Request for Proposal (RFP)

for
Design, Development, Installation
&
Commissioning of
The Smart Agriculture Platform
for
Uttarakhand State

Directorate of Agriculture
Government of Uttarakhand,
Nanda ki Chowki, Premnagar, Dehradun

1
 INDEX

S.No. Item Page No.

Section I Invitation to Bid 3
Section II 2.1 Background and Requirement 4
2.2 Vision of the Project 4
2.3 Solution Objective 5
2.4 Scope of Work 5-13
Section III Eligibility Criteria and Scoring matrix 14
Pre-qualification Criteria 14
Technical Evaluation Criteria 15
Evaluation of Financial Bid 16
Performance Security 17
Installation Plan and Implementation Plan 17-19
Payment 20
Ownership 21
Force Majeure 21
Section IV Bid Forms
Appendix A Format for Letter of Proposal 23
APPENDIX B-1 Format for Power of Attorney for Signing of Proposal 24
APPENDIX B-2 Format for Power of Attorney for Signing for Lead Member 25
(On a Stamp Paper of appropriate value) c) Power of Attorney
Appendix B-3 Format for Letter of Commitment 26
Appendix C Details of Bidder 27

Appendix D-1 Format for Anti Collusion Certificate 28

Appendix D-2 Format for Undertaking 29
Appendix E Format for Undertaking for IT Company 30
Appendix F-1 Format for Statement of Experience 31
Appendix F-2 Format for Statement of Financial Capability 32-33
Appendix G Format for Technical Proposal 34
Section V Bill of Quantity and Price Format 35-37

2
 Section I – Invitation to Bid

Bid Inviting Authority Directorate of Agriculture, Government of Uttarakhand

Request for Proposal (RFP) No. 01/Digital Agriculture/2023

Sale of RFP document 11-01-2023

Rs. 1100.00 (As Demand Draft payable to Director of

Non-Refundable RFP Document Agriculture, Uttarakhand at Dehradun
Purchase Price

Last Date of Submission of written

queries for clarifications on RFP 25-01-2023 (Wednesday) upto 4.00 p.m.
document
Place of issue and submission of bid Directorate of Agriculture, Krishi Bhawan, Nanda ki
documents Chowki, Premnagar, Dehradun - 248007

Directorate of Agriculture, Krishi Bhawan, Nanda ki

Address for Correspondence, Phone No., Chowki, Premnagar, Dehradun – 248007
e-mail etc. Phone No. 0135- 2972421
email: dir.agri.uttarakhand@gmail.com
Director Agriculture, Uttarakhand
Nodal Officer

Pre-bid conference 27-01-2023 (Friday) 11.00 a.m.

Earnest Money Deposit (EMD) payable Rs. 10.00 Lakh payable to the Director Agriculture,
Uttarakhand by DD through nationalized bank
Last date & Time for submission of Bids 31-01-2023 (Tuesday) 02.00 p.m.

31-01-2023 (Tuesday) 2.30 p.m.

Date, Time and Venue of Opening of
Technical Bid

Date, Time and Venue of Financial Bid To be intimated late

3
 Section II – Background and Requirement

2.1 About Department of Agriculture

Uttarakhand, the 27th State of the Union of India was carved out of the 13 north Western districts
of Uttar Pradesh on 9th November 2000. The state comprising of the central Himalaya, is spread over
53,483 square kms. Uttarakhand is included in the National Agro-climatic zone No.-9 and 14. Most of the
area of State is under forests and other land use category thus leaving only a small amount of land i.e.6.21
lakh ha (about 12%) (LUS 2020-21) for cultivation out of the total reported area of 56.72 lakh ha.
Out of the total operational holdings, about 92% are under small marginal and sub marginal. As
large number and area is under small and marginal holdings, scale of economies cannot be availed of, and
so the input cost per unit of output is higher. The soil of tarai region is very fertile and support to number
of crops. Indiscriminate use of chemicals and overexploitation of groundwater makes the soil of this
region less fertile, causing the reduction in the sustainability in productivity. On the other hand, the hill
region is prone to constant soil erosion due to steep slopes making it less and less fertile, which could be
achieved through adoption of better management practices.
In the state, farmers adopt generally two types of agricultural practices i.e. the rainfed and the
irrigated. Most of the agriculture in the state is rainfed. The net irrigated area of the state stands at 3.38
lakh hectares. The net irrigated area to net sown area for the state is 45 percent. Being large area under
hills, irrigation is available mostly in the plains and valleys. So there is a need to generate alternate
sources of irrigation to increase the net irrigated area, which in turn shall also increase the cropping
intensity of the state. These alternative sources can be rainwater harvesting, check dams, hydram for lift
irrigation etc.
Besides the threats there are ample opportunities of increasing production and productivity,
especially in the field of pulses and oilseeds, availability of cultivable waste land, conservation of rain
water harvesting activities. There is also a good opportunity of organic farming, diversification of
agriculture, post-harvest technologies, strengthening of market interventions, and use of farm machinery
to make the agriculture more profitable occupation.

Uttarakhand at a Glance
Item Nos.
Divisions 2
Total Districts 13
Tehsils/Sub Tehsils 128
Blocks 95
Gram panchayat 7950
Total village 16674

2.2 Vision of the Project

To address the challenges, where technology intervention can support, we propose Agri-
Digital Infrastructure to handle the large volume of information (Geospatial AI & Big-data analysis),
brings benefits like real-time crop monitoring, the fast collaboration between farmers and experts
and satellite based advance monitoring to the farmers.
To successfully achieve the objectives and enable the farmers with the information in real
time to help them and achieve the vision of the State and central Government of doubling the
farmer’s income, the Directorate of Agriculture is planning to build a Digital Agriculture
Infrastructure framework to support the farmers in the mentioned areas:

a) Proactive farming- To Detect and inform the farmers about following crucial parameters
affecting the yield of the selected crops in real time
b) Boost crop yield by providing relevant information on maintaining soil pH level, checking
soil temperature and moisture level.

4
 c) Advisories to farmers on the life cycle of the crop wherever feasible.
d) Traceability of the agriculture input resources, to help farmers procure quality products.
e) Increased collaboration between Farmers and Agriculture experts (Government, Academia,
Research Institutes, NGO and others)
f) Mitigate risks by indicative insights before onset of diseases
g) Singular View
h) Predictive AI Analytics for CWR, ET & IWR with Ground Water Predictions
i) Best farming practices

2.3 Solution Objective

Smart Farming is a farming management concept using modern technology to increase the
quantity and quality of agricultural products. Farmers in the 21st century have access to GPS, soil
scanning, data management, and Internet of Things technologies. By making farming more connected and
intelligent, precision agriculture helps reduce overall costs and improve the quality and quantity of
products, the sustainability of agriculture and the experience for the consumer. Increasing control over
production leads to better cost management and waste reduction. Below are some of the uses of IoT in
agriculture;
a) Sensing for soil moisture.
b) Helping to control water usage for optimal plant growth.
c) Helping to determine custom fertilizer profiles based on soil chemistry.
d) Determining the optimal time to plant and harvest.
e) Reporting weather conditions.

The primary objective of this project is to;

a) Leveraging power of Sensor Technology and Data in Agriculture; build a data store with
complete farming data
b) Setup IoT sensors and related infrastructure including connectivity in field and an IoT platform
on cloud to get real time status for monitoring and control.
c) Leverage Data Analytics to get insights related to future crops, weather forecasting, soil moisture
etc.,
d) Provide a mobile app and integrate with existing data to get real time status and control
information
e) Increase in crop quality and productivity
f) Proactive alerts and automation of processes
g) Provide an Artificial Intelligence Based Platform for predictions of various factors including
seasonal water management, ground water management, etc.
2.4 Scope of Work
(a) GIS and Remote Sensing Based Crop Survey for Reporting Agriculture Statistics
Agriculture Statistics data is to be captured for estimating area under different crops for all
seasons, crop cutting experiments data, driage ratio data along with other statistical data with geo-tagging
and time stamp. Creating different reports as per department’s requirements, preparing advance estimates
as per conventional methods, storing all data as time series data which can be utilized by different
dashboards (to be prepared under Digital Agriculture using AI & ML as proposed in next Section which
are to be prepared as per GIS, Remote Sensing and data captured by IoT devices, especially for two
districts).

(b) Digital Agriculture Platform & IoT Device Installation

To develop an agricultural hybrid platform driven by the latest technologies of AI, ML and Big
Data backed by earth observation satellites data and IoT for dissemination of agriculture and related
information, delivery and facilitation insights for agricultural decision making for public stakeholders.
The platform will have an API driven architecture for a hybrid model/on cloud platform. Using IOT

5
sensors will help farming more connected and intelligent and help to reduce overall costs and improve the
quality and quantity of produce, and the experience for the farmer through the life cycle of crop.
The IoT devices requirement is to generate in-situ measurements at farm level like soil
temperature, soil moisture, humidity, ambient temperature etc. These insights will also help scale the
solutions to create localised and regional parameters combined with satellite imagery insights.
Due to a unique agro-climatic zone, distributed farm sizes, and diverse topography and elevation across
the state, the requirement of IoT sensors will play a key role to manage the localised advisory and farm
management practices.
The number of IoT devices to be installed depends on the soil type, topography and agro-climatic
zone. On average, each IoT device should cover 1.5 Sq.Kms. area in a standard condition (same soil type,
monocrop and same agro-climatic zone). The classification of number of villages according to different
size class and their respective net sown area in Dehradun and Champawat districts is as follows:

Dehradun Champawat Dehradun + Champawat

Net Sown Total of Net Total of Net Total of Net
S. Area Size No. of Sown Area No. of Sown Area No. of Sown Area
No. Class (ha.) Villages (ha.) Villages (ha.) Villages (ha.)
1 0 76 0 30 0 106 0
2 Upto 100 616 20578.09 636 15563.94 1252 36142.03
3 100 to 200 60 8265.26 24 3050.89 84 11316.16
4 200 to 300 20 4882.46 1 204.77 21 5087.23
5 300 to 400 5 1789.87 0 0 5 1789.87
6 400 to 500 6 2696.37 0 0 6 2696.37
7 500 to 600 3 1688.61 0 0 3 1688.61
8 600 & Above 5 4320.32 0 0 5 4320.32
Total 791 44220.98 691 18819.59 1482 63040.59

(c) Satellite Data for Earth Observation and Analysis

To track and monitor crop growth across the different locations for Sowing Intelligence, Crop Acreage,
Crop Health Monitoring, Harvest Intelligence, CCE data validation and Crop yield estimation. The
satellite image data procurement will be the responsibility of the supplier. The following details will be
accounted for the delivery of the platform and services:
1. Acquiring multispectral satellite imagery
2. Satellite image resolution of 10 M or higher. In cases of insights that can’t be delivered at 10 M
or higher resolution, alternate data sources, resolutions and relevant insights generated will be supplied by
the supplier.
3. The crop map generated will have accuracy of 80% and above. When the accuracy levels are
below 80%, the supplier will highlight and adopt the methodology to improve the accuracy. This shall
need the support of the Government authorities to conduct field surveys, in situ measurements and a
continuous information feedback loop.
4. The supplier shall provide the frequency and list of crop advisories generated.

The supplier shall design, procure, and deploy the cloud services and build an online platform with the
described features for the client. Considering the platform will cater to different levels of human
resources, upper management to field staff, relevant training sessions, manuals, training module
documentation, and support will be provided as a part of the platform delivery and services.

The deliverables to be covered are both large area monitoring and farm level granular monitoring to
generate timely advisories for the mentioned crops.
6
(d) Mobile Application,
The platform is flexible, easy to integrate with APIs, and can ingest multi-source, multi-modal
datasets and provide integrated insights while considering data security and data privacy of the users and
other personal information captured. The deployment will also include a mobile application for field staff.
The concept of this mobile app is to convert the large area crop intelligence into actions on the field taken
by the ground staff, who will be the users on the app, and the same can also be converted into advisory for
the farmers in the chosen village clusters.

Feature Description
Access Control Access control based on project hierarchy and location of the ground staff
Triggers are generated as push notifications on the app whenever a new advisory
Advisory Triggers which will include weather advisory or action item is generated
The data collected on the ground and from IoT sensors will be updated on a
Interoperability cloud platform in real-time
Geolocating Options for geolocating farms
Offline Data The application will be able to store data offline locally in cases of low or no
Collection network and internet coverage.
Banking services The application will show banking services like crop insurance, loans etc.

Crop resource The application will have a crop resource library which will also include Best
library practices video for different crops
Geospatial AI The application will show the Geospatial analytics generated on the platform
analytics

(e) Geospatial Artificial Intelligence:

The platform would be able to use the data from multi-variate factors including demographics,
socio-economic, primary field data, historical data, satellite data, crop data, etc., and help in forecasting /
predictions using AI modelling. The AI platform would have information regarding crop suitability and
crop yield, Predictions & forecasting for Seasonal Irrigation Water Requirements, Seasonal
Evapotranspiration and Seasonal Crop water requirements. The AI Platform would also provide the
Ground water level predictions based on the historical data sets.
The AI Platform would be customizable to include crop rotation, crop selection and other crop
management activities that can improve the yield of the crops and also maximize crop utilization for the
farmers.

Satellite Data
Bidder needs to provide below open-source satellite data to achieve agriculture use cases;

S. Spatial Resolution Temporal No. of Radiometric Coverage

No. Resolution Bands Resolution (Availability)

1 10m (MSI) 5 to 6 days 13 12 bits Global

20m (SWIR)
60m (B9)
2 30 (MSS) 14 to 16 days 11 12 bits Global
16 (PAN)
100 (TIRS)

Bidder will provide following commercial satellite data to achieve agriculture use cases.

7
 S. Spatial No. of Radiometric Coverage
No. Resolution Bands Resolution (Availability)
1 5.8m 3 10 bits Global
2 5m 5 12 bits Global

Design, development, installation and commissioning of the smart agriculture platform

Smart Farming is a farming management concept using modern technology to increase the
quantity and quality of agricultural products. Farmers in the 21st century have access to GPS, soil
scanning, data management, and Internet of Things technologies.
By making farming more connected and intelligent, precision agriculture helps reduce overall
costs and improve the quality and quantity of products, the sustainability of agriculture and the experience
for the consumer. Increasing control over production leads to better cost management and waste
reduction.

Below are some of the uses of proposed application and IoT device in agriculture:

- Sensing for soil moisture and nutrients.

