Describing Resources using RDA

Recording Manifestations and Items

4A: MANIFESTATIONS AND ITEMS
RDA Chapters for Manifestations and Items
• Chapter 1: General guidelines on recording
attributes of manifestations and items
• Chapter 2: Identifying manifestations and
items
• Chapter 3: Describing carriers
• Chapter 4: Providing acquisition and access
information
 Some General Guidelines on Transcription
• Capitalization: Refer to instructions in RDA Appendix
A
• Punctuation: Transcribe as it appears on the source
• Diacritical Marks: Transcribe as they appear on the
source
• Abbreviations: Refer to instructions in RDA Appendix
B
• Inaccuracies: Transcribe as it appear on the source,
unless instructions indicate otherwise
 Preferred Source of Information (2.2.2)
• Books (2.2.2.2): title page
– If without title page: (1) cover or jacket; (2)
caption; (3) masthead; (4) colophon
• Motion pictures and videorecordings (2.2.2.3):
title frame
– Alternative: label with a title permanently printed
or affixed to the resource
• Tangible resources (2.2.2.4.1):
– A textual source on the resource itself or a
permanently printed or fixed label on the resource
– An internal source
– Container or accompanying material
• Online resources (2.2.2.4.2): Title in
– Textual content
– Embedded metadata in textual form
 Other Sources of Information (2.2.4)

1. Accompanying material that is not treated as

part of the resource itself
2. Other published descriptions of the resource
3. Container not issued with the resource itself
4. Any other available source
 Title (2.3)
• Core element
• Transcribe a title as it appears on the source of
information (2.3.1.4)
 Title Proper (2.3.2)
• Core element
• “The chief name of a resource (i.e., the title
normally used when citing the resource.”
• Take the title proper from the preferred
source of information (2.3.2.2).
 Title page

FIGHTING SICKNESS: THE NATURAL & HERBAL

WAY
Dr. Violeta B. Lopez Gonzaga, Ph. D.
Alpha Publishing Corporation
Bacolod City
2013
 Transcription
Title proper FIGHTING SICKNESS :
Other title information THE NATURAL & HERBAL WAY /
Statement of Dr. Violeta B. Lopez Gonzaga, Ph. D.
Responsibility

Title proper Fighting sickness :

Other title information the natural & herbal way /
Statement of Dr. Violeta B. Lopez Gonzaga, Ph. D.
Responsibility
 Parallel Title Proper (2.3.3)
• “The title proper in another language and/or
script.”
Title proper Takipsilim =
Parallel title proper Twilight

Title proper May lakad kami ni

tatay =
Parallel title proper A trip with my father
 Other title information (2.3.4)
• “Information that appears in conjunction with,
and is subordinate to, the title proper of a
resource.”
• In general, do not supply other title
information, except for cartographic resources
and moving image resources.
 Variant title (2.3.6.1)
• “A title associated with a resource that differs from a
title recorded as the title proper, a parallel title proper,
other title information...”
• Includes the following:
– Those that appear in the resource itself, on a jacket, sleeve,
container, etc., or in accompanying material
– Those associated with a resource through reference sources
– Those assigned by an agency registering or preparing a
description of the resource
 For monographs, errors or misspelled words
should be recorded as they appear on the
resource.”[Sic]’ or “[i.e.]” should not be used.
Record the corrected title in a note

Title proper The wolrd of computers

Variant title proper The world of computers
Note on title Corrected title: The world of computers
Abridge long titles only if they can be shortened
without losing essential information. Use the
mark of omission(...) to indicate any omission.
Never omit any of the first five words of the title
 Statement of Responsibility (2.4)
• “A statement relating to the identification and/or function of
any persons, families, or corporate bodies responsible for the
creation of, or contributing to the realization of, the
intellectual or artistic content of a resource.” (2.4.1.1)
• Core element: Statement of responsibility relating to the title
proper
• If more than one statement of responsibility, only the first
recorded is required.
• Transcribe a statement of responsibility as it appears on the
source of information (2.4.1.4).
 Statement of Responsibility (2.4)
Title proper Promoting innovation :

