TEMPPENS, REVIEW NOTES ON DESCRIPTIVE CATALOGING By: Joan P. Esposado OUTLINE History of Cataloging Codes and the development of catalogs Introduction to Cataloging AACR2R A. AACR2R : Description Types of library resources Organization of the description ISBD Sources of information Punctuation Areas and elements of description Levels of description B. AACR2R : Access points 1. Choice of access points a. Works of mixed responsibility b. Related works c. Added entries d. Special Rules 2. Form of headings a. 1.Headings for persons b. 2.Headings for geographic. names c. 3.Headings of Corporate Bodies d. 4. Uniform titles Formats of bibliographic records A, Printed catalogs B. MARC 21 RDA|. History of tho cataloging codes and the development of catalogs 300 B.C. Alexandrian Library founded by Ptolemy | in Egypt with over 500,000 manuscripts, mostly papytus scrolls was cataloged in Pinakes of Callimachws, which included the 2utho's name and a summery of the content of each item. SOURCE: hitp:/inww abo-clio,com/ODLIS/searchODLIS.2spx Pergamum - An ancient city on the west coast of Asia Minor near the modern town of Bergama, ‘Turkey, the location of a magnificent royal tibrary and museum buit during the Hellenistic period by Eumenes Il of the Altalid dynasty to rival the great center of learning at iexandria in Eaypt. The use of parchment as a writing surface is believed to have onginated at Pergamum. SOURCE: hiipywuny,abo-cio.comODLIS/searchODLIS.3s0x 629 AD. ~ Seriptorium: Constantinople was the center of learning in Monte Casino, Benedict kept his monks busy by copying manuscripts 9” centuly ~ Reichenau Germany (between 822 and 842) compiled catalogs: one is a sift enumeration and the other is @ ist of valuable books Benedictine House of St. Requier (831) gives contents of volumes and records the umber of volumes to @ work. 4a)" century ~ Union list “Registrum Librorum Angliae” each library was assigned @ number (code) 14" century ~ St. Martin’s Priory at Dover ~ The first to be considered a catalog has ‘three (3)sections : 1.) listing by call number ; 2.) listing by cail number with paging and opening words; and 3.) analytical entties and alphabetical isting 16" century — ‘Conrad Gesner “Bibliotheca Universalis” Florian Trefler 4. Alphabetical catalog 2, Shel- list 3. Classified index to analytics 4 5 Alphabetical index to the classified index List of books which were not kept with the main collection 41595 Andrew Maunsell “Catalog of English printed books" a. Entry under sumames b._Unitorm entry for the Bible &. Abook should be found on author's sumame, subject, and translator 47” century Thomas Bodiey ‘2. Undertook the building up of the Oxtord University Library b. Classified arrangement with an alphabetical author index arranged by sumame cc. Entered noblemen under family names Gabriel Naude (France) ‘tecommended the compilation of a divided catalog (subject and author) 48" century 1781~ French government ~ the frst to direct libraries to use card catalogs = National code 1 First appearance of the card catalog that transcribe the tile page, underline author: underline keywords in tile without keyword 19" century 1841- Anthony Panizz's “91 Rules" ‘Anthony Panizzi, Keeper of the Printed Books at the British Museum. 91 Rules — rules for British Museum published in 1841 Panizzi’s 91 rules characteristics: 1. Entering pseudonymous works under pseudonym rather than tunder the author's real name. 2. Occasional use of form headings as main entry 22, Universities and leamed societies entered under ‘general heading “Academies” b. Missals, prayer-books and liturgies under "Liturgi 3._ No provisions for subject headings 1850 - Charles C. Jewett ‘Code for the catalog of the Smithsonian Institution’ 33 rules 1. corporate authorship is presented by entering all the corporate bodies directly under their names without the use of any form headings: 2. established U.S. as author. 3, pseudonyms are entered under real names 4, anonymous works are entered under the first word ofthe tile 5, made use of form headings as entry F 6, proposed centralized and cooperative cataloging by means of union catalog 1876- Charles Ammi Cutter, a Librarian at Boston Athenaeum “Rules for a Printed Dictionary Catalog’ 2. 349 rules covering descriptive cataloging, subject headings and filing b. Anonymous works are entered under the first word of the title {anonymous biographies under the biographee) Author entry to find a book by the author and other works by that author 1809; LC’s "Rules on Printed Cards” 20" century 4190": Library of Congress begun its printed card service. The use of LC printed cords increased dramatically between 1908 and 1941 1908- ALA and the (British) Library Association create Anglo-American Rules ‘a. ALA catalog rules: author and title entries b._ Reflected the influence of the previous codes of Panizzi’s, Jewett’s, Cutter’s and the current LC practice 1841 — ALA Cataloging Rules (draft of 2" ed. of AA 1908)- expanded the rules _of 1908 to make more provision for special classes of material: serial publications, government. Gocuments, publications of religious bodies, anonymous classics, music and _maps. Has two (2) parts: entry headings and description. 1949 — ALA Cataloging Rules for Author and Title Entries ~ included only the rules for entry and headings (omitted from 1941 Draft rules for description) Lc’s Rules for Descriptive Cataloging Prussian instructions ‘2) prescribes grammatical rather than mechanical title b)_ did not recognize corporate authorship Vatican Code ‘a. Developed to compile a general catalog of printed books in the Vatican Library after its reorganization in the 1920s b. The most complete statement of American cataloging practice Seymour Lubetzky criticized ALA Mid-1960's MARC was developed and has been used to create electronic catalog records in the Library of Congress, 1967: AACR published edited by Seymour Lubetzky and C. Summer Spalding 1978- AACR2, second edition published 1988 — AACR2R, Second edition, 1988 revision 1998 — AACR2R98, second edition, 1998 revision 21" contury 2002— AACR2R2002, second esition, 2002 Revision 2008; final dratt of RDA to supersede AACR2R: 2010 implementation of RDA and publication of RDA toolkit printed and online 3Ui, Introduction to Cataloging Cataloging ~ the process of creating entries for a catalog - usually includes bibliographical description, subject analysis, assignment of classification notation, and activities involved in physically preparing the Item for the shelf, tasks usually performed under the supervision of a librarian trained as a cataloger. (ODLIS) 2 Kinds cataloging 1. Original cataloging - preparation of a bibliographic record from seratch, without the aid of a pre-existing catalog record for the same edition, more time-consuming for the cataloger than copy cataloging. 2. Copy cataloging-adaptation of a pre-existing bibliographic record (usually found in LOC, Ohiolink, Worldcat, etc.) to fit the characteristics of the item in hand, with modifications to correct obvious errors and minor adjustments to reflect locally accepted cataloging practice. Descriptive Cataloging Descriptive cataloging - the process of providing the descriptive data and access points (other than subject) for surrogate records that are to be part of a catalog {Arlen Taylor). An overall cataloguing process in which an item is described through its author, title, edition, place of publication, publisher, date of publication, and other physical characteristics the purpose of which is to distinguish /ifferentiate it from ‘other materials in the collection; and i. Description ~ the portion of the descriptive cataloging process in which ‘elements that identify an information package are transcribed into a bioliographic records; also, the portion of the bibliographic records (i.e. Developed in Copenhagen in 1969 at the same time as MARC for bibliographic data; > Separates the different parts of the bibliographic description of an iter eight (8) sections > ISBD has been incorporated into most cataloging codes developed or modified since 1969; ‘The International Standard Bibliographic Description is the name of a group of standards developed by agreement between the International Federation of Library Associations (IFLA) and Joint Steering Committee for the Revision of AACR (JS-CAACR) and accepted by the Intemational Cataloguing Community, first published in 1977, to standardize the deseription for the descriptive part of a catalog and bibliographic records produced in different countries. ‘The ISBD provides the underlying framework for part lof AACRZR. As Lynne Lighthall said “you can compare the ISBD to a skeleton and the rules of part | of AACR2R as that which fleshes out the skeleton”. ‘The ISBD prescribes: 4, Source of information 2. The punctuation marks which precede, enclose, or introduce each area and element of description 3. Organization of the description into a sequence of @ areas and its elements 4. Mandatory ot optional areas and elements recommended for national bibliographic agencies and other liorares or information centers. 1880 structure aims to 41. Make records from different sources interchangeable 2. Assist in the interpretation of records across language barriers; and 3. Assist in the conversion of bibliographic records to machine-readable form The ISBD divides the descrition into eight units, called areas, presented inthe following order. 1. Title and statement (s) of responsibil area 2. Edition area 3, Material (or type of publication) specific detalls areal "special" area 4, Publication distrioution, etc. area 6. Physical description area 6. Series area 7. Note(s) ares 8. Standard number area‘Types of ISBD ISBD (G) developed in 1976, was incorporated into chapter 1 of AACR2R as general format for bibliographic description. Each of the AACR2R chapters numbered 2 to 12 is based on a specialized 1SBD. es. ISED (M) — International Standard Bibliographic Descrintion for Monographic Publications ISBD (ER) - International Standard Bibliographic Description for Electronic Resources 4.0A3 Chief sources of information ‘Type of Material Chief Source of Information 2.067 Printed monographs (Books, pamphlets, ‘and printed sheets) Title page or its substitute 3,081 Allases “Tite page (same as books) 3,082 Cartographic materials (other than a printed atlas) | globe, etc: '2, Cartographic item itself b. Container or case, the cradle and stand of 2 70B1 Manuscripts ‘Manuscriot itself Title page Colophon Caption, heading, etc. Content of the manuscript | BOBi Music Title page or ts substitute 6.081 Sound recordings Dise Dise and label Tape (open to reel-to-reel) Reel and label Tape cassette Cassette and label Tape cartridge Cartridge and label Roll Label ‘Sound recording on filen Container and label 7.081 Motion pictures and ‘aitem itself videorecordings i b. Its container (if integral part of iter) ‘B.OBT Graphic materials item itself including any labels, etc., permanently affixed to the item or a container. 9.081 Electronic resources “The resource itself 10.081 Three-dimensional artefacts and realia ‘Object itself with any accompanying textual material and container. TTOBT Microform Microfim Title frame ‘Aperture cards Set of cards Tile care Single card Card itsel Microfiches and microopaques 7208 Continuing resources: 12.081 Basis of description Serials: 12,0822, Printed resources 42.0B2b. Nonprint resources Direct access electronic seriais Other nonprint resources Integrating resources: Title page or its substitute of the earliest available issue The physical carrier or its labels What is specified in the rules,4.044 Prescribed sources of information ‘Some parts of the description may be taken from prescribed sources rather than the chief source. in other instances must be enclosed in square brackets, WATERIAL | Tile and] Fallon “| fare 3] Publication, | Physteal | Sorioe Wotes Standard statement of distribution, Number responsibilty te. ‘and Torms of | eveilablity OBE Tila page [Tile pags, Wotwsed | Tis page, | Thewhcle | Sores we | Any__~| Ary source othe ther pbcation | page, source Books. preliminaries, monogreph ‘and calophin ‘and colophon tie page, cover, rest of the publication 3082 ‘Chistsource” | Chiat cource of | ChieTeurce | Chief source | Anysowrce | Chatsource | Any | Anysouree otinformation | information, — | of ofinformation, ‘ofinformation, | source Cartographic accompanying | informagon, | accompanying accompanying materia printed material | accompanyin | printed printed sprinted | material materat mteriat ‘a0Bz ‘Ghat source | Ghetsource of [Twotusedy | CheTsouce | Any sauce | (notused) | Any | Tootused] information, | information, of information, source Manuscripts | pubished "| pubtished published copies ofthe | copies ofthe copies ofthe tem em item (only the dates given) 087 Griefeource | Chetsource of | Crist source | Ghisisonce [Any source | Senos tile | Ary | Ary sauree finformation | information, | of of infeemation, page, tile | source Music caption, cover, | information | caption, coves, page, caption, colophon other colophon, cover, | pretminaties other ‘cotophon, pretminaries, other fist page of retminares Thiet souree | Crietsauee oF | (Notused] | OhieFsource [Any sauros | Chiefsource [Any [Ary source ‘finformation | tformaton, ofinfermation, ofinfermation, } source ‘sound accompanying accompanying ‘companying teoxrainge textual material, textual textual container materia materia, container container 7082 ‘Chiatsoures | GhieTeource of | Trot usea] | ChieFscuree | Any sourea | Chiefeource [Any | Any source ‘finformation | formation, ot informatan, ofieformation, } source Metion accompanying ‘accompanying accompanying pictures and material matadat textual videoreccrsin material, 98 container seer ‘ChieTsouce | CHiTaource of | Trot uses] | Chiatsoures | Aaysouies | Chieteource | Any | Any source ofinfonnation | information, ofinformation, ofinfermation, | source Grapbics containes, container, contines, accompanying accompanying ‘ccompanying materia! Foner, materia9082 Grief source | Chief souce oT | (natused] | ChieTsourse | Ary source ] Chet souros [Any] Any source ofinformation, | information, of information, ofinformation, | source Blectronic | informeton | information information information resources | issued by | issued by issvea by issued by pubseherer | pubtsher or publisher or publisher or creator, ‘roator, crear, create, container | container container contain TORE ‘Cie seizee | Chief source of | Tratoseal | GhiaTaource | Kiy source | Chiat source | Any | Anysource ofinformation | information cfintermation ofinformation | source ‘Theee ‘omensona! arate and reaia TORE Thateource | Chat eouce of | Chieteouee | Chit sourcs | Anysouree | Chatsource [Ary | Anysource i ofinformation | information, | of of formation, atinformation, | source Microform rest ofthe tem, | information, | res ofthe rest ofthe container restofthe jim, item, tem, container container 1208 Tile page | THis page.” | Thewhole”| The wisi | The whol | Sovios tla [Ary ~~ | Kay souree oner resource | resource | resource | pave, source Continuing prolininares, ‘nail tle resources cclophon age, cover, caption, masinead, etoriat, 12.0858) a Prints colophon, rest ‘materials ofthe 12.0820) Nonprint | serials: 00 the chapters for the type of material eg. Chapter | for electronic seals PUNCTUATION MARKS - one of the unigue festures of the ISBDs. - prominent feature is using spaces before and after most of them - a prescribed punctuation mark precedes each element in the description and signifies the nature of that el ement ‘A summary of proscribed punctuation is given below. Colon ‘Acolon precedes: Each unit of other title information 2. The nature of a publisher, distributor, printer, manufacturer, ete. 4 3. Other physical details (e.g. ilustrationsO 4, Terms of availabilty ‘A colon and a space separate introductory wording from the main content of a note, nt‘Comma 4. Separate units within a statement, e.g. phrases within a title, names of authors within a statement of responsibility 2. Precedes each subsequent edition statement 3. Precedes the date of publication, distribution, printing, manufacture, ete. 4, Precedes the ISSN of a series or subseries in the series area Dash ‘Aull stop, space, dash, space (. —) precedes each area in the description, unless the area begins a new paragraph. Diagonal Slash ‘A diagonal slash precedes the first statement of responsibilty Equal sign ‘An equal sign precedes: 1. A parallel tile 2. Anallemative numbering in the numeric or chronological designation area of a serial publicaton 3. Akkeyrttle in the standard number and terms of availabilty area Full stop (Period, in American English) 1. A full stop, space, dash, space (. —) precedes each area or repetition of an area. It is omitted i the area begins a new paragraph, 2. Aull stop ends the last area in a paragraph, 3. A full stop is used as an abbreviation mark (e.g. 2nd ed.,; 24 cm.) ‘When the abbreviation mark occurs at the end of an area, the full stop which is apart of the prescribed punctuation is omitted {ie., 2" ed. - ) 4, A full stop precedes the title of a supplement or section. 