- Information on water usage for optimal plant growth.
- Determining custom fertilizer profiles based on soil health.
- Information on the optimal time to plant and harvest.
- Reporting weather conditions.
- Design, Development, Installation, and Maintenance of the Hybrid Platform along with all system
software needed to host applications and other components
- Requirement Generation, Technology Mapping and SRS Documentation
- Development, configuration and integration with existing applications
- Maintenance and management of the platform for the contractual period defined
- Development and deployment of APIs for integration with existing applications and new
applications within the contractual period
- Procurement, management and maintenance of cloud services
- Conduct user acceptance testing (UAT), load and performance testing
- Design of training material and modules
- Conduct user training sessions
- Satellite data procurement, image processing and crop advisory generation
- Implementation of IoT sensors
- Combining IoT sensor data and satellite data to generate crop and irrigation insights at the farm
and localised level
- Data assimilation for Artificial Intelligence / Machine Learning modelling to help improve crop
yields.
- Providing an AI Based Predictive Platform for insights to CWR, IWR & ET. - Providing an AI
driven forecasting for Ground Water Level Predictions.

Project Implementation Strategy

The Uttarakhand state has 2 region, 13 districts, 110 tehsils, 7950 villages panchayats and 1,66,74
villages. Digital Agriculture Solution will be implemented in phased manger. In the First phase Two
Districts namely Dehradun and Champawat will be taken.
The Central Monitoring Centre (CMC) shall be located at Dehradun for logistical purposes and
ease of coordination for all stakeholders.
For the purpose of yielding maximum benefits of the Digital Agriculture program, the Directorate
of Agriculture plans to cover an area of multiple hectares per district. The choice of these approx.
multiple Hectares would be best representing the entire district topology and conditions. Field sensors

8
shall be deployed across the chosen area per district. Below solutions/module will be implemented in
digital agriculture program;
a) Precision Agriculture
b) Earth observation & analysis
c) Setting Monitoring Centre at selected Locations
d) Central Common Infrastructure for selected locations and scalability for entire state
e) Geospatial AI Platform for Machine Learning Modelling & Predictions
f) Other infrastructure and services as per bill of quantity

Project Outcomes
Digital Agriculture Solution will help for following outcomes as part of overall project.
a) Proactive farming- Detect and inform the farmers about following crucial parameters affecting
the yield of the selected crops for pilot locations
b) Boost crop yield by providing information on maintaining soil health, checking soil temperature
and moisture level.
c) Solution will provide Crop Monitoring at District / Tehsil / Village-wise Sowing Intelligence,
Crop Acreage, Late Sowing Intelligence, Damage Assessment etc.
d) Digi Agri AI Platform for predictive analytics & management

Application support and maintenance

Bidder needs to provide support and maintenance for all provided infrastructure along with
required manpower to provide day to day support.

Setting up of infrastructure
Satellite Data Procurement and Pre-processing
The procurement of the satellite data will be done by the Bidder. The spatial resolution for
satellite data will be 10 M. In cases where certain insights cannot be delivered at 10 M, alternate insights
and sources will be provided by the supplier with details.

a) IoT based Data Collection

The IoT devices shall collect in situ measurements like soil temperature, soil moisture, humidity,
ambient temperature, etc.
1. Intermediary Devices
2. Network Devices
3. Data transmission of IoT devices to the cloud
4. API integration available for insights generation
The insights will be combined with satellite data insights to generate farm level and macro-level
insights helping achieve scalability.

b) Machine Learning (ML), Artificial Intelligence (AI) and Big Data Analytics

ML, AI and Big Data will be an integral part of the analytics solutions and products delivered.
They will be used to generate actionable insights and advisories for all the stakeholders of the client. The
Geospatial AI/ML Platform shall be able to map relevant data with forecasting & predictions for various
factors affecting the farmers and crops. The platform would provide a single view of the different
geographic areas for spatiotemporal analysis & evaluation with detailed AI/ML predictions in an easy to
use interface. The platform would help simulate the requirements of the state from a planning perspective
for various outcomes that the state may require from time to time for improvement of the agricultural
facilities, crop yields or farmer requirements.

9
c) Hybrid Architecture

The platform will have hybrid architecture with cloud integration. This requires the platform to
have an API First approach. All the data collected and insights generated will be available as APIs to
integrate with the existing platforms and be accessible for future products and platforms to be built.

d) Platform Modules and Features

The following are the module and feature list of the platform.

Module
Weather Advisory
Crop Advisory
Interoperability Module
CCE Module for Insurance
Irrigation Advisory Module
Crop Damage Module
Farm Health Dashboard
Live Monitoring
Description
Weather-related advisory module: Rainfall, Temperature, Evapo-
transpiration etc
Crop Monitoring Dashboard for Regional and Farm level analysis
The platform will allow the integration of different services and solutions
by third party ICT applications, devices and protocols.
Crop Cutting Experiments (CCE) Integration and Validation Module
Using In Situ Sensor data and combining with satellite data to generate
farm and administrative unit level advisory
Crop Damage Assessment due to weather and climatic events, or any
natural event which can be monitored
● A holistic view of geo-tagged installations of all types on the
world map at farm level
● View of the geolocated site of installation showcasing the area
covered by the installation
● AI-driven sites categorisation based on the health of the farm is
good, moderate and requires attention
● Option to view and export the reports
● Tool designed for caretakers responsible for multiple farms
spread over a larger geographical area.
● Compact view providing vital farm health information of
multiple farms in a single view
● Option to view and export the reports
● Search for installation by the name of the installation, farmers
etc.
●

● A consolidated report of the farms and regions containing the number

of incidents, future warnings, location information etc.
● Ability to export in formats of png, tiff, CSV and pdf
Reports
● Prediction for assessing Seasonal Irrigation Water Requirements
(IWR)
● Forecasting for Evapotranspiration (ET)
● Predictions for Seasonal Crop Water Requirements (CWR)
● Ground Water Level Predictions
Geospatial AI ● AI/ML Based Classification of Crops

10
 The below list indicates the feature list of the platform:

Description
S. No.
Process and visualise agriculture data to provide real-time insights and ongoing patterns using
dashboards, reports that can be adapted to the individual needs of each user.
1
2 Store historical data and provide as APIs for consumption for big data analytics
Correlate and analyse data to extract key informational insights which can be used as
3 intelligence for informed decision making.
Measure and track key operational and performance metrics of farms, areas of interest and field
4 staff

Provide insights to enable better agriculture planning, improve the efficiency and effectiveness
of the stakeholders and reduce operational costs
5
The platform will follow industry-standard security protocols and guidelines for data and
6 information protection
The platform is highly interoperable with other applications. With a few lines of code and
simple customization of the UI theme, it can start creating the required reports, analysis. The
7 platform exposes API (REST-based) that can be consumed by any other application.
Geospatial AI/ML Predictions for crop analysis, improved seasonal water requirements, ground
water level predictions and other factors for improved production.
8

Data Insights and Reporting

The platform and mobile application will be continuously updated with data insights
generated throughout the project duration. The following is an indicative list of insights:

Modules Parameters Granularity Frequency

Farm Level Crop Area Farm Once a season
(Historical + Crop Health (NDVI) Farm Fortnightly
Current) Crop Moisture (NDWI) Farm Fortnightly
Crop Identification Farm Once a season
Administrative Crop Identification Village/ Tehsil, Once a season
Unit Level District/ Grid
(Historical + Sowing Advisory Village/ Tehsil, Need Based
Current) District/ Grid
Sown Area Village/ Tehsil, Once a season
District/ Grid
Crop Acreage (Major Crops) Village/ Tehsil, Once a season
District/ Grid
Soil Moisture Village/ Tehsil, Fortnightly
District/ Grid
Actual Rainfall from IMD Tehsil or District Fortnightly
Actual Temperature Tehsil or District Fortnightly
Actual Evapotranspiration Tehsil or District Fortnightly
Harvest Readiness (predictive) District/ Tehsil/ Once a season
Village/ Grid
11
Modules Parameters Granularity Frequency
Harvest Progression District/ Tehsil/ Need-Based
Village/ Grid
Yield Estimation Village/ Tehsil, Once a season
District/ Grid
CCE Optimisation IU Level Need-Based
Crop Damage Assessment Farm and admini- Need-Based
strative unit level

