Industry-Based Student Project Final Report

Vocational Training Council | Engineering Discipline

IBSP Final Report Format and Specifications

A neat and consistent style should be adopted throughout the report, and the following format is
recommended. Unless otherwise required by the specific nature of the project, fancy fonts with
frequent bolding/capitals should be avoided. The length of the report should not less than 3,000
words (excluding the cover, index and appendices).

a. Paper A4 (210mm x 297mm) 75g/m2 white paper, printed on both sides.

(Drawings/charts larger than A4 shall be folded to A4 size and bound
in the report.)
b. Margins Left & Right: 30 mm; Top and Bottom: 25mm

c. Font Times New Roman (12-pt for main text; 7-12-pt for table, charts, etc.)

d. Line Spacing 1.5 lines

e. Header and Footer 8mm from the edge, Times New Roman (7-pt caps)
Top Right: PROJECT TITLE
Bottom Right: AUTHOR; Bottom Left: Page Number
f. Indexing Numeric System
1.0 Heading
1.1 Sub-Heading
1.1.1 Paragraph
Xxxx xxx xxx
(a) xxxx
(b) xxx
(i) xxx
(ii) …
1.1.2 Paragraph
…..
g. Binding Staple together all the pages at the top left hand corner. No need to use
ring binder or any fancy packaging unless other specified by the
Project Supervisor. For BSE, submission of Report/Portfolio should
be in A4 sized 2-hole box file with dividers showing clearly the

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attachments.
h. Length There is a word limit to the report. The word limit will be based on the
advice of Project Supervisor. Unreasonably exceedance of the
minimum no. of 3000 words would not be accepted.
i. Referencing The program Team should select either IEEE Style or Harvard System
for adoption by the students throughout the program.

IEEE Style [1] – Selected for BSE

 In-text references are numbered in the order of appearance in
the report, e.g. Crowford [2] suggests that … and the following
equations can be derived by the Chan’s method [3] …
 A reference list is displayed at the end of the report according to
the numeric order as follows:
[1] IEEE Editorial Style Manual, IEEE Periodicals Transactions
/Journals Department, 2016, pp.34-42. Available at: www.ieee.org
[accessed on 5 Sept 2016]
[2] B. Crowford, Title of Paper, Name of Journal, vol x, no. x, pp xx,
Month, Year.
[3] V. Chan, Title of the Chapter, in Book Name, xED, Name of
Publisher, Year, pp xxx.

Harvard System (BSI, 2010: p.25) (Imperial College, 2016)

 In-text references are quoted by author’s name and year, e.g.
Crowford (Year: p.xx) suggests that … and the following
equations can be derived by the Chan’s method (Chan, Year:
p.xx)
 A reference list is displayed at the end of the report according to
the alphabetical order of the author’s name as follows:
British Standards Institution (2010) BS ISO 690:2010. Information
and Documentation. Guidelines for Bibliographic References and
Citations to Information Resources. London, BSI.
Chan, V. (Year) Title of the Chapter, in Book Name, xED, Name of
Publisher.

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Industry-Based Student Project Final Report

Crowford, B. (Year) Title of Paper. Name of Journal. vol x( x).

Imperial College (2016) Citing & Referencing: Harvard Style.
London, Imperial College. Available from:
https://www.imperial.ac.uk/media/imperial-college/administratio
n-and-support-services/library/public/harvard.pdf [accessed on 5
Sept 2016]
j. Cover page A standard cover page should be adopted and the following declaration
statement should be provided on the backside of the cover page:
“I declare that this report is my own work and was not copied from or
written in collaboration with any other person”
Signed: _________________
(Student Name)
Date:
k. Appendices All the Project Logs, Interim Report and any relevant documents and
information (e.g. survey forms, worksheets, drawings and etc.) relating
to your contents and project shall be numbered and attached as
Appendices in reasonable order.
l. Submission Two identical properly bound copies shall be submitted as per the
advice of Project Supervisor. For BSE, only ONE copy is required.
A soft copy in pdf/Word format shall be submitted by uploading to the
designated location specified by the Project Supervisor.
m. Other The Project Supervisor may impose additional requirements when
requirements necessary according to the specific nature of individual project.