5, Afull stop precedes the title of a subseries. Hyphen ‘A hyphen follows the numeric or alphabetic designation, or both, and the date of the first issue of a serial publication. Mark of Omission ‘Armark of omission (...) is used 1. To indicate an abridged ttle proper or other title information, 2. To indicate an omission from the statement of responsibil 3, To replace the date or numbering that varies from issue to issue in the title proper of a serial publication. Minus Sign ‘A minus sign is used to indicate the Southern Hemisphere when giving the declination of the center of a celestial chart Parentheses Used: To enclose the details of printing or manufacturer (place : name, date) To enclose the full address of a publisher, distributor, ete. (if given) after the name of the place To enclose physical detsils of accompanying material To enclose each series statement To enclose a qualification to the standard number or terms of availability To enclose the continuous pagination of a multivolume monograph after the number of volumes. 7. To enclose the statement of tactile data for material for the visually impaired. 128. To enclose the statement of coordinates and equinox in the mathematical data area for cartographic materials. 9. To enclose the number of records, statements, etc., after the designation for a computer, file; the number of statements and/or byles after designation for a program file; the number of records and/or bytes in each file after the designation for a multipart file. 10. To enclose the number of frames of a microfiche or a filmstrip and the playing time of a film or recording. 11. To enclose a date following a designation that is numeric, alphabetic, or both, for a serial pubiication Plus sign ‘A plus sign: 4, Precedes statement of accompanying material 2. 1s used to indicate the Northern Hemisphere when giving the declination of the center of a celestial chart Question Mark ‘A.question mark is used to indicate a conjectural interpolation, Semicoton A semicolon precedes: 4. Each subsequent statement of responsibilty ‘A second or subsequent named place of publication, distribution, ete. Dimensions (e.g. size) in the physical description area Subsequent stalements of responsibilty relating to a series or subseries The numbering within a series or subseries ‘The projection statement for cartographic materials Anew sequence of numbering, ete. in the numeric, alphabetic, chronlogical, or other designation area for a serial publication NORASN ‘Space A space precedes and follows each mark of prescribed punctuation, except the comma, full ‘stop, hyphen, and opening and closing parentheses and square brackets. The comma, full stop, hyphen, closing, parentheses, and square bracket are not preceded by a space, the hyphen, opening parenthesis, and square bracket are not followed by a space. ‘Square brackets ‘Square brackets are used: 4. To enclose information taken from outside the prescribed source or sources 2. To enclose the general material designation 3. To enclose a supplied statement of function of a pul her, distributor.etc. Areas and elements of description ‘Area-One of the major sections of description comprising the bibliographic record created to represent an item in a library catalog or bibliographic database, reserved for data elements of a ‘specific category (or categories). (Source: Online Dictionary of Library and information science) Element-a discrete unit of data (word, phrase, or group of characters) constituting part of an area of description within the bibliographic record created to represent an item. E.g. the title in the title and statement of responsibilty area. (Source: Online Dictionary of Library and information science) The following outline shows the order of the areas and their constituent elements that make up the description in a catalogue entry, (Area 3 and elements rarely or never used in cataloguing printed monographs have been omitted) 13‘Avea 1, TITLE AND STATEMENT OF RESPONSIBILITY AREA [ Prescribed preceding | ELEMENT MARC Field) AACRAR (or enclosing) Mnemonic punctuation for rule elements LC 2 245, a Tile proper 245 $3 18 General material designation 0 (optional for book) 246 $h 10 = Parallel He 25 1D : [Other tile infomation 245 $b 1E 7 ‘Statement of responsibiiiy 245 Sc 4F First statement “Subsequent Statement _t tle proper Title proper is the chief name of an item, including any altemative tite but excluding parallel titles and other title information, The tile proper, as per AACR2R is transcribed exactly as to wording, order, and speliing, but not necessarily as to punctuation and capitalization, Give accentuation and other diacrtical marks that are present in the chief source of information. Inaccuracies such as they appear on the title page. However, the cataloger is allowed to make corractions but supplied information or corrections: Is always enclosed in square brackets. Alternative title is part of the title proper. If title proper includes the punctuation marks {] replaced it by ( ) It itle proper includes ... rapiace it by - I the name of an author or publisher is an integral part of the item, transcribe it as part of the title proper. If the title proper consists solely of the name of person or body responsible for the item, transcribe such a name as the title proper. Abridge a long title proper only i this can be done without foss of essential information, Never omit any of the first five words of the title proper. Indicate omissions by the mark of omission. Ifa title proper Includes separate letters of Initials without full stops between them, transcribe such letters without spaces between them. ‘Supply a ttle proper for an item lacking a chief source of information from the rest of the item, or a reference source, or elsewhere. Enclose supplied or devised title in square brackets,General material designation General mater belongs, ‘This is optional addition. designation is a term indicating a broad class of material to which an iter List 7 (used by British agencies and agencies in Australia, Canada) Tist2 Used in the United States Braille Ratvity card Cartographic material Art original Electronic resource ‘Art reproduction Graphic Braille Manuscript Cartographic material Microform Chart Motion picture Diorama Multimedia Electronic resource Music Filmstrip Object Flash card Sound recording Game Text kit Videorecording Manuscript Microform Microscope slide Mode! Motion picture Music Parallel title ‘Transcribe parallel titles in the order indicated by their sequence on, or by the layout of, the chief source of information, “Transcribe an original tie in a language different from that of the ttle proper appearing in the chief source of information as @ parallel ttle if the item contains all or some of text in the original language. or If the original ttle eppears before the title proper in the chief source of information. Other title information Transeribe all other title information appearing in the chief source of information according to the instructions given in the title proper. ‘Statements of responsibility, Transcrbe statements of responsibilty appearing prominently in the iter in the form which they appear there. If taken from a source other than the chief source of information enclose itn @ square bracket, ‘Statement of responsibilty does not appear prominently in the item, neither