THOMAS FERRARO

Anoka, Minnesota | Phone: 612-475-3412 | Email: tferraro66@aol.com

SUMMARY OF QUALIFICATIONS
• Experience processing high volumes of invoices, data entry, document review, and other
administrative tasks.
• Successfully completed multiple contract assignments with great reviews.
• Proficient in multiple accounting systems with the proven ability to learn new systems
quickly.
• Available to begin work immediately!

PROFESSIONAL EXPERIENCE

Accounting Assistant December 2018 – Aug 2023

Nortech Systems (Contract) till March 2019
• Prococess invoices into Epicor system by making sure that the unit price match to purchase
order pricing and proper receiving documents was completed. If the invoice had issues with
unit pricing, I would to send the invoices back to the buyers of record on the purchase orders to
review and approve. Or contact the supplier to resolve the pricing dispute.
• Process DMR’s in the Epicor on inventory returns. Would review the DMR’s with pulling the PO
information and making sure the unit pricing on the DMR was the unit cost that we paid for the
product. If returns we non inventory related I would process the suppliers credits into Epicor.
By matching the credit to the invoice and PO unit pricing that we paid for the unit pricing that
we paid for the product.
• Review suppliers statements each month to make sure no invoices or credits were being
missed.
• Processed a intransit journal each quarter on goods received not invoiced. For month end
• Backed up AP Lead in processing payments to suppliers by issuing checks and ACH payments
and Wire payments when needed. And processed credit card payments to suppliers when
requested by Lead AP staff member or when he was out.
• Set up AR customers when AP Lead was out of the office.
• In May of 2023 Nortech started an IDC software of scaning the AP invoices. So the invoices were
being read and being downloaded into ECM. I was teaching IDC to read the supplier invoices by
showing were to look for the supplier name, invoice #, invoice date, part #,s invoice amounts
qtys, unit costs, totals, and any other important information needed to enter the invoice into AP
system. Then the invoice was to load into ECM and if the invoice matched was to be posted into
AP would just have to review to confirm that receiver match properly and post into AP.

Accounts Payable Specialist

Pelican Bio Thermal (Contract) June 2017 – Nov 2018
• Process purchase order invoices into SAP system by making sure that the unit price
matched to purchase order and proper receiving documentation was completed. If invoice
 different than purchase order on pricing or units then forwarded invoices to purchasing to
make any corrections.
• Route non-purchase order invoices to proper department heads for proper GL coding and
approval.
• Process bi-weekly checks runs with staff accountant.
• Mail out AP checks and file back up.
• Set up new vendors when needed and collect vendors w-9 forms.
• Receive incoming mail and stamp received.
• Review monthly vendor statements to confirm that all invoices have been properly
processed.

Accounts Payable Specialist

Medivators (Contract) December 2017-May 2018
• Performed full cycle Accounts Payable processing 600+ invoices per week.
• Processed year end 1099’s for Accounts Payable vendors and reporting to IRS.
• File paid invoices into accounts payable files.
• Received daily mail.
• Print Accounts Payable invoices received by email.
• Reviewed monthly statements received from vendors.

Cemstone (Seasonal Contract) June 2017-November 2017

• Performed full cycle Accounts Payable processing 500+ invoices per week.
• Processed invoices included inventory, resales, construction and fleet.
• Worked between three accounting systems including EZ Voucher, TNT (Transman) and Mas
500 (Sage).
• Monitored accounts to ensure payments were up to date.
• Assisted with Month-End close processes.

Accounts Payable Specialist

Pelican Bio Thermal (Contract) August 2016 – June 2017
• Process purchase order invoices into SAP system by making sure that the unit price
matched to purchase order and proper receiving documentation was completed. If invoice
different than purchase order on pricing or units then forwarded invoices to purchasing to
make any corrections.
• Route non-purchase order invoices to proper department heads for proper GL coding and
approval.
• Process bi-weekly checks runs with staff accountant.
• Mail out AP checks and file back up.
• Set up new vendors when needed and collect vendors w-9 forms.
• Receive incoming mail and stamp received.
• Review monthly vendor statements to confirm that all invoices have been properly
processed.
• Process Credit card payments for customer invoices when needed.

