Hostel - Management - System 20

A PROJECT REPORT
ON
HOSTEL MANAGEMENT SYSTEM

Submitted in partial fulfilment of the requirements to
JAWAHARLAL NEHRU TECHNOLOGICAL UNIVERSITY-Kakinada
For the Award of the degree
BACHELOR OF TECHNOLOGY
IN
DATA SCIENCE
Submitted by
GANAGAVARAPU CHANDU (20JK1A4406)
PITTALA PRASANNA KUMAR (20JK1A4410)
ANIVIREDDY GNANASATYAVENI (20JK1A4401)
UNDER THE ESTEEMED GUIDANCE OF

Mr.KIRAN KUMAR
DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING
GUNTUR ENGINEERING COLLEGE
(Approved by A.I.C.T.E & Affiliated to J.N.T.U Kakinada)
(An ISO Certified Institution& Accredited by NBA)
YANAMADALA-522019 2020-2024
GUNTUR ENGINEERING COLLEGE 1 HOSTEL MANAGEMENT SYSTEM

GUNTUR ENGINEERING COLLEGE
(Approved by AICTE,Affilated to JNTU-Kakinada)
NH-5-Yanamadala,Guntur, Ap-52201
DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING
CERTIFICATE
This is to certify that this project work titled “Hostel Management System Using Python”
is the Bonafide work Gangavarapu Chandu (20jk1a4406) ,Pittala Prasanna Kumar
(20jk1a4410) ,Anivireddy Gnana Satyaveni (20jk1a4401) who carried out the work under
supervision and submitted in the partial fulfilment of the requirements for the award of the
degree of Bachelor of Technology in Computer Science & Engineering from JNTU-
Kakinada during the academic year 2022-2023.
Internal Guide HOD
External Examiner

DECLARATION
WE, GANGAVARAPU CHANDU, PITTALA PRASANNA KUMAR,

ANIVIREDDY GNANA SATYA VENI the students of the GUNTUR
ENGINEERING COLLEGE of the Department of Computer Science
and Engineering, GUNTUR ENGINEERING COLLEGE, do hereby
declare that I have completed the mandatory Internship on PYTHON
FULLSTACK in CODEGNAN IT SOLUTION Pvt.Ltd, from 15th
may2023 TO (2 Months) under the PROJECT Guideship of Mr.KIRAN
KUMAR
GANGAVARAPU CHANDU (20JK1A4406)
PITTALA PRASANNA KUMAR (20JK1A4410)
ANIVIREDDY GNANA SATYAVENI (20JK1A4401)

ACKNOWLEDGEMENT
We take this occasion to thank God, almighty for blessing us with his grace and
taking our endeavor to a successful culmination. We extend our sincere and heartfelt
thanks to our esteemed guide, ESWAR, for providing us with the right guidance and
advice at crucial junctures and for showing me the right way.
We extend our sincere thanks to our respected Head of the division, Mr
BULLIBABU, for allowing us to use the facilities available. We would like to thank
the other faculty members also, at this occasion. Last but not least, we would like to
thank our friends and family for the support and encouragement they have given us
during the course of our work.
GANGAVARAPU CHANDU -20JK1A4406
PITTALA PRASANNA KUMAR -20JK1A4410
ANIVIREDDY GNANA SATYA VENI -20JK1A4401

TABLE OF CONTENTS
ABSTRACT 10
1. INTRODUCTION 11
1.1 PROJECT AIMS AND OBJECTIVES 11
1.2 BACKGROUND OF PROJECT 12
1.3 PROBLEM STATEMENT 12

1.4 OPERATION ENVIRONMENT 13
2. SYSTEM ANALYSIS 14
2.1 FEASIBITY ANALYSIS 14
2.2 ALGORITHMS 16
3. SYSTEM DESIGN 20
3.1 TABLE DESIGN 20
3.2 DATA FLOW DIAGRAM’S 22
4. SYSTEM IMPLEMENTATION 28
4.1 MODULE DESCRIPTION 28
4.2 SCREEN SHOTS 40
5. SYSTEM TESTING 44
5.1 UNIT TESTING 44
5.2 INTEGRATION TESTING 46
6. CONCLUSION & FUTURE SCOPE 48
7. REFERENCES 50