construct one nor extract one from the content of item. Give the relevant informatior the note area. “ranscribe a single statement of responsibilty as such whether the two or more persons or corporate bodies named in it perform the same function or different functions. Ifa single staternent of responsibilty names more than three persons or corporate bodies performing the same function, or with the same degree of respon: ‘group of such persons or bodies. indicate the omission lity, omit all but the first for each or et al, in square brackets, Include titles and abbreviations of titles of nobilly, address, honour, and distinction, initials of societies, qualifications, etc. in statement of responsibilty 2) Such data are necessary grammatically b)_ The omission would leave only a person's given name or surname ©} The title is necessary to identify a person4) The ttle is title of nobility, or is @ British term of honour (Sir, Dame, Lord) Omit all other titles, etc. from the names of persons in the statement of responsibilty. Do not use the mark of omissions. Area 2, Edition Area [Prescribed preceding (or ELEMENT WARC Field | AACR2R enclosing) punctuation ‘Mnemonic for elements rule 250 Z = Edition statement 250 $a 23 —__| Parallel edition statement (optional) 7 ‘Statements of responsibilty relating | 250 Sb 2c to the edition First statement L ‘Subsequent statement™ . ‘Additional edition statement ‘Statements of responsibilty following ‘an additional edition statement T First statement, 250 $a : ‘Subsequent statement Transcribe the edition statement as found on the itern. Use abbreviations as instructed in Appendix B of AACR@R and numerals as instructed in appendix C. Ifthe edition statement consists solely or chiefly of characters that are neither numeric or alphabetic, give the statement in words in the language and script ofthe tile proper and enclose them in square brackets. In.case of doubt about whether a statement is an edition statement, take the presence of such words as edition, issue, of version (or theit equivalents in other languages) as evidence that such a statement is an edition statement, and transcribe it as such If'an item lacks an edition statement but is known to contain significant changes from other editions, supply a suitable brief statement in the language and script of the ttle proper and enclose it in square brackets. {fan edition statement appears in more than one language or script, transcribe the statement in the language or scrint ofthe ttle proper. If this criterion does not apply, transcribe the statement that appears firs. If an item lacking a collective title contains one or more works with an associated statement(s), record such following the tile and statements of responsibilty to which they relate, separated from them by a full stop. Area 3. Matorial (or type of resource) specific area Prescribed preceding (or ELEMENT MARC AACRIR enclosing) punctuation Mnemonic for oloments rule 254 (music) BS 255 (cartographic | 3.3 ‘material) 256 (electronic resource) 362 (continuing resources) 12.3 16‘Area 4, Publication, distribution, ete. area [Prescribed preceding (or | ELEMENT MARC Field ‘RAGRIR enclosing) punctuation Mnemonic for elements ule Piace of publication, 260 Sa aC distribution, etc | 3 First place ‘Subsequent place” Name of pubisher, distebutor, |) 260 $b 4D etc. a Statement of function of 260 8b distributor 5 Date of publication, 260 $e aF : distribution, etc. t Place of manufacture 26050 _| ‘Name of manufacturer 260 $f aS b Date of manufacturer 260 Sq Placo of Publication Transcribe a place of publication, etc. in the form and the grammatical case in which it appears. If a name of a place appears in more than one language or script, give the form in the language or script of the ttle proper. If this criterion does not apply, give the form that appears first. ‘Supply another form of the name of a place if such an addition is considered desirable as an aid to identifying the place, using the English form of a name @ there is one. Ifthe name of the country, state, province, etc., appears in the source of information transcribe it ater the name of the place of itis considered necessary for identification, or if Ris ‘considered necessary to distinguish the place from others of the same name, If place name is found only in an abbreviated form in the item, transcribe it as found, and ‘add the full form or complete the name, {if two or more places in which a publisher, distributor, etc. has offices are named in the item, give the first named place. Give any subsequently named place that is given prominence by the layout or typography of the source of information. If the first named place and any place given prominence are not in the home country of the cataloging agency, give also the first of any ‘subsequently named places that is in the home country. Omit all other places. If the place of publication, distribution, etc. is uncertain, supply the probable place in the English form of name if there is one, followed by a question mark. Do not record a place of publication, distribution, etc, for unpublished items. Do not record a place of publication, distribution, etc. for unpublished collections. Name of publis! tributor, ote. Give the name of the publisher, distributor, ete, following the place(s) to which it relates. Give the name of the publisher in the shortest form in which it can be understood and identified internationally. In giving the name of publisher, distributor, etc. retain '@) Words or phrases indicating the function (other than solely publishing) performed by the person or body b) Pars of the name required to differentiate between publishers, distributors, etc. or to identify subsidiary companies Ian item has two or more publishers, distributors, ete., describe it in terms of the first named and the corresponding place(s) unknown give s.n(sine nomine), or its equivalent ina nonroman scriptDate of publication, distribution, ete. Give date of publication, distribution, etc, ofthe edition, revision, etc., named in the edition area. If there is no edition statement, give the date of the first of publication of the edition to which the item belongs. Give dates in Westem-style Arabic numerals. Give the date as found and follow it with the year(s) of the Gregorian or Julian calendar. Incorrect date is recorded but correct date may be given in square brackets, If the date of publication differs from the date of cistribution, add the date of distribution if tis considered to be significant by the cataloging agency. Give the latest date of copyright following the publication, distribution, etc, date if the copyright date is diferent. Il the dates of publication, distribution, ete. are unknown, give the copyright date in its absence, the date of manufacture in ts piace. If no dete of publication, distribution, etc, copyright date, or date of manufacture ‘2ppears in an item, supply an approximate date of publication Area 6. Physical description area Prescribed ELEMENT MARC Field ‘AACRIR preceding (or Mnemonic rule enclosing) punctuation for elements ‘Specific materiel designation and [300 $a 5 extent of resource _ A {Other physical detais 30085 i [Dimensions 300 $e + ‘Accompanying material statement | 300 Se (optional) Record the extent of the item by giving the number of physical units in arabic numerals and the specific material designation. IF the units of the item are identical, add identical before the specific materiel designation Other physical detai ‘These are other physical details other than extent of item. (¢.g. illustrations, type of material Which the item is made of, type of recording, playing speed, projection speed, etc.) Dimensions Refers to the measurement of an item, Accompanying material Give details in one of the following ways a) Make a separate entry Or _b) make a multilevel description Or ©) make anoie Ord) give the number of ptiysical units in Arabic numerals and the name of the ‘accompanying material at the end of the physical description.