Important Dates for Final Year Project commencing in AY2023/24, S1

PLEASE NOTE THE FOLLOWING DUE DATES and DELIVERABLES:

DUE DATES DELIVERABLES

26 Sep 2023 Project Plan/Schedule

Students are required to consult their supervisor(s) on their project plan/schedule and submit the
write-up to their supervisor and co-supervisor (if any).

On or before Interim Report

19 Jan 2024
Students are required to submit interim report to their supervisor and co-supervisor (if any) to state
the progress of their FYP.

On or before Interim Presentation

19 Jan 2024
Students are required to present their progress of their projects to their supervisors. The schedule,
mode(online/in-person) and content of the interim presentation will be arranged by the supervisors.

Note: Only FYP Supervisor is involved.

12 Mar 2024 Final Report (Draft)

Students are required to submit a softcopy of the Draft of Final Report to their supervisor and co-
supervisor (if any) for editing. A printout of the Plagiarism Checker report (results limit to 15% or
lower) must be submitted together with the draft of final report.

Access to PLAGIARISM CHECKER:

Step 1: Login to NTULearn --> click “Course Catalogue” --> type in the search catalog: “MAE
Academic Integrity Self-checking" --> click “Go”.
Step 2: Click on the Course ID “ MAE-ALL-INTEGRITY-I” --> Click on “Click here to enroll”.
Step 3: Type in the field at Access Code: “mae” --> click “Submit” to end the self-enrolment.
Step 4: Print/Save the Turnitin report (results limited to 15% or lower) to submit it together with your
FYP report.

16 Apr 2024 Final Report

Students are required to submit a softcopy of the final report to their main supervisor and co-
supervisor (if any). A printout of the Plagiarism Checker report (results limit to 15% or lower) must be
submitted together with the draft of final report.

Note: Main supervisors are to forward a softcopy of the student’s final report to the moderator.

Access to PLAGIARISM CHECKER: see above

May 2024 ORAL PRESENTATION (location and schedule to be made know later)
(The week
after NTU
Exams)

31 May 2024 Things to be done after the oral presentation:

a) Submission of Final Report to main supervisor / co-supervisor (if any)

After presentation, students are required to submit a softcopy of their Final Report (after final editing
done, if any) to their main supervisor and co-supervisor (if any).

b) Submission of FYP final report to the library

DIGITAL REPOSITORY-NTU
Students are to upload a soft copy of their FYP report to the library Digital Repository-NTU (DR-
NTU) at https://dr.ntu.edu.sg/

Reports that are considered confidential (e.g., containing proprietary or sensitive information of
collaborating parties) may be exempted from submission to DR-NTU.

Submission guidelines can be found at https://libguides.ntu.edu.sg/drntu/Deposit_FYPandThesis

If you encounter any problems or require clarification, please email library@ntu.edu.sg

Instructions on how to claim FYP reimbursements online

1. Each FYP is entitled to S$500 excluding GST. FYP fund is only for the purchase of consumable
items, it should not be used for purchasing of any equipment, computer peripherals and storage,
telecommunication products, IT products and software, etc. For items outside consumables,
claims will be subjected to approval. All supporting documents must include justification for
purchase and must be endorsed by your FYP supervisor. Claims without supporting documents
will not be processed.

2. To submit your claims, login to your Studentlink to access the Integrated Claims System (ICS).

3. Scan your invoices/receipts and upload them onto the ICS system. For overseas or online
purchase, in addition to the invoice/receipt, students also need to upload the payment
transaction of the purchase item and the bank statement for proof of purchase if the payment is
made by using credit card or PayPal or etc. It does not matter if the invoice/receipt is in
Chinese or English.

4. Remember to provide the following details in the Remarks Box:

 your FYP project number (e.g., A011)

 the Acad Year and Semester your FYP commenced (e.g., AY2022-23, S1)

5. Hardcopy Submissions to School of MAE is not required.

6. You will need the following details to complete your submission:

Cost Centre C160021200

GL code 75100010
Internal Order 9000333

Verifier Karen Hong Kwee Ying

Recommender 1 Professor-in-charge
Recommender 2 Nurshida Bte Sappuan
Approver Yeo Song Huat

Note: FYP Financial Guidelines for Students

FYP claims should be submitted within 3 months from the date of receipt and before the closing of
the financial year (financial year for NTU is from April to March of the following year). You cannot
accumulate the claims even if it is within the financial year. Please submit your claims promptly.

a) For claims with receipts dated 01 April to 08 December, you should claim within 3 months
from date of receipts.
b) For claims with receipts dated 09 December to 07 March, you should claim by 8 March.
c) For claims with receipts dated 08 March to 31 March, you should submit the claims as and
when incurred.
d) All claims must be submitted by the day of your FYP oral presentation.

For claims that are more than 3 months and fall within the financial year, please provide
justifications for late submission and approval from the delegated approving authority.