Other title information enhancing competitiveness : an

assessment of the state of Philippine innovation
and competitiveness and recommendation for
improvement /
Statement of Filemon A. Uriarte, Jr., Jose P. Tabbada, Alvin B.
responsibility Culaba.
 Statement of Responsibility Relating to Title Proper
(2.4.2)
• “A statement associated with the title proper of a
resource that relates to the identification and/or function
of any persons, families, or corporate bodies responsible
for the creation of, or contributing to the realization of,
the intellectual or artistic content of the resource.”
(2.4.2.1)
• Sources of information, in order of preference (2.4.2.2):
1. The same source as the title proper
2. Another source within the resource itself
3. One of the other sources of information
 Statement of Responsibility Relating to Title Proper
(2.4.2)
• In the statement of responsibility relating to the title,
if there are more than 3 persons, families or
corporate bodies cited, there are options open to the
cataloger:
a. Record all author’s names. This is mandatory for
Filipino authors.
b. Record the name of the first author, omit all the
others, and indicate the omission by recording the
number of omitted names.
 Title Page
Literaturang
PILIPINO
(Tekstong pangkolehiyo)

Carmelita S. Lorenzo
Rosario U. Mag-atas
Gloria P. San Juan
Corazon P. San Juan
Zenaida S. De Leon
Marianne C. Ortiz
Randy Sagun

National Book Store, 2012

 Transcription
Title proper Literaturang Pilipino :

Other title information (Tekstong pangkolehiyo) /

Statement of Carmelita S. Lorenzo, Rosario U. Mag-atas, Gloria P. San Juan,

Responsibility Corazon P. San Juan, Zenaida S. De Leon, Marianne C. Ortiz
Randy Sagun.
 Transcription
Title proper Fundamentals of nursing /

Statement of Anne Welsh [and three others]

Responsibility
 Edition Statement (2.5)
• Core elements: Designation of edition and
designation of a named revision of an edition
• “Statement identifying the edition to which a
resource belongs” (2.5.1.1).
• Transcribe an edition statement as it appears
on the source of information (2.5.1.4).
 Designation of Edition (2.5.2)
• “A word, character, or group of words and/or
characters, identifying the edition to which a
resource belongs” (2.5.2.1).
• Sources of information, in order of preference
(2.5.2.2):
– The same source as the title proper
– Another source within the resource itself
– One of the other sources of information
 Example
Designation of edition 2nd ed.
Designation of edition Third edition
Designation of a Named Revision of an Edition (2.5.6)