‘Area 6. Series area [Prescribed ELEMENT [MARC Field | AACRAR preceding (or | Mnemonic rule enclosing) punctuation for elements Title proper of series or eub- 490 Se series = Parallel title of series or sub- series Be ‘Other tiie information of series or ____| sub-series = Note. A series Statements of responsibilty | statement is enclosed | relating to the series or sub-series | by parentheses. When there are two or more series statements each is enclosed by parentheses. Z __| First statement i ‘Subsequent series : International standard serial Number of series or sub-series__| ‘series or sub= Series refers to a group of separate items related to one another by the factor that each item bears, in addition to its own title proper, a collective title applying to the group as a whole. Individual items belonging to the group or series may or may not numbered ‘The series are consists ofthe following elements : {tle proper, parallel ttle, other tile information, statement of responsibilty relating to series, ISSN of series, numbering within series, subseries, ISSN of subseries, numbering within subseries, Rules ia transcribing the series area follow closely those that apply to recording title, proper, parallel ttle, other title information, etc. earlier discussed, Area 7. Note(s) area [MARC field 5XX] This is the area reserved for recording catalog information that cannot be incorporated in other areas. Makes notes in the following specific order: Nattire, scope, or artistic form Language of the item and/or translation or adaption Source of ttle proper Varitions in tite Parallel titles and other ttle information Statement of responsiblity Edition and history Material specific details Publisher, distribution etc. Physical description ‘Accompanying material Series Dissertations Audience Other formats available os gretrszeseaosep. Summary q. Contents r. Numbers borne by the item (other than ISSN, ISBN) S. Copy being described and library's holdings t «With » notes Area 8. Standard number and terms of availability Area Prescribed preceding | ELEMENT MARC Field’ | AAGRAR {oF enclosing) | Mnemonic punctuation for | rule elements \ ‘Standard number (or alternative) | 020 $a(ISBN) | 022 $Sa(ISSN) | 022 t 02086 eee {optional) QO | Qualification (in varying positions) | 020 $c | aes | (optional) L Give the International Standard Book Number (ISBN) or International Standard Serial Number (ISSN), or any other intemationally agreed standard number for the item being described. Give such numbers with the agreed abbreviation and with the standard spacing or hyphenation. Terms of availability Give the terms on which the item is available, These terms consist of the price (given in ‘fumerals with standard symbols) ifthe item is for sale, or a brief statement of other terms if the item is not for sale, Levels of description Charles A. Cutter frst in his «Rules for a Dictionary Catalog » proposed the idea of three different levels of cataloging (short, medium, and ful) First level (AACR2R 1.001) Title proper / first statement of responsibilty, if cifferent from main entry heading in form or number ori there is no main entry heading. ~ Edition statement. -- Material (or type of publication) specific details. ~ First publisher, etc, date of publication, etc. « Extent of tem. - = Note(s). — Standard number Example King, David You can succeed. -- Workdlink Books, <2004 103 p. ISBN 971-8563-30-X Second level (AACRR'.0D2) Title proper [general material designation] = parallel title : other ttle information / first statement of responsibilty ; each subsequent statement of responsibilty. ~ Edition statement / frst statement of responsibilty relating to the edition. -- Material (or type of publication) specific details. ~ First place of publication, etc. : first publisher, etc, date of publication, etc, -- Extent of item : other physical details; dimensions. ~ (Title proper of series / statement of responsibilty relating to series, ISSN of series ; numbering within the series. Title of subseries, ISSN of subseries ; numbering within subseres). ~ Note(s). — Standard number 20Example King, David ‘You can succeed / David King. ~ [1]: Worldlink Books, c2004 103 p.: il; 23 cm, + 1 CD-ROM (4 % in.) ISBN 971-8563-30-X Third level (AACRAR 1.003) ‘The third level represents full description and contains all elements according to AACR2R- ‘which are applicable to the library material being described, AACR2R 1.0E Language and script of the description ‘The tile and statement of responsibilty, edition, publication, distribution, etc., and serles areas are transcribe in the language and script as it appears from the item being described. AACR2R 4.0F Inaccuracies ‘Transoribe an inaccuracy or a misspelied word as it appears inthe item. Follow such an inaccuracy either by [sic] or by abbreviation ie. and the correction within square brackets, ‘Supply @ missing letter or letters in square brackets. Correct obvious typographic errors when transcribing the tile proper and give the tile as it ‘appears on the resource in a note. Ifin doubt whether the spelling of a word is incorrect, transcribe the speling as found. AACR2R Part Ii: Access points Applies to all library materials, regardtess of the medium. ‘A. Choice of access points 1, Wotks of mixed responsibilty 2) Related works 3. Added entries 4, Special Rules B. Form of headings 1. Headings for persons 2. Headings for geographic names 3. Headings of Corporate Bodies 4 Uniform tiles ‘Access points — any word or phrase used to obtain information from a retrieval tool or other organized system; in cataloging and indexing, “Access points” are specific names, titles and subjects chosen by the cataloger or indexer, when creating sutrogate/metadata record, to allow for the retrieval of record. ~ (Taylor, 2006) ‘Chapter 21 - provides information on how to choose the main entry and when to add other access points to a record or tem. Rule 21.1, Works of personal authorship Personal author — “the person chiefly responsible for the creation of the intellectual or artistic content of a work.” Includes composers, cartographers, photographers, and performers, as well as writers and other creators. The general rule is to enter works by one Cor more persons under the headings for the personal author according to the specific instructions given in rules 21.44, 21.58, 21.6. and 21.8-21.27 and to make added entries as instructed in 21.29-21.30 21Rule 21.18, Entry under corporate body ‘Corporate body- “an organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity.” Corporate bodies include, for ‘example, associations, institutions, business firms, governments, conferences, ad hoc events (¢.9, exhibitions, festivals), and vessels (e.g. spacecraft Rule 21.182. Corporate body may choose as main entry if it falls into one or more of six categories: a. Awork that deals with the body itself, such as a report on finances or operations, oF 2 listing of staf, or a catalog of the body's resources b. Certain legal, governmental, or religious types of works listed in this rule with numbers to consult for more guidance Works that deal with official pronouncements that represent the body's position on matters other than those covered in a) above d. Works of a collective nature that report on activities of conferences, expeditions, or ‘events that can be defined as corporate bodies and whose names appear in publication e. Sound recordings, fiims, videorecordings, or written records of performances in which the responsibilty of the group for the existence of the performance is more than @ performance or execution or a previously existing scrip, score, etc. (e.g, improvised jazz or drama) {Cartographic materials for which a body does more than merely publish or distribute the materials Rule 21.1C. Entry under title 4. personal authorship is unknown and the work is not eligible to enter under corporate body 2. the work is a collection of multiple authorship (more than three authors) 3. Itie.a collection of works produced under editorial direction. 