HR Folder:

Recruitment & Talent Acquisition

Fill-up form/ resume received.

Recruitment:
In process
Approved Application
Rejected Application
K.I.V
Hired

Talent Acquisition:
In process
Approved Application
Rejected Application
K.I.V
Hired
 Recruitment:
In process
(To review application)
To set for interview
Approved/ Reject the application.

Recruitment is a job or hiring that we need

to fill immediately.
 Recruitment:
Approved Application
(Application Accepted)

Next step:
To process for hiring.
Inform and set date.
Hr folder: LO, copy of NRIC, license & etc, briefing &Bank
information
 Recruitment:
Rejected Application
(Application Rejected)

Next step:
To inform rejection of application via simple sms/ws/email.
Hr folder: After 3 months pleas ensure the documents is shred.
Earlier better, but double check.
 Recruitment:
K.I.V
(Application pending approval or potential
for hiring)

Next step:
To discuss the potential.
Contacted when then the position is available.
(Please shred / remove application after more than 6 months of
application as potentially the person is hired somewhere else)
 Recruitment:
HIRED
(Application already been hired)

Next step:
To ensure details in put on payroll/ admin staff files
This already been completed in the Staff folder:
 copy of NRIC, license & etc, l
 etter of offer,
 Bank information
 KWSP, Socso information

*This docs can be kept up till the staff resign/the staff file already
been completed
 Talent Acquisition:
In process
(To review application)
To set for interview
Approved/ Reject the application.

Talent Acquisition is specifically for person who

applied a job that doesn’t have vacancy yet. But they
have potential to be hired for next project or in next
time. Usually for talented, experienced, specialist
staff.
 Talent Acquisition:
Approved Application
(Application Accepted)
Next step:
To process for hiring.
Inform and set date.
Hr folder: LO, copy of NRIC, license & etc, briefing &Bank
information
 Talent Acquisition:
Rejected Application
(Application Rejected)
Next step:
To inform rejection of application via simple sms/ws/email.
Better to inform for reason for rejection.
Or they have rejected the application from us.
This Folder: After 3 months please ensure the documents is shred.
Earlier better, but double check.
 Talent Acquisition:
K.I.V
(Application pending approval or
potential for hiring)

Next step:
To discuss the potential.
Contacted when then the position is available.
(Please shred / remove application after more than 6 months of
application as potentially the person is hired somewhere else)
 Talent Acquisition:
HIRED
(Application already been hired)

Next step:
To ensure details in put on payroll/ admin staff files
This already been completed in the Staff folder:
 copy of NRIC, license & etc, l
 etter of offer,
 Bank information
 KWSP, Socso information

*This docs can be kept up till the staff resign/the staff file already
been completed