Health, Safety & Environment

General Information Booklet

Align Compliant Sustain Excellence
My name is _________________________& I, pledge to work safely
 SECMC CARDINAL RULES
All employees, contractors and visitors are expected to understand and adhere to following SECMC Cardinal Rules and request
assistance in questionable situations:

Do Not walk
inside mining
site

My name is ___________________________ and I, pledge to work safety

 SHMS STRUCTURE

Risk Based Safety & Health Management Model

Level I
07 Principal Hazards identified in Broad Brush / PEAR Risk
Assessment. Specific TARPs developed to manage these
hazards Level II

04 Levels of Risk Management Tools Level III

Proactive & Reactive Risk Management

Level IV
HSE Accountability & Reward System in place

SHMS Stewardship through Top Level & Mining HSE

Committee forums
 Coal Mine Spectrum- CMSH Act 1999

2. A coal mine includes; buildings for administration,

1. A coal mine is any place-
accommodation, and associated facilities within the
a) Where on-site activities are carried out on, continuously
boundaries of land the subject of the mining tenure for the
or from time to time, within the boundaries of land the
mine or on land adjoining, adjacent to, or contiguous with
subject of mining tenure
the boundaries of the land the subject of the mining
tenures

(CMSH Act 1999 Division 4 Section 1 (a))

(CMSH Act 1999 Division 4 Section 2)

4
 SAFETY & HEALTH MANAGEMENT PLAN
This Safety & Health Management Plan (SHMP) outlines the structure and requirements of the SECMC Safety and Health
Management System (SHMS). It has a basis of a management commitment to the highest level of performance in the area of
Safety and Health responsibilities, which is also reflected in the SECMC Safety & Health Policy.

1. Safety & Health Policy Standards 11. Operating Procedures

2. Goals and Targets 12. Safe Work Instructions
3. Communication 13. Documentation
4. Legal and Other Prescribed Matters 14. Competency and Training
5. Leadership & Commitment 15. Contractor Management
6. Organizational Capacity 16. Incident Investigation and Reporting
7. Risk Management 17. Emergency Preparedness and Response
8. Change Management 18. Inspections
9. Management of Principal Hazards 19. Testing and Monitoring
10. Standard Operating Procedures Mine or Workplace 20. Audits
 SECMC POLICIES

Fitness to Risk Quality Mobile

Travel Safety
HSE Policy Work Management & Policy Phone Policy
Policy
Policy Control Policy

SECMC is committed SECMC aims to SECMC is committed SECMC is committed

To be Recognized as a to the prevention of create an to provide product to prevention of
SECMC aims to
world class performer road accidents in environment in that meet the accidents by
create an
in the field of Health, order to protect the which no task is too expectation of our protecting health
environment which
Safety & Environment health and safety of important that customers and and safety of all
minimizes risk of
Management by everybody involved worker cannot take comply with the personal involved in
fatigue,
in our activities, the the time to perform established quality out activities.
injury/illness and
people who come their work safely, object through the Purpose of this
provide assistance
into contact with and ensure work is implementation and policy is to eliminate
to overcome issues
our operations and only conducted by continual the source of
associated with
physical/ natural workers in a risk- improvement of our distraction by use of
fitness to work
environments in controlled manner quality management mobile phone
which we work. system. during work.
 PRINCIPLE HAZARDS MANAGEMENT PLAN
PHMP is developed to prevent fatalities or long-term health, or environmental impacts associated with major hazards
at site.

Vehicle Mine
& Flooding Coal Dust
& & Site Security Food safety
Mobile Electrocution Fire
Ground Silica Dust Security (Travel)
Equipment
Traffic Stability

1 2 3 4 5(A) 5(B) 6 7

Risks and controls associated with site principal hazards are described in SECMC PHMP
 SAFETY & HEALTH MANAGEMENT SYSTEM
15 x Standards
8 x Risk Based Standards
A set of safety standards developed through risk
assessments of day to day operational and other
activities that effects the operational safety
7 x Behavior Based Standards In cudes discipline
and safety behavior of management/employees c reating
safe culture across all operational matters and
activities

Management
Commitment,
Hazard
Leadership &
Identification
Organizational
& Risk
Structure
Management

Goals,
Contractor
Risk Occupationa
Monitor, Behavioural Objectives &
Audits &
Safety l Health & Based Plans
Management
Based Industrial
Review
Hygiene

