Anglo-American Cataloging Rules

and
International Standard for Bibliographic
Description

Lesson 1
Prepared by Prof. Brigida E. Bacani
June 2016
 Objective
• Recall the rules for information organization
discussed in the Anglo-American Cataloging
Rules and it’s framework, the International
Standard for Bibliographic Description.
 References
• Joint Steering Committee for Development of
RDA: A Brief History of AACR. (n.d). Retrieved
May 11, 2016, from
http://www.rda-jsc.org/archivedsite/history.h
tml

• Chapter 1. Anglo-American Cataloging Rules.

 Anglo-American Cataloging Rules
• The most inclusive and detailed cataloging
code used for cataloging in Australia, Canada,
UK and USA, as well as in other English-
speaking countries.
 Anglo-American Cataloging Rules
• Provides a detailed cataloging code within the
framework of the ISBD
• Contains rules for standardizing bibliographic
description
• Contains rules for choosing and formulating
access points
• Contains guidelines for recording numerals,
capitalization in various languages and
abbreviations
 Who created the AACR?
• American Library Association (ALA)
• Australian Committee on Cataloguing
• British Library
• Canadian Library Association
• Library of Congress
 AACR : Purpose
• Created specifically for card catalogs, but has
evolved into an electronic product
• Used for the library community
 AACR Structure
• Part I: Description
▫ Chapter 1 General Rules for Description
▫ Chapter 2 Books, Pamphlets and Printed Sheets
▫ Chapter 3 Cartographic Materials
▫ Chapter 4 Manuscripts
▫ Chapter 5 Music
▫ Chapter 6 Sound Recordings
▫ Chapter 7 Motion pictures and video recordings
▫ Chapter 8 Graphic materials
▫ Chapter 9 Electronic resources
▫ Chapter 10 Three-dimensional artifacts and realia
▫ Chapter 11 Microforms
▫ Chapter 12 Continuing Resources
▫ Chapter 13 Analysis
 AACR Structure
• Part II: Access Points
– Chapters 21 - 24
 AACR History
AACR

– 1967 (1st ed)

– 1978 (2nd ed)

– 1988 (AACR2 1988 revision)

– 1998 (AACR2 1998 revision)

– 2002 (AACR2 2002 revision)

Organization of Bibliographic Description

• Bibliographic description is divided into the

following units called AREAS
▫ Title and statement of responsibility
▫ Edition
▫ Material specific details
▫ Publication, distribution, etc.
▫ Physical description
▫ Series
▫ Note(s)
▫ Standard number and terms of availability
ISBD

INTERNATIONAL STANDARD
BIBLIOGRAPHIC DESCRIPTION
 International Standard Bibliographic
Description
• Developed in Copenhagen in 1969
• Separates the different parts of bibliographic
description into 8 parts (8 areas)
 International Standard Bibliographic
Description
• The name of a group of standards developed
by agreement between the International
Federation of Library Associations (IFLA) and
the Joint Steering Committee for the Revision
of AACR (JS-AACR) to standardize the
description of bibliographic records produced
in different countries.
 The ISBD prescribes the ff:
• appropriate source of information for materials
• punctuation marks which precede, enclose, or
introduce each area and element of description
• Organization of the description into a sequence
of 8 areas, and its elements
• mandatory or optional areas and elements for
description
 The ISBD aims to
• Make records from different sources
interchangeable
• Assist in the interpretation of records across
language barriers
• Assist in the conversion of bibliographic
records to machine-readable form
AACR2 REVIEW
Title and Statement of Responsibility area
Area 1 records the title proper, general
material designation, parallel title if
appropriate, other title information, and
statement(s) of responsibility.
Title and Statement of Responsibility area
• Selected Rules and Examples:
Punctuation
• Enclose the general material designation in square
bracket
• Precede each parallel title by an equal sign
• Precede each unit of other title information by a colon
• Precede the first statement of responsibility by a
diagonal slash
• Precede each subsequent statement of responsibility
by a semicolon
Title and Statement of Responsibility area
Sources of Information
• Title and statement of responsibility information is to
be taken from the chief source of information which is
the TITLE PAGE. If there is no title page, then the part
of the item that gives the most complete information
is used as a substitute. In this case, the part used as a
substitute is given in a note. The information from the
substitute is treated as if it were taken from a title
page, i.e. brackets are not used. If the item has no part
that can substitute, information may be taken from
any available source.
Title and Statement of Responsibility area
a. Title Proper
• Capitalization
General Rule: Capitalize the first word of the
title (title proper, alternative title, parallel
title. Capitalize other words as instructed in
the rules for the language involved.
Title and Statement of Responsibility area
Rules:
• Record the title proper faithfully by following exactly its wording,
order, and spelling, but not necessarily its punctuation or
capitalization. Give accentuation and other diacritical marks that
are present in the chief source of information. The objective is to
show users how the title information is presented in the chief
source.
examples:
Chief source of information: Feeling Mad
Feeling Sad
Feeling Bad
Feeling Glad
• Transcription: Feeling mad, feeling sad, feeling bad, feeling glad.
Title and Statement of Responsibility area
• Transcribe a misspelled word as it appears in the
item. Follow the word by either “[sic]” or by “i.e”
and the correction within square brackets. Supply
a missing letter or letters in square brackets.
example:
Chief source of information: The Paul Anthony
Buck Lectures
(evidence in the item shows that Brick, not Buck is correct)

