Republic of the Philippines

.Philippine Merchant Marine Academy

San Narciso, Zambales

DATE 5 JANUARY 2022

MINUTES OF THE MEETING REPORT TIME 0900H-0955H
REGISTRAR’S OFFICE QUARTERLY MEETING (01 – 2022) LOCATION OFFICE OF REGISTRAR

Meeting Presided
by RAUL WENDELL D. FERNANDO, MBA – HEAD
Attendees
LEILANI CUERDO
MARIJOY PAGAL
RAFAEL ALCASID
SHELLAN ANCHETA

Agenda
1. SUBMISSION OF GRADES
2. ENROLMENT
3. TRANSFER OF REGISTRAR’S OFFICE LOCATION
4. STUDENT PROFILE UPDATE
PMMA – Main Site
PMMA Complex,
5. RELEASING OF COPY OF GRADES
Brgy. Natividad,
San Narciso, Zambales,
6. OTHER MATTERS
2205 Philippines

Summary of
Discussion The Registrar Head announced the above Agenda and discussed the actions to
PMMA – Training Center
take:
PMMA Complex,
Brgy. Natividad, 1. Submission of Grades. To ensure that the submitted grades are
San Narciso, Zambales,
2205 Philippines monitored, collected and computed, its submission shall be scheduled
from January 26-31, 2022.
Tel: (047) 913-3104

2. Enrolment. If all grades have been submitted per approved schedule,

enrolment of cadets may proceed beginning February 1 – 4, 2022.
PMMA – Graduate School

3. Registrar’s Office Transfer. If enrolment can be completed by early

4th Floor Palacio Grande
Bldg., Gen Luna cor Anda
February, the Registrar’s Office may start its transfer at the
Sts. Intramuros Amphitheater. The office however, should be initially checked and
inspected by Rafael Alcasid to ensure stable internet connection/
networking, and power supply. The dismantling of fixtures/cubicles
should be scheduled as well, and in this case, all Registrar personnel
MINUTES OF THE
MEETING
will jointly work throughout the duration of the transfer or on an
REPORT announced date to prioritize the arrangement of the office. It was also
suggested that the office should be cleaned up first by the Janitorial
staff assigned in the said building before moving in while a Maintenance
REGISTRAR’S
personnel or electrician shall inspect the electrical status, connection
OFFICE and fitting, including the installation of air con units.

Start of transfer will begin on February 20, 2022. In case the enrolment
did not progress as per Academic School Calendar, there will be
adjustment of plans.
 Republic of the Philippines
.Philippine Merchant Marine Academy
San Narciso, Zambales

Summary of
Discussion
4. Student Profile Update. This will be scheduled a week after the start of
classes around February.

5. Releasing of copy of grades. Copy of grades shall be released beginning

2nd week of March. This additional procedure is also subject for review
and approval by the QMR and Superintendent respectively.

6. Other matters.
a. Submission of OPCR and IPCR. The preparation of the Registrar’s
Office OPCR Accomplishment (July-Dec 2021) and Targets (Jan-
June 2022) is already in progress. Copies shall be submitted to the
Planning Office and QAO. The IPCR of each employee for
Accomplishments and Targets is also for submission at the HRMO
this January 2022.
b. Documentation required for the updates of QOM. The Registrar’s
PMMA – Main Site
Office is required to submit an updated QOM per directive by QAO,
PMMA Complex,
Brgy. Natividad,
and to ensure compliance, there should be a basis or approved
San Narciso, Zambales,
2205 Philippines
documentation. These include Revision Requests, Request for New
Form/Procedure, Request for Dissolution of Form, et al.
c. Work-From-Home. A schedule of Work-From-Home set up shall be
arranged for the five personnel in response to the COVID-19 variant
OMECRON surge. The set up should ensure flexible work options but
PMMA – Training Center

accessibility of workers to communication and data transfer. WFH

PMMA Complex,
Brgy. Natividad, will begin on January 11, 2022.
San Narciso, Zambales,
2205 Philippines

Tel: (047) 913-3104 With no other concerns for discussion, this meeting was adjourned at 0955H.