Training
Safe Plant Incident & Communication
& Reporting & Development &
Equipment Investigatio C onsultation
Emergency n
Preparednes
s & Response
 SAFETY & HEALTH MANAGEMENT SYSTEM
1. Accessing & Testing Live Electrical Conductors
2. Locating & Dealing with Electrical Faults
3. Action to be taken in the event of Fire
4. First Aid and Accident involving Electricity
5. Dangerous Goods & Hazardous Substances
6. Personal Protective Equipment
7. Modify & Maintain Fixed & Mobile Plan
8. Fitting & Maintaining Tyres & Rims
9. Safe Operation of mobile plant & Equipment
10. Transport & Recovery of equipment
11. Selecting maintaining and using lifting plants
12. Isolation & Tagging
13. Asbestos Management
14. Work at Height
15. Workplace Inspections
SOPs 16. Maintaining a healthy & Hygienic work Env
17. Confined Space
18. Manual Handling
19. Hot Work
20. Management of Heat Stress, Lasers & Radiation
21. Excavation and Dump Management
22. Maintaining & Watering Mine Roads
23. Flammable and toxic gas accumulation
24. Electrical & Mechanical Inspection & Testing Eq.
25. COVID Emergency Management
26. COVID Essential Services Management
27. Permit To Work
28. Site Illumination
29. HSE Rewards
30. Fire Tender Mobilization
 SHMS OVERVIEW
1. Management Commitment, Leadership & Organizational Structure

The purpose of this Standard is to ensure that there are suitably skilled personnel in defined roles to allow the SSE to fulfill
the obligations of implementing a Safety & Health Management System (SHMS) to provide
• The most important way an organization can show management commitment is to have top management show
strong leadership skills.
• Its important that all management employees show visible commitment towards HSE
• Ultimate ownership of the standards rest with the management.(any system lapse would reflect Management
system improvement areas).

2. Responsibility & Accountability

• SECMC believes that safety is a line management responsibility, and that each employee must accept and fulfill his
safety obligations. The line organization controls all the resources, sets all the priorities and resolves
• Each employee mentioned above are subjected to be accountable for the violation of SECMC Policies as per the
reprimand matrix appended in Appendix A
 SHMS OVERVIEW
3. Goals & Objective
• SHMS ensures that goals and target set for the sustainability of SHMS based on the experiences, issues and available
options

• Goals are based on the ideal state and directs the organization toward excellence in performance

4. Hazard Identification and Risk Management

• SHMS demands that Identification of Hazards through different tools are being done and appropriate controls are in
place

• BBRA / PEAR Risk Assessment Controls

• Workplace Risk Assessment & Control • Engineering
• JSA (Job Safety Analysis) • Administrative / Procedural
• Permit to work • Simple Jobs / Just To Do Items (JDIs)
 SHMS OVERVIEW
5. Safe Methods of Work & Design
Develop a systematic approach to implement Safe Work practices across mining operations

• Permit to Work System • Critical System & Defeat Protocol

• Lock Out / Tag Out and Try Procedure • Work at Height
• Mine & Road Design Standards • Hot Work
• Traffic Management Plan • Confined Space

6. Safe Plant and Equipment

General
• Plant (Dump trucks, Excavators) Hazard Assessment
• Electrical Equipment Inspection and Tagging
• Brake Testing
• Defects Reporting and Repairing
• Safe Access to Plant
• Preventive Maintenance Plans
• Reliability Reports
• Dewatering Wells/Pumps Maintenance
Critical Equipment
• Devices, equipment or systems whose failure could
result in serious injuries or irreversible health
effects, significant property damage
• A list of all Critical devices shall be developed and
maintained
• Critical Equipment defeats must be authorized and
recorded
 SHMS OVERVIEW
7. Change Management and Safety Review
Identification of change and assessment of risks associated with proposed changes to equipment, processes and physical
environments will be done prior to introduction of changes. The need to apply the Change Management Process is related
to:

• Facility, Operation, Document Changes

• Temporary Changes
• Test Run / Authorization (TA’s)

A Safety Review shall be held if a change results in a change in the operations methods/designs or in the operating
procedures or practices required. Such design and procedures or practices shall be updated accordingly.