Transcription: The Paul Anthony Buck [i.e. Brick]

lectures
Title and Statement of Responsibility area
• Do not transcribe words that serve as an
introduction and are not intended to be part of
the title. Give the title including these words in a
note.
Example:
Chief source of information: Disney presents
Sleeping Beauty
Transcription: Sleeping beauty
Note: At head of title: Disney presents
lectures
Title and Statement of Responsibility area
• An alternative title is part of the title proper.
Precede and follow the word or introducing
an alternative title by a comma. Capitalize the
first word of the alternative title.
Example:
Chief source of information: ELLA LINCOLN; OR
WESTERN PRAIRIE LIFE
Transcription: Ella Lincoln, or, Western prairie
life
Title and Statement of Responsibility area
• If the title proper as given in the chief source
of information includes the punctuation marks
… or [ ], replace them by double dash – and
( ), respectively.
example:
Chief source of information: If elected…
Transcription: If elected –
Title and Statement of Responsibility area
• If the title proper includes a statement of
responsibility or the name of a publisher,
distributor, etc. and the statement or name is
an integral part of the title proper, transcribe
it as part of the title proper.
example:
Marlowe’s plays
Eileen Ford’s more beautiful you in 21 days
Title and Statement of Responsibility area
• If the title proper consists solely of the name
of the person or body responsible for the
item, transcribe such name as the title proper.
example:
Georgees Brassens
Conference on Industrial Development in the
Arab Countries
Title and Statement of Responsibility area
• Abridge a long title proper only if this can be
done without loss of essential information.
Never omit any of the first five words of the
title proper (excluding the alternative title).
Indicate omissions by the mark of omissions
(…)
Title and Statement of Responsibility area
• If the title proper includes separate letters or
initials without full stops between them,
transcribe such letters without spaces
between them.
example:
ALA rules for filing catalog cards
Title and Statement of Responsibility area
• If such letters or initials have full stops
between them, transcribe them with full stop
and omit any internal spaces.
example:
T.U.E.I. occasional papers in industrial
relations
The most of S.J. Perelman
Title and Statement of Responsibility area
• If the chief source of information bears both a
collective title and the titles of individual works,
give the collective title as the title proper and
give the titles of the individual works in a
contents note.
Example:
Transcribed title: Three notable stories
Note: Contents: Love and peril / The Marquis of
Lorne – To be or not to be / Mrs. Alexander – The
melancholy hussar / Thomas Hardy
Title and Statement of Responsibility area
• Supply a title proper for an item lacking a chief
source of information from the rest of the
item, or a reference source, or elsewhere. If
no title can be found in any source, devise a
brief descriptive title. Enclose such supplied
title or devised title in square brackets [ ].
examples:
[Carte de la luna]
[Photograph of Theodore Roosevelt]
Title and Statement of Responsibility area
• If the title proper of an item that is supplementary to, or a
section of, another item appears in two or more parts not
grammatically linked, give the title of the main work first,
followed by the title(s) of the supplementary item(s) or
section(s) in order of their dependence. Separate parts of the
title proper by full stops (.)
Examples:
Chief source of information: The GREAT ENGLISH-POLISH
DICTIONARY SUPPLEMENT
Transcription: The great English-Polish dictionary.
Supplement.