Digital Architecture of the project will have full scalability for state level digital agriculture
platform. Proposed Digital Agriculture architecture will have hardware and software components for
better farming and knowledge centres. A common software platform – Smart Agriculture Platform
integrates the sensors and Satellite Data processing solution into one single dashboard providing real
time status.
Digital Agriculture will have below infrastructure components:
a) Real time field inputs
b) Centre set-up and monitoring centre
c) Field users
d) Database integration

a. Real time field inputs

IOT sensor, Satellite Images and other internet sources will act as inputs for Digital Agriculture
solution. Below is indicative envisaged solution for filed locations:

b. Central set-up and Monitoring Centre

Central location will have Smart Agriculture Platform as per solution requirement.
The broad level scope of work with respect to digital infrastructure shall include:
a) Design, development, installation and commissioning of the smart agriculture platform
b) Application support and maintenance
c) Setting up of Central Control Centre
d) Installation and commissioning of Digital Agriculture Platform at the Central Location
e) Training and capacity building
f) Operations & Maintenance Support

c. Field users
Farmer should have mobile application to consume farm advisory.

2.5 Functionality and Technical Specifications

Field level Infrastructure
IOT Sensor Solution
IoT sensors should be installed in the study areas to track and monitor soil health. The vendor will
have to provide complete technology infrastructure for the deployment, operation and maintenance
of IoT sensors. This includes a communication module to transmit the data and cloud services for
hosting the data.
S. No. Description
1 Real-time soil moisture values
2 Real-time soil temperature
3 Real-time ambient temperature
4 Real-time predictive signal on when to irrigate
5 Real-time ambient humidity

12
Capability & Service Offerings
S.No. Details Input Source Output Platform
1. Crop Health – District/Tehsil/Village-wise Satellite imagery Online dashboard
2. Crop Acreage – District/Tehsil/Village-wise Satellite Imagery Online dashboard
3. Sowing Intelligence – District/Tehsil/Village Satellite Imagery Online dashboard
wise

5. Damage Assessment – District/Tehsil/Village Satellite Imagery Excel reports, online

wise dashboard
5 Crop Yield estimation District/Tehsil/VillageSatellite Imagery Online dashboard
6. Risk Profiling – District/Tehsil Satellite Imagery Online dashboard
8. Crop Classification Satellite Imagery Online dashboard
9. Weather proxies like RF & Temperature Satellites imagery, Online dashboard
IoT, Weather data
10. RS based indices at farm level Satellite Imagery Online dashboard
11. Customized Map generation Satellite Imagery Online dashboard
12. Previous years data sets Satellite imagery Online dashboard
13. Crop stress, flooding/inundation event Satellite imagery Excel reports, online
monitoring dashboard
14. Guidance on CCE Satellite imagery API
15. Harvesting progression Satellite imagery Online Dashboard
16. Predictions / Forecasting for Seasonal Water Satellite, IoT, Online Dashboard
Requirements (CWR, IWR) Weather, Historical
Data
17 Ground Water Level Predictions Geospatial Data Online Dashboard
layers, Historical
Data

13
 Section III – Eligibility Criteria and Scoring matrix

Sl. Criterion Supporting Documents to be Submitted

No.
Bidder’s General Details
1. The bidder should be a company registered under Self- Attested copy of Certificate of
Companies Act, 1956. Incorporation
2. The bidder should be in operation and should be in Self-Attested copy of Memorandum &
the business as Implementing Agency / IT Service Articles of Association should be
Company for the last five years as on 31stMarch 2022 attached, and Work orders confirming
in India. year and Area of activity
3. The bidder should have a valid PAN, GST, and other Self-Attested Copy of the certificates.
relevant certificates.
4. Bidder should have average annual turnover of at Copy of Certificate duly signed by
least Rs. 20 Crores in any 3 Year out of 5 financial Statutory
years (FY 2021-2022, 2020-2021, 2019-18, FY 2018- Auditor.
17 and FY 2017-16).
5. Bidder’s Net Worth must be positive in the any of Copy of Certificate duly signed by
previous three financial years as revealed by audited Statutory
accounts, as on 31stMarch, 2022. Auditor.

The Proposal Evaluation Committee will carry out a detailed evaluation of the Proposals. Only
those bidders who qualify in Pre-qualification criteria, their Technical Bid will be evaluated. Financial bid
of only those bidders shall be opened who qualify in Technical Bid by scoring 70% or above. Consortium
bidding is allowed.
In order to determine whether the technical aspects are in accordance with the requirements set
forth in the RFP Documents, the Proposal Evaluation Committee (Tender Committee) will examine and
compare the technical aspect of the Proposals on the basis of information provided by the bidder, taking
into account the following factors:
a. Overall completeness and compliance with the requirement
b. Proposed solution, work‐plan and methodology to demonstrate that the bidder will achieve the
performance standards within the time frame described in RFP documents.
c. Any other relevant factors, if any, listed in RFP document or the DOA/GoU deems necessary or
prudent to take into consideration.

3.1 Pre-qualification Criteria

Below are the Pre-qualification criteria for the System Integrator:

1. The bidder should have an active Certificate of Self-Attested copy of quality

ISO 9001 at the time of Bid Submission. certificate or documentation of the
quality policy.
2. Bidder should have a minimum 10 number of IT Certificate from Authorized person in HR
personnel, technically qualified holding relevant Department of the Bidder to be furnished.
degree (B. Tech / B.E / MCA /M. Tech) working
in the areas of software development,
networking, systems integration, IT
infrastructure maintenance, as on 31stMarch,
2022 on its roll.

14
 3. Bidder should have to submit a Security (EMD) Bank Guarantee / Demand Draft from any
of Rs. 10,00,00,0 (Rupees Ten Lakhs only) with Schedule Bank/ Nationalized Bank with
the Bid validity of 180 days from bid submission
date as per Annexure - 01
4. Bidder should have an office in Uttarakhand. In A self-certified letter signed on the Letter
case if Bidder does not have an office in head by the authorized signatory of the
Uttarakhand then Bidder needs to give a Bidder.
declaration that the Bidder will open an office in
Uttarakhand within 60 working days from the
date of signing of the agreement.
5. The bidder should not have been blacklisted Bidder should submit the self-certification.
and/or debarred by any State/Central Government
at the time of bidding.
6. Authorized Signatory of the Bid. Power of Attorney, in the name of person
signing the Bid, authorizing him to sign
/submit bid as a binding document
Bidder’s Relevant Project Experience

7. The Bidder should have successfully executed Self-Attested Copies of work orders with
one IT project in any State/Central Government valid implementation/ completion
departments. (Min value of successfully certificates of the projects.
executed project is INR 2 Crores) in the last 5
years.
8. The Bidder should have successfully executed Self-Attested Copies of work orders with
one e-Governance project in any State/Central valid
Governments departments. (Min value of implementation/ completion certificates of
successfully executed is INR 1 Crores) in the the projects
last 5 years.

