SIWES Technical

Report Writing
By
Mal. B. S. Maina
on
2nd February, 2019
At
Computer Center, Yobe State University, Damaturu.
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 1
 Table of Content
• Introduction
• Preliminary Pages
• Chapter 1
• Chapter 2
• Chapter 3
• Chapter 4
• Apendix
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 2
 Introduction
• The technical report is a compulsory report written and submitted to the Department at the end of the
SIWES programme.
• The SIWES is regarded as a 6 credit units course, and Technical Report constitutes 25%.
• The number of pages should be between 30-40 pages for the whole report (excluding appendices).
• Two (2) spiral-binded copies of the report, printed on an A4 sized papers with the following
descriptions should be submitted to the department on or before 7th February, 2019:
Font Type: Times new Roman
Font size: 12 for texts and 14 for headings and subheadings
Spacing: 1.5
Margin: Left, Right, Bottom and Top margins should be left with the default margin of 2cm each.
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 3
 SIWES TECHNICAL REPORT (CSC3690)

Undertaken at
(Put Place of Attachment)

by

Name of Student
(Registration number)

SUBMITTED TO THE DEPARTMENT OF COMPUTER SCIENCE,

YOBE STATE UNIVERSITY, DAMATURU
JANUARY, 2019
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 4
 Preliminary Pages
• The preliminary pages are the pages that precede Title page and they
constitute the following:
• Dedication
• Acknowledgement
• Table of Content
• The Dedication and Acknowledgment should be in one page each.

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 5

 Dedication
• Expression of friendly connection or thanks by the author towards another
person(s).
• Dedicate your work to whom you think is/are worthy of devoting the work
to.

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 6

 Acknowledgement
• Acknowledge or thank those that helped towards the success of your SIWES programme.
• The following should constitute the acknowledgment:
• The University SIWES Coordinator;
• Departmental SIWES Coordinator;
• The Head of Department (Computer Science);
• Staff of the Department;
• Institution-based Supervisor;
• Industry-based Supervisor;
• Staff of place of attachment;
• Others

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 7

 Table of Contents
• The table of content is a list of chapters with brief descriptions of what they
entail and their corresponding page numbers.
• All headings and subheadings should be automatically be written in the table
of contents (together with ofcourse their page numbers).
• Meaning, use automatic generated Table of Contents in Microsoft Word
• Can be more than a page, pending on the quantity of your work and
headings.

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 8

 Chapter One
1.1 Introduction
Give a general introduction of what the report will be covering or a preface of your report.
1.2 History of the firm
Brief history of your place of attachment.
1.3 Organizational Chart
An organogram that shows the structure of your place of attachment and the relationships
between different positions there.
1.4 Various Departments and functions
Together with brief description of what they entail and activities they preform.

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 9

 Chapter Two
• This chapter deals with activities during the SIWES period.
• Your logbook should guide you towards writing this chapter. Avoid
DEFINITIONS!
• It is a comprehensive report of the monthly/weekly summary of your Logbook.
• The major part of the report and everyone must have a completely distinct way of
reporting the activities he partake during the SIWES programme.
• An example is illustrated in the next slide:

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 Chapter Two
• 2.1 Introduction
The second chapter of this report deals with the activities performed during the
SIWES period. There were 4 activities I took during my 6 months training at
MIS/ICT Unit, Yobe State University, Damaturu. They are:
i. Web Application Development;
ii. Android Application Development;
iii. Computer hardware maintenance; and
iv. Networking.
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 11
 Chapter Two
2.2 Web Application Development
2.3 Android Application Development
2.4 Computer hardware maintenance
2.5 Networking.
2.6 Summary

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 12

 Chapter Three
3.1 Introduction
brief description of what the chapter entails.
3.2 Problems Encountered during SIWES
Mention the problems you encounter during the SIWES, with each having a subsection heading. For eg:
3.2.1 Problem A
Explain Problem A relating to you and other problems as you state them
3.2.2 Problem B
3.2.3 Problem C
3.3 Relevance of the SIWES Programme
State why you feel the programme is relevant and important, backing your reasons with your personal experience.

B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 13

 Chapter Four
• The last chapter contains Conclusion and General Appraisal of the programme
• Put concluding remarks and your assessment/evaluation of the SIWES programme.
• Also, there should be discussions on:
• ways of improving the programme;
• advice for the future participants; and
• advice for the SIWES managers.
• Example is illustrated in the next slide:
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 14
 Chapter Four
4.1 Introduction
In the last chapter of this report, concluding remarks and general appraisal of the programme
were presented. Also, some advices for future participants, SIWES managers, and possible ways
of improving the programme were given.
4.2 Conclusion
4.3 General Appraisal of the programme
4.3.1 Advice for future participants
4.3.2 Advice for SIWES managers
4.3.3 Possible ways of improving the programme
B. S. Maina, Dept. of Comp. Sc., YSU, Damaturu, 2019 2/2/2019 15
 Appendices
• Appendix contains supplementary materials that are not essential part of the
report. They are optional, but recommended to avoid clumsy and disorderly
report. That is, for example, in some cases where you don’t want to put
picture in your report to avoid clumsiness, you just make reference to it. For
instance:
• The websites login page has two fields –username and password(see appendix A).
• Label all attached Appendices with capital letters starting with A and so on.

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Modalities for grading the Technical Report

• The technical report constitutes 25% of the whole SIWES marks. Hence the
25 marks are assessed and awarded based on the following:
• Preliminary pages, Chapters One, Three and Four --------- 10marks
• Chapter Two --------- 10marks
• Use of Language and report formatting --------- 5marks

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