Students Project Portfolio

BSBTEC404 Use digital technologies to collaborate in a work

environment
 Contents

Section 1: Technology review and research 4

Section 2: Implementation plan 9

BSBTEC404 Use digital technologies to collaborate in a work environment | 2

Student name: Vincent Tan

Assessor: Michal Kaprini

Date: 10/04/2023

Business this assessment is

based on:

BSBTEC404 Use digital technologies to collaborate in a work environment | 3

 Section 1: Technology review and research

Provide a summary of the

The bookkeepers box is small business. It specialises in
business’s main activities,
providing bookkeeping and accounting document templates for
small and medium-sized businesses, include invoices, order
commercial strategy and the
forms, accounting spreadsheets and policies and procedures
people involved.
designed.
Our commercial strategy is well led, high performing, profitable
and accountable, ensure that all financial operations,
performance indicators and result support the strategic
direction of the business and achieve profits of at least 10%
per annum.
Michael booker began for 10 years and he has 3 part-time
staffs
- Nick
- Sarah
- Latif

Provide an overview of the The team currently collaborated or sharing file via email a lot,
business’s current working
phone calls and the occasional Zoom meeting. One of staffs
suggests switching from Zoom to Skype because too many
arrangements and
emails being sent around and want to know that’s really hard to
collaboration between team
check if team members can start using some type of Instant
members in relation to
messaging or Chat system for internal communication rather
everyday duties e.g.
than email.
document / file sharing,
Currently, Michael keeps all of his master files in a personal
meetings etc.
DropBox which he has a personal standard subscription for.
Outline existing technology
uses and software or
applications the business
uses.

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What are the organisation’s
main strategies and
objectives?
Are the organisation’s current
collaborative processes in line
with their strategic goals and
objectives?
Why / why not?
Suitable digital technology
solutions for the business that
could assist the team to work
more collaboratively.
Outline at least three options
for the business. These
should be available and
current or new technologies /
applications or software. They
must also fit into the budget
consideration.
Discuss their key uses and
features and the way these
To change the way bookkeepers and accountants manage
their documentation
Yes, but now, company is getting growth so, we need to
change way to collaborate to easier way.
Microsoft OneDrive for business: lets you securely
store, access, share, and collaborate on all your files
from anywhere. Access your files anywhere across all
your device. Store and organize your work document in
a secure location in the cloud. Share documents with
others and work together in real times. Get 1TB of
storage per user and upload files up to 250GB in size.
Back up and protect your files do you can easily
recover from accidental deletes or malicious attacks. $5
user/month
Egnyte: provides the only unified cloud content
governance platform for collaboration, data security,
compliance, and threat detection for multicloud
business. Unified across device, apps and repositories,
and powered by a combination of human and machinegenerated
BSBTEC404 Use digital technologies to collaborate in a work environment | 5
could work for the business.
Use correct terminology when
writing about the software or
applications.
Provide your sources of
researched information (e.g.
website links) here.
Preferred option.
Why are you recommending
this option? What is your
rationale for building a
business case around this
option?
What are the priorities for this
project?
List them in order.
metadata. $10user/month
pCloud: is a cloud-based digital asset management
platform and cloud storge that provides access to all
your digital content including image, video, audio, documents and
more-anytime, anywhere, on any
device. Keep all of your important files safe and
centralized in one place. You can share with team
member, clients etc. $3.99 per month
https://www.g2.com/categories/cloud-content-collaboration/free
Microsoft OneDrive because it can sync between multiple
computers and helps restore from crashes, and al so mobile
devices that means we can open files all the time even we
don’t have computer, and we can share of store of any types of files
and data. And not expensive for price.
- To be well led, high performing, profitable and
accountable
- Ensure that all financial operations, performance
indicators and results support the strategic direction of
the business
- Identify new ways to do business and expand existing
source of revenue
Achieve profits of at least 10% per annum.
BSBTEC404 Use digital technologies to collaborate in a work environment | 6
Legislation, regulations,
standards and codes.
Summarise relevant
legislation, regulations,
standards and codes that
apply to this project.
How can you ensure that
digital security is prioritised for
this project?
Risks.
Identify any potential risks of
the digital technology
implementation you are
proposing.
Opportunities.
Potential opportunities
associated with introducing
this new technology to the
business
- AS ISO 21500:2016 Guidance on project
management
- AS ISO 21504:2016 Project, programmed and
portfolio management - Guidance on portfolio
management
- AS ISO 10006-2003 Quality management systems -
Guidelines for quality management in projects
- AS 4817-2006 (R2016) Project performance measurement using
Earned Value
The files haven’t been staying in the employee’s folders once
they are moved across to the Master folder. Some staffs
deleted files. Then there are HR sensitive files and other confidential
information about business.
The company can keep more files cause Microsoft OneDrive
have more store and easy to share file to clients. And the company
will get more clients.
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Cost-benefit analysis.
Describe how a cost benefit
analysis is performed.
Then do a basic cost-benefit
analysis of the option you are
proposing.
Attach:
If the company choses Microsoft OneDrive, that need to pay $5
user/month for 4 people total $20 a month or $240 a year that’s
in the budget.
If the company or staffs can increase the marketing of our
product and service offered to reach a larger target market and we
will get more profits.
Business Case ☐
Email to manager presenting the business case ☐
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 Section 2: Implementation plan

Steps / tasks to complete roll

out.
Include timing and people
who need to be included in
these actions.
Training must be one of the
listed activities.
Make sure you work in line
with any organisational
policies and procedures e.g.
new supplier and financial
policies of the organisation.
Think about providing the
team with access to free
videos about how to use the
software prior to formal
training.

Provide the details of a

specialist that can assist with
the implementation or
integration if and as needed.
Microsoft OneDrive must provide trainer for company and train
about
way to use Microsoft software.

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Detailed information about Setup One Drive (20mins):
training session.
https://hsc.unm.edu/about/cio/_files/onedrive-uguide.pdf

Include timings, topics and Creating and managing files

structure of the session. and folders in
Include links to any tutorials or One Drive (20mins): https://hsc.unm.edu/about/cio/_files
online videos being used and
/onedrive-uguide.pdf
attach any handouts or
Creating a Personal vault in Microsoft One
presentation support materials
Drive (15mins)
you have developed.
https://hsc.unm.edu/about/cio/_files
/onedrive-uguide.pdf

TroubleshootingOne Drive errors (20mins)

https://hsc.unm.edu/about/cio/_files
/onedrive-uguide.pdf

Collaboration/sharing using One

Drive(15mins)
https://hsc.unm.edu/about/cio/_files
/onedrive-uguide.pdf

Using one drive online, on the computer or

mobile phone (20mins)
https://hsc.unm.edu/about/cio/_files
/onedrive-uguide.pdf

Describe how you will This software can help staffs to work easy that easy to share file or
encourage positive adoption
collaboration files and staff can meeting online in this software
of the new technology and the
leadership skills / strategies
you want to use during the
training session.

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Attach:
Presentation links or materials used ☐

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