3.2 Technical Evaluation Criteria

The Tender Committee will carry out a detailed evaluation of the bids in order to determine
whether the technical aspects are in accordance with the requirements set forth in the RFP documents.
In order to facilitate the technical bid evaluation, the technical criteria laid down have been presented in
the following table. The marking scheme presented here is an indication of the relative importance of the
evaluation criteria. Bidders securing a minimum of 70% marks in the technical evaluation will only be
considered for further Commercial Bid evaluation. Bids, which do not secure the minimum, specified
technical score will be considered technically non-responsive and will not be considered for evaluation.
Bidders will be evaluated for technical capability to execute the project according to the following
criteria:

Technical Evaluation Max

S.No. Description for Marks
Criteria/Sub Criteria Marks

Minimum average annual turnover >=30 Cr – 10 Marks

1 of Rs. 20 Crores, over the previous >=25 Cr – 7 Marks 10
5 financial years. >=20 Cr – 5 Marks

Bidder to have CMMI Level CMMI Level 3 or above – 5 marks

2 certification at the time of bidding CMMI Level 0 to < 3 – 3 marks 5

15
 Technical Evaluation Max
S.No. Description for Marks
Criteria/Sub Criteria Marks

For each project the marks would be based on

the following:
Number of executed IT projects in 5 or more Projects – 5 marks
3 last 5 (Five) year from the date of 2 Projects – 3 marks 5
RFP Publish Date. 1 Project – 2 marks
Work Order/completion certificate to be
attached.

For each project the marks would be based

Experience of executing on the following: 3 Projects – 10 marks
Agriculture/e-Governance/ERP 2 Projects – 7 marks
4 10
Project in last 5 Years from the date 1 Project – 5 marks
of Publish of RFP Work Order along with completion certificate
to be attached.

Bidder need to demonstrate proposed solution

Proof of Concept and Solution
5 Presentation (All POC are to be
demonstrated compulsory)
and use cases;
a) POC- Crop Suitability and Yield
Estimation (5 Marks)
b) POC - AI / ML Seasonal Water
Prediction Models showcase (10 Marks)
40
c) POC – AI / ML Models on Ground
Water Prediction (5 Marks)
d) POC- Integrated dashboard including
IoT sensor (5 Marks)
e) POC- Mobile Application (5 Marks)
f) Solution Presentation (10 Marks)

Proposed Approach, methodology, Evaluation Committee will evaluate whether

6 Project Management and Training the implementation methodology, Quality of 15
Plan the solution is in line with the requirement.

7 Detailed Work Plan The description and quality of the work plan 15
Total Marks 100

All the bidders who secure a Technical Score of 70% or more will be declared as technically
qualified. Bidders compulsorily needs to score 70% in all seven points, failing to score at least 70% in
any of these points will leads to disqualification.

3.3 Evaluation of Financial Bid

A minimum cut-off of 70% is required in Technical Evaluation for qualification for commercial
bid opening.

Evaluation Process: Quality and Cost Based Selection method (QCBS);

a. Technical and financial scores secured by each Bidder will be added using weightage of 70% and
30% respectively to compute a Composite Bid Score.
16
 b. The Bidder securing the highest Composite Bid Score will be adjudicated as the most responsive
Bidder for award of the Project. The overall score will be calculated as follows:-

Bn = 0.70 * Tn + 0.30* Fn
Where
Bn = overall score of Bidder
Tn = Technical score of the Bidder (out of maximum of 100 marks)
Fn = Normalized financial score of the Bidder
c. In the event the bid composite bid scores are ‘tied’, the Bidder securing the highest technical
score will be adjudicated as the Best Value Bidder for award of the Project.

3.4 Performance Security

The Service Provider has, for due and punctual performance of its obligations hereunder relating to the
Project, delivered to The Director, Directorate of Agriculture, simultaneous with the signing of this
Agreement, will have to submit a bank guarantees ("Performance Security”) which shall be 5% of total
project value from a Scheduled Bank.

3.5 Installation Plan and Implementation Plan

For preparation of the Installation Plan and the Implementation Plan, the Service Provider shall adhere to
the Project Implementation Schedule provided in Schedule 1A to the Agreement and shall comply with
the Minimum Service Levels in Schedule 16.

3.5.1 Installation Plan

a. The Service Provider shall, in consultation with the PMU, prepare and finalise a plan for
installation (“Installation Plan”), setting out the following for each of Offices:

i. Location for installation of Project Facilities;

ii. Detailed plan, including drawings, quantity and specifications, for installation of Project
Facilities; and
iii. Any other information as may be required by The Directorate of Agriculture.

b. Installation Plan shall be submitted to the Department’s Representative of respective Offices by

the Service Provider within 14 days of Appointed Date.

c. The Service Provider shall within 14 (fourteen) days of Appointed Date, obtain approval of the
Installation Plan from PMU.

3.5.2 Implementation Plan

a. The Service Provider shall within 21 (twenty one) days from Appointed Date submit to PMU, 2
(two) copies of plans for implementation (“Implementation Plan”) setting out the following:

i. Copy of the approved Installation Plans;

ii. Design plan, components for installation of Training Infrastructure; iii. Approved Training Plan;
iv. Proposed time schedules for installation of Project Facilities;
v. Integrating the existing systems with Project Facilities;
vi. Operation and maintenance plan for existing systems;

17
vii. Operation plans indicating working hours and working pattern of Manpower deployed scope of
work, roles and responsibility of man power deployed, etc.
viii. Copies of the technical specifications of the Project Facilities setting out exact components and
details including brand, version, model etc;
ix. Curriculum Vitae of the Manpower.

b. The Service Provider shall also make a power point presentation of the Implementation Plan to
PMU.

c. The PMU shall review the Implementation Plan submitted by the Service Provider within 7 days
of the receipt thereof and shall either approve the Implementation Plan or convey its comments/
observations to the Service Provider if any, to modify the same. If the comments/ observations of PMU
require the Implementation Plan to be modified, the Service Provider shall suitably modify the
Implementation Plan within 7 days from the date of receipt of such comments/ observations from PMU
and resubmit it to PMU for further review.

d. On submission of the modified Implementation Plan to PMU, it shall give its observations and
comments, if any, within 7 (seven) days of such receipt of modified Implementation Plan, which shall be
incorporated by the Service Provider into the final Implementation Plan.

e. If, within the period stipulated in the preceding clauses (c) and (d), PMU does not respond to the
Implementation Plan submitted to it by the Service Provider, such Implementation Plan shall be deemed
to be final and the Service Provider shall be entitled to proceed to undertake activities based on such
Implementation Plan.
Notwithstanding any such review or failure to review by PMU of the Implementation Plan, the
Service Provider shall be solely responsible for the adequacy of the Implementation Plan and the Service
Provider shall not be relieved or absolved in any manner whatsoever of any of its obligations hereunder.

3.6 Installation of Project Facilities

a. The Service Provider shall procure Project Facilities in accordance with the Implementation Plan.

b. The PMU shall cause the inspection of the Project Facilities procured by the Service Provider
through and shall cause its conformity with the technical specifications proposed in the Development
Requirements.

c. After inspection by PMU, the Service Provider shall install Project Facilities in accordance with
the Implementation Plan and instructions, if any, of the PMU.

d. The Service Provider shall complete supply, installation and commissioning of Project Facilities,
integration of Project Facilities with the existing systems with LAN/WAN/LORA and configuration
software applications at all the Offices within 90 days of approval of Implementation Plan.

e. The Service Provider shall set up the Training Infrastructure within 45 days from the approval of
Implementation Plan.

3.7 Operation of Project Facilities

Upon receipt of the Installation Certificate from the Department’s Representative, the Service Provider
shall commence operations of the Project Facilities.