Accounts Payable Specialist

Plymouth Industries (Contract) April 2016 – July 2016
• Process purchase orders invoices into Syteline by matching invoice to purchase order and
receiving document for proper company. If invoice didn’t match purchase order would
route invoice to purchasing for approval.
 • Route non-purchase order invoices to proper department heads for approval. Then enter
invoices into Syteline for proper company once approved.
• Process weekly check runs with co-worker in Syteline for all companies. Then assist with
the processing of the positive pay file to be sent to bank.
• Route checks for signatures then once signed checks returned to me then mailed out checks
to vendors.
• Matched invoices to check stubs and filed into paid AP files.
• Date stamp all incoming invoices.
• Review monthly statements from vendors. Contacted vendors for any missing invoices.

Accounts Payable Specialist

Ryland Homes (Contract) March 2016 – April 2016
• Process invoices in JDE after invoices have been approved for payment.
• Date stamp incoming mail.
• Mail out AP checks weekly with any back up needed along with any lien waivers.
• Review monthly statements from vendors. Contact vendors for any missing invoices.

Accounting Specialist
Cargill (Contract) September 2015 - January 2016
• Load Vessels in Lynx system from daily reports received by email.
• Settlement of Vessels once load is complete by processing settlements in Lynx system.
• Settle Vessels in Lynx for receivable customers.
• If the customer was not to be settled in Lynx then I would process the settlement directly
into JDE.
• Place notes into JDE for payment settlements that were processed in Lynx.
• Process unloads of Barges into Lynx from daily unload reports.

Accounts Payable Specialist

Best Buy (Contract) March 2015 – July 2015
• Enter data daily into spread sheets as well then upload spreadsheets into Oracle.
• Confirmed that the pricing was correctly entered and balanced prior to sending off to
department prior to sending to department head for approval.
• Track daily Fed Ex and UPS shipments through their websites and logged into our tracking
spreadsheet.
• Created spreadsheets daily with hard data received by email from various Best Buy supplier
warehouses.
• At times processed over a 1,000 invoices a day.
• Was able to find a few errors that purchase orders and data wee duplicated.

Cashier
Super America September 2014 – December 2014
• Greeted customers with a smile and chased out customer in a timely manner.
• Balance register at the end of my shift each day.
• Dropped any excessive cash throughout shift.
• Pulled outdated product from shelves.
• Received daily delivery of product.

Accounts Payable Supervisor

Hilton Worldwide September 2002 – June 2014
• Over saw day to day monetary operations by use of Birchstreet, Peoplesoft software.
• Performed Payroll manager’s responsibilities when opportunity presented itself.
• Scheduled in-house bank audits and reconciled results to balance sheet on a monthly basis.
• Ensured timely payments of vendor invoices, expense reports, as well as maintaining
accurate records and controls.
• Handled any misc. deposits items. Post payments into Peoplesoft with proper GL coding.
• Worked directly with public and vendors resolving any issues.
• Process invoices by matching them up to receiving documents and purchase orders.
Confirming pricing and sales tax. Contacted department heads with any issues on purchase
orders that were off greater than 10% of the invoice.
• Routed all invoices to department heads for approval. Along with having the director of
finance or the assistant Director of Finance sign off on all invoices with then the General
Manager prior to invoices being keyed into PeopleSoft.
• Entered invoices on a daily basis into Peoplesoft.
• Once invoice had been keyed into GL for payment would then close out purchase orders in
Birchstreet system.
• Handled misc. room charges for Gift shop and Guest Laundry plus in room movies.
• Reviewed daily the checks to be written report with ADOF and DOF. Placed any invoices on
hold that were not to be paid on check run.
• Processed account reconciliations of balance sheet some balance sheet accounts.
• Review monthly P&L’s and GL’s with each department along with DOF & ADOF.

Accounts Payable Clerk for Midwest Region

First American Title September 1992 – July 2002
• Processed invoice into Pic Land for Midwest Region.
• Balance daily cash report for all Midwest Region companies. As well as their recording
accounts.
• Process any misc. deposits for each company in the Midwest Region.
• Supervised and processed scanned invoices for proper distribution within each company.
• Reviewed checks to be written reports each week with Controller for AP check runs.
• Routed AP checks to authorized signers along with emailing them the paid invoice file.
• Reviewed monthly GL’s and P&L’s prior to month end close and met with Controller and
• Assistant Controller on explaining any expenses that had increased or decreased from
budget.