LIST OF DATA FLOW DIAGRAMS.
1 DATA FLOW DIAGRAM FOR LOGIN 22
2 DATA FLOW CHART FOR SAVE INFORMATION 23
3 DATA FLOW CHART FOR ADD USER 24
4 DATA FLOW CHART FOR EDIT USER 25
5 DATA FLOW CHART FOR DELETE USER 26
6 DATA FLOW CHAR ROOM VACANCY 27
ABSTRACT

“Hostel Management System (HMS)” is an individual project developed in Notepad .
This project can be used in hostel to facilitate to store new records of students in database,
to display the saved records with printing facilities.
During the development of this project I have visited the hostel administration for
collection of data and analyze their problem. We have tried to fulfill most of the desire of
the hostel requirements but due to the lack of time some of the requirements were solved.
The problem analyzed for the hostel were
• Check in/ checkout system for students to keep records of room that have been
reserved.
• Room Reservation system to keep records of the Students and find their room
number.
• To generate report of each room reserved.
Among these problems we have choose the Mark sheet problem and try to make the
project to display Mark sheet of the students with printing facility. The user can also save
record of total number of students in the hostel, information about their faculty and course
the study. We have also attached the form to keep simple record of the teachers.
This software is totally secure with password protected facility. The administrator can
create new user, update them when required and delete them if necessary. The
administrator staff can utilize all the facility provided by the software and all the guest
staff can get some of the facility.
This software also provides the facility to create backup of the database which will help to
retrieve data when the accidental loss in the original database happen.
CHAPTER 1

INTRODUCTION
This chapter gives an overview of the aim , objectives ,background and

operation environment of the system.
1.1 PROJECT AIMS AND OBJECTIVES
With the advancement of technology, application areas of computer are rising day by day.
Every sector desires its procurement for fast accurate and automated operations. Therefore
different program are developed to meet the requirement of various types of users i.e.
related to any field.
This program entitled “Hostel Management System” is an individual work of DIT 6 th

semester student. It is a small software package which is helpful in the areas of Hostel.
This program package includes all the activities in which the hostel is managed. The
activities like the user management, the inventory processing, the data summary, etc are
included.
In terms of security this software is totally secure as it doesn't give access to unauthorized
user as the username and password facility is provided.
I chose Hostel management software as the system seemed simple and easy to use. During
its development we realized that we needed software that may help to manage hostel
activities and various other adjustments.

1.2 BACKGROUND OF PROJECT
During this project development, I visited different hostels such as hostel Skyplane ,hostel
top in Jomo Kenyatta University etc and analysis the difficulties of administrative group in
their hostel transaction and provide such solution which may solve their desire problem. I
also ask them about how their activities are operated day to day. I also discuss what is the
best solution of this problem.
1.3 Problem statement
Even though I have tried my best effort in making the system error free but some
errors may have crept into it. As this is my first project or system development in
visual basic we have tried my best to make it free from limitations, and maybe I’m
successful. The limitation on the project is the lesson for me to improve it. During
my system development on this project I have faced many problems in testing,
coding, debugging and implementing some rules and regulation.

1.4 OPERATION ENVIRONMENT
PROCESSOR INTEL CORE PROCESSOR OR BETTER

PERFORMANCE (I5 BETTER)
OPERATING ,WINDOWS10, UBUNTU
SYSTEM
MEMORY 4GB RAM OR MORE
HARD DISK SPACE MINIMUM 4 GB FOR DATABASE USAGE FOR

FUTURE
DATABASE MY SQL

CHAPTER 2
SYSTEM ANALYSIS
2.1 Feasibility Analysis
It is necessary to determine whether the development of new program will be beneficial to

us or not. This study examines the aspect the hardware and software requirement that are
needed to develop a program. It also provides:
a) The definition of the problem.

b) The alternative solution and their benefits.
c) Required resources cost and delivery date.
Feasibility Analysis includes:
Technical Feasibility Analysis

i. Hardware: - Hardware requirements includes following points:
1. Any Computer (Pentium PC, Laptop etc)

2. RAM
3. Hard-disk
4. Printer
5. VDU(CRT or LCD)
6. Peripherals (Like. Mouse and Keyboard)
ii. Software: - It includes following programs:

1. Operating System(62 bits or higher)
2. Notepad
Economical Feasibility Analysis (Requirement Document)

Cost
S.N Details Rs
.
1 Computer (Laptop) N/a
2 Required Software 2,000
3 Portable devices (Pen drives,CD etc) 1,500
4 Paper work cost 500
5 Miscellaneous 2,500
Total 6,500
Cost
Profit: Rs. 20000
Selling Price: Rs. 26,500
Operating Feasibility
Feasibility analysis which is necessary to check the manpower viability. It helps to find
whether the existing manpower can handle the new system effectively or not.
Some tips to handle this system:
3. Password is case-sensitive.
2.2 Algorithm

Algorithm for form Load
Step1: Start the application
Step2: Wait until the program loads
Step3: This form automatically closes.
Algorithm for Login
Step1: Start
Step2: Select User Name
Step3: Enter password
Step4: Click on Login button
If (User ID) and (Password) is Valid then
Unload the user form from memory
and Load and show MDI Main
form.
Else
Display the message “Username and Password
doesn't match” Go to Step2
Step5: Stop
Algorithm for Adding New User
Step1: Start
Step2: Go to system > manage user
Step3: Enter the administrative password to carry out the operation.
Step4: Click on Add New User and a field appears,
Step5: Enter new User name, Password, Confirm Password.
Step6: Click on save button for adding user and cancel button for cancelling operation.
Step7: If all condition remains true then print message “Username Added”,End.

Algorithm for Editing User’s record
Step1: Start
Step2: Go to system > manage user
Step3: Enter the administrative password to carry out the operation
Step4: Click on update user and a field appears,
Step5: Choose the user name you want to edit and Click on save button for adding user and
cancel button for cancelling operation
Step6: if the User ID after editing is found on the database then print the message “User
already exists”
Else save the record on the database with message
Step7: End
Algorithm for Deleting User’s record
Step1: Start
Step2: Click on the user’s record from the list whom you want to Delete
Step3: Click on the Delete button then print the message “Do you really want to delete this
user”
Step4: If click on yes the user will be deleted
If click on no the operation will be cancelled
Step6: End
Algorithm for Adding New Room Reservation
Step2: Go to New Room Reservation

Step3: Click on New Button of the form
Step4: Fill all the given fields,
Step5: Click on Save button to save record or Cancel button to cancel the operation
Step6: If clicked Save

Print the message “Record Saved successfully”. And it saves the record
to the database Else program terminates to main form.
Step8: Stop.
Algorithm for Delete Record
Step1: Start
Step2: Go to Customer > New Room Reservation
Step3: Click on Delete Button of the form
Step4: Enter the Reservation Number which you want to delete.
Step5: click on Ok button to delete record or Cancel button to cancel the operation
Step6: If clicked Ok
Print the message “Record Deleted successfully”. And it deletes the record
from the database Else program terminates to main form.
Step7: Stop.
Algorithm for Print Record

Step1: Start
Step2: Click on Report >Print or Open the Room Reservation form and click Print.
Step3: The system calls the print function and starts printing if the printer is installed.
Step4: Stop
Algorithm for Backup
Step1: Start.
Step2: Open Main form >Tools >Database Backup.
Step3: The form opens and asks the user to give the path.
Step4: Click on Ok to create backup or Cancel to cancel operation.
If Ok button is the program creates a backup in the specified path.
Else the program terminates to the previous form.

Step5: Stop.
Algorithm for Search

Step1: Start
Step2: Open Main form >Customer
>Search Step3: Click on the search
type.
Step4: Enter the part of data you want to search.
Step5: Click on Ok to search record or Cancel to change search type
If record exists then record is shown
Else print message "No Record was found"
Step6: Stop
Algorithm for Exit menu

Step1: Start
Step2: Click on File > Exit to exit from the program.
Step2: Print the message “Do you really want to exit from
program” Step3: If yes then close the program and all
running forms.
If no then return to the MDI main form
Step4: End
CHAPTER 3

SYSTEM DESIGN
3.1 TABLE DESIGN
VARIOUS TABELS TO MAINTAIN INFORMATION
Admin table
Records table
Student table:

Visitor table
Visitorrecords table

3.2 DATA FLOW DIAGRAMS
Flowchart for Login

Start
Select User Name
Enter Password
Click on Log in button
Is Username and NO
password Valid?
Yes
Load MDI main form in the

memory and display all facility.
Unload Login form from the memory.
Stop

Flow chart for save information
Start
Click on New button
Enter all fields
Click on Save button
Yes
Is Record exists?
Print message
NO “Record exists”
Is all criteria valid NO

?
Yes
Save the new record
Print message “Record

Saved Successfully”
Stop
Flow chart for Add User

Start
Click on Manage user
Select Add user
Fill the Form
Yes
Is username exists?
Print message “User

NO exists”
Is Password = NO
confirm password
Yes
Save the new user
Print message “User name

Stop

Flowchart for Edit User
Start
Click on Manage user
Select Edit user
Fill the Form
Is username NO
exists?
Print message “User

exists”
Yes
Save the Record
Print message “Record Updated

successfully”
Stop

Flowchart For Delete User
Start
Click on the required record from list and

click on Delete button.
Print message “Do you really want

to delete this user?”
Yes / No NO
?
Yes
Delete the Record
Print message “Record Deleted

successfully”
Stop

Flowchart for Room Vacancy
Start
Click on New Room Vacancy
Enter all fields
Click on Save button
Yes
Is Room Vacancy
exists?
Print message “Room

NO vacancy exists”
Save the New Entry
Print message “New Entry

Stop

CHAPTER 4
4.1 SYSTEM IMPLEMENTATION

SOURCE CODE ;
from flask import

1Flask,flash,redirect,render_template,url_for,request,session
from flask_session import Session from flask_mysqldb
import MySQL from datetime import date from datetime
import datetime import smtplib from otp import genotp from
cmail import sendmail
from itsdangerous import
URLSafeTimedSerializer as Serializer from
tokenreset import token app=Flask(__name__)
app.secret_key='*67@hjyjhk'
app.config['SESSION_TYPE']='filesystem'
app.config['MYSQL_HOST']='localhost'
app.config['MYSQL_USER']='root'
app.config['MYSQL_PASSWORD']='admin'
app.config['MYSQL_DB']='hostel' Session(app)
mysql=MySQL(app)
@app.route('/') def index(): return
render_template('index.html')
@app.route('/register',methods=['GE
T','POST']) def register():
if request.method=='POST':
userid=request.form['userid']
username=request.form['userna
me']
password=request.form['passw
ord']
email=request.form['email']
code=request.form['passcode']
#define college code
ccode='gecg@123'
if ccode==code:

cursor=mysql.connection.cursor()
cursor.execute('select userid from admin')
data=cursor.fetchall()
cursor.execute('SELECT email from admin')
edata=cursor.fetchall()
#print(data) if (userid,) in
data: flash('User already
already exists')
return
render_template('Registration.html')
if (email,) in edata:
flash('Email id already already
exists') return
cursor.close()
otp=genotp()
subject='thanks for register'
body=f'use this otp
register{otp}'
sendmail(email,subject,body)
return
render_template('otp.html',otp=otp,userid=userid,username=username,password=pass
word,email=email) else:
flash('Invalid college code')
return
render_template('registration.html')
return
@app.route('/otp/<otp>/<userid>/<username>/<password>/
<email>',methods=['GET','POST']) def
otp(otp,userid,username,password,email):
uotp=request.form['otp']
if otp==uotp:
cursor.execute('insert into admin values(%s,%s,%s,%s)',
(userid,username,password,email)) mysql.connection.commit()
cursor.close()

flash('Details registered')
return
redirect(url_for('login'))
else:
flash('Wrong
otp') return
render_template('otp.html',otp=otp,userid=userid,username=username,password=password,
email=email)
@app.route('/
login') def
login():
if
session.get('user')
:
cursor.execute('SELECT userid,password from admin')
books=cursor.fetchall()
cursor.close()
return render_template('Admin-login.html')
@app.route('/
logout')
def logout():
if session.get('user'):
session.pop('user')
return
redirect(url_for('index'))
else:
flash('already logged out!')
return redirect(url_for('index'))
@app.route('/
validate',methods=['POST'])
def validate():
userid=request.form['userid']
password=request.form['password']
cursor.execute('SELECT userid,password from admin')
data=cursor.fetchall()[0]
userid=data[0]

password=data[1]
cursor.close()
if userid==userid and
password==password: return
redirect(url_for('Adminpage'))
else:
return
redirect(url_for('Adminpage'))
@app.route('/adminpage',methods=['GE
T','POST']) def Adminpage():
return
render_template('adminhomepage.html'
)
@app.route('/addstudent',methods=['GE
T','POST']) def addstudent():
id1=request.form['id1']
name=request.form['name']
section=request.form['section']
room=request.form['roomno']
mobile=request.form['mobile']
cursor.execute('insert into students(Id,Name,Section,Roomno,moblie) values(%s,%s,
%s,%s,%s)',[id1,name,section,room,mobile])
mysql.connection.commit()
cursor.close() return
redirect(url_for('studentrecord'))
return render_template('Add-
students.html')
@app.route('/studentrecord',methods=['G
ET','POST']) def studentrecord():
cursor.execute('SELECT * from students')
cursor.close()
return render_template('Student records.html',data=data)
@app.route('/delete/<id>')
def delete(id):