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HONG KONG INSTITUTE OF VOCATIONAL EDUCATION

(<CAMPUS>)
ENGINEERING DISCIPLINE

DEPARTMENT OF
<NAME OF DEPARTMENT>

Higher Diploma in <Program Title>

<Program Code>

Industry-Based Student Project

<Interim/Final> Report

<Project Title>

by
<Student Name (Number) of Student 1
Student Name (Number) of Student 2 (if any)
Student Name (Number) of Student 3 (if any)>

Project Supervisor: <Name of Project Supervisor>

<Month Year>

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Industry-Based Student Project Final Report

“I declare that this report is my own work and was not copied from or written in collaboration with
any other person”

Signed: _________________

(Student Name)

(Student Number)

Date:

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Industry-Based Student Project Final Report

Supplementary Information on IBSP Final Report (BSE)

The following listed items are suggested to be included in the Final Year Project Report:

(The main content of the report should have min. of 3000 words, excluding appendices. More than
3500 words is unlikely acceptable.)

• Cover page

– Name of Department and IVE

– Project title

– Name of student, supervisors, company for placement

– Date of submission

• Declaration statement – a statement below with the signature of student

“I declare that this report is my own work and was not copied from or written in
collaboration with any other person.”

Signed: _____________________________

Name:

Student No:

Date of submission:

• Introduction – descriptions of the project and what kind of engineering or related field
problems to be solved.

• Background – to provide some information about this project, e.g. background of company
for placement, project application, project plan, etc.

• Contents – main body of the project (can be selective/adjusted to suit the actual scope/type of
work). Application of Design Thinking Skills has to be demonstrated.

– Scope of work

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– Intended learning outcomes

– Achievement of intended learning outcome with highlights of aspects of importance:

• what have been covered and learnt with depth of experience and
understanding gained in the process of design/research/field work

• problems encountered and engineering solution provided

• (evidence/details of work done can be included in the appendices)

Note: The intended learning outcomes should be individually listed as sub-

topics followed by details of the achievement of the outcomes. Refer to the
examples given at the end of this paper.

• Conclusion/Recommendations – outcome of the project and your conclusion on the

achievement of the intended learning outcomes supplemented by relevant recommendations.
Reflection Section can be included to express personal views on learning experience,
personal growth and soft skills gained.

• References – list of reference books, journals, websites, etc. that are useful in the carrying out
of the project. e.g.

[1] J.G. Kawall, M. Shokr and J.F. Keffer, 1983, “A Digital Technique for Simultaneous
Measurement of Streamwise Turbulent Flows”, Journal of Fluid Mechanics, 111, pp. 85 – 112.

[2] M.I. Gurevitc, 1966, “The Theory of Jets in an Ideal Flow”, 1st edition, Volume 1, Pergamon
Press, New York.

• Portfolio/Appendix (e.g.)

– Weekly project logs (with comments if applicable)

– Progress report (with comments)

– Hardware/Software/Drawings/Manuals/Calculations/work prepared/done
(Explanatory notes must be included in the attachments)

A CDROM/DVD is to be submitted with the Industry-Based Student Project final report with all the
work done/submissions/presentations included.

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Examples of Specific Learning Outcome (can be selective/mix)

To apply various soft skills:

 Project planning

 Investigative and research technique

 Motivation and independent work

 Team work and leadership

 Communication, both written and oral

 Project management

To apply engineering competence skills:

 Comprehension of problems

 Problem solving

 Environmental and safety awareness

 Manual and AutoCAD drafting

 Consultant

o Application of design technique

o Application of design manuals, codes of practice, conformation to rules and

regulations

o Application of BSE specialized software

o Preparation and analysis of tender document

o Understanding of tender procedures and their application in different types of projects

o Site management

 Contractor

o Application of simple design technique

o Understanding tendering technique and its application in different types of projects

o Application of installation technique

o Application of project management and coordination skills

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o Application of testing and commissioning skills

o Preparation and analysis of O & M manual

o Understanding of contractual procedures and claims and their application in projects

 Property Management

o Application of installation, operation and maintenance skills

o Understanding contractual and tendering procedures and their application in projects

o Application of project management and coordination technique, particularly to

existing projects and renovation work

The skills/techniques to be learnt/applied can be a mix depending on the nature of work encountered.
For example, a design and build project will involve skills required of a consultant and contractor.
Further breakdown of skills under one particular item is common. For example, design work can
involve air side, water side and refrigeration systems; project management and coordination can
involve purchasing, workmanship/progress control and preparation of CSD; and operation and
maintenance can involve start-up and shut down procedures, routine maintenance, preventive
maintenance and break-down maintenance of individual plants and equipment.