• “A word, character, or group of words and/or

characters, identifying a particular revision of a
named edition” (2.5.6.1).
• Sources of information, in order of preference
(2.5.6.2):
– The same source as the title proper
– Another source within the resource itself
– One of the other sources of information
 Example
Designation of edition 3rd ed.
Designation of a named revision of an revised and illustrated
edition
 Production Statement (2.7)
• Core element: Date of production
• “A statement identifying the place or places of
production, producer or producers, and date
or dates of production of a resource in an
unpublished form” (2.7.1.1).
 Date of Production (2.7.6)
• “Date associated with the inscription, fabrication,
construction, etc., of a resource in an unpublished form”
(2.7.6.1).
• Record dates of production as they appear on the source of
information (2.7.1.4).
• If the date of production is not identified in the resource
(2.7.6.6):
– Supply the date or approximate date of production; or
– If cannot reasonably be determined, record date of production not
identified.
 Publication Statement (2.8)
• Core elements: Place of publication, publisher’s name,
and date of publication
• “Statement identifying the place or places of publication,
publisher or publishers, and date or dates of publication
of a resource” (2.8.1.1).
• Transcribe the places of publication and name/s of
publisher/s as they appear on the source of information.
Record dates of publication as they appear on the source
of information (2.8.1.4).
 Place of Publication (2.8.2)
• If more than one place of publication, only the
first recorded is required.
• “Place associated with the publication, release, or
issuing of a resource” (2.8.2.1).
• “If the place of publication is not identified in the
resource, supply the place of publication or
probable place of publication if it can be
determined” (2.8.2.6).
• Supplying place of publication:
– Known place of publication: [Manila]
– Probable place of publication: [Makati City?]
– Known country, state, province, etc.: [Philippines]
– Probable country, state, province, etc.: [Philippines?]
• “Record [Place of publication not identified] if neither a
known or probable local place or country, state,
province, etc., of publication can be determined”
(2.8.2.6.5).
 Publisher’s Name (2.8.4)
• If more than one publisher’s name, only the first
recorded is required.
• “The name of a person, family, or corporate body
responsible for publishing, releasing, or issuing a
resource” (2.8.4.1).
• “Record [publisher not identified] if no publisher is
named within the resource itself and the publisher
cannot be identified from other sources” (2.8.4.7)
 Date of Publication (2.8.6)
• “Date associated with the publication, release, or
issuing of a resource” (2.8.6.1).
• If the date of publication is not identified, supply the
date or approximate date of publication (2.8.6.6).
– Actual year known: [2016]
– Probable year: [2016?]
• Record [date of publication not identified] if an
approximate date of publication cannot reasonably be
determined (2.8.6.6).
 Copyright Date (2.11)
• “Date associated with a claim of protection
under copyright or a similar regime” (2.11.1.1).
• Precede the copyright date by the copyright
symbol (©) or the phonogram copyright symbol
(℗). If the appropriate symbol cannot be
reproduced, use copyright or phonogram
copyright (2.11.1.3).
 Example
Copyright date ©2016
Copyright date copyright 2016
 Extent (3.4)
• “The number and type of units and/or subunits making up
a resource” (3.4.1.1).
– Unit: a physical or logical constituent of a resource (e.g., volume,
digital file, online resource)
– Subunit: a physical or logical subdivision of a unit (e.g., a page of
a volume)
• Record by giving the number of units and the type of the
unit (3.4.1.3)
– Use an appropriate term from the list of carrier types for the
type of unit.
 Extent (3.4)
1.1 Record extent by giving the number of units (e.g. 3, 155, 189,) and
appropriate term for type of carrier (e.g. pages, leaves, reels, cards,
microfiches, etc.).
1.2 Record extent terms in full (e.g., 155 pages; 189 leaves; 3 microfiches).
1.3 For unnumbered pages, use the term “unnumbered” (e.g.59
unnumbered pages.)
1.4 If number of pages can be approximated, use “approximately (e.g.,
approximately 100 pages).
1.5 If there is an error in pagination, record the number as given , then
supply the correct number preceded by “that is”, not “i.e.” (e.g., 175
that is 157 pages).
 Examples for Recording Extent
AACR2 RDA
xvi, 357 p. xvi, 357 pages
12 v. 12 volumes
312 [i.e. 321] p. 312 pages, that is, 321 pages
vii, 453, [16] p. vii, 453 pages, 16 unnumbered pages
[8], 621 p. 8 unnumbered pages, 621 pages
ca. 600 p. approximately 600 pages
32, [23] leaves 32 leaves, 23 unnumbered leaves
1 v. (various pagings) 1 volume (various pagings)
673 p., 8 p. of plates 673 pages, 8 pages of plates
3 v. (xx, 1230 p.) 3 volumes (xx, 1230 pages)
 Illustrative Content (7.15)
• “Content intended to illustrate the primary
content of a resource” (7.15.1.1)
• Record illustration or illustrations.
• If the illustration is in color, record the
presence of color, using an appropriate term.
Do not abbreviate.
 Colour Content (7.17)
• “Presence of colour, tone, etc., in the content
of a resource” (7.17.1.1).
• Record using one or both of the following, as
appropriate: monochrome, polychrome
• Record details of colour content if considered
important
Illustrations (chiefly colour)
Illustrations (some colour)
 Dimensions (3.5)
• “The measurements of the carrier or carriers and/or the
container of a resource” (3.5.1.1).
• Record using centimetres (cm), unless instructed
otherwise.
• For volumes:
– Record the height: 25 cm
– If less than 10 centimetres, use millimeter: 65 mm
• For discs:
– Record the diameter: 12 cm
 Series Statement (2.12)
• Core elements: Title proper of series,
Numbering within series, Title proper of
subseries, and numbering within subseries.
• “Statement identifying a series to which a
resource belongs and the numbering of the
resource within the series” (2.12.1.1.).
• Title Proper of Series
– “The chief name of a series” (2.12.2.1).
• Numbering within Series
– “A designation of the sequencing of a part or parts within a series”
(2.12.9.1).
• Title Proper of Subseries
– “The chief name of a subseries” (2.12.10.1).
• Numbering within Subseries
– “A designation of the sequencing of a part or parts within a
subseries” (2.12.17.1).
 Example
Title Proper of Series God tales for young and old ;
Numbering within Series volume 27

Title Proper of Series Religion in philosophy and theology ;

Numbering within Series volume 18
 Notes(2.20)
• The notes element is used for additional
descriptive information that cannot be
presented in the descriptive elements. They
are added for the purpose of clarification or
adding useful information for the user. Notes
can be taken from the resource itself or from
outside the resource
 Supplementary Content (7.16)
• “Content (e.g., an index, bibliography, an
appendix) intended to supplement the
primary content of a resource” (7.16.1.1).
Includes index.
Bibliography: pages 689-693
 Examples
Source of title proper Title from the container
General note Includes index

Bibliography and/or index Includes bibliographical references (pages 34-46)

and index.

