Abstraction:

Auckland Private School (APS) recently underwent a massive restructuring of its Information System,
which included the implementation of two main networks, the Auckland Management System (AMS) and
the Auckland Learning System (ALS). The AMS is a school management system that is used by teachers,
admin and parents, and is accessible through an intranet network. It helps to manage various
administrative tasks such as grading, tracking attendance, admissions, and fee submissions, scheduling
classes and student, faculty, and curriculum management. The ALS is an electronic platform that provides
educational resources to students, teachers, and parents. (QuickSchools, n.d.) It extends and improves the
learning experience with the use of interactive learning tools, such as virtual classrooms, online tutorials,
and multimedia resources. Both systems have features that enable real-time collaboration between
students, teachers, and parents. The ALS also provides performance assessment and feedback, as well as
student progress tracking, which is an important feature for both teachers and students.

Overview:
Auckland Management System (AMS) is a school management system which is used by teachers, admin
and parents. It can be accessed through an intranet network, and authentication is required in the form of a
staff ID and password. This system is essential to the school's infrastructure, as it helps to manage various
administrative tasks such as grading, tracking attendance, admissions and fee submissions, scheduling
classes and student, faculty, and curriculum management. It also provides a powerful tool to store,
organize and track all the data related to school operations and student progress. This system is essential
for the efficient and effective management of the school. It helps to ensure that all the data related to the
school's activities and student performance is up-to-date, and allows for better communication and
collaboration between students, teachers and parents.

Key Features:
Auckland Learning System (ALS) is a technology-based platform that provides educational resources to
students, teachers, and parents. It is designed to extend and enhance the learning experience with the use
of interactive learning tools such as virtual classrooms, online tutorials, and multimedia resources. It also
enables real-time collaboration between students, teachers, and parents, as it provides a secure
environment for them to exchange data and files. Furthermore, it allows teachers to assess student
performance and provide feedback in real-time, which helps to identify areas of improvement.
(blog.teachmint.com, n.d.)
Administrative Tasks:
Auckland Management System (AMS) is an integral part of the school's infrastructure and is used to
manage various administrative tasks, such as grading, tracking attendance, admissions and fee
submissions, scheduling classes and student, faculty, and curriculum management. This system helps to
ensure that all the data related to the school's activities and student progress is up-to-date and accurate. It
also helps to ensure that all administrative tasks are completed efficiently and effectively. Furthermore, it
provides a powerful tool to store, organize and track all the data related to school operations and student
progress. This helps to ensure that all the data related to the school's activities and student performance is
up-to-date and accurate.

User Authentication:
User authentication is an essential part of the Auckland Management System (AMS). It ensures that only
authorized personnel can access the system and prevents any unauthorized access. It requires staff ID and
password for authentication, which is verified against the system's database. This authentication process is
necessary to protect the system from any unauthorized access and ensure that the data stored in the system
is secure. Additionally, it helps to ensure that only authorized personnel can access the system and that all
user activity is monitored and tracked. This helps to ensure that the system is used for its intended
purpose and that all data stored in the system is secure.

Data Storage, Organization and Tracking:

Auckland Learning System (ALS) provides the capability to store, organize and track data related to
school operations and student progress. This system allows for the efficient and effective management of
school information, which is essential for the success of the school. The data stored in the system can be
used to generate reports as well as analyze student performance. Data can be stored in ALS in multiple
forms such as text, images, audio and video. This makes it easier to store and access data as required. All
the data stored in the system is secure and can be accessed through authenticated user accounts. The user
accounts have various levels of access which allows only authorized personnel to access the data. Data in
ALS is organized into different categories for easy retrieval. This allows for quick search and retrieval of
information as required. Additionally, the data can be tracked over time which enables teachers to
monitor student performance and make necessary changes in their teaching plans. Overall, the data
storage, organization and tracking features of ALS are essential for the efficient management of school
operations and student progress. They ensure that the school has access to accurate and up-to-date
information which is essential for the success of the school.
Interactive Learning Tools:
Auckland Learning System (ALS) provides interactive learning tools such as virtual classrooms, online
tutorials, and multimedia resources. These tools are designed to create an engaging learning experience
for students and facilitate better understanding of the topics. Virtual classrooms enable students to interact
with their peers and instructors through online discussion boards and video conferencing. Online tutorials
provide visual aids, such as videos and interactive simulations, which help students to understand the
concepts better. Multimedia resources, such as audio, video, and graphics, also provide additional
learning opportunities for students. These interactive learning tools improve the learning experience by
providing students with a fun and interactive way to learn. Additionally, they reduce the need for
traditional pen and paper learning, which makes the learning process more efficient. Furthermore, these
tools enable students to learn at their own pace, which allows them to focus on the topics that are most
relevant to them. Finally, these tools provide students with the opportunity to collaborate with their peers
and instructors, which helps to build a strong learning community.