cursor=mysql.connection.cu
rsor()
cursor.execute('delete from students where
id=%s',[id]) mysql.connection.commit()
cursor.close()
flash('student delete successfully')
return redirect(url_for('studentrecord'))
@app.route('/update/<id>',methods=['GE
T','POST']) def update(id):
cursor.execute('select * from students where
id=%s',[id]) data=cursor.fetchone()
id1=request.form['id']
name=request.form['name']
room =request.form['Room']
mobile=request.form['mobile']
cursor.execute('update students set Name=%s,Section=%s,Roomno=
%s,moblie=%s where id=%s',[name,section,room,mobile,id1])
return redirect(url_for('studentrecord'))
return render_template('update.html',data=data)
@app.route('/checkin',methods=['GET','POST']) def checkin():
details=None
data1=request.args.get('name')
if request.args.get('name')
else 'empty'
print(data1)
cursor.execute('SELECT * from students where id=%s',[data1])
details=cursor.fetchone()
cursor.execute('SELECT * from records')
std_records=cursor.fetchall()
print(std_records)
cursor.close()

cursor=mysql.connection.curs
or()
Id=request.form['empCode']
today=date.today()
day=today.day
month=today.month
year=today.year
date_today=f'{year}-{month}-{day}'
Name=request.form['name']
section=request.form['Section']
roomno=request.form['Roomno']
mobileno=request.form['Mobileno']
cursor.execute('select count(*) from records where Id=%s and date=
%s',[Id,date_today]) count=int(cursor.fetchone()[0])
if Id=="" or Name=="" or section=="" or roomno=="" or mobileno=="":
flash('Select The student Id first') elif count>=1:
flash('The student already gone
outside') else:
cursor.execute('insert into
records(Id,Name,Section,Roomno,moblieNumber,date) values(%s,%s,%s,%s,%s,
%s)',[Id,Name,section,roomno,mobileno,date_today])
cursor.close()
return render_template('Check in-
page.html',data1=data1,data=data,details=details,std_records=std_records)
@app.route('/
checkout',methods=['GET','POST'])
def checkout():
details=None
data1=request.args.get('name') if request.args.get('name') else
'empty' print(data1)

cursor.execute('SELECT * from students where id=%s',[data1])
details=cursor.fetchone()
print(std_records)
cursor.close() if
request.method=='POST':
cursor=mysql.connection.curs
or()
Id=request.form['empCode']
today=date.today()
day=today.day
month=today.month
year=today.year
date_today=f'{year}-{month}-{day}'
Name=request.form['name']
roomno=request.form['roomno']
mobileno=request.form['mobileno']
cursor.execute('select count(*) from records where Id=%s and date=
%s',[Id,date_today]) count=int(cursor.fetchone()[0])
if Id=="" or Name=="" or section=="" or roomno=="" or
mobileno=="": flash('Select The student Id first')
elif count<=1:
flash('The student already gone outside')
else:
cursor.execute('insert into
records(Id,Name,Section,Roomno,moblieNumber,date) values(%s,%s,%s,%s,%s,
%s)',[Id,Name,section,roomno,mobileno,date_today])
cursor.close()
return render_template('Check out
page.html',data1=data1,data=data,details=details,std_records=std_records)
@app.route('/checkoutupdate/
<date>/<id1>')