Chief source of information: Financial Accounting Part 1

Transcription: Financial accounting. Part 1
Title and statement of responsibility area
• If a title appears in 2 or more languages, use
the one that is the main language of the work.
If there is more than 1 main language, use the
title that appears first.
Example:
The little prince
Le petit prince
 [GENERAL MATERIAL
DESIGNATION]
• If general material designation (GMD) is needed to describe
an item, it follows the title proper immediately in square
brackets.
• A term indicating the broad class of material to which an
item belongs.
• is inserted after the title proper to indicate the type of the
material.
• It is enclosed in square brackets
• The GMD is optional but it is commonly used by catalogers.
• A GMD is useful for indicating the medium of non-print
materials
 [GENERAL MATERIAL DESIGNATION]
List 1 (British) List 2 (North American) List 2 (North American)
braille activity card microform
cartographic material art original model
electronic resource art reproduction motion picture
graphic braille music
manuscript cartographic material picture
microform chart realia
motion picture diorama slide
multimedia electronic resource sound recording
music filmstrip technical drawing
object flash card text
sound recording game toy
text kit transparency
video recording manuscript video recording
 = Parallel title
Parallel Titles
• title proper in another language and /or script
Rule: Transcribe parallel titles in the order
indicated by their sequence on, or by the
layout of, the chief source of information.
example:
Takipsilim = Twilight / Stephenie Meyer
 : Other title information
• Transcribe the other title information as it appears on the chief source
of information
• Do not capitalize the first word of the other title information unless the
word would normally be capitalized in the language involved.
Title on chief source:
Para kay B
at kung paano dinevastate ng pag-ibig
ang 4 out of 5 sa atin
Ricky Lee
Transcribed title:
Para kay B : at kung paano dinevastate ng pag-ibig ang 4 out of 5 sa
atin / Ricky Lee
 : Other title information
• If there is more than one other title
information, give them all according to the
order of appearance.
Example:
Ang pagdadalaga ni Maximo Oliveros :
isang kwento ng pag-ibig : at ang iba pang
mga kwento / by L. Herrera
 / Statement of responsibility
Rules:
• Transcribe statements of responsibility appearing
prominently in the item in the form in which they appear
there. If the statement of responsibility is taken from the
source other than the chief source of information, enclose
it in square brackets.
Chief source of information: Moises, Moises!
ni
Rogelio Sicat
Transcribed statement of responsibility:
Moises, Moises! / ni Rogelio Sicat
 / Statement of responsibility
Rules:
• Transcribe a single statement of responsibility as
such whether the two or more persons or corporate
bodies named in it perform the same function or
different functions
Example:
Thinking and reasoning : selected readings / edited by
P.C. Wason and P.N. Johnson-Laird.
 ; Other statements of
responsibility
• If there is more than one statement of responsibility,
transcribe them in the order indicated by their sequence
on, or layout of, the chief source of information.
example:
Chief source of Information:
Footnote to Youth
ni Jose Garcia Villa
iginuhit ni D.J. Max

Footnote to youth / ni Jose Garcia Villa ; iginuhit ni

D.J. Max
; other statements of responsibility
• If a single statement of responsibility names MORE
THAN 3 persons or bodies, OMIT ALL but the FIRST
named. Indicate the omission by … and add [et al.]
Example:
Mga kwentong pambata / ni Lucila Pascual … [et al.]
Dickens 1970 : centenary essays / by Walter Allen…
[et al.] ; edited by Michael Slater
; other statements of responsibility
• Omit statements of responsibilities relating to
persons or bodies with minor responsibility
for the item:
writing introduction for the book
performers in a motion picture
make-up artist in a play
being responsible for the physical production of the
item
; other statements of responsibility
• OMIT TITLES etc., attached to personal names in statements
of responsibility, unless omitting them makes the statement
unintelligible or misleading.
Chief Source of Info. Title Ang Mahiwagang Buhok ni Raquel
by Dr. Luis Gatmaitan
Transcribed as Ang mahiwagang buhok ni Raquel / by Luis
Gatmaitan
; other statements of responsibility
• Include titles and abbreviations of titles of nobility, address,
honor, and distinction, initials or societies, qualifications,
date(s) of founding, mottoes, etc. in statement of
responsibility if:
a. the omission would leave only a person’s given name or
surname
/ by Miss Jane
/ by Dr. Johnson
b. the title is necessary to identify a person
/ by Mrs. Charles H. Gibson
; other statements of responsibility
c. the title is a title of nobility, or is a British term of honor (Sir,
Dame, Lord, or Lady)
Examples:
/ by Sir Richard Acland
/ Lord Anthony
 .– Edition area
Area 2 records the edition statement and statement of
responsibility relating to edition.
• GIVE THE EDITION STATEMENT AS FOUND except
1. replace words with standards abbrev. (ed.)
2. replace words with numbers where appropriate
New Edition transcribed as New ed.
Revised Edition transcribed as Rev. ed.
Third Edition transcribed as 3rd ed.
Windows XP edition transcribed as Windows XP ed.
 / Statement of responsibility relating
to edition
• If a statement of responsibility relates to one
or some editions, but not to all, give it after
the edition statement if there is one.