4. Itemanates from a corporate body but does not fall ito one or more of the categories given under corporate bodies and is not of personal authorship 5. Itis accepted as a sacred scripture by a religious group, Rule 21.2 Changes in titles proper Rule 21.18. Multipart monographs ‘When the title proper of @ multipart changes between parts, the title of the first or earliest partis given as the ttle proper for the whole monograph. Any subsequent title proper is given in a note, and an added entry is provided. Rule 21.2B. Integrating resources integrating resources - a bibliographic resource that is added to or changed by means of updates that are integrated into the whole resource (includes updating looseleafs and updating websites) For a change intitle proper of an integrating resource, the description is changed to reflect the new tle proper. The earlier file is given in a note, and added entry is provided. Rule 21.2C. Serials Serials- 2 publication issued in successive parts at regular or irregular intervals and intended to continue indefinitely. Included are periodicals, newspapers, proceedings, reports, memoirs, annuals, and numbered monographic series. Rule 21.8 Works of Mixed Responsibility ‘Mixed responsibility - a situation that occurs when two or more entities make different types of contributions during the creation of a work (e.g. one creator illustrates the story that is written by a different creator).‘Two basic categories of mixed responsibility: 1. Modifications of previously existing works, such as revised editions, adaptations, or translations 2. New works that consist of different kinds of contributions, such as illustrated texts or musical works with words by persons other than the composers. Chapter 22- Headings for Persons Authority control - The procedures by which consistency of form is maintained in the headings (names, uniform ties, series titles, and subjects) used in a library catalog or file of bibliographic fecords, through the application of an authoritative list called an authority file to new items 2s they are added to the collection. (Source: Oniline Dictionary of Library and Information Science) Form of entry - personal names > Sumame usually recorded first (Rule 22.5) > Aquino, Corazon Cojuangeo, 1933-2010, > Include diacrtical marks (Rule 22.10) > Kénig, Paul Use hyphens only if used by author between surnames or if prescribed by romanization (Rule 22.102) > Day-Lewis, Ceci! > Choose name by which he or she is commonly known (real name, pseudonym, title of 3's, or other appellation) (Rule 22.2) > Ifunclear which is most common, prefer (in order) > Most frequently used > Most often used in reference works > Most recent name > Can have separate bibliographic identities > Eliminate Jr. & Sr. unless Portuguese (Rule 22.5C8) > Treatment of names containing articles and prepositions varies according to language of majority of person's works. (Rule 22.501) > Add (Spirit) to a heading established for a spirit communication (Rule 22.14) Chaptor 23 Geographic Names 23.24 English form 23.244. Use the English form of the name of a place if there is one general use, Determine this form {rom gazetteers and other reference sources published in English-speaking counties. In case of ddoubl, use the vernacular form 9. Philippines not Pilipinas Manila _! not Maynila 23.28 Vernacular form 23.281. Use the form in the official language of the country if there is no English form in general use. Buenos Aires Ifthe country has more than one official language, use the form most commonly found in English-language sources. Louvain Not Leuven Helsinki not Helsingors 23.3. Changes of Name 23.3. ifthe name of place changes, use as many of the names as are required by: 4. the rules on government names (e.g. Nyasaland or Malawi, as appropriate) 23oF 2. the rules on additions to corporate names (24.4C4) and conference names ‘or 3. other relevant rules in chapter 24 23.4A1 make all additions to place names used as entry elements in parentheses, Manila (Philippines) If the place is being used as addition, precede the name of a larger place by a comma Intramuros (Manila, Philippines) 23.4C1. States, etc. Do not make any addition to the name of a state, province, territory, etc., of Australia, Canada, Malaysia, the United States, the U.S.S.R., or Yugoslavia, Northern Territory 23.4C2 Other places. Ifthe place is in a state, province, territory, etc. of one of the countries listed above, add the name of siale, etc., in which itis located. Darwin (N.T.) Jasper (Alta.) 23.4F1. Distinguishing between otherwise identical place names. If the adcition of a larger place is insufficient to distinguish between two or more places with the same name, include a word or phrase commonly used to distinguish the item. Candelaria (Quezon) Candelaria (Zambales) 23.4F2 Identifying places. If considered necessary to identily the piace (as in the case of a ‘community within a city), give the name of appropriate smaller place before the name of the larger place specified as an addition by the preceding cules, Rizal Park ( Manila) Rizal Park (Dapitan City, Zamboanga del Sur) AACR2R 24- Headings for corporate bodies Choose the name by which the corporate body is commonly identified. e.g. Bangko Sentral ng Pilipinas. 24.4 Include initials - If the name consists of or includes , omit or include full stops and ‘other marks of punctuation according to the usage of the body. €.g.WH. Ross Foundation for the Study of Prevention of Blindness. {Do not leave a space botweon a full stop and an initial following it.) 24.4 Initial article ~ Omit an intial article unless the heading is to file under the article Source: The Phiippine Women's University, Manila Transcription: Philippine Women’s University (Manila) 24.4G Changes of name When the name of a corporate body changes, establish a new heading under the new name for items appearing under thet name. Refer from the old heading to the new and from the new heading to the ol. e.g. Central Bank of tho Philippines. Bangko Sentral ng Pilipinas 24.3 International bodies Ifthe name of an intemetional body appears in English on items issued by it, use the English form, e.g. Uneseo not United Nations Educational, Scientific and Cultural Organization, 24.4B1 Additions ifthe namo alone does not convey the idea of a corporate body, add a general designation in English. fg. Smokey Mountain (Singing Group) to distinguish it from the place called Smokey Mountain in Tondo (Mania) 24.4C Two or more bodies with the same or similar names If two or more bodies have the same name, add a word or phrase. 29. University of the Philippines (Diliman) University of the Philippines (Manila) University of the Philippines (Mindanao) 2424,5C Terms of incorporation Omit term of incorporation unless needed to indicate that itis @ corporate body, eg. Ayala Corporation instead of Ayala 24.12 Subordinate bodies Enter a subordinate body under its own name unless 4. Name implies body is part of another (e.g. Department) 4. Philippines. Commission on Higher Education 2. Name implies administrative subordination (e.g. Committee) €.g. Philippines. Commission on Higher Education. Committee on Accreditation. Enter a subordinate body under its own name unless: 3. Name general in nature ‘g. Asian Development Bank. Economic and Researc Department. 4, Name doesn't convey idea of corporate body g. Ayala Corporation. Accounting Department Enter a subordinate body under its own name unless: 5. Name simply indicates field of study e.g. University of the Philippines (Diliman). School of Library and Information Studies, 6, Name includes entire name of the higher body 2.9, American Legion. Auxiliary 24.12 Direct or indirect subheading Enter a body as a subheading of the lowest element in the hierarchy that is entered under its own name. Omit intervening elements in the hierarchy unless needed for unique heading, 1. Congress - Record entire hierarchy ©.g, Philippines. Congress. Senate. Committee on Education. 2. Head of state (acting in official capacity) 4g. Philippines. President (1986-1992 : Aquino) Chapter 25 - Uniform Titles Uniform tiles are used fo bring together al catalogue entries for @ work that has been published under variant tiles, They may also be called “ing tiles’ Uniform tites are found in Bibliographic records in the folowing MARC fields 130, 240, 630, 730 and, sometimes, in 600 St, 610 $t, 700 $t, 710 St 25.28, “Do not use a uniform title for a marifestation of a work in the same language that is a Tevision or updating of the original work. Relate editions not connected by uniform titles by giving the "ttle of the eartier edition in @ note in the entry for the later edition and by making an added entry as appropriate.” 