def checkoutupdate(date,id1):
cursor.execute('update records set checkout=current_timestamp() where date=%s
and Id=%s',[date,id1]) mysql.connection.commit()
return redirect(url_for('checkin'))
@app.route('/checkinupdate/<date>/<id1>')
def checkinupdate(date,id1):
cursor.execute('update records set checkin=current_timestamp() where date=%s and Id=
%s',[date,id1]) mysql.connection.commit()
return redirect(url_for('checkin'))
@app.route('/Delete/<s')
def Delete(sid):
cursor.execute('Delete from visitor where sid=%s',[sid])
cursor.close()
flash('student delete
successfully')
return redirect(url_for('Visitorrecord'))
@app.route('/Update/
<sid>',methods=['GET','POST'])
def Update(sid):
cursor.execute('select * from visitor where
sid=%s',[sid]) data=cursor.fetchone()
sid=request.form['sid']
visitorname=request.form['visitorname']
visitormobile=request.form['visitormobile']
roomno =request.form['roomno']
cursor.execute('Update visitor set visitorname=%s,visitormobile=
%s,roomno=%s where sid=%s',[visitorname,visitormobile,roomno,sid])
return redirect(url_for('Visitorrecord'))
return render_template('visitorupdate.html',data=data)
@app.route('/Checkoutupdate/
<date>/<id1>')

def Checkoutupdate(date,id1):
cursor.execute('update visitorrecords set checkout=current_timestamp() where date=%s
return
redirect(url_for('visitorcheckin'))
@app.route('/Checkinupdate/<date>/
<id1>') def Checkinupdate(date,id1):
cursor.execute('update visitorrecords set checkin=current_timestamp() where date=%s
return redirect(url_for('visitorcheckin'))
@app.route('/
forgetpassword',methods=['GET','POST'])
def forget():#after clicking the forget
password
userid=request.form['userid']# store the id in the rollno
cursor=mysql.connection.cursor()#connection to mysql
cursor.execute('select userid from admin')# fetch the rollno data in the table
students data=cursor.fetchall()#fetching all the rollno data and store it in the
"data" variable
if(int(userid),) in data:# if the given rollno of the user is present in tha database-
>data
cursor.execute('select email from admin where userid=%s',[userid])#it fetches
email related to the rollno data=cursor.fetchone()[0]#fetch the only one email
related to the rollno
print(data)
cursor.close()
subject=f'Reset Password for {data}'
body=f'Reset the password using-
{request.host+url_for("createpassword",token=token(userid,120))}'
sendmail(data,subject,body)
flash('Reset link sent to your mail')
return
redirect(url_for('login'))
else:
return 'Invalid user id'

return
render_template('forgot.html')
@app.route('/checkoutvisitor/
<id1>') def
checkoutvisitor(id1):
cursor.execute('update visitor set checkout=current_timestamp() where
Studentid=%s',[id1]) mysql.connection.commit()
return redirect(url_for('visitor'))
@app.route('/checkinvisitor/<id1>')
def checkinvisitor(id1):
cursor.execute('update visitor set checkin=current_timestamp() where Studentid=%s',
[id1]) mysql.connection.commit()
return redirect(url_for('visitor'))
@app.route('/
visitor',methods=['GET','POST'])
def visitor():
cursor.execute('Select *
from visitor')
details=cursor.fetchall()
cursor.close()
if request.method=="POST":
Studentid=request.form['Studentid']
name=request.form['Name']
mobilenumber=request.form['MobileNumber']
cursor.execute('INSERT INTO
visitor(Studentid,Name,mobilenumber) values(%s,%s,%s)',
[Studentid,name,mobilenumber])
cursor.execute('Select * from visitor')
details=cursor.fetchall()
return render_template('visitorcheckin.html',data=data,details=details)
@app.route('/
allroomsinfo',methods=['GET','POST'])

def allrooms():
cursor.execute('select s.roomno,count(*) as count from students as s inner
join students as se on s.roomno=se.roomno group by s.roomno')
cursor.execute('select s.roomno from students as s inner join students as se on
s.roomno=se.roomno group by s.roomno')
odata=cursor.fetchall()
ogdata=set([int(i[0]) for i in odata])
room_lst={101, 102, 103, 104, 105, 106, 107, 108, 109,
110, 111} vac_rooms=room_lst.difference(ogdata)
print(vac_rooms)
return
render_template('room.html',data=data,vac_rooms=vac_roo
ms)
@app.route('/createpassword/<token>',methods=['GET','POS
T'])
def createpassword(token):#to create noe password and
conform the password
try:
s=Serializer(app.config['SECRET_KE
Y']) userid=s.loads(token)
['username']
npass=request.form['npassword']
cpass=request.form['cpassword']
if npass==cpass:
cursor.execute('update admin set password=%s where
userid=%s',[npass,userid]) mysql.connection.commit()
return 'Password reset Successfull'
else:
return 'Password mismatch'
return
render_template('newpassword.html')
except Exception as e:
print(e)

return 'Link expired try again'
app.run(debug=True)
OUTPUT SCREENS
First of all, welcome to our portal. Here is our portal to solve the grievances of
students.
Here students have to register their details after registration (he/she) to the
portal.