Real-time Collaboration:
Auckland Learning System (ALS) provides a secure environment for real-time collaboration between
students, teachers, and parents. This system allows for the sharing of data and files in real-time, which
helps to facilitate better communication and collaboration between the three parties. The secure
environment ensures that only authorized personnel can access the system, protecting the data and files
from unauthorized access. Furthermore, the system provides multiple tools that enable real-time
collaboration. This includes virtual classrooms, online tutorials, and multimedia resources. These tools
help to create an engaging learning experience for students, while allowing teachers and parents to keep
track of student progress. Additionally, the system also provides tools for performance assessment and
feedback, which enables teachers to assess student performance and provide feedback in real-time.
Overall, real-time collaboration enabled by ALS is a powerful tool that helps to improve communication
and collaboration between students, teachers, and parents. It provides an efficient and secure environment
for data and file sharing, while also providing interactive tools for an engaging learning experience.

Performance Assessment and Feedback:

Performance assessment and feedback is an important part of the Auckland Learning System (ALS). It is
a feature that allows teachers to assess student performance and provide feedback in real-time. This helps
to identify areas of improvement and assists teachers in making the necessary changes in their teaching
plans. Performance assessment and feedback is enabled by the system’s real-time collaboration feature.
Through this, teachers can exchange data and files with students and parents in order to assess student
performance. This can be done through assessments, quizzes, tests, and other activities that are designed
to evaluate student understanding and progress. Furthermore, performance assessment and feedback helps
to provide personalized learning and instruction. Through this, teachers can identify areas of weakness
and provide targeted instruction that can help improve student performance. Additionally, it allows
teachers to identify areas of excellence and provide additional challenges to help students further hone
their skills and knowledge. Performance assessment and feedback is an integral part of the Auckland
Learning System. It helps to create an engaging learning experience for students and facilitates better
understanding of the topics. It also enables teachers to have an up-to-date overview of the student’s
performance and make the necessary changes in their teaching plans. (Anjani, 2022)

Student Progress Tracking:

Auckland Learning System (ALS) allows for the tracking of student progress over time. This feature is
beneficial for both teachers and students as it allows teachers to evaluate the student's performance and
provide feedback accordingly. It also helps students to monitor their own progress and identify areas of
improvement. The student progress tracking feature of ALS is based on the collection of data from
various sources, such as tests, quizzes, assignments and other activities. This data is then analyzed and
organized in order to provide an overall picture of the student’s performance. This helps teachers to better
understand the student’s strengths and weaknesses and adjust their teaching plans accordingly. Moreover,
the student progress tracking feature of ALS also enables teachers to compare the performance of
individual students with that of their peers. This helps to create a more competitive and motivating
environment for the students. Finally, the feature also helps to identify students who need extra help and
allows teachers to provide them with additional support.

Improvement:
One way to improve the Auckland Management System (AMS) is to implement a more user-friendly
interface. The current system is outdated and the navigation is difficult to follow. A modernized user
interfaces with an easy-to-use navigation will make it easier for users to find what they are looking for
quickly and efficiently. Additionally, implementing a search feature would be beneficial as it would allow
users to search for specific information or documents without having to navigate through the system
manually. Another way to improve the system would be to add additional features and functionality. For
instance, adding online payment options for fees would allow for payments to be made quickly and
securely. Additionally, a document management system could be implemented to allow for teachers,
administrators and parents to easily access and share files. Furthermore, integrating new technology such
as machine learning algorithms could be a great way to improve the system. The algorithms could be used
to track student performance, predict student success and identify at-risk students. This could be a great
way to help the school better understand the needs of their students for improved educational outcomes.
Finally, the system should be optimized for mobile devices. With the growing number of students and
parents using mobile devices, it is important to ensure that the system is optimized for these devices. This
would allow users to access the system from anywhere with an internet connection. (Anon, n.d.)

