnB should be revised in the event of EnPI’s no longer reflecting the organisation’s
energy performance, or if there have been major changes to the static factors using a
pre-determined method. Raise an action to comply with this clause

Has the business ensured that the EnB data indicates relevant variables that
significantly affect energy performance by completing energy normalisation of the
EnPI value(s)?

Yes No

The business should ensure that the data indicates relevant variables that significantly
affect energy performance by completing energy normalisation of the EnPI value(s).
Information of relevant variable data and modifications to EnB(s) must be retained as
documented information. Raise an action to comply with this clause

Provide evidence of the EnB variables and energy normalisation documentation

6.6 Planning for the collection of energy data

Has the business established an energy measurement plan for which data to collect,
how to collect it and how often to collect?

Yes No

To comply with ISO50001 the business should identify key characteristics of any
operation that affects energy performance is identified, measured, monitored and
analysed at planned intervals. This should be done through an energy data collection
plan which specifies what data is necessary to monitor the key characteristics and
states how and at what frequency the data shall be collected and retained. Data should
be accurate and repeatable and should
include the relevant variables for the SEU’s, energy consumption related to the SEU and
the organisation, SEU
operational criteria and static factors (if applicable).

Good Fair Poor N/A

Provide evidence of the energy management plan that demonstrates which energy
data to collect, how to collect it and how often to collect?
7. Support

7.1 Resources

People - Are there sufficient and suitably trained staff members within the business in
order to adequately manage the EnMS?

Yes No

The business needs to determine and provide competent people required for the
establishment,
implementation, maintenance and continual improvement of energy performance and
the EnMS. Raise an action to drive compliance with this clause

Provide evidence a sample of relevant training records

Infrastructure - Are the facilities, equipment and IT systems suitable to operate

efficiently with regards to energy consumption?

Yes No

The business needs to ensure suitable intrascture, maintenance and continual

improvement of energy performance. Raise an action to drive compliance with this
clause

Provide evidence and images to demonstrate the suitable infrastructure

7.2 Competence

Do the staff members have the education, training or experience deemed necessary to
fulfil their job role.

Yes No
 Is there a program to enhance the staff members competence level?

Yes No

The business needs to provide awareness and knowledge in order to support the
business's continual improvement of energy performance and the EnMS. Raise an
action to drive compliance with this clause

Provide evidence of training programe

Provide evidence of energy management awareness training across the workforce

7.3 Awareness

Are staff members aware of the Energy Policy? Are they aware of current business
EnPI's and their contribution towards it?

Yes No

Provide evidence of staff members awareness of the EnMS and EnPI's

To comply with the standards the business must ensure the workforce is made aware
of:
• the energy policy
• their contribution to the effectiveness of the EnMS including achievement of
objectives and energy targets
• the benefits of improved energy performance
• the impact of their activities or behaviour with respect to energy performance
• the implications of not conforming with EnMS requirements
7.4 Communication

How is the Internal workforce communicated with regards to the energy management
of the business?

There is no Employee
communication representataive Social Newsletters Internal Notice Other
internally meetings Media Intranet boards

The business is required to regularly communicate with the workforce with regard to
the energy management of the business. Raise an action to drive compliance to this
clause

Provide evidence of internal communication

Please specify other methods internal workforce is communicated with (include

evidence)

How are external stakeholders communicated with regards to the environmental

aspects of the business?

There is no external Social Marketing

communication Website Media newsletter/ e-mails Other

The business is required to regularly communicate with external stakeholders with

regard to the energy management of the business. Raise an action to drive compliance
to this clause

Provide evidence of external communication

Please specify other methods external stakeholders are communicated with (include
evidence)
7.5 Documented Information

Creating and Updating - Are documents created using standardised, controlled

templates?.

Yes No

The standard requires that any documented information that has been determined
necessary for the effectiveness
of the EnMS and demonstrates energy performance improvement. It is also required
that the business will
create, update, control and retain documented information relating to the EnMS. Raise
an action to drive compliance with this clause

Provide evidence of templates and their method of control

Control of Documents - Are the documents controlled in a manner that can not be
edited by unapproved personnel?

Yes No

The standard requires that any documented information that has been determined
necessary for the effectiveness
of the EnMS and demonstrates energy performance improvement. It is also required
that the business will
create, update, control and retain documented information relating to the EnMS. Raise
an action to drive compliance with this clause

Provide evidence of controlled documents

Retention of Documents - Is document retention managed relevant to the process?

Yes No
The standard requires that any documented information that has been determined
necessary for the effectiveness
of the EnMS and demonstrates energy performance improvement. It is also required
that the business will
create, update, control and retain documented information relating to the EnMS. Raise
an action to drive compliance with this clause

Provide evidence of the retention requirements of documentation

8. Operation

8.1 Operational planning and control

Are the SEUs and the energy uses related to the energy objectives, targets and action
plans effective operational control and maintenance?

