EMPLOYMENT OF EXPATRIATES IN MALAYSIA

Please be informed that effective from 1st September 2017, the reclassification of the
Employment Pass (Category I, II and III), under the purview of Ministry of Home Affairs
(MOHA) and Immigration Department of Malaysia will commence as follows:-

EMPLOYMENT PASS EMPLOYMENT PASS EMPLOYMENT PASS

(Category I) (Category II) (Category III)

Basic monthly salary of Basic monthly salary of Basic monthly salary between
minimum RM10,000.00 per minimum RM5,000.00 to RM3,000.00 to RM4,999.
month. RM9,999.00.

Employment Contract shall be Employment Contract shall be Employment Contract

given up to 5 years given up to 2 years must not exceed more than 12
months

Spouse and children under 18 Spouse and children under 18 Not eligible to get Dependent
years old of Employment Pass years old of Employment Pass Pass for spouse / children /
holder are eligible for holder are eligible for biological father & mother
Dependent Pass Dependent Pass

Renewal of the pass can be Renewal of the pass can be Can be renewed for maximum
considered depