Project Proposal

[Enter Project Name]

Prepared by:
[Author]:
[Status] – [Version] – [Date]

Prepared for:
[ recipient name] – [recipient position]

1. Project Information

1.1. Project Number: Enter project number

1.2. Project Name: Enter project name

 1.3. Date: Enter proposal date

1.4. Project Ownership: Provide a short explanation of who takes ownership of the project.

1.5. Project Contacts: Enter all relevant project personnel contact detail

Name Position Phone Email

Primary
Other
Other

1.6. Project Approval: Approval Name Signature

Date

1.7. Document Path: Indicate document versions

Document 1
Document 2
Document 3

Authorised by: [Who approved this Project Proposal] Original Issue: [DATE]
Document Owner: [Who owns this Project Proposal] Current Version: [DATE]

2. Version Control

Version Number Date Reason/Comments/Approval

Insert each version of the document

3. Background
Provide a definitive background as to the rationale for the proposed project.

4. AIMS and Objectives

State clearly the aims and objectives to be achieved

5. Scope, Constraints and Assumptions

Clearly state the intended scope of work that will constitute the project (if approval is gained, a
comprehensive scoping of the project will be carried out)

Within Scope
Outside Scope

Constraints

Assumptions

6. Interdependencies with Business Activities, Systems and Other

Projects
Develop a detailed proposed project schedule depicting all tasks, activities, dependencies and possible
impact on the business.

Interdependent Activity Possible Impact

7. Business Case: Cost/Effectiveness Analysis

Develop a comprehensive business case in line with the criteria set out in the template below.

Benefits How to Measure

Strategic Alignment: With Strategy Statement of Strategic Intent and Plans

Financial: Quantitative, for example, saves money, increases revenue

Other: For example, legislative compliance, infrastructure refresh, local benefit

Impact of NOT proceeding How to Measure

Benefits How to Measure
8. Stakeholders
Provide a full list of stakeholders who have a vested interest in the project.

9. Significant Risks
Risk Risk Risk Mitigation
Status Probability Impact Rating
# Description Category Plan
Develop a comprehensive risk assessment identifying the risks that could impede the success of the proposed
project.

10. Costs and Resources

10.1. Costs and Resources during the life of the project

# Category Detail Duration Funding Amount

Source
Recommended Option 1:
Salaries

Non-Capitalised Expenditure

Travel & Related Staff Development & Training

Other, Including General Consumables, Printing & Stationery, Telecommunications,

Consultancy and Contractors

Capitalised Expenditure
 # Category Detail Duration Funding Amount
Source
Grand Total (all Costs) 0

Total from Operating Grant

Total from Other Funding (e.g. faculties, carry forwards)

Total Project Funds Requested 0

Year(s) to receive above requested funding (e.g. If total requested = R100K, Year 1 – 200x:
then, 2006: 40K, 2007: R60K) amount
Year 2 – 200x
amount

10.2. Basis for estimated project costs

10.3. Ongoing costs after project completes

Ongoing Support Detail Funding Annual Name of Delegate of

& Maintenance Source Amount Funding Source who
after Agreed
Project
Ends
Salaries

Equipment

Software

Other

Annual Total 0
10.4. Basis for estimated ongoing costs

10.5. Recommendation

11. Sponsor, Project Manager, Steering Committee

Project Role Name UB Position Interest in Project

Sponsor
Client Leader
Project
Manager
Expert /
Specialist
Steering
Committee
member
Executive
Management
(CFO) or
nominee

12. Proposed Time Frame

Activities, Milestones, Deliverables Timeframe Milestone Date