CHAPTER THREE

METHODOLOGY, SYSTEM DESIGN AND ANALYSIS

3.1 INTRODUCTION
System Analysis and Design involves ascertaining the objectives and problems of the existing
system, and proper analysis carried out on facts gathered. Furthermore, the design of this study
is to explain the method applied for the successfulness of the work. The need to have this work
determined is to provide direction for the researches in order to enable the researcher achieve
the objective of this project work. In contrast, this Chapter is based on the work carried out by
the Researcher on how the manual method of filing cases.

3.2 SYSTEM ANALYSIS

System analysis is a critical phase in the development of information systems and software
applications. It is a process that involves studying and understanding a system's components,
their interactions, and the way they work together to achieve specific objectives. The primary
goal of system analysis is to gather and interpret information, identify the requirements of the
system, and create a comprehensive understanding of the existing or proposed system. This
phase lays the foundation for the subsequent design and implementation stages. System
analysis can be simplified here as a detailed inquiry carried out by the system analysis to
identify a better course of action and make a better decision on the proposed system.

3.2.1 DETAILED DEFINITION OF THE PROBLEM

The reason why this method was embarked upon was due to the problems that were associated
with the conventional method of normal text typing used by the blind people. The problems
include the following:
a. Not too sure of what they are typing
b. Lots of mistake in their typing work
c. Poor quality of typing job

3.2.3 FEASIBULITY STUDY

In the development cycle of this proposed system, feasibility study can be seen to do with the
process of determining whether or not the system can reasonably be expected to be an effective
solution to the limitations of the manual ways of filing cases. If this stage of the software
development Life-Cycle is successfully passed, it gives birth to the Investigation Analysis,
Design, Programming, Implementation, and Maintenance.
3.3 METHODS OF DATA COLLECTION

This is the method of gathering facts about a situation, these include; interview and observation.
Each of these methods has a particular advantage, and also disadvantage, hence an Analyst
may use two or more to complement each other, and help ensure a thorough Investigation.

3.3.1 INTERVIEWING

This is the most useful data collection technique, and it is more effective. Interviewing is not
readily required in most cases. During interviews, a fact about what is happening comes to light
together with the opinions of the interviewee, regarding weakness in the system. The personal
contacts are important in getting the co-operation of the people involved, and in giving them
the feelings of having made a substantial contribution towards the design of the new procedure.

3.3.2 OBSERVATION

This is the least commonly used technique; this is because it is time consuming. It involves
close study of the existing system in a bid to find out ways of improving it, thus it was deployed
and the reactions of the various users of the medium noted.

3.3.3 REVIEW OF P EXISTING SYSTEM

In this case the Analyst examines details and descriptions. This form is the best employed in
conjunction with other techniques, and carried out after the observer had an understanding on
the procedures involved. It is only then that he or she will be able to spot irregularities, and
generally apply the best techniques.
After finish typing a document, the visually impaired student will just be assumed that whatever
they type in the document is right. So, they went ahead to print the document not minding any
mistake the work would have carry, except somebody will have to do the correction for them.
3.3.4 EVALUATION OF FORMS

In this data collection phase, the Evaluator compile information needed to answer the
evaluation study questions that have been identified in the earlier design phase.

In the design effort, evaluation require the evaluation questions, noting what data would need
to be collected from whom in order to answer the questions. Also, Evaluators decide which
approach or techniques which would be best for providing data for the design of the new
system.
3.4 PROBLEM OF THE EXISTING SYSTEM

Problem the visually impaired students are going through with the normal typing programs
includes:

• Slow operation in preparing a document,

• Much stress on the visually impaired students,
• Inaccuracy typing processing files,
• Poor documentation,
• Data redundancy.

3.5 USER PREPARATION

The system is prepared to suit the implementation and usage of different organizations and
institutions. At this stage, the intended user of the system will be given basic training on how
the new system is to be used.

3.6 DATA PREPARATION

We prepared data through analyzing survey data. It is the time we revealed important facts
about text to speech system, uncover trends that might not otherwise have known to provide
irrefutable fact to support the plan. By doing in-dept data comparisons, we are able to identify
relationships between various data.

3.7 OBJECTIVE OF THE NEW DESIGN

The goal and objective of this new system is:

• It is more reliable than old system

• It saves time the visually impaired students.
• Any blind person can use the software since the person is computer literate.
• It makes them know when they make a mistake.
• In comparison to the present system the proposed system will be less time consuming
and is more efficient.
• It is easy to use the automated system.
3.8 DESIGN OF THE NEW SYSTEM

Text to Speech

Home Screen

Main Menu

Open Plat/Convert Exit

Figure 1: Design of new system

Home Screen: This page that will display when you load the application.

Main Menu: Is the main page that carries all link to different module and the main function of
the system.

Open: Is a module that opens a new text editor for new entry in the application

Plat/Convert: This where the main function of the application is. It converts text to speech.

Exit: This is to terminate the application

3.9 PROGRAM STRUCTURE

3.9.1 Modularity

The program of this project was designed in modules, which could be compiled into a single
site or application. Each module is written separately and linked up together and compiled into
one single unit called “Plant Information Collection and Storage System”.

3.9.2 Top-Down program design

The program starts from loading it, then it proceeds to the main menu where option is displayed
for selection then when any option of user’s choice is chosen and worked on, the final stage is
to exit.
3.9.3 FLOWCHART

Creating a flowchart is a visual way to represent the steps and decision points in a process.
Below is a simple example of a flowchart for a PDF to audio conversion system. Keep in mind
that this is a high-level overview, and the actual flowchart may require more detail based on
the specific features and requirements of your system.

UPLOAD PDF FILE

ppdffileReader()

NO
YES
Please select pdf file

getPages()

extractText

AUDIO OUTPUT

Figure 2: Flowchart
3.10 FILE MAINTAINANCE MODULE
The life span of an application can be significantly extended through proper maintenance. The
file maintenance module provides a powerful tool for editing and analysing data and records.
It allows to directly viewing the fields in an advantage data file. Below are the file maintenance
activities:
• Viewing or editing of advantage files
• Making modifications at the files and field level without affecting related data files,
• Frequent update of the file in the site
• Allowing deletion of individual records.

3.11 MAIN MENU SPECIFICATIONS

3.11.1 Output Specifications

Here, the input is determined by the output. The output is very precise and comprehensive. The
out is a speaker that will voice out the converted text. Anything the user type, the speaker will
voice it out with a command.

3.11.2 Input Specifications

The input specification of this project work is:

1. Keyboard
2. Mouse
The keyboard is use by the screening officer to input the time and day for screening, the
mouse is use to click instruction by the students and the officer.
3.11.3 File/Database Specifications
The file design was for the purpose of good storage of received proper management assessment
and reliable retrieval of data the file was created in a random mode with the structure below.

File Structure
FIELD NAME TYPE WIDTH
1 Play CHARACTER 100
2 Pause CHARACTER 100
3 Volume CHARACTER 100
4 Text CHARACTER 1000

3.12 DESIGN INTERFACE

Interface design, often referred to as user interface (UI) design, is a critical aspect of creating
interactive and user-friendly software applications, websites, or any system where users
interact with technology. The goal of interface design is to create a visually appealing, intuitive,
and efficient means for users to interact with a system or application. This encompasses the
design of graphical elements, navigation, and overall user experience. Designing a user
interface (UI) for a PDF to audio conversion system involves creating a visually appealing and
user-friendly environment for users to interact with the application.
3.12.1 WELCOME PAGE
The welcome page serves as the entry point for users interacting with your system or
application. It's the first impression users have, and a well-designed welcome page can set the
tone for a positive user experience.

Figure 3.1 Welcome’s Page

3.12.2 ONBOARDING PAGE

The onboarding page is a critical component of your PDF to audio conversion system, as it
guides users through the initial setup and introduces them to key features. An effective
onboarding experience can improve user engagement and satisfaction.

Figure 3.2 Onboarding’s page

3.12.3 UPLOAD PDF

The "Upload PDF" page is a crucial part of your PDF to audio conversion system, as it's where
users initiate the process of converting their PDF files to audio.

Figure 3.3 Onboarding’s page

3.12.3 ABOUT APP

The "About App" page is a space where you provide users with information about your PDF
to audio conversion application. This page is an opportunity to share details about the purpose,
features, development team, and any other relevant information that users might find
interesting or helpful.

Figure 3.4 About app’s page