ChatGPT Prompt Examples

A “ChatGPT for Better Business Communication” resource

Use ChatGPT to Improve Your Business Writing

• Prompt: Change the tone of this paragraph so that it sounds more friendly [insert paragraph]
• Prompt: Improve the grammar of this response [insert response]
• Prompt: I'd like to understand if people might have trouble with this paragraph. Let me know if
there is anything unclear about it: [insert paragraph]

Use ChatGPT to Draft Meeting Agendas

• Prompt: Draft a short agenda to give a project status update to a team. The duration of the
meeting is 30 minutes.
• Prompt: Draft an agenda to give a project status update about the "Migration CapCom Project".
The duration of the meeting is 30 minutes and there are 4 speakers. Joe will kick it off with
opening remarks. Jessica, the engineering manager, will then give an update about the technical
issue from last Tuesday. Then Sam and Janice will give a financial update. Joe will wrap it up.
Include time allotments and use a table.
• Prompt: Write a short email to the team summarizing the objective of the meeting and include a
shorter version of the agenda. Stress that everyone should come prepared to the meeting.

Use ChatGPT to Summarize Team Meetings

• Prompt: Summarize the main decisions made in this meeting. Also include any action items, the
name of the person responsible to complete those action items, and any deadlines [insert
meeting minutes]
• Prompt: Write an email highlighting the action items from this team meeting, and include
reminders about the announcements for upcoming events

Use ChatGPT to Create Internal Memos and Announcements

• Prompt: We just hired a new Marketing Manager, Jane Smith, who will be starting on February
23rd. Create a welcoming internal memo.
• Prompt: We recently updated our remote work policy. Employees can now work remotely up to
two days a week. Create an announcement to inform everyone.
• Prompt: We are planning a team-building event on June 9th, at the local bowling alley. Create
an announcement to encourage employees to participate.
• Prompt: Our office will be closed for building maintenance on July 16th. Please create an
announcement to inform employees and instruct them to work remotely on that day

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Use ChatGPT to Create Better Business Presentations
• Prompt: Help me create an outline for a presentation on the challenges and actions that we
should take to fix a troubled program for one of our clients
• Prompt: Suggest three creative ways to visually represent our quarterly sales data in a business
presentation, highlighting the growth and areas of opportunity.
• Prompt: Write 4 key points to include in a business presentation about the advantages of
adopting sustainable practices for our company's long-term success. Also include a strong
closing statement that I can use as a script to end my presentation with.

Use ChatGPT to Create and Analyze Employee Surveys

• Prompt: Create a list of employee survey questions to ask about the challenges and
opportunities that the team faces in their role. Give me a mix of open-ended questions and
questions that require a selection (include ideas for the selection options)
• Prompt: Create an email that asks people to fill out the survey and explain how it would help
them. Give them a deadline and mention how much time filling out the survey would take.
• Prompt: Analyze the following survey responses into three main themes. List them out in order
of priority starting with the highest frequency to the lowest frequency: [insert survey responses]

Use ChatGPT for Conflict Resolution

• Prompt: I'd like to change the on-call schedule of our team to better meet the needs of our
customers. What might be the objections and concerns of the engineers about the schedule
change?
• Prompt: What are some convincing arguments I can use to explain to my boss that the current
tool we use at work for resource management and forecasting is not that great and we should
replace it with another one. Give an example of productivity loss due to the inefficiency of the
tool not working properly, but also give another example that appeals to their emotional
reasoning.
• Prompt: I am having a disagreement with a coworker about the direction of our project. They
think their idea is the best, but I have concerns about the feasibility of their approach. How can I
express my concerns without offending them or escalating the conflict?

Use ChatGPT for Employee Feedback, Performance Reviews, and

Recommendation Letters
• Prompt: A team member has not been meeting deadlines and their performance is affecting the
entire team. I need to address this issue with them but I'm not sure how to approach the
conversation without hurting their feelings. Can you suggest some ways to communicate my
concerns effectively?
• Prompt: Write a performance review for an employee named Jane. Provide the review in
paragraph form and in three separate buckets: Results, Team Contribution, Areas of
Improvement. Here is some background information about Jane [insert info]

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Free complimentary resource from the “ChatGPT for Better Business Communication” course by Hassan Osman
 • Prompt: Write a letter of recommendation about the following profile and highlight some points
about their effectiveness at a job leading Project Management Offices [insert profile
background]

Use ChatGPT for Business Ideas and Business Reports

• Prompt: I have to create a go-to-market plan for my organization. I'm feeling a bit overwhelmed
and not very sure about where to start. Generate a step-by-step plan about what I should do.
• Prompt Create a standard budget report for an internal company initiative called "Initiative X" -
include section headings and any tables I might need to fill out.
• Prompt: I need to draft a white paper about the state of remote work. This will be used to share
with customers and educate them about why remote work helps their bottom line. Give me an
outline for the white paper and a few resources I can research.

Use ChatGPT to Help with Specific Job Roles

• Prompt [Marketing Professionals]: I need to draft a white paper about the state of remote
work. This will be used to share with customers and educate them about why remote work
helps their bottom line. Give me an outline for the white paper and a few resources I can
research.
• Prompt [Software Developers]: Explain how to create an effective README file for a GitHub
repository, including the key sections to include and guidelines for writing concise yet
informative content.
• Prompt [Human Resource Professionals]: Outline a comprehensive onboarding process for new
hires, detailing key activities and milestones to ensure a smooth integration into our company
culture and team dynamics.

Use ChatGPT for Project Management

• Prompt: Help me create a project timeline for a software development project that includes key
milestones, deliverables, and deadlines. The project is about developing a tool to help
employees enter their time.
• Prompt: Give me an agile version of that project plan
• Prompt: Give me an example of an effective communication plan for project stakeholders,
addressing communication frequency, channels, and content.

Use ChatGPT for Cross-Cultural Communication

• Prompt: I work at a company based out of the USA. We have a client that is based out of
Germany. I'd like to know more about some of the cross-cultural communication issues that I
should be aware of when collaborating and interacting with our German client.
• Prompt: Translate this text and let me know what language it's written in: [insert text]
• Prompt: Help me understand the tone of voice of this message: [insert text]

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Free complimentary resource from the “ChatGPT for Better Business Communication” course by Hassan Osman