Prototype of Auckland Management System:

Auckland Management System is an innovative web-based management system designed to empower
businesses and organizations to streamline their operations. It provides users with a comprehensive suite
of tools to help them manage their activities and processes more efficiently. The system is composed of
19 different pages that are all interconnected, allowing users to navigate quickly between them. The main
page is the Dashboard which includes a summary of all the system's information, as well as the tools that
can be used to manage different aspects of the business. From here, users can access the Contacts page,
which includes a directory of everyone in the organization, as well as the ability to add and manage
contacts. The Events page allows users to schedule and manage upcoming events, such as seminars or
workshops. It also includes a calendar for them to view the availability of their staff and other resources.
The Tasks page is a powerful tool that allows users to easily assign tasks to different members of the
organization and track their progress. The Reports page enables users to generate and view a variety of
reports, such as sales, financial, and customer satisfaction. Furthermore, the system also includes a
Resources page which allows users to manage and access a variety of documents, such as technical specs
and user manuals. (www.merriam-webster.com, n.d.)
Login Page:
The login page of an Auckland management system is a critical component of the user experience. It acts
as the gateway to the site, allowing registered users to access the content, features, and functionality of
the website. It also serves to protect the site from unauthorized access by verifying the identity of the
user. For this reason, it is important for the login page to be intuitive, secure, and easy to use. The login
page should be designed to be as user-friendly as possible. It should include clear instructions on how to
login, such as providing a link to the registration page if the user is not already registered. The page
should also include a way to quickly sign up for an account if the user is not already registered.

Admin Dashboard:
The administrator dashboard provides a comprehensive view of the total number of students, teachers,
parents, and earnings. It also contains some boxes that display the social media accounts information. A
chart is used to visualize the expenses, total collection, and fees. Additionally, there is a calendar and a
section that shows recent activities and notices. The student page includes the roll numbers of each
student, as well as their name, photo, gender, phone number, and other personal details. The administrator
can easily edit or delete a student's profile by using the edit and delete buttons provided. Similarly, the
teachers page also contains the roll numbers and personal information of each teacher, and the same
functions are available to the administrator. Furthermore, the administrator dashboard contains a range of
other features. It has a section where the administrator can view the total number of payments received
and the total fees collected. There is also an option to monitor the attendance of students and teachers.
Student Dashboard:
The student dashboard is an incredibly useful tool that helps students stay organized and keep track of
important information. It provides a comprehensive overview of upcoming exams, due fees, events, and
documents, as well as student profile information. With easy-to-navigate menus and clear design, the
dashboard ensures that users can quickly and easily access the information they need. The student
dashboard is designed to save time and energy by consolidating all pertinent information into one
convenient location. Students can quickly view upcoming exams and due fee, plan for upcoming events,
and review documents and student profiles. By proactively addressing potential issues and providing
relevant information in an accessible format, the student dashboard helps students stay on top of their
education.
Parents Dashboard:
The parent’s dashboard is a great way to keep track of their children's progress in school. It provides a
comprehensive overview of upcoming exams, due fees, events, and documents related to their children.
Furthermore, parents are able to access their children's profiles, enabling them to keep an eye on their
academic progress. The dashboard also provides easy access to all the information a parent needs to know
to make sure their children are performing well in school. Parents can even set reminders for due fees and
exams, so they never miss an important event. This dashboard is a great way for parents to stay in the
loop with their children's education and make sure they are reaching their full potential.
Teachers Dashboard:
The teacher dashboard is a valuable tool that provides teachers with an easy and convenient way to
manage their classroom information. With this dashboard, teachers can quickly access student records,
analyze performance data, manage assignments, and communicate with students. The dashboard also
provides teachers with a comprehensive view of their classroom’s performance.
Attendance:
The Attendance page on a school's website provides a valuable tool for both students and their parents. It
allows the school to keep track of who is in class and who is not, and it allows parents to check in and
make sure their child is attending classes regularly. It also serves as a useful resource for teachers, who
can use the attendance data to identify any students who may be at risk of falling behind or missing
classes. The Attendance page also serves as an important reminder for students: school is important and
it's important to attend classes regularly. It's not just about meeting the attendance requirement; it's about
keeping up with the material and not falling behind. It's also important to keep track of absences and
tardies, as they can have an effect on grades and overall academic performance.