The Service Provider shall:

18
a. Maintain and manage the Project Facilities.

b. Ensure connectivity through LAN/WAN as the case may be, at Offices at all times during the
Agreement Period.

c. Undertake regular and preventive maintenance and management of the Project Facilities.

d. Adhere to Minimum Service Levels at all times during the Agreement Period as set out in
Schedule 16.

e. In case any claims or liability arises against The Directorate of Agriculture on account of any
error or mistake, the Service Provider shall indemnify The Directorate of Agriculture and shall take
necessary steps to remedy the claim or liability at its own cost. In case the Service Provider fails to
remedy the claim or liability, it shall be liable for Damages for Non-Performance as per provisions of this
Agreement.

3.8 Reports and Documentation

The Service Provider shall:

a. during the period of the Agreement furnish reports to Department’s Representative/ PMU and
maintain documents or any other reports as requested by The Directorate of Agriculture/PMU.
b. prepare and submit in both hard and softcopies; documents such as the technical user manual,
operations manual and maintenance manual, software installation guide, structure of the database, trouble
shooting manuals, other policy documents, etc. and such other manuals as may be required by the
Department of Agriculture/ PMU for the operation of the Project Facilities.
c. document configuration in terms of model, make, capacity, serial number, code, etc. of Project
Facilities.
d. revise and update the documentation pertaining to RFP during the Agreement Period.
e. prepare all the documentation in two languages viz. English and Hindi.

3.9 No Breach of Obligations

The Service Provider shall not be considered to be in breach of its obligations under this
Agreement nor shall it incur or suffer any liability if and to the extent performance of any of its
obligations under this Agreement is affected by or on account of any of the following:

a. Force Majeure Event, subject to Article 10;

b. Failure of The Directorate of Agriculture to perform any of its obligations specified under this
Agreement;

c. Compliance with the instructions of The Directorate of Agriculture other than instructions issued
as a consequence of a breach by the Service Provider of any of its obligations hereunder.

3.10 Consortium
For the purpose of this Article, the terms Proposal, the MoU, Qualification Criteria, RFP and
Bidders shall have the meaning assigned to them in Request for Proposal issued for the Project.

19
a. Scope of Consortium
The obligations of the Service Provider under this Agreement could be carried out either by the
Service Provider or through any of its Consortium Member/s but in either case; the Service Provider shall
be solely responsible for compliance of such obligations. The reconstituted Consortium shall be effective
from the date of acceptance of proposal for change in Consortium by The Directorate of Agriculture.

4: PAYMENT
4.1 Capex Payment

The Directorate of Agriculture will release the payment as per following payment terms after
obtaining necessary certificates related to particular activity.

1. For IoT device installation with required infrastructure and connectivity 50% payment will be
done after Deployment, Installation, Commissioning in 1st District. Rest 50% will be done after
Deployment, Installation, Commissioning in 2nd District.
2. For Infrastructure and Cloud Services 80% payment will be done after Deployment, Installation,
Commissioning and Go-Live of services. Rest 20% will be made after successful Deployment of all
Applications and Services.
3. All other payment regarding application Development and other activities 70% will br done after
successful Go-Live of the project. Rest 30% will be done after 6 months of GoLive and Successful
delivering data of 1st season.

4.2 Periodic Payment

The O&M Payment for a year shall be payable by The Directorate of Agriculture to the Service
Provider in four equal quarterly instalments (“Periodic Payment”).

4.3 Damages for Non-Performance

Without prejudice to any other rights and remedies available to The Directorate of Agriculture under this
Agreement, the Service Provider shall be liable to pay Damages for Non-Performance in case it does not
meet the Minimum Service Levels as set out in Schedule 16.

5: OWNERSHIP
Without prejudice and subject to this Agreement, the ownership of all the Project Facilities,
including all up gradations/ improvements made therein by the Service Provider, shall at all times vest
with The Directorate of Agriculture. Further, all the User Manuals and warranties with respect to the
Project Facilities shall also be in the name of The Directorate of Agriculture.

6: FORCE MAJEURE

6.1 Force Majeure Event

Any of the following events which is beyond the control of the Party claiming to be affected thereby
(“Affected Party”) and which the Affected Party has been unable to overcome or prevent despite
exercise of due care and diligence, and prevents the Affected Party from performing or discharging its
obligations under this Agreement, shall constitute Force Majeure Event:

a. earthquake, flood, inundation and landslide;

b. storm, tempest, hurricane, cyclone, lightning, thunder or other extreme atmospheric disturbances;
20
c. fire caused by reasons not attributable to the Service Provider or any of the employees or agents
appointed by the Service Provider for purposes of the Project;
d. acts of terrorism;
e. strikes, labour disruptions or any other industrial disturbances not arising on account of the acts or
omissions of the Service Provider;
f. action of a government agency having Material Adverse Effect including but not limited to:
i. any judgement or order of a court of competent jurisdiction or statutory authority in India made
against the Service Provider or the Consortium Member(s) in any proceedings which is non-collusive and
duly prosecuted by the Service Provider, and
ii. any unlawful, unauthorised or without jurisdiction refusal to issue or to renew or the revocation of
any Applicable Permits, in each case, for reasons other than Service Provider’s breach or failure in
complying with the provisions of this Agreement, Applicable Laws, Applicable Permits, any judgement
or order of a governmental agency or of any Agreement by which the Service Provider is bound.
g. early determination of this Agreement by The Directorate of Agriculture for reasons of national
emergency, national security or the national interest; and
h. war, hostilities (whether declared or not), invasion, act of foreign enemy, rebellion, riots, weapon
conflict or military actions, civil war, ionising radiation, contamination by radioactivity from nuclear fuel,
any nuclear waste, radioactive toxic explosion, volcanic eruptions.

SCHEDULE 1A: PROJECT IMPLEMENTATION SCHEDULE

Particular Task Responsibility Time period

INSTAL Authority and Service
Agreement Signing (after bidding process) Provider On Appointed
LATION
Date (AD)
Furnish Performance Security Service Provider
Constitution of Project Monitoring Unit (PMU) Authority
Provision of Data Structure for Legacy Data Project Monitoring Unit Day 1 from AD
Entry
Appointment of Dept. Representative Project Monitoring Unit Day 1 from AD
Site Handover to Service Provider for Installation Project Monitoring Unit Day 1 from AD
Submission of Installation Plan, Training Plan Service Provider Day 10 from AD
Approval of Installation Plan and Training Plan Project Monitoring Unit Day 14 of AD
Submission of Implementation Plan Service Provider Day 21from AD
Approval of Implementation Plan Project Monitoring Unit Day 28 from AD
Audit on delivery of Project Facilities Within Day 60
Project Monitoring Unit from AD
Installation of project facilities by Service Within Day 81
Provider Service Provider from AD
Audit on installation of Project Facilities Within Day 100
Project Monitoring Unit from AD
Obtain Installation Certificate and Completion Within Day 81
Certificate Service Provider from AD
Periodic Payments to be made to Service Provider Authority

21
 SCHEDULE: PAYMENT SCHEDULE

The payment schedule shall be as per the table given below:

S.No. Year Date Upfront Payment

1 Year 1 Completion Date Upfront Payment
1 Year 1 Date on 180 days from Appointed Date O&M Payment/4*
2 Date on 270 days from Appointed Date O&M Payment/4
3 Date on 360 days from Appointed Date O&M Payment/4
4 Year 2 Date on 450 days from Appointed Date O&M Payment/4
5 Date on 540 days from Appointed Date O&M Payment/4
6 Date on 630 days from Appointed Date O&M Payment/4
7 Date on 720 days from Appointed Date O&M Payment/4

* shall be made 6 (six) months after Expiry Date

22
 Section IV: Bid Forms
Appendix A: Format for Letter of Proposal

(On the Letterhead of the Prime Bidder)

Date:

To,

The Director,
Directorate of Agriculture,
Government of Uttarakhand, Dehradun

Sir,

Re:

Being duly authorized to represent and act on behalf of___________________________

(hereinafter referred to as “the Bidder”), and having reviewed and fully understood all of the Proposal
requirements and information provided, the undersigned hereby submits the Proposal for the Project
referred above.