25.2C'1. Ina articles are omitted unless the uniform tile isto file under that aticle 25.3. Works after 1500, Uniform title determined by use in manifestations in the original language ‘or reference sources. 25.3C1. If published simultaneously in the same language with differen titles in different countries, one of them the US, use the U.S. form, Ifnot published in US, use first tile cataloged. 25.5C1, Language. This addition is used for translations, including items where the original and the transiation are both in the book. Don't use it if the only language is the original. Don’t use iti the iter isa translation and the original title is not known, ‘There is a rule for qualifying the language if early form differs from modern form. If the item is in 2 languages, name both; the original language is always second, Note that an ampersand is used to connect the languages, If more than 2, use Polyglot. 25130 _0 Bible. $p0.T.$pGenesis.$IFilipino & English 400 1_ $aRowiing, J. K. 240 10 SaHarry Potter and the deathly hallows.$iHebrew 245 10 $aHlari Poter ye-oisrot haemayet /$¢G. K. Rowling ; me-Anglit, Gili Bar-Hilel Samu iyurim, Mery Granpreh, 25.6B3. Selections added to uniform title. Add to uniform title if item has 3 or more unnumbered or nonconsecutively numbered parts of or extracts from a work, Note that if the item is a translation, Selections should follow the language. 400 1_|Sadoaquin, Nick, 240 10 $a Poems.SkSelections. 245 10 $aCollected verse /ScNick Joaquin. 28.7. Two works issued together under personal name or corporate heading: use a 240 for the first title and an authorttle added entry for the second tt. 25.8, Collective titles. Complete works. 400 1_$a Rizal, José, $d 1861-1896. 240 10 $aSelected works. $1 English.Sf1976 245 10 SaRizal’s complete poetical works :$61869-1896, span of 27 years complete with ‘annotations from hstorical records (Scversitied English translation from the original Spanish ‘and Tagalog poems with Rizal's pictorial album by Isidro Escare Abeto. 25.9. Selections as the collective uniform title. The AACR2 rule says to use Selections for items ‘consisting of 3 or more works in various forms, or in one form ifthe person created works in one form ‘only, and for items consisting of extracts, etc. 100 1_ $aRizal, José, $d1861-1896. 240 10 $aSelected works.SIEnglish & Spanish 245 14 $aThe complete poems and pizys of José Rizal /Sctransiated by Nick Joaquin, with foreword and annotations by the translator. 1V, Machine Readable Cataloging (MARC) ‘An intemational standard digital format for the description of bibliographic items developed by the Library of Congress during the 1960s to facifitate the creation and dissemination of| computerized cataloging from library to library within the same country and between countries. By 1971, the MARC format had become the national standard for dissemination of bibliographic data and by 1973, an international standard. MARC 21 ~ created in 1999 as a result of the harmonization of U.S. and Canadian MARC formats, and UNIMARC, widely used in Burope. The MARC 21 family of standards now includes formats for authority records, holdings records, classification schedules, and ‘community information, in addition to formats for the bibliographic record Widespread use of the MARC standard has helped libraries acquire predictable and reliable cataloging data, make use of commercially available library automation systems, share bibliographic resources, avoid duplication of effort, and ensure that bibliographic data will be ‘compatible when one automation system is replaced by another. The MARC record has three components: Record structure - an implementation of national and intemational standards, such as the Information Interchange Format ANSI 239.2 and Format for information Exchange ISO 2708 Content designation - codes and conventions that explicitly identify and characterize the date elements within a record to facilitate the manipulation of data, defined in the MARC 24 Format for Bibliographic Data and other MARC 21 formats maintained by the Library of Congress Data Content - defined by external standards such as AACR2, Librery of Congress Subject Headings (LCSH), etc.MARC21 FORMATS 4. Bibliographic format - for encoding bibliographic data in records that are surrogates for information packages 2. Authority format — for encoding authority data collected in authority records created to help control the content of those surrogate record fields that are subject to authority contro} 3. Holdings format - for encoding data elements in holdings records that show the holdings and location data for information packages described in surrogate records 4. Community information format ~ for encoding data in records that contain information about events, progrems, services, and the lke 8. Classification data format ~ for encoding data elements related to classification numbers, the captions associated with them, their hierarchies, and the subject headings with they correlate “The MARC record is divided into fields, each containing one or more related elements of bibliographic descriotion. A field is identified by a three-digit taq designating the nature of ts Content. Tags are organized as follows in hundreds, indicating a group of tags, with XX in the range of 00-98: OXX fields - Control information, numbers, codes 4XX fields - Main entry 2XX fields - Titles, edition, imprint 3XX fields - Physical description, etc. 4XxX fields - Series statements (as shown in item) 5XX fields - Notes 6XX fields - Subject added entries TXX fields - Added entries other than subject or series 8XX fields - Series added entries (other authoritative forms) Definitions Content designator- because tags, indicators, and subfield codes identify each element of information that may occur in a bibliographic record, they are known collectively as content designators. Control fields — carry alphanumeric data elements. Begin with two zeros (Q0X), Most are fixed in length, must consist of a set number of characters, Fiold — data in a record that forms a logical unit Indicator- these are one-digit codes (numbers 0-8) that are listed right ater the tag number. Loador- identifies the beginning of a new record and provides information for the processing of the record. The leader is fixed in length and contains 24 characters. Record directory ~ contains a series of fixed length entries that identify the tag, length, and starting position of each field in the record Record: the collection of fields containing machine-readable information about a separately cataloged item. Each record is made up of control fielis and bibliographic cata fields. ‘Subflelds- within each field, information may be subdivided into smaller iogical units called subfields. e.g. imprint contains subfields: $a-place of publication, $b- publisher Sc-date, ‘Tag- the three-digit numerical codes assigned to each field in the MARC record, and often the fag indicates specific information about the field. Variable fields — MARC records contain two types of variable fields. These are: variable data fields -elphenumeric data, carry traditional cataloging data elements. Three-cigit numeric tags (010-899) . It consists of number and code fields, heading fields, and descriptive fields. Variable contro! field contain neither indicator positions nor subfield codes. They may contain either a single data element or a series of fixed-tength data elements identified by relative character position. The data stored in ths field are used to manipulate records for retrieval, fling, indexing, etc. 7‘Components of the record Record ==>Fleldsx=> Subfields (preceded by a delimiter sign $}<=> single character code (alphabetical or numerical) Each record has the same components: 4. Leader 2. Record directory 3. Control fields 2. Fixed fields 4, Variable fields V. RESOURCE DESCRIPTION AND ACCESS (RDA) What is RDA? (Resource Description and Access 1 RDA\s developed