4.2 SCREEN SHOTS
ADMIN REGISTRATION:
ADMIN LOGIN:

ADMIN PAGE:

STUDENT ADD:

CHECK IN :
CHAPTER 5
SYSTEM TESTING
The aim of the system testing process was to determine all defects in our
project .The program was subjected to a set of test inputs and various
observations were made and based on these observations it will be decided
whether the program behaves as expected or not. Our Project went through two
levels of testing
1.Unit testing
1. integration testing
5.1 UNIT TESTING

Unit testing is undertaken when a module has been created and succesfully
reviewed .In order to test a single module we need to provide a complete
environment ie besides the module we would require
a. The procedures belonging to other modules that the module under test
calls
b. Non local data structures that module accesses
c. A procedure to call the functions of the module under test with

appropriate parameters
Unit testing was done on each and every module that is described under module
description of chapter 4
Test For the admin moduleTesting admin login form-This form is used for log in of
administrator of the system.In this we enter the username and password if both are
correct administration page will open other wise if any of data is wrong it will get
redirected back to the login page and again ask for username and password

Student account addition- In this section the admin can verify student details from
student academinc info and then only add student details to main library database it
contains add and delete buttons if user click add button data will be added to student
database and if he clicks delete button the student data will be deleted
Book Addition- Admin can enter details of book and can add the details to the main
book table also he can view the books requests .
2.Test for Student login module
Test for Student login Form-This form is used for log in of Student .In this we enter
thelibraryid, username and password if all these are correct student login page will
open other wise if any of data is wrong it will get redirected back to the login page
and again ask for libraryid, username and password.
Test for account creation- This form is used for new account creation when student
does not fill the form completely it asks again to fill the whole form when he fill the
form fully it gets redirected to page which show waiting for conformation message
as his data will be only added by administrator after verification.
3Test for teacher login module-
Test for teacher login form- This form is used for logg in of teacher .In this we enter
the username and password if all these are correct teacher login page will open other
wise if any of data is wrong it will get redirected back to the login page and again
ask for username and password
5.2 INTEGRATION TESTING

In this type of testing we test various integration of the project module by
providing the input
.The primary objective is to test the module interfaces in order to ensure that
no errors occur when one module invokes the other module.
12.1 Test Cases

Login form:
The test cases involved are whether valid password and name are entered
or invalid name and password entered.
S.NO TEST CASE EXPECTED RESULT TEST RESULTS
Enter valid Admin _id Software should display Successful

1. and Password and admin main window
click on login button
Enter invalid details of Software should not display Successful

2. Admin_ id and Password admin main window
Enter valid Student _id Software should display Successful

3. and Password and click student main window
on login button
Enter invalid details of Software should not display Successful

4. student_ id and Password student main window
Registration form:
The test cases are checking whether all details are relevant and are not or check
whether improper data/empty data if any entered.

S.NO TES EXPECTED RESULT TEST
T CASE RESUL
T
student At first user have to fill all fields with
1. Registratio proper data. If any error like entering text
n in place of integer data or text in place of successful
integer is found then it gives proper
message otherwise, add student details to
database.
Edit Credentials Form:
Test cases are if the required credential are only be retrieved/edited if the
desired input for a forgotten field are correct or not
S.NO Test case EXPECTED TEST RESULT

RESULT
on click of If details i.e.,
forgot security code or
password by username/passwor successful
1.Forgot admin/student d if the particular
password
details are right, it
should update the
details in data
base or show the
error
CHAPTER 6
CONCLUSION & FUTURE SCOPE

Hostel management system (HMS). This hostel management software is designed for
people who want to manage various activities in the hostel. This project is designed to
fulfill the need of the future generations.
This project is small package which includes different categories as well as having all
possible features. We have expected that it will be helpful to the, customers as well as
Administrative member.
We will improve this project in future with online room reservation system and also
improve in security by providing a magnetic coated card to permanent students for
automatic check in and check out.
We are waiting for your best suggestion and encouragement which could make us improve
the future programming much better than the one we have carried out.
Conclusion

This project made by the handwork of me and is a small effort in the development of larger
programs, and it involves limited aspects which are needed in day to day hostel operation.
The software development although is a very difficult task but it can be carried out
successfully with the effort of my work. After the completion of this project we learnt
different things about software and its development. I also learnt to work in a group and
realize its importance.
Thus this project can be a guideline for the beginners and can be example for the
development of a small program.
CHAPTER 7
REFERENCES

• Dan Rommel, “Database programming with-Visual Basic 6”, BPB
Publication
• Evangel’s Petroutsos, “Mastering Visual Basic 6”, Asia Publication.