In preparing the report, the content must be specific to the work actually carried out with detailed
elaboration of achievement of the learning outcomes. Examples and cases handled can be provided
in the appendix as evidence and support to the achievement. The learning can be extended to
materials/processes arising out of or in connection with the work despite that they are not directly
worked on.

Example: HVAC design of hotels in China

Learning outcome: apply design techniques in various stages of design in the associated services;
comparison of standards/guidelines/rules/regulations between HK and China.

Inclusion in appendix: samples of design calculation, drawings with explanation given.

Example: preparation of CSD/on-site coordination

Learning outcome: demonstrate the priority in laying out the difference services and identify the
precautions involved with cross reference to samples of CSD in the appendix.

Inclusion in appendix: Samples of CSD with annotation given to illustrate the application.

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Example: replacement of pump and its supporting plinth/vibration isolators

Learning outcome: apply vibration isolation technique in the design/selection of pump/plinth and
vibration isolators

Inclusion in appendix: catalogue of pump/motor with operating point/rating highlighted; the safety
factor adopted; the design/calculation of plinth; selection of vibration isolator.

Example: functional testing of BMS systems and components in various buildings

Learning outcome: apply testing and fault finding techniques in BMS; understand the architecture of
BMS systems and components, protocol and interface; compare and apply the systems in different
types of buildings.

Inclusion in appendix: details of testing and fault finding approaches and procedures, catalogue of
equipment with selection details.

Example: ventilation ductwork layout and drafting

Learning outcome: analyse the alternatives in the proper layout of ventilation ductwork taking into
account the existence of other services and apply drafting technique in ductwork layout; apply the
duct sizing technique to carry out duct sizing; apply the space air diffusion system design technique
to select the supply air outlets and return air inlets.

Inclusion in appendix: ductwork layout, sample calculation of duct sizing and the related design
criteria, sample calculation and selection of supply air outlets and return air inlets, ductwork
insulation materials.

Example: maintenance/overhaul of chiller plant

Learning outcome: apply the maintenance management technique to plan for renovation work to
minimize disruption to existing operation; apply the renovation technique to dismantle/replace/repair
a chiller; apply the testing and commissioning technique to ensure proper operation; compare the
performance of the chiller plant before and after renovation; identify the safety measures to be
adopted.

Inclusion in appendix: renovation programme taking into account the year round loading
requirements of the building and contingency plan; procedures in dismantling/replacing parts and
components together with important points to be noted during the process; testing and
commissioning procedures; performance data of the plants and its analysis; payback analysis; safety
measures, e.g. dismantling, lifting, refrigerant charging processes.

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Suggested Content Page/Contents

Content Page

Contents
Section Page

1. Introduction ……………………………………………………………….

2. Background …………………………………………………………

3. Scope of work
Intended learning outcomes
Achievement of intended learning outcomes

4. Conclusion/Recommendation……….………………………………….....

References …………………………………………………………………

Appendices ………………………………………………………………...

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Suggested Presentation of Item 3

Scope of Work
To assist engineers in carrying design of HVAC services in 4 hotels each with over 600 guest rooms
and other developments:
- Cooling load estimation
- Air side system design
- Selection of AC equipment
- Plant room and duct shaft sizing
- Builder’s work
- Preparation of HVAC installation layouts and schematic diagrams
- Preparation of design report
- ……………………………..

Intended Learning Outcome 1

To apply the Carrier E20-II software in carrying out cooling load estimation of a hotel and compare
with results obtained by using commercially available rules of thumb and with available benchmark,
and to identify the applications/limitations in using the software.

Achievement of Intended Learning Outcome 1

Highlight the important points to be considered when inputting data to the software (specific input
parameters can be included in the appendix);
Analyse the results and cross check them with commercially available rules of thumb and established
benchmark;
Comment on the applications of the software in carrying out cooling estimation/energy analysis;
………………………………………..

Intended Learning Outcome 2

………………………………………..
………………………………………..

Achievement of Intended Learning Outcome 2

………………………………………..
………………………………………..

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