Automatic Creation of PO by Goods Receipts

Create Material in MM01:

Activate the Automatic PO Checkbox.

Create Business Partner: (BP)

Maintain Purchase Info Record in ME11:

Purchasing info record 5300000164 9000 9001 Created.

Assign Purchasing organization to plant: (OMKI)

If we can’t maintain this step in S/4 Hana, we can get an error while doing Goods Receipt.

After Assigning the Purchase organization to Plant click on the save button.
Maintain Automatic PO Checkbox for Movement Type:

Configuration: SPRO –> IMG –> Material Management –> Inventory Management and Physical
Inventory –> Goods Receipt –> Create Purchase order Automatically
View cluster Editing – OMJJ

In View Cluster Editing –> Field selection tab Then the next screen,

Enter the Movement type for Goods Receipt and Click Enter.,

Select the Movement type and click enter

Go to Field Selection

Add the Field name – LIFNR by clicking on the new entries and clicking on the save button.

If it is already maintained skip this step.

We can do Goods Movement (MIGO) two ways:

• Goods Receipt –> others (Movement Type 101)

• Goods Receipt –> Purchase Order (Movement Type 101)

1st scenario: (Goods Receipt –> Others)

First check the Stock Overview in MMBE.

We have 100 Quantity of stock In Unrestricted use (F)

If we do Goods Movement the stock will be directly updated in the Unrestricted use.

After Maintaining the data click on the save button.

Material document 400000434 posted.

Display the Material Document the Purchase order is created automatically.

The Accounting Entities are:

Now check the stock overview in MMBE (The 100 Quantity of stock is directly updated in the
Unrestricted use.)

If you have any Queries check the data in ME23N (Display Purchase order)
Next, we can do Invoice Verification in MIRO:

Invoice –> Purchase order

Document no. 39 was created.

The Accounting Entities are:

2nd Scenario: (Goods Receipt –> Purchase order)

Click on the Non-ordered item as shown below.

Enter the Material, Quantity, Plant, Storage location, and Vendor.

By Maintaining the data click on the save button.

Material document 132 posted.

Display the Material Document the Purchase order is created automatically.

If you have any Queries check the data in ME23N (Display Purchase order)

We can also Create Automatic Return Delivery (161 Movement Type)

Maintain Automatic PO Checkbox for Movement Type:

Configuration: SPRO –> IMG –> Material Management –> Inventory Management and Physical
Inventory –> Goods Receipt –> Create Purchase order Automatically
In MIGO Goods Receipt –> Purchase order (Enter 161 Movement Manually)

Click on the Non-ordered item as shown below.

Enter the Material, Quantity, Plant, Storage location and Vendor.

By Maintaining the data click on the save button.

Material document 134 posted.

Display the Material Document the Purchase order is created automatically.

If you have any Queries check the data in ME23N (Display Purchase order)

Conclusion:

This scenario is useful when there is a need for an automatic purchase order to be generated. This
can occur if the received goods exceed the quantity that was ordered or if the vendor was asked
to supply goods without creating a purchase order. In such cases, a purchase order will be
automatically created when a goods receipt is posted using the MIGO transaction.