Class Schedules:
The class schedule page provides students with an overview of their educational experience. It offers a
comprehensive overview of the classes that are offered, the times they are available, and the professors
teaching them. It also provides students with a convenient way to search for classes, allowing them to
easily find the ones that match their interests and needs. The class schedule page is designed to be user-
friendly and provide an organized way to view the classes offered. It displays a list of classes available in
a variety of categories, including majors, minors, and general education requirements. Each listing
includes the course title, description, professor, classroom, and duration. It also includes any prerequisites
or special notes associated with the class.
Messages:
The message page offers users an opportunity to communicate with each other. Here they can compose
and send messages, allowing them to share their thoughts and feelings quickly and easily. This page also
allows users to keep track of conversations with others, so they can refer back to them whenever they
need. It's a great way to keep in touch with friends and family, or even to make new connections.
Map:
The Map page offers a range of options for viewing your desired location. It allows you to choose
between a Hybrid Map, Default Map, Marker Map and Terrain Map. The Hybrid Map shows satellite
imagery blended with roads and other features. The Default Map provides a basic geographical overview,
while the Marker Map enables you to highlight sites of interest. Finally, the Terrain Map reveals the
topographical features of the area. Every map type offers a unique way to explore and understand the
location. With the Map page you can easily access the information you need to plan your route or simply
explore the area.
Account:
This page allows the user to access and modify their profile information. It provides two buttons - 'Update
Profile' and 'Reset' - to ensure that the changes made can be easily saved or undone. By making use of this
account page, each user can update their profile details, such as address and contact information, to ensure
that their information is kept up to date. The 'Update Profile' button allows the user to make changes to
their profile information and easily save them. The 'Reset' button gives the user the ability to revert back
to their original profile information, if they have made any changes that they do not wish to keep. This
allows the user to keep their profile information up to date and accurate. The user profile page also
provides an overview of the user's account settings. This allows the user to keep track of their preferences
and settings, such as language, time zone, and currency. This helps the user to keep their account
information organized and tailored to their individual needs. The user profile page also allows the user to
access and modify their security settings. This includes the ability to update their password, as well as the
ability to set up two-factor authentication. This ensures that their account is kept secure and that their data
remains private.
Conclusion:
In conclusion, the Auckland Management System (AMS) is an essential part of the school’s
infrastructure. It helps to manage various administrative tasks, such as grading, tracking attendance,
admissions, and fee submissions, scheduling classes and student, faculty, and curriculum management. It
also provides a powerful tool to store, organize and track all the data related to school operations and
student progress. Additionally, it provides a secure environment for real-time collaboration between
students, teachers, and parents. Furthermore, it enables performance assessment and feedback, as well as
student progress tracking. Finally, it provides interactive learning tools, such as virtual classrooms, online
tutorials, and multimedia resources, to help create an engaging learning experience for students.

References:
blog.teachmint.com. (n.d.). Salient Features of A School Management System. [online] Available at:
https://blog.teachmint.com/salient-features-of-a-school-management-system/.
QuickSchools. (n.d.). School Management Software Features. [online] Available at:
https://www.quickschools.com/quickschools/features.
Anjani (2022). The Top 5 Features Of A School Management System-The School. [online] The school
Management. Available at: https://theschool-management.com/the-top-5-features-of-a-school-
management-system/ [Accessed 27 Feb. 2023].
Anon, (n.d.). 5 Best Techniques to Improve School Management – WPSchoolPress. [online] Available at:
https://wpschoolpress.com/5-best-techniques-to-improve-school-management/.
www.merriam-webster.com. (n.d.). Definition of PROTOTYPE. [online] Available at:
https://www.merriam-webster.com/dictionary/prototype#:~:text=prototype
%20%E2%80%A2%20%5CPROH%2Dtuh%2D.