A dictionary of modern English

usage / H. W. Fowler. – 2nd ed. / revised by
Ernest Gowers
 . -- MATERIAL (OR TYPE OF PUBLICATION)
SPECIFIC DETAILS AREA
This area applies to only three types of
materials: cartographic materials, music, and
continuing resources. In some cases,
descriptions of microforms may include
elements for this area.
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
Records the Place of publication, Name of
publisher, and Date of publication.
General Rule:
• Transcribe according to how it appears on the
Chief Source of Information
Quezon City
UP Press
Transcribed as Quezon City : UP Press
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
a. Place of Publication, distribution, etc. - The place where
the item is published or from which it is distributed,
released etc. as named on the item.
Rules:
• Transcribe a place of publication, etc. in the form and the
grammatical case in which it appears.
• The name of the country, state, province, etc. is added to
the name when necessary to distinguish between places or
if necessary for identification. It is added in square brackets
if it does not appear in the source of information.
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
Examples:
• Name of country added when city alone appeared in
prescribed source of information:
Cambridge [England]
• Name of state added when name of state appeared in
prescribe sources of information:
Santa Monica, Calif.
• Name of state not considered necessary to identify the
city:
Chicago
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• When more than one place is given for a publisher,
distributor, etc., the first named place is transcribed. If
another place is typographically prominent, it is also
transcribed. In addition, if neither the first named place nor
a typographically prominent place are in the home country
of the cataloging agency, the first place given that is in the
home country is also transcribed. Places are separated
from each other by a space-semicolon-space ( ; )
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
examples:
(Source of information reads: London, Toronto,
Buffalo):
London
(Source of information reads: Toronto, CHICAGO,
Buffalo)- Chicago given prominence by typography):
Toronto ; Chicago
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• If the place of publication, distribution, etc. is uncertain
supply the probable place in the English form of name if
there is one, followed by a question mark.
example:
[Singapore?]
• If no place or probable place can be given. Give s. l. (sine
loco) – Without place.
example:
[s. l.]
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• Do not record a place of publication, distribution,
etc. for unpublished items (e.g. manuscripts, art
originals, naturally occurring objects that have not
been packaged for commercial distribution, unedited
or unpublished film or video materials, stock shots,
non-processed sound recordings, unpublished
electronic resources). Do not give s.l. in either case.
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
b. Name of publisher, distributor, etc. - The name or a
statement identifying the person(s) or body responsible for
publishing, distributing, releasing, issuing, etc. of the item.
Rules:
• Give the name of the publisher, distributor, etc., following
the place(s) to which it relates, separated from the place by
a space-colon-space ( : )
examples:
London : Macmillan
Toronto : University of Toronto Press
New York ; London : McGraw-Hill
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• Give the name of the publisher, distributor in
the shortest form in which it can be identified.
Omit accompanying wording that implies the
publishing function.
Example:
Random House Publishing
Transcribed as Random House
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• If the name of the publisher, distributor, etc.,
is unknown, give s.n. (sine nomine)
NO publisher’s name [s.n.]
Example:
Manila : [s.n.]
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
c. Publication date
• For published items, give the date (i.e. year) of
publication, distribution, etc., of the edition,
revision, etc. named in the edition area.
• If an item contains multiple dates, publication
date is preferred to copyright date or printing
date.
example:
2008
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• If a publication date is not available, the
cataloger will use the latest copyright date. If
a copyright date is not found, a printing date
is used.
example:
c2008.
2008 printing.
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• AACR2r offers an option to include both the
publication date and the copyright date if they
are different.
• If the dates of publication, distribution, etc.,
are unknown, give the copyright date, or in its
absence, the date of manufacture in its place.
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• If no date of publication, copyright date, or manufacture appears in
an item supply an approximate date of publication.
c1967 - copyright date
1967 printing - printing
[1971 or 1972] - one year or the other
[1969?] - probable date
[between 1906 & 1912] - for dates fewer than 20 years
apart
[ca. 1960] - approximate date
[197-] - decade certain
[197-?] - probable decade
[18--] - century certain
[18--?] - probable century
 . -- PUBLICATION, DISTRIBUTION,
ETC. AREA
• If two or more dates are found, give the
earliest and latest dates separated by a
hyphen
Example:
1968-1973
 . – PHYSICAL DESCRIPTION AREA