Yes No

Processes related to SEU’s needed to meet the requirements of the organisation

should be planned, implemented
and controlled. It is required to have established criteria for the processes such as
effective operation and maintenance of facilities, systems, and energy using processes.
As with all aspects of the ISO5001 standard, the criteria must be communicated and
documented demonstrating confidence that the processes have been carried out as
planned. Raise an action to drive this requirement

Good Fair Poor N/A

Provide documented evidence for the established criteria for the processes such as
effective operation and maintenance of facilities, systems, and energy using processes

8.2 Design

Has the business identified opportunities for the improvement of energy performance
at the earliest stages of design and throughout the entire design process, including
during planned and expected operating lifetime?

Yes No N/A

Provide documented evidence for the energy performance improvements in the entire
lifecycle of the process/ product

Explain why this question is not applicable

 To comply with this clause the business must consider energy performance
improvement activities
and operational control in the design of new, modified and renovated facilities,
equipment, systems and energy
using processes that can have a significant impact on energy performance but also
consider planned or expected operating lifetime (life cycle perspective). These should
be documented and available for communication. Raise an action to drive

Has the business considered the best available energy efficient techniques, practice
and emerging technology trends when designing new, modified or renovated facilities,
equipment, systems and processes?

Yes No N/A

Provide documented evidence for the established criteria for the processes such as
effective operation and maintenance of facilities, systems, and energy using processes

Explain why this question is not applicable

8.3 Procurement

Has the business included procurement specifications, tender and contract

documentation including energy performance criteria for suppliers?

Yes No

Energy performance specifications should be defined and communicated with

suppliers. They should be informed that energy performance is part of the evaluation
criteria for procurement. Raise an action to drive this

Provide examples of procurement specification relating to the energy performance

requirements of suppliers
Has the business considered energy implications in procurement decisions for energy
services, products and equipment?

Yes No

In order to comply with ISO5001, the business must evaluate energy performance over
the planned or expected operating lifetime when procuring energy-using products,
equipment and services which are expected to have a significant impact on the
organisation’s energy performance. Raise and action to drive this compliance

Provide documented evidence regarding procurement decisions regarding energy

services, products and equipment
9. Performance Evaluation

9.1.1 Monitoring, measurement, analysis and evaluation of energy performance and

the EnMS

What aspects of monitoring/ measuring does the business carry out?

Actual
Effectiveness EnPI(s) Comparison of Operation versus Ensuring Other
of the action EnPI’s against of SEU’s expected valid
plans in corresponding energy results
achieving EnB’s consumption
objectives
and energy
targets

Provide evidence of monitoring and measuring

If any of these are not considered, an action should be raised to improve compliance
with the standard

9.1.2 Evaluation of compliance with legal requirements and other requirements

Has the legal register been reviewed to ensure compliance and have any actions been
identified?<br>

Yes No

Add evidence demonstrating at least three relevant pieces of legislation identified by

the business and how they comply

A requirement of the ISO50001 standard is to evaluate legal and other requirements

related to energy efficiency, energy use, energy consumption and the EnMS. This
should be documented and regularly evaluated and reviewed to ensure continual
compliance and record any actions taken. Raise an action to drive compliance with the
standard.
9.2 Internal Audits

Does an internal audit schedule exist?

Yes No

The business must plan, establish, implement and maintain an audit programme(s)
including the frequency, methods, responsibilities, planning requirements and
reporting (Raise an action to rectify)

Has the schedule been followed?

Yes No

The business must plan, establish, implement and maintain an audit programme(s)
including the frequency, methods, responsibilities, planning requirements and
reporting (Raise an action to rectify)

Provide evidence of an adequately followed audit schedule

Have the results from the internal audits been communicated with relevant parties?

Yes No

The audit reports should be communicated to relevant management. with appropriate

actions for nonconformity and continual improvement. Raise an action to drive
compliance

Provide evidence of audit reports having been communicated to relevant parties and
that any resultant actions have been progressed.

9.3 Management review

Has there been a management review of the EnMS in the last 12 months?

Yes No
When was the last management review regarding

the EnMS?

What did the agenda include?

Actions if Opportunity to Awareness

objectives and improve Improvement and Other
targets have not integration with of communication
been achieved business competence
processes

Please specify what other agenda items were included

Provide evidence of the last management review, including agenda and outcomes

Have you determined the significant deviation when a departure from a defined or
acceptable level of energy performance?

Ready More Work Not Applicable

10. Improvement

10.1 Nonconformity and corrective action

Is there a relevant non-conformance process available?

Yes No

To comply with this clause of the standard, the business should ensure a process to
investigate non-conformances, identify root causes and implement corrective action.
(Raise an action to rectify)

Demonstrate the last non-conformance and the investigation, closure and

improvement processes

10.2 Continual Improvement

Can the business demonstrate an example of continual improvement within the

business and EnMS?

Yes No

The business must be able to demonstrate that the organisation is continually

improving its suitability, adequacy
and effectiveness of the EnMS through continual energy performance improvement.

Provide evidence that demonstrates continual improvement with regards to the EnMS
Sign off

Name and signature of the auditor 

This gap analysis will support you in stage 1 of your ISO5001 certification audit. It can
be used as evidence of planning and compliance together with the suitably completed
actions within this inspection.

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