Examples:
• Facility addition or deletions from the site hardware (mechanical, electrical etc.)
• New or modified procedures or work practices
• A higher HP motor, Mine Equipment part brand, higher grade piping, minor Rerouting of piping etc.
• Temporary installations which are not covered through the procedure
 SHMS OVERVIEW
8. Occupational Health & Industrial Hygiene
Establish globally recognized Health and Hygiene procedures for workers health and fitness in mining and associated
operations.
Elements:
• Pre-Employment Medicals • Hearing conservation Program
• Screening / Testing Process • Management of Coal Dust Hazards
• Health Surveillance Monitoring • Hours of Work
• Fitness for Work • Return to Work After Injury/Illness
• Fatigue Management • Respiration / Air borne Contamination Plan / Air Quality
• Amenities and Hygiene • Drinking Water Management

9. Communication, Consultation & Progressive Motivation

• An open communication system must be in place that encourages the free exchange of ideas
• HSE related issues and updates are communicated to workers at all levels
• Just Culture Framework: Reward, recognition and accountability on HSE Matters
• Just Culture is a systematic approach which ensures accountability and reward program’s implementation through a
set of framework to build a sustainable roadmap for long-term change.
Various forums have been formed to promote safety and health
- Safety & Health Meetings -Contractors Safety and Health Meetings -Top Level Meeting – Mining HSE Meeting
 SHMS OVERVIEW
10. Training & Performance
Competency and staffing requirements are established within the organization to continue safe operations and projects
Elements:
• Training Need Analysis Process
• Skill Certification
• Verification of Competency (VoC)

11. Incident Investigation & Reporting

Investigation & Internal Communication
• SECMC believes that reporting & analysis of incidents provides valuable opportunity to learn about breakdown or
deficiencies in Safety Management System
• First Information Report (Opera) within 24 Hours of
Incident Occurrence Injury Categories:
• Issuance to Incident Information report to all site 1. First-Aid Case (FAC)
• Group Leader Investigation within Seven Days
2. Medical Treatment Case(MTC)
• Team Investigation Report within 15 Days
3. Restricted Work Case (RWC)
• Key findings and root causes of incidents
• Generate Action Items to avoid recurrence 4. Lost Workday Injury(LWI)

5. Fatality
 SHMS OVERVIEW
12. Documents control and Records Management
Document Development or Review Document Coding & Types
• Document Development & Coding Upper corner of the pages contains:
• Review & Approval • Document Num./Code, Revision No., Issue Date, Effective Till, Page
• Record Keeping Numbering
• Tracing The document code shall be in the form:
• Retention Periods AAA Represents department name code
• Amendment & Copy Control BBB Represents Description of Document (SOP, SWI)
CCC Document number (001, 002 etc.)
13. Emergency Preparedness and Response
SECMC believes that in-depth planning for potential emergencies is
essential for ensuring effective response by site personnel. The important
products of these efforts are:
• Mitigation of the impact on personnel, environment and facilities, and • Monthly Emergency Drills against TARPs
• Prompt control of the emergency • Critique Sessions
• ECC (EMT) - Responsible for directions and support required during the • Action items based on observations
emergency situation • Training of ERT members on Fire Fighting and
• ERT - Responsible for handling emergencies First Aid / casualty handling techniques
• Workers training on roles and responsibility
 SHMS OVERVIEW
14. Contractor Safety Management
Contractor Management Framework
• Contractor Pre-Qualification
• Contract Preparation, Bid Meetings, Bidding, Contract Awarding
• Orientation and Training
• Monitoring and Supervision - Auditing and Monitoring of the Work
• Contract Evaluations and Records

15. Monitoring , Audit & Review

All SECMC documentation, systems and processes are subject to periodic audit programs, both internally and externally
(including 3rd party certification where necessary).
SECMC and contractors shall maintain an Audit and Monitoring Schedule for the site. Formal audit programs will be
conducted as follows:
• Compliance Audit
✓ SHMS Effectiveness Audit • Executive Safety Audit
✓ Legal Compliance Audit • Critical System Audit
• Management Safety Audit • Workplace Inspections
• Training Effectiveness Audit
 HSE Committees

In order to strengthen Safety Health Management System at SECMC, different HSE committees have been
constituted with the mandate to standardize the existing mining practices and steward the SHMS in line with
Queensland Legislation. Committees will review, endorse and steward all SHMS plans, Standards, SOPs and
pertinent documentation.

Frequency Frequency Frequency Frequency

Bi-Monthly Monthly On Call On Call

Top Level HSE Mining HSE Sub HSE Committee Sub HSE Committee
Committee Committee Mining Civil, Mechanical, E & I
Chaired by: Chaired by: Chaired by: Chaired by:
CEO SECMC VP Mining GM Operations GM Operations

Frequency Frequency Frequency

Quarterly Quarterly Bi-Monthly

Sub HSE Committee Sub HSE Committee Sub HSE Committee

OHIH, Environment, OTJ Incident Reports Review Transport Safety
Chaired by: Chaired by: Chaired by:
GM Administration GM Administration GM Administration
 TRIR (Total Recordable Incidents Rate)
Definition:
As per OSHA total Recordable Incident Rate (TRIR) is a measure that encompasses all fatalities, lost Workday injuries, cases restricted
for work and medical treatment cases by medical professionals.