,
preliminary pages extent of item .: other details ; dimensions + accompanying material

xxi, 249 p. : ill. ; 24 cm + 6 maps

xv, 269 p. : col. ill. ; 15 cm + 1 sound disc
ix, 980 p. : ill. (some col.) ; 30 cm x 21 cm + 1 map
 . – PHYSICAL DESCRIPTION AREA
Preliminary pages – Roman numerals
Extent – Hindu-arabic numerals
• When recording the number of unnumbered
pages, etc., either give the estimated number
preceded by ca. Without square brackets, or
enclose the exact number in square brackets.
vii, ca. 300 p.
vii, [305] p.
[55] leaves
 . – PHYSICAL DESCRIPTION AREA
• If the volume has complicated or irregular
paging, give the pagination using one of the
following methods:
• give the number of pages or leaves followed by in various
pagings
Example: 1000 p. in various pagings
• Give the number of pages or leaves in the main sequences
of the pagination and add the total number, in square
brackets of the remaining variously paged sequences.
Example: 226, [44] p.
 . – PHYSICAL DESCRIPTION AREA
• Give 1 v. (various pagings), I case, or 1 portfolio, as
appropriate.
• Leaves or pages of plates. Give the number of leaves or pages of
plates at the end of the sequences of pagination, whether the
plates are found together or distributed throughout the
publication, or even if there is only one plate.
Example:
246 p., 32 p. of plates
xvi, 249 p., [12] leaves of plates
x, 32 p., [1] leaf of plate
 . – PHYSICAL DESCRIPTION AREA

Multivolume works – more than

one volume (atlas, books,
completed serials)
• Give the number of volumes of printed
monograph in more than one physical volume
3 v.
20 v.
 . – PHYSICAL DESCRIPTION AREA
Other details
Illustrated? ill.
Colored illustrations? col. ill.
Some colored illustrations? ill. (some col.)
 . – PHYSICAL DESCRIPTION AREA
Dimensions
Give the height in centimeters (cm) to the
next centimetre up.

24. 9 ------ 25 cm
 . – PHYSICAL DESCRIPTION AREA
Accompanying material

preceded by +
give the number of physical units and the
name of any significant accompanying material.

+ 6 maps
+ 1 set of teacher’s notes
 .– (SERIES AREA)
• Series title, ISSN ; Numbering within series
a. Transcribe the title proper of series as found on the
bibliographic resource or its container.
b. ISSN of series - Assigned by the International Serials Data
System
Example:
(Western Canada series report, ISSN 0317-3127)
 .– (SERIES AREA)
c. Numbering within series– preceded by ;
(Penguin classics ; 14)
(Libraries Unlimited ; 20)
 .– (SERIES AREA)
Subseries
Give the details of the larger series before the
details of the smaller series.

(Science. The world environment ; no. 9)

 .– (SERIES AREA)
More than one series
Transcribe according to the order of
appearance.

(Video marvels ; no. 33)