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A PROJECT REPORT

HOSTEL MANAGEMENT SYSTEM

ANIVIREDDY GNANASATYAVENI (20JK1A4401)

UNDER THE ESTEEMED GUIDANCE OF

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

GUNTUR ENGINEERING COLLEGE

(Approved by A.I.C.T.E & Affiliated to J.N.T.U Kakinada)

(An ISO Certified Institution& Accredited by NBA)

GUNTUR ENGINEERING COLLEGE 1 HOSTEL MANAGEMENT SYSTEM

Internal Guide HOD

GUNTUR ENGINEERING COLLEGE 2 HOSTEL MANAGEMENT SYSTEM

WE, GANGAVARAPU CHANDU, PITTALA PRASANNA KUMAR,

GANGAVARAPU CHANDU (20JK1A4406)

PITTALA PRASANNA KUMAR (20JK1A4410)

ANIVIREDDY GNANA SATYAVENI (20JK1A4401)

GUNTUR ENGINEERING COLLEGE 6 HOSTEL MANAGEMENT SYSTEM

GANGAVARAPU CHANDU -20JK1A4406

PITTALA PRASANNA KUMAR -20JK1A4410

ANIVIREDDY GNANA SATYA VENI -20JK1A4401

GUNTUR ENGINEERING COLLEGE 7 HOSTEL MANAGEMENT SYSTEM

1.2 BACKGROUND OF PROJECT 12

1.3 PROBLEM STATEMENT 12

GUNTUR ENGINEERING COLLEGE 8 HOSTEL MANAGEMENT SYSTEM

1 DATA FLOW DIAGRAM FOR LOGIN 22

2 DATA FLOW CHART FOR SAVE INFORMATION 23

3 DATA FLOW CHART FOR ADD USER 24

4 DATA FLOW CHART FOR EDIT USER 25

5 DATA FLOW CHART FOR DELETE USER 26

6 DATA FLOW CHAR ROOM VACANCY 27

GUNTUR ENGINEERING COLLEGE 9 HOSTEL MANAGEMENT SYSTEM

GUNTUR ENGINEERING COLLEGE 10 HOSTEL MANAGEMENT SYSTEM

This chapter gives an overview of the aim , objectives ,background and

1.1 PROJECT AIMS AND OBJECTIVES

This program entitled “Hostel Management System” is an individual work of DIT 6 th

GUNTUR ENGINEERING COLLEGE 11 HOSTEL MANAGEMENT SYSTEM

1.3 Problem statement

GUNTUR ENGINEERING COLLEGE 12 HOSTEL MANAGEMENT SYSTEM

PROCESSOR INTEL CORE PROCESSOR OR BETTER

HARD DISK SPACE MINIMUM 4 GB FOR DATABASE USAGE FOR

GUNTUR ENGINEERING COLLEGE 13 HOSTEL MANAGEMENT SYSTEM

2.1 Feasibility Analysis

It is necessary to determine whether the development of new program will be beneficial to

a) The definition of the problem.

Feasibility Analysis includes:

Technical Feasibility Analysis

1. Any Computer (Pentium PC, Laptop etc)

ii. Software: - It includes following programs:

GUNTUR ENGINEERING COLLEGE 14 HOSTEL MANAGEMENT SYSTEM

2 Required Software 2,000

3 Portable devices (Pen drives,CD etc) 1,500

4 Paper work cost 500

Profit: Rs. 20000

Selling Price: Rs. 26,500

Some tips to handle this system:

GUNTUR ENGINEERING COLLEGE 15 HOSTEL MANAGEMENT SYSTEM

Step1: Start the application

Step2: Wait until the program loads

Step3: This form automatically closes.

Algorithm for Login

GUNTUR ENGINEERING COLLEGE 16 HOSTEL MANAGEMENT SYSTEM

Algorithm for Deleting User’s record

Algorithm for Adding New Room Reservation