as a new standard for resource description and access designed for the digital word. ‘Who are Responsible for RDA? 1 Committee of Principals = Overall responsibilly; representative of library associations and national fibraries ©. Joint Steering Committee involved in the development of RDA are representatives from The British Library, American Library Association, Australian Committee on Cataloguing, Canadian Committee on Cataloguing, CILIP: Chartered Institute of Library and Information Professionals (U.K.), & Library of Congress 1 Publishers = Responsible for online product preparation and distribution ~ American Library Association = Canadian Library Association ~ CILIP (U.K) Library associations = Responsible for training 1 What are the conceptual models of RDA? FRBR (Functional Requirements for Bibliographic Records) _ FRSAR (Functional Requirements for ‘Subject Authority Records) 1. FRAD (Functional Requirements for Authority Data) Why new cataloging rules? continued revision of AACR? is not sufficient to address issues Evolving formats, including items that belong to more than one class of material Limitations with existing GMDs and SMOs tegrating resources TiSeparation of “content” and *carrier* concepts 1D Integrate FRER principles Why not AACR3? 11 Reviewers of AACR3 Part I (2004-05) identified areas for improvement: LJ Proposed structure of rules, | More metadata-friendly; less library jargon © More connection to FRAR 1M Modify the connection of the rules to [SBD Ti Changes need to be significant enough to merit a new cataloging code, but records stil need to be compatible with AACR2 Why RDA? _ RDA~ an intemational standard 1D Took “Anglo-American” out of ttle 1D Even AACR2 used internationally10 Translated into 25 different languages 10 Used in 45 countries outside the U.S. 11 Took *Cataloguing’ out of tile 11 "Resource description” better understood by metadata communities "Wil sti include basic principles of bibliographic descriotion RDA purpose & scope Data created using RDA to describe a resource are designed to assist users performing the following tasks: find, identity, select, and obtain: 1 find ie., to find resources that correspond to the users stated search criteria identify ie., to confirm that the resource described corresponds to the resource ‘sought, of to distinguish between two or more resources with similar characteristics Data created using RDA to describe a resource are designed to assist users performing the following tasks: select ~ ie, to select a resource that is appropriate to the user's needs a obtain ~ ie, to acquire or access the resource described Data created using RDA to describe an entily associated with a resource (@ person, family, corporate body, concepts, etc.) are designed to assist users performing the following tasks. find =. to find information on that entity and on resources associated with the entity = identity ~e., to confirm thatthe entity described corresponds to the entty sought, of to distinguish betwen two or more entities with similar names, etc Who are the RDA stakehoWders? Catalogers Library administrators Cataloging educators Ubrarians System developers Metadata communities MARC format developers poooooo ‘Sample of change in RDA Rule of three Collaborative works. 1 AACR2: entry under title if more than three persons or corporate bodies responsible = RDA: first-named person, family, or corporate body with principal responsiblity (or first-named if principal responsibilty not indicated) 1 Sample in Transcription Abbreviation AACR allows abbreviations to be used in certain transcribed elements (e.g., edition statement, numbering, place of publication, distribution, etc, series) RDA permits abbreviations in transcribed elements only if the data appears in an abbreviated form in the source O__Example of Work applying RDA 100 t# $a Johnston, Alexa, Seauthor 245 10 $a Ladies, a plate ‘Sbtraditional home baking /ScAlexa Johnston. 260 ##t $eNorth Shore, New Zealand 'SbPenguin, $2008. 300 ## $2175 pages :Sbcolour illustrations 1336 tt Satext$2 rdacontent 338 ## SavolumeS2 rdacarrier 520 ## SaClassics of New Zealand home baking drawn from mid-20th century. 650 #0 SaCeke. 29REVIEW QUESTIONS ON DESCRIPTIVE CATALOGING By: Ms, Joan P. Fsposado Multiple choice, Encircle the most accurate answer. 1. The process of creating entries for a catalog is known as a. Indexing ©. Cataloging b. Classification 4. Bibliographic description 2. AACROR stands for a. Association of American Cataloging Rules 2” Revision b. Anglo-American Cataloging Rules 2" Revision c. Australian and American Cataloging Rules 2" Revision 4. Anglo-American Cataloging Rules Revision & 3. The International Standard Bibliographic Description is developed by IFLA and Joint Steering, Committee for the Revision of AACR (JSC-CAACR) to provide standard a, Cataloging rules of library materials ©. access points '. Bibliographic description 4. subject headings” 4. AACR2R specifies sources of information to be use bibliographic data to be given first preference is called a. Title page . Verso of the title page b. Chief source of information d. item describing a publication. The source of 5. The chief source of information for printed continuing resources is a. The resource itself c. Verso of the title page b, Title page or its substitute of the 4, None of the above catliest available issue 6. The organization of bibliographic description is composed of eight a. Areas ©. Chapters b. Elements . Purposes 7. General material designation is an element in what area? a. Physical description area c. Edition area b. Publication, distribution, etc, area d, Title and statement of responsibility area 8. Whatis MARC 217 a. Machine Readable Cataloging 21" ed b, Machine Readable Cataloging of 21 libraries ©, Machine Readable Catalogs 21* century 4. Machine Readable Cataloging 21" century 9. Supplied information taken from outside prescribed sources is enclosed in a. Parenthesis, . Square brackets, b. Quotation marks d. Diagonal slash 10. The punctuation mark used to separate title proper from parallel tite is a, Equal sign . Full stop b. Mark of omission 4, Dash13, 14. 15, 16. 17. 18, 19. 20. 2 An optional addition in the title and statement of responsibil area enclosed in square brackets that indicates the broad class of material a, General material designation ©. Parallel ttle b. Alternative title 4, Other title information .. The statement of responsibility is encoded in MARC field 245 with subfield a $b ©. Sa b. Se d. None of the above MARC tag for edition statement is encoded in a 300 ©. 245 b, 250 4. 500 Mnemonic system of numbering rules and subrules is used in AACR2R. The mnemonic number rule for ttle proper is al o 1B b,c dB Who proposed the idea of different level of description of cataloging and the author of Rules for a Dictionary Catalog? a. Minnie Barl Sears ©. Melvil Dewey b. Charles Ammi Cuter d. American Library Association There are three different levels of description of cataloging to accommodate the diffe¥ent needs of libraries. The first level of description does not include oy a. Edition statement ¢. Place of publication 1K notes b. Extent of item 4. Physical description at In cataloging of books, the chief source of information is a. Title page c. Spine ttle b. Cover title 4. None of the above The chief source of information for cartographic materials is a. Cartographic item itself cc. Cradle or stand of the globe b. Container or ease 4. Alllof the above Unique features of the ISBDs and their most prominent feature is using spaces before end after them, Used to precede each element in the description and signifies the nature of that element and function as a signal or recognition device for the individual areas and elements in the bibliographic description. a. Bibliographic description ©. Areas b, MARC field , Punctuation marks Precedes each area or repetition of an area. Used as an abbreviation mark, precedes the title of supplement or section and title of subseries. a. Semicolon «. Full stop or Period b. Colon 4. Comma ‘The punctuation used precedes the first statement of responsibility a. Full stop or Period ©. Comma b. Colon 4. Diagonal slash