PMMA – Graduate School

Responsible Schedule / Target

4th Floor Palacio Grande Action Items
Bldg., Gen Luna cor Anda Personnel Date
Sts. Intramuros

Submitted grades for computation/report Ms Cuerdo and Ms Jan 26-31

Ancheta (Grade
MINUTES OF THE Evaluators )
MEETING Enrolment process Grade Evaluators Feb 1 – 4
REPORT Inspection of Amphitheater for networking R. Alcasid Jan 3rd week
Installation of AC/for Inspection at A/T Mr Sumook Jan 4th week
Clean up of A/T bldg. Janitorial Start Jan
REGISTRAR’S Profiling of student R. Alcasid Feb
OFFICE Releasing of Grades Grade Evaluators 2nd week March
OPCR Head, Mr Fernando Jan
IPCR Personnel Jan
Transfer to R.Ritual Hall Bldg Head, Mr Fernando Jan-Feb
Documentation/Updates of QOM Head, Mr Fernando
J.Pagal Jan , 1st Week
Work-From-Home Arrangement Schedule Head, Mr Fernando
 Republic of the Philippines
.Philippine Merchant Marine Academy
San Narciso, Zambales

Minutes Report J.Pagal Jan, 1st S Week

Update the Table of Documented Info, including files J.Pagal subject for March – April-May
cleaned up (except 201 files/records of cadets, still awaiting review by the
for the complete delivery of filing cabinets, bookshelves), Registrar Head
turn-over of non-current documents at the Records Unit and Assistant
Head

These minutes were Acknowledgement and Signature:

approved by :

RAUL WENDELL D. FERNANDO

LEILANI I. CUERDO
PMMA – Main Site
PMMA Complex,
Brgy. Natividad,
San Narciso, Zambales,
2205 Philippines
MARIJOY S, PAGAL

RAFAEL N. ALCASID
PMMA – Training Center

PMMA Complex,
Brgy. Natividad,
San Narciso, Zambales,
SHELLAN P. ANCHETA
2205 Philippines

Tel: (047) 913-3104

NOTE: ATTACHED ADDITIONAL REPORT BELOW

PMMA – Graduate School

4th Floor Palacio Grande

Bldg., Gen Luna cor Anda
Sts. Intramuros

MINUTES OF THE
MEETING
REPORT

REGISTRAR’S
OFFICE
 Republic of the Philippines
.Philippine Merchant Marine Academy
San Narciso, Zambales

Responsible Schedule /
ACCOMPLISHED Action Items STATUS
Personnel Target Date

Submitted grades for computation/report Ms Cuerdo and Ms Jan 26-31 DONE

Ancheta (Grade
Evaluators )
Enrolment processed Grade Evaluators Feb 1 – 4 DONE
Inspected Amphitheater for networking R. Alcasid Jan 3rd week DONE
Installed AC/for Inspection at A/T Mr Sumook Jan 4th week DONE
Cleaned up of A/T bldg. Janitorial Start Jan DONE
Completed Profiling of students R. Alcasid Feb DONE
Released Grades Grade Evaluators 2nd week March DONE
OPCR submitted Head, Mr Fernando Jan DONE
IPCR submitted Personnel Jan DONE
Transferred to R.Ritual Hall Bldg Head, Mr Fernando Jan-Feb INCOMPLETE
Documented Updates/Revision of QOM with Head, Mr Fernando Jan-Feb-March DONE
completed approved revision requests and J.Pagal
PMMA – Main Site additional procedures
PMMA Complex,
Brgy. Natividad,

Work-From-Home Arrangement Schedule Head, Mr Fernando Jan , 1st Week DONE

San Narciso, Zambales,
2205 Philippines

Minutes Report J.Pagal Jan , 1st Week DONE

Updated the Table of Documented Info, J.Pagal subject for March – April-May DONE
PMMA – Training Center
including files cleaned up (except 201 review by the
files/records of cadets, still awaiting for the Registrar Head and
PMMA Complex,
complete delivery of filing cabinets, Assistant Head
Brgy. Natividad,
San Narciso, Zambales,
bookshelves), turn-over of non-current
2205 Philippines
documents at the Records Unit
Tel: (047) 913-3104

PMMA – Graduate School

4th Floor Palacio Grande

Bldg., Gen Luna cor Anda
Sts. Intramuros

MINUTES OF THE
MEETING
REPORT

REGISTRAR’S
OFFICE

_____________________________________________________________________
MINUTES OF THE MEETING REPORT/5 JANUARY 2022/ OFFICE OF THE REGISTRAR