(Educational progress series ; no. 3)
 NOTE AREA
• Notes supplement information formally presented in
the first six areas of a record.
• Important details about the item (Found in the chief
source of information) that have no place in the
description or other details to be indicated as
prescribed in standard format for description such as
AACR
• Each note starts a new paragraph.
• May either be formal (copied from the item), or
informal (supplied by the cataloger)
• Must be brief and easily understood
• Varies from one type of item to another
 NOTE AREA
• Notes serve at least two major purposes:
1.They offer additional information about an
item that cannot be recorded in one of the
first six areas of a bibliographic record.
2.They justify the provision of additional access
points.
 NOTE AREA
• Information for notes can be taken from any
source. Quotations can be used in notes to
simplify the provision of notes. For quotations
that are not taken from the chief source of
information, the cataloger will need to
indicate the source:
Example:
“Proceedings of the Symposium on
hypertension” -- T.p. verso.
 NOTE AREA
Rules:
a. Form of notes
1. Order of information. If data in a note correspond to data found in
the title and statement of responsibility , edition publication,
physical description and series areas, give the elements of data in
the order in which they appear in those areas.
Examples:
Revision of: 3rd ed.. London : Macmillan, 1953
Adaptation of: Germinie Lacerteux / Edmond et Jules de
Continued by a section in Canadian Association of Geographers
newsletter
Reproduced from original poster by R.V. Kealey held by the Imperial
War Museum
 NOTE AREA
2. Quotations. Quotations in notes are given in
quotes followed by an indication of the
source, unless the chief source of information
is the source of the quotation.
Examples:
“Published for the Royal Institute of Public
Administration”
“Proceedings of the Symposium on
hypertension” -- T.p. verso.
 NOTE AREA
3. References. Refer to passages in the item, or
in other sources, if these either support the
cataloger’s own assertions or save repetition
in the catalog entry of information readily
available from other sources.
Example:
Detailed description in: Supplement to Hain’s
Repertorium bibliographicum / W.A. Copinger.
 NOTE AREA
4. Formal notes. Standard format is used for certain
notes because uniformity can assist in recognition of
some types of information.

5. Informal notes. Informal notes should be as brief as

they can be without sacrificing clarity,
understandability, or good grammar.
 NOTE AREA
b. Notes
• Give notes in the order in which they are listed. However,
give a particular note first when it has been decided that
note is of primary importance.
• Notes providing general information about an item as a
whole are presented first. The rest of the notes are
presented in the order of the eight areas specified by
AACR2r. Some of the more popular notes are:
General note:
examples:
Includes bibliographical references (p. [135]-149) and
index.
Includes index
 NOTE AREA
b.1 Nature, scope, or artistic form
• When the nature, scope, or artistic form of a work is not
apparent from the rest of the description, notes may be
made.
examples:
Comedy in two acts
Documentary
Catalog of an exhibition held Aug. 16-Nov. 2, 1986, at the
Fine Arts Museum of San Francisco
 NOTE AREA
b.2 Language of the item and/or translation or adaptation
• If the language is not evident from the description or if the
fact of translation or adaptation is not apparent, notes may
be made.
examples:
Commentary in English
Spanish version of: Brushing away tooth decay
Translation of: Das adoptierte Kind.
English subtitles
 NOTE AREA
b.3 Source of title proper
• The source of the title proper is noted if it is taken
from a title page substitute.
examples:
Title from container
Title supplied by cataloger
 NOTE AREA
b.4 Variations in title.
• Titles that differ from the title proper should be
noted, if considered important.
examples:
Cover title: Giovanni da Firenze
Original title: L’education sentimentale
Commonly known as: LCIB
 NOTE AREA
b.5 Statements of responsibility
• Here is the place for statements of responsibility (e.g. significant
persons or bodies connected with previous editions, or persons
or bodies not named in the chief source) that were not given in
the title and statement of responsibility area.
examples:
Attributed to Thomas Dekker
Based on the novel by Thomas Hardy
Inspired by themes from the music of George Butterworth
Prepared by the Oceanography Course Team
Attributed to Eva Fonda
Ibinase sa musika ni Noel Cabangon
 NOTE AREA
b.6 Edition and history
• Bibliographic history notes and notes relating to the edition in
hand are recorded here.
examples:
Formerly available as: CAS 675
Continues: Monthly Scottish news bulletin
Rev. ed. of: The portable Dorothy Parker
Originally published: New York : Pantheon Books, 1986.
Reprint of the Aug. 30, 2009 issue
 NOTE AREA
b.7 Dissertation
• If the item being described is a dissertation or thesis presented
as part of the requirements for an academic degree, give thesis
followed by a brief statement of the degree for which the author
was a candidate (e.g. M.A. or Ph.D.), or, theses to which
conventional abbreviations do not apply, (doctoral) or master’s),
the name of the institution or faculty to which the thesis was
presented, and the year in which the degree was granted.
examples:
Thesis (Ph.D.)—University of Toronto, 1974
Thesis (M.A.)—University College, London, 1969
Thesis (doctoral)—Freie Universitat, Berlin, 1973
 NOTE AREA
• If the publication is a revision or abridgement of a thesis,
state this:
Abstract of theses (Ph.D.)—University of Illinois at
Urbana-Champaign, 1974
 NOTE AREA
b.8 Audience
• If the intended audience is stated in the publication, it may
be noted here.
examples:
Intended audience: Elementary grades.
For children aged 7-9.
Intended audience: Clinical students and postgraduate
house officers.
For nurses’ training.
 NOTE AREA
b.9 Other formats.
• Give the details of other formats in which the
content of the item has been issued.
examples:
Issued also on cassette and cartridge tapes
Issue also on DVD format
Issued also on cassette tape
 NOTE AREA
b.10 Summary
• save the time of the prospective borrower in
knowing the content of the item
example:

Summary: Pictures the highlights of the play Julius

Caesar using photographs of an actual production.
 NOTE AREA
b.11 Contents
• When parts of an information packages are titled
and would be useful to the user of a bibliographic
record, they are brought out in notes.
examples:
Contents: v.1. Plain tales from the hills – v.2-3.
soldiers three and military tales -- v.4. In black and
white – v.5. The phantom rickshaw and other stories
– v.6. Under the deodars. The story of the Gadsbys.
Wee Willie Winkie.
 NOTE AREA
Credits
Cast : Vilma Santos, John Lloyd Cruz, Luis
Manzano
Special notes for serials
Frequency
Annual
Weekly
Issued every month except August
 NOTE AREA
Copy being described
Available to students only
Library’s set lacks 2 slides (slides 2 and 3)
 Standard number and terms of
availability
Give the ISBN or ISSN of the material being
described

ISBN 0-8389-3346-7
ISSN 0002-9869

Use qualifiers if applicable

ISBN 0-8389-3346-7 (pbk.)
 Standard number and terms of
availability
If an item contains more than one standard number (one ISBN
for the paperback version and another for the hard copy),
the number on the item in hand should be recorded first.
Both AACR2r and the Library of Congress allow the option
for including additional standard numbers with qualifiers.
examples:
ISBN 0-379-00550-6 (set)
ISBN 0-552-67587-6 (pbk.)
 Standard number and terms of
availability
Terms of availability (Optional Addition)
• Give the terms on which the item is available. These
terms consist of the price (given in numerals with
standard symbols) if the item is for sale, or a brief
statement of other terms if the item is not for sale.

ISBN 0-7225-0344-X (pbk.) : Php250.00

 Standard number and terms of
availability
Qualification
• Give after the standard number, a brief qualification when a
resource bears two or more standard numbers. If a resource has
only one standard number, add the type of binding (paperback
(pbk.) and Hard cover, hardbound, hard back (hbk.) if
considered to be important.
examples:
ISBN 0-435-916602 (cased)
ISBN 0-435-91661-0 (pbk.)
• If there is no standard number, give the terms of availability
before any qualification.
example: Php250.00 (pbk.)
 Standard number and terms of
availability
• The International Standard Book Number (ISBN) [has been] a
10-digit number that uniquely identifies books and book-like
products published internationally. With effect from January
1, 2007 every ISBN comprises 13 digits.
Reasons:
• To expand the numbering capacity of the ISBN system and
alleviate numbering shortages in certain areas of the world;
• To fully align the numbering system for books with the
global EAN.UCC identification system that is widely used to
identify most other consumer goods worldwide.
 Standard number and terms of
availability
Composition. This 13-digits number is divided into five parts of
variable lengths. The five parts are as follows:
1. Prefix Element – it is available from EAN International.
Currently, 978 is being added as Prefix element. When ISBNs
with 978 are exhausted, new ISBNs with 979 prefix will be
issued.
2. Group Identifier – it identifies the national language,
geographic or other similar grouping of publishers. The Group
Identifier for Philippines is “971”
3. Publisher Prefix – this designates the publisher of a given
book
 Standard number and terms of
availability
4. Title Number – this is assigned to a given title or edition of a
title by the publisher
5. Check Digit – it checks the correctness of the ISBN.

• Each part is separated by a hyphen or space

Illustration:
ISBN 978-971-535-030-3
978 Prefix element
971 Group identifier
535 Publisher prefix
030 Title number
3 Check digit
END