Contents How these records were discovered – A short

sketch of the Talmuds -- Constantine’s letter.
Summary Is there a crisis in the disciplines of education? In
this text, leading scholars consider the changing
fortunes of the disciplines as education moved
away from the dominance of psychology as a
result of the growing importance of the other
disciplines
 Language of Expression (6.11)
• “Language in which a work is expressed”
(6.11.1.1).
• Take from any source.
 Dissertation or Thesis Information (7.9)
• “Information about a work presented as part
of the formal requirements for an academic
degree” (7.9.1.1).
• Record the following information:
– Academic degree
– Granting institution or faculty
– Year degree granted
Title proper A content analysis of prescribed reading materials about
Martial Law in public high schools in the Philippines
Statement of Ernesto M. Dimalanta
responsibility relating to
title proper
Academic degree M.L.I.S.
Granting institution or University of the Philippines Diliman
faculty
Year degree granted 2014
 Mode of Issuance (2.13)
• “A categorization reflecting whether a resource is
issued in one or more parts, the way it is updated,
and whether its termination is predetermined or
not” (2.13.1.1).
• Source of information (2.13.1.2): the resource itself
• Use one or more terms from the following, as
appropriate: single unit, multipart monograph,
serial, integrating resource (2.13.1.3).
 Attributes of the Item
• Custodial History of Item (2.18)
– “A record of previous ownership or custodianship of an item”
(2.18.1.1.).
• Immediate Source of Acquisition of Item (2.19)
– “The source from which the agency directly acquired an item
and the circumstances under which it was received” (2.19.1.1.)
• Identifier for the Item
– “A character string associated with an item that serves to
differentiate that item from other items” (2.20.1.1).
 Identifier for the Manifestation (2.15)
• “A character string associated with a
manifestation that serves to differentiate that
manifestation from other manifestation”
(2.15.1.1).
• Includes the ISBN and ISSN.
 Identifier for the Manifestation (2.15)
• Record ISBN, ISSN, and LCCN or other
identifiers using internationally accepted
standards.
• Record both the identifier for the resource as
a whole and the identifiers for individual parts
(RDA 2.15.1.5)
 Examples
Identifier for the manifestation ISBN 0715629123 (paperback)
Identifier for the manifestation ISBN 0312125550 (International edition)

Identifier for the manifestation ISSN 1648-6897

Identifier for the manifestation ISBN 0415215404 (volume 1)

Identifier for the manifestation ISBN 0415215405 (volume 2)

Identifier for the manifestation ISBN 0415215390 (set)

 Terms of Availability (4.2)
• “Conditions under which the publisher,
distributor, etc., will normally supply a
resource or the price of a resource” (4.2.1.1).
• Take information from any source (4.2.1.2).
 General Material Designation (GMD)
• The general material designation (GMD) shall
no longer be used. Instead , additional tags
(Tag 336 for content type, Tag 337 for media
type and tag 338 for carrier type) shall be
recorded.
 Media Type (3.2)
• “Categorization reflecting the general type of
intermediation device required to view, play,
run, etc., the content of a resource” (3.2.1.1).
• Record using one or more of the following:
audio, computer, microform, microscopic,
projected, stereographic, unmediated, video,
other, unspecified (3.2.1.3).
 Carrier Type (3.3)
• “Categorization reflecting the format of the
storage medium and housing of a carrier in
combination with the type of intermediate
device required to view, play, run, etc., the
content of a resource” (3.3.1.1).
• Record using one or more terms as listed in
3.3.1.3.
• Unmediated carriers: • Computer carriers:
– card – computer card
– flipchart – computer chip cartridge
– object – computer disc
– roll – computer disc cartridge
– sheet – computer tape cartridge
– volume – computer tape cassette
– computer tape reel
– online resource
 Content Type (6.9)
• “Categorization reflecting the fundamental
form of communication in which the content
is expressed and the human sense through
which it is intended to be perceived” (6.9.1.1).
• Record using one or more of the terms listed
in Table 6.1 of Chapter 6.
• Cartographic dataset • Spoken word
• Cartographic image • Still image
• Cartographic moving image • Tactile music
• Cartographic tactile three- • Tactile notated music
dimensional form • Tactile text
• Cartographic three- • Tactile three-dimensional
dimensional form form
• Computer dataset • Text
• Computer program • Three-dimensional form
• Notated movement • Three-dimensional moving
• Notated music image
• Performed music • Two-dimensional moving
• Sounds image
 Uniform Resource Locator (4.6)
• “The address of a remote access resource”
(4.6.1.1).
• Take information from any source (4.6.1.2).