Recordable incidents includes following categories:

• Fatality -Accidental death on the job

• Lost Workday Injury (LWI)-Workplace injury leaving an employee unfit for and absent from work
• Restricted Work Case (RWC)-Workplace injury resulting in an employee being given alternative job assignment
• Medical Treatment Case (MTC)-Workplace injury requiring treatment by a medical professional
Total Recordable Incident Rate
(Number of Recordable Incident X 200,000) / Number of Hours Worked
Example:
Ifwe have 3 total recordable incidents against 4,000,000 working safe man-
hours then the TRIR will be:
03
X 200,000 =0.15
4,000,000
 FAFR (Fleet Accident Frequency Rate)
Accident Frequency Rates reflect how often vehicle accidents are occurring. Frequency Rates are normally calculated per
million KMs driven.

FAFR = Number of Incidents *1,000,000

Vehicle Mileage

Applicability:
✓ Company Owned vehicles
✓ Rental or Leased vehicles being used for company business
✓ Personal vehicles for company business
✓ Company vehiclesforpersonal use
Note: Mentioned data does not include accidents involving animals
 SECMC RISK MATRIX
Likelihood/Probability

Risk Matrix
1 2 3 4 5
and
Categorization Rare Unlikely Possible Likely Almost Certain

Once Per 1 years Once per month Continuously occurs

Once per 10 Years
or Unlikely to occur or Could occur throughout the day
or Practically Impossible Once per week or
Consequence or Has occurred elsewhere or Has occurred elsewhere Will occur or
or Conceivable, but only in Likely to occur
in Mining Industry within last in the Mining industry in the Common or frequent
extreme circumstances
1 years last month occurrence

5 10 15 20 25
5 Catastrophic
(Moderate) (High) (Extreme) (Extreme) (Extreme)

4 8 12 16 20
4 Major
(Low) (Moderate) (High) (Extreme) (Extreme)

3 6 9 12 15
3 Moderate
(Low) (Moderate) (High) (High) (Extreme)

2 4 6 8 10
2 Minor
(Low) (Low) (Moderate) (Moderate) (High)

1 2 3 4 5
1 Insignificant
(Low) (Low) (Low) (Low) (Moderate)

Risk Matrix Result Risk Rating Minimum Management Response

Risk Rating
Categories: 15 to 25
Risk deemed unacceptable. Immediate intervention required from Senior Management to Impact/Consequence Hierarchy of Control
Extreme Risk
eliminate or reduce risk by the introduction of additional control measures.

Management planning required to eliminate or reduce risk to a lower level by the

Health and Safety 1. ELIMINATION
9 to 12 High Risk introduction of additional control measures where practicable and montioring Environment 2. ISOLATION
effectiveness of existing controls.
Financial 3. SUBSTITUTION
Supervisor attention needed. Monitor effectiveness of existing controls and determine
5 to 8 Moderate Risk
corrective actions where practicable.. Damage and Loss 4. ENGINEERING

Legal Compliance 5. ADMINISTATION

1 to 4 Low Risk Risk at an acceptable level. Monitor effectiveness of existing controls.
Reputation 6. PPE

Immediate and on-going intervention is required from Senior management to ensure

Consequence = Catastrophic
control measures are adequate, irrespective of Probability/Likelihood
DEFEAT & WAIVER WORKFLOW
MOC & PSSR WORKFLOW
 Incident Reporting and Investigation
Reporting any incident at workplace is a moral duty of an employees. Every incident
shall be reported, and investigated to find out the root and actual cause of the incident
and to preventing it from occurring again.

“What must be reported?”

Fatality Injury Near Miss Vehicle Accident

Property damage Substance Spillage Occupational Illness Fire

Investigation Process

Sequence of Key Findings

Interviews 5 Whys
Event Root Causes
 AUDITS & INSPECTIONS
Site Based Inspections & Audits External and System Audits

ISO/IMS
Surveillance Audit

Yearly
SEPA Audits ISO/IMS
Yearly or Anytime Re-Certific ation Audit
01
03 Years

Executive This is a
Safety Audit sample text. ISO/IMS
Director & GMs Internal Audit
Monthly
Yearly
CEOs
Quarterly

QLD SHMS QLD SHMS

External Audit Internal Audit

Yearly Yearly
 TRIP COORDINATOR RESPONSIBITIES

Driver well rested Drive to condition in rainy and busy

roads

Driver not fatigued

Take mandatory stop vers

Valid driving license and DDC

Keep in contact with Engro Base

Pre Trip Vehicle Inspection checklist

First Aid box, Fire Extinguisher, Spare TIre and

Tool box is availabe
No Cell phone while driving

Sign off the Trip Feed back Checklist

No overspeeding

Maintain safe distance

 SLAM PROTOCOL
What is SLAM?
The SLAM (Stop…Look…Assess…Manage) technique reminds workers to stop work if they think their health and safety is at risk.

STOP LOOK

Stop the task and think. Look at each step.

Look before, during and after completion of the task.
Ask:
Always:
Is this a new task?
inspect the work area for potential hazards, eg unsecured
Has the task changed?
ladders, untidiness;
When was the last time I did this task?
identify the hazards for each step of the job/task; and
Do I feel comfortable doing this task?
evaluate what to do about them.
If not, do I need training?

ASSESS MANAGE

Are workers equipped to perform the task safely? Check they
have the correct:
knowledge; skills; training; and tools.
What else do they need to perform the task safely?
Help? (Workers should be encouraged to ask for help.)
More training? (Workers should not perform the task until they
have been trained.)
Managers should take appropriate action to eliminate or
minimize any hazards on site by:
ensuring the proper equipment is used and is well maintained;
and thinking about the task just completed and ask, “What went
well? What did not go well?”
Ask yourself: Did anything unexpected happen?
How can I be better prepared and plan for this in future?
 SLAM PROTOCOL
Before starting a task:
REMEMBER
• Stop and engage your mind before your hands. Look at the task in hand.
• Look at your workplace and find the hazards. Report these immediately to your supervisor.
• Assess the effects of hazards on you, the people you work with, equipment, procedures, pressures and the
environment. Ask yourself if you have the knowledge, training and tools to do the task safely. Do this with your
supervisor.
• Manage and apply the correct controls and wear the correct PPE. If you feel unsafe, stop working. Tell your
supervisor and team mates. Tell your supervisor what actions you think are necessary to make the situation safe.

Before starting a task:

THINK ABOUT
• Any changes throughout the day: where you are, what time it is, what the weather is like, what changes or
reorganization have taken place?
• People around you: their level of experience, how many hours they are working, their attitudes to health and safety,
and any personal/home problems or work pressures including working to a deadline or cost.
• Plant you use: when it was last maintained and is it the right tool to use?
• Procedures you adopt: are they correct and do you take short cuts?
 TAKE-5 PROTOCOL
What is TAKE-5?
Take-5 is a personal risk assessment (PRA) techniques being used by any individual before starting any task

TAKE FIVE STEPS

STOP THINK HAZARD ID PLAN PROCEED
Look, Walk around Think Through the Identify the Hazards Control & Do The Task Safely
Task Communicate

Am I clear on what the task is. ASK FIVE QUESTIONS Do a Personal Risk Assessment
1. Do I have the necessary work permits and/or Have I done this job before? YES NO
authorities to do the task Do I have the required skills, knowledge or licences? YES NO
Can I comply with the Site Safety Rules? YES NO
2. Is there a JSA/RA/SOP/Work Instruction for this task
Does the job require “isolation”? YES NO
3. Do I have the required skills, training and licenses for Is this a confined Space? YES NO
the task Am I working at Heights? YES NO
4. Are my tools/equipment appropriate for the task and Am I conducting an excavation? YES NO
in good working order Have I identified any environmental impacts? YES NO
5. Do I have the correct personal protective equipment Is there a risk of hand injury on this job? YES NO
for the task Are chemicals going to be used? YES NO
Is the work area free of trip hazards and is it tidy? YES NO
Have I checked to see if I will affect or interfere with others? YES NO
 STOP WORK AUTHORITY

Stop Work Authority (SWA) is a program designed to provide employees and contract workers with the
responsibility and obligation to stop work when a perceived unsafe condition or behavior may result in an unwanted
event.

1 2 3 4 5
Observe Stop Inform Correct Resume

When an employee or contractor perceives condition(s) or behavior(s) that pose imminent danger to person(s),
equipment or environment, he or she must immediately initiate a stop work intervention with the person(s)
potentially at risk.
Thank you!
www.secmc.com.pk

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