We confirm that our Proposal is valid for a period of nine (9) months from ________________
(Proposal Due Date)

Yours faithfully,

___________________________
(Signature of the Authorised Signatory of Bidder)

___________________________
(Name and designation of the Authorised Signatory of Bidder)

23
 APPENDIX B-1: Format for Power of Attorney for Signing of Proposal

(On Stamp paper of appropriate value) b) Power of Attorney

Know all men by these presents, we _________________________________ (name and address
of the Registered office) do hereby constitute, appoint and authorise Mr. / Ms. ______________
______________________________________________ (name and residential address) who is presently
employed with us and holding the position of _____________________________ as our or attorney, to
do in our name and on our behalf, all such acts, deeds and things necessary in connection with or
incidental to our bid for the project envisaging Information Services and Networking, including signing
and submission of all documents and providing information / responses to The Directorate of Agriculture,
representing us in all matters before The Directorate of Agriculture and generally dealing with in all
matters in connection with our Proposal for the said Project.

We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to
this Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall
always be deemed to have been done by us.

For
___________________________
___________________________ (Signature)
___________________________
(Name, Title and Address) Accepted
___________________________
(Signature)
___________________________
(Name, Title and Address of the Attorney)

Note:
1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if
any, laid down by the applicable law and the charter documents of the executants (s) and when it is so
required the same should be under common seal affixed in accordance with the required procedure. The
Power of Attorney should be on a stamp paper of appropriate value.

2. Also, wherever required, the Bidder should submit for verification the extract of the charter
documents and documents such as a resolution/power of attorney in favour of the Person executing this
Power of Attorney for the delegation of power hereunder on behalf of the Bidder.

24
 APPENDIX B-2: Format for Power of Attorney for Signing for Lead Member (On a Stamp Paper
of appropriate value) c) Power of Attorney
Whereas The Directorate of Agriculture, proposes to implement Information Services (the
“Project”),

Whereas, the members of the Consortium are interested in bidding for the Project and
implementing the Project in accordance with the terms and conditions of the Request for Proposal (RFP),
and other connected documents in respect of the Project, and

Whereas, it is necessary under the RFP for the members of the Consortium to designate one of
them as the Lead Member with all necessary power and authority to do for and on behalf of the
Consortium, all acts, deeds and things as may be necessary in connection with the Consortium’s Proposal
for the Project.

NOW THIS POWER OF ATTORNEY WITNESSETH THAT;

We, M/s. _________________, and M/s. ________________ (the respective names and
addresses of the registered office) do hereby designate M/s. __________________________ being one of
the members of the Consortium, as the Lead Member of the Consortium, to do on behalf of the
Consortium, all or any of the acts, deeds or things necessary or incidental to the Consortium’s bid for the
Project, including submission of Proposal, participating in conferences, responding to queries, submission
of information/ documents and generally to represent the Consortium in all its dealings with The
Directorate of Agriculture, in connection with the Project until culmination of the process of bidding and
thereafter till the Agreement is entered into with The Directorate of Agriculture.

We hereby agree to ratify all acts, deeds and things lawfully done by Lead Member, our said
attorney pursuant to this Power of Attorney and that all acts deeds and things done by our aforesaid
attorney shall and shall always be deemed to have been done by us/Consortium.

Dated this the _____day of ___________________, 20___

__________________________
(Signature)
(Title, Name and Address of the Executants)

(To be executed by all the members of the Consortium)

Note:
1. The mode of execution of the Power of Attorney should be in accordance with the procedure, if
any, laid down by the applicable law and the charter documents of the executants (s) and when it is so
required the same should be under common seal affixed in accordance with the required procedure.

2. Also, wherever required, the executants (s) should submit for verification the extract of the
charter documents or documents such as Attorney in favour of the person executing this Power of
Attorney (Appendix B-2).

25
 Appendix B-3: Format for Letter of Commitment

(The Letter of Commitment is to be submitted by the Bidder/ each of the Consortium Members)

Date:

To,
The Director,
Directorate of Agriculture,
Government of Uttarakhand, Dehradun

Sir,

Re:

This has reference to the Proposal being submitted by ____________________________ (name of the
Bidder or of the Lead Consortium Member in case of a Consortium), in respect of the abovementioned
Project.

We hereby confirm the following:

We _________________________________have examined in detail and have understood and satisfied

ourselves regarding the contents mainly in respect of the following:

1. The Request for Proposal issued by the Directorate of Agriculture,;

2. All subsequent communications between The Directorate of Agriculture, and the Bidder,
represented by __________________________________(name of the Bidder or of the Lead Member;

3. The MoU signed between/among ____________________________(name(s) of Consortium

Members); and

4. The Proposal being submitted by______________________________________ (name of the

Lead Member in case of a Consortium).

Dated this the _______ Day of _______20__

For ___________________________ (Name and designation of the person(s) signing on behalf of the
Bidder/Consortium)

26
 Appendix C: Details of Bidder

(In case of a Consortium to be submitted by all the Consortium Members)

1. Name

2. Address of the office(s)

3. Date of incorporation and/or commencement of business.

4. Brief description of the Company including details of its main lines of business.

5. Name, Designation, Address and Phone Numbers of Authorised Signatory of the Bidder:

1. Name :
2. Designation :
3.Company :
4.Address :
5.Telephone Number :
6. Fax Number :
7. Mobile Number :
8. E-Mail Address :

Details of individual (s) who will serve as the point of contact / communication for The Directorate
of Agriculture, within the Company:

i. Name :
ii. Designation :
iii. Company :
iv. Address :
v. Telephone Number :
vi. Fax Number :
vii. Mobile umber :

6. In case of Consortium :

Information above (1-4) should be provided for all the members of the Consortium and information
regarding role of each member should be provided as per table below:

Sl. No Name of the Role

Member (Lead Member or Operating Member (s))

27
 Appendix D-1: Format for Anti Collusion Certificate

(On the Letterhead of the Bidder or in case of Consortium to be submitted by all the Consortium
Members)

We hereby certify and confirm that in the preparation and submission of our Proposal. We have
not acted in concert or in collusion with any other Bidder or other person(s) and also not done any act,
deed or thing which is or could be regarded as anti-competitive.

We further confirm that we have not offered nor will offer any illegal gratification in cash or kind to any
person or agency in connection with this Proposal.

Dated this ____________________ Day of ________________________, 20__

________________________
(Name of the Bidder)
________________________
(Signature of the Authorised Person)
________________________
(Name and designation of the Authorised Person)

28
 Appendix D-2: Format for Undertaking

(On the Letterhead of the Bidder or in case of Consortium to be submitted by all the Consortium
Members)

Date:
To,
The Director,
Directorate of Agriculture,
Government of Uttarakhand, Dehradun

Sir,

Re:

We confirm that we are not black listed or barred by any State Government Departments in India, or any
Government of India departments, or any of the agencies of Governments of Uttarakhand/State
Governments/Govt of India from participating in infrastructure/computerisation projects in the last three
years preceding the proposal due date, either individually or as a member of a Consortium (BOT or
otherwise) as on __________________________(Proposal Due Date).

