URBAN & RURAL COMMUNITY YOUTH

CONSULTATIVE WORKSHOP

SEASONAL WORKERS CONSULTATIVE

WORKSHOP & FRE – DEPARTURE SEESION

DEC: 24/12/2023 – JAN:

06/01/2024
TOTAL COST BUDGET

UNIT QUANTIT
NO: ITEM DESCRIPTION PRICE Y T/AMOUNT

1 Workshop Fees K500.00 60 K30,000.00

2 Australia Seasonal Work Consultation Fee K2500.00 60 K150,000.00

3 Air Fares Ticket Kim – Pom K750.00 60 K45,000.00

K4 Accommodations in Pom K100 x 28 days x 60 K100 60 K168,000.00

5 Miscellaneous K500.00 60 K30,000.00

K423,000.00

CONTENTS
 1. Introduction

Kimbe Seasonal Work Consultative Workshop Introduction

1.1 Purpose

The primary purpose of the Kimbe Seasonal Work Consultative Workshop is to:

 Facilitate Communication:
 Provide a platform for open and effective communication between workers, organizers,
and relevant stakeholders involved in seasonal work.
 Information Sharing:
 Share crucial information regarding the seasonal work program, including updates,
expectations, and any changes in procedures.
 Skill Enhancement:
 Offer workshops and sessions aimed at enhancing the skills and knowledge of workers
for a successful and productive seasonal work experience.
 Feedback Mechanism:
 Establish a feedback mechanism to gather insights, concerns, and suggestions from
workers to improve the overall seasonal work program.

1.2 Documentation and Communication Practices

In order to ensure efficient and transparent communication throughout the Kimbe Seasonal Work
Consultative Workshop, the following practices will be implemented:

 Documented Agendas:
 Prior to each workshop session, a detailed agenda will be prepared and distributed to all
participants. This agenda will outline the topics to be covered, speakers, and the
schedule.
 Clear Communication Channels:
 Establish clear communication channels, including email updates, newsletters, and, if
applicable, a dedicated online platform for participants to access relevant information.
 Feedback Forms:
 Provide participants with feedback forms after each session to gather their thoughts,
suggestions, and any concerns they may have. This information will be crucial for
refining future workshops.
 Documentation of Resources:
 Maintain comprehensive documentation of workshop resources, including presentation
materials, handouts, and any relevant documents. These resources will be made
accessible to participants for reference.
 Open Q&A Sessions:
 Include dedicated question-and-answer sessions during workshops to address any
queries or uncertainties participants may have.
 Regular Updates:
  Regularly update participants on any changes in schedule, venue, or important
information related to the workshop. Timely communication is essential for a smooth
and well-coordinated event.
 Multilingual Support:
 Recognizing the diverse backgrounds of participants, provide multilingual support, such
as translation services or materials in multiple languages, to ensure everyone can fully
engage in the workshop.

By adhering to these documentation and communication practices, the Kimbe Seasonal Work
Consultative Workshop aims to foster a collaborative and inclusive environment, contributing to the
success and satisfaction of all participants involved in the seasonal work program.

2. Overview

2.1 Summary Statement

The overview provides a concise summary of the key elements of the workshop, including its purpose,
scope, and expected outcomes. It serves as a brief introduction to guide participants and stakeholders
in understanding the workshop's significance.

Summary Statement: The Kimbe Seasonal Work Consultative Workshop aims to enhance
communication, skills, and collaboration among workers involved in seasonal work. Through targeted
sessions, participants will gain valuable insights, contributing to a successful and mutually beneficial
seasonal work program.

2.2 Reporting Requirements

Reporting requirements outline the expectations for documenting and communicating the outcomes
of the workshop. It ensures that relevant stakeholders receive comprehensive reports on the
discussions, decisions, and any action items identified during the workshop.

Reporting Requirements:

1. Post-Workshop Report:
 A comprehensive report summarizing the key discussions, feedback received, and action
items identified during the workshop will be generated.
2. Participant Feedback Analysis:
 An analysis of participant feedback will be included to highlight areas of success and
areas for improvement in future workshops.
3. Documentation Repository:
 All workshop materials, including presentations, handouts, and reports, will be compiled
and stored in a centralized repository for future reference.
4. Communication Updates:
  Regular updates will be provided to stakeholders through various channels,
summarizing the progress and outcomes of the workshop.

2.3 Estimate Degree Requirements

Estimating degree requirements involves assessing the level of effort, resources, and commitment
needed to execute the workshop successfully. This includes considerations for logistics, financial
investments, and human resources.

Estimate Degree Requirements:

1. Logistical Considerations:
 Proper coordination of venue, transportation, accommodation, and catering to ensure a
seamless and comfortable workshop experience.
2. Financial Investment:
 A detailed budget breakdown, as previously outlined, estimating the financial
requirements for registration, seasonal arrangement fees, airfares, and miscellaneous
expenses.
3. Human Resources:
 Identification of skilled facilitators, support staff, and volunteers to ensure the effective
delivery of workshop sessions and smooth logistical operations.
4. Technology and Materials:
 Evaluation of the technological and material requirements, including audiovisual
equipment, presentation materials, and documentation tools.
5. Contingency Planning:
 Anticipation of potential challenges and development of contingency plans to address
unforeseen circumstances.

By systematically estimating these degree requirements, the workshop organizers can better plan and
execute the Kimbe Seasonal Work Consultative Workshop, ensuring its success and meaningful
impact on participants.

11. Project Budget

1. Cost Control and Metrics
Detail metrics used in conjunction with set thresholds.

2. Reporting Process Defined

Detail how management plan will be reported. Define any processes.

3. Change Control Process

Describe procedure for requesting and implementing changes to the plan, including how changes are
approved / rejected and how they will be reported to circulation list.

4. Project Budget
List final figures reached for contingency / reserve, fixed, material, and contractor costs—a project
total.
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