Yours faithfully,

___________________________
(Signature of Authorised Signatory)
________________________
(Name and designation of the Authorised Person)

29
 Appendix E: Format for Undertaking for IT Company

(On the Letterhead of the Bidder or Lead Member, in case of Consortium)

Date:

To,
The Director,
Directorate of Agriculture,
Government of Uttarakhand, Dehradun

Sir,

Re:

We confirm that we have been in the business of

1. sale, supply, installation of IT project facilities
2. maintenance of computer hardware
3. data entry/digitisation

Yours faithfully,

___________________________
(Signature)
________________________
(Name and designation of signatory)

30
 Appendix F-1: Format for Statement of Experience

Experience claimed as per RFP

Details of each project shall be submitted in the format given below
Name of project
Name, address and contact details of Client
Scope of the project
Date of commencement of project
Date of completion of Bidder’s scope of work
Total billings from the project over the past three
financial years preceding the Proposal Due Date

The above statement shall be supported by a certificate issued by the Client or the Statutory Auditor
clearly stating the scope of the project, total billings from the project, date of commencement and
successful completion for each project.

(On the letterhead of the CA/Statutory Auditor )

Date:

We have verified the relevant statutory and other records of M/s ______________ [Name of the Bidder],
and certify that M/s. _____________________ has an aggregate billing of Rs. ________________(Rupees
________________ only) from the following project:
1.
2.
3.
relating to ___________ (supply and installation/ management/ facility management) [strike whichever is
not applicable] of ________________________ during the latest three completed financial years preceding
the Proposal Due Date. The Year wise billings from the projects is given below

Name of project Year 1 Year 2 Year 3

1.
2.
3.

Signature and Seal

and registration number of CA/Statutory Auditor

The above statement shall be supported by a certificate issued by the Client/ CA/Statutory Auditor
clearly stating the name of the project scope of the project, name and address of the government
client, tenure of the project and the project cost in the format set out below.

31
 (On the letterhead of the Client/ CA/Statutory Auditor)

Date:

We have verified the relevant statutory and other records of M/s ______________ [Name of the Bidder],
and certify that M/s. _____________________ has carried out _______________________[Name of
project] which is a government to citizen centric project for ______________________ [Name of Client] of
a project cost of Rs. _______________ (Rupees _________________ only) during the past three financial
years preceding the Proposal Due Date.

Signature and Seal and registration number of CA/Statutory

Auditor
Format of certificate from CA/Statutory Auditor for Experience claimed as per RFP

(On the letterhead of the HR of the company)

Date:

We have verified the relevant statutory and other records of M/s ______________ [Name of the Bidder],
and certify that M/s. _____________________ has _______________ number of permanent employees on
its pay rolls as on the latest completed financial year.

Signature and Seal

Appendix F-2: Format for Statement of Financial Capability

Year 1 Year 2 Year 3 Year 4 Year 5

Annual Turnover
1
(Rs. Crore)

Net Worth of last

completed Audited
2
financial year (Rs.
Crore)

Instructions:

For the purpose of qualification:

1. The financial year would be the same as the one normally followed by the Bidder for its
Annual Report.
2. Year 1 shall be the latest financial year preceding the bidding. Year 2 shall be the financial
year immediately preceding Year 1 and so on. In case, the Proposal Due Date falls within three
months of the close of the latest financial year.
3. The Bidder shall provide the audited annual financial statements as required for the RFP.
Failure to do so would result in the Proposal being considered as non-responsive.
32
4. The Bidder shall provide an Auditor’s Certificate specifying the Net Worth and Turnover of
the Bidder and also specifying the methodology adopted for calculating such net worth/turnover in
the format given below.

(On the letterhead of the CA/Statutory Auditor)

Date:

We have verified the relevant statutory and other records of M/s ______________ [Name of
the Bidder], and certify the following:

Year 1 Year 2 Year 3

Annual Turnover (Rs.
Crore)

Net Worth of last completed

financial year preceding the
Proposal Due Date
(Rs. Crore)

Signature and Seal and registration number of CA/Statutory Auditor

For the purpose of the RFP, Net Worth shall mean:

Net Worth = (Subscribed and Paid-up Equity + Reserves) - (Revaluation reserves + Miscellaneous
expenditure not written off + Reserves not available for distribution to equity shareholders)
5. For the purpose of the RFP, Annual Turnover shall mean:
The total revenues as indicated in the audited annual balance sheet.
6. Experience (Financial Capability and Experience) of only the Bidder shall be considered.
Experience of associate company/parent company/ subsidiary company shall not be considered for
qualification purposes.

33
 Appendix G: Format for Technical Proposal

A. Format for Comprehensive Verification Report

The Bidder shall submit a summary of the Comprehensive Verification Report for the Project
Facilities in the format given below:

Project Model Make Serial Remarks

Facilities* Number/
Code
Hardware

LAN/WAN/LORA

Networking
Equipment’s

IOT Sensor/IOT Device

The Bidder shall submit Comprehensive Verification Report for each of the Project Facilities setting out
the following:
1. Compliance with minimum technical specification prescribed for each of the Project Facility.
2. Deviation (if any) from the minimum technical specifications prescribed for each of the Project
Facility.

Compliance and detailed Bill of Quantity should be given on the OEM letterhead along with
detailed warranty and subscription part code wherever applicable.

34
 Section V: Bill of Quantity and Price Format

PRICE PROPOSAL

As Per Price Proposal submitted by the Successful Bidder

Appendix I-1 – Break down of Capital Investment

(On the letterhead of the Bidder)

Unit
Name of Project Facilities Quantity Price Total
Capital Costs (Rs.)
Procurement, delivery
P1 and installation
1
2
P2 Licence
1
2
P3 Legacy Data Digitisation ____ GB
P4 Other Costs

Total (P1+P2+P3+P4)
O&M Payment per year (Rs.)
P5 Manpower deployment
1
2
P5 Consumables
P6 Training
Communication
P7 expenses
P8 Maintenance expenses
P9 Other expenses
Total (P5+P6+P7+P8+P9)

*The Unit price to be quoted by the Bidder on consumables will be paid by Directorate of
Agriculture on actual consumption basis in accordance with the terms of the Agreement

35
 Appendix I-2 – Break down of Capex Payment

(On the letterhead of the Bidder)

Capex Costs (Rs.)
Name of Project Facilities Quantity Unit Price Total
Procurement, delivery and
P1 installation
Infrastructure along with
Networking LAN & WAN
1 Cost
IoT Devices with all required
2 infrastructure Cost
Software Application
3 Development Cost
AI & ML based Dashboard
4 Development Cost
5 Mobile App Cost
6 Satellite Imagery Cost
7 Weather Data Costs
8 Manpower Costs
9
10
P2 Licence
1
2
3
P3 Legacy Data Digitisation GB
P4 Other Costs

Total (P1+P2+P3+P4)

• The Capex Costs shall include all costs, duties and taxes applicable from time to
time.

36
 Appendix I-3 – Break down of O&M Payment

(On the letterhead of the Bidder)

O&M Payment per year (Rs.)
Unit cost/
Name of Project Facilities Quantity head Total
P5 Manpower deployment

P6 Consumables
P7 Training
P8 Communication expenses
P9 Maintenance expenses
P10 Other expenses
Total (P5+P6+P7+P8+P9+P10)

* The Unit price to be quoted by the Bidder on consumables will be paid on actual
consumption basis in accordance with the terms of the Agreement.

• The O&M Payment per year shall include all costs, duties and taxes applicable from
time to time.

• The O&M Payment quoted shall be a non zero number and the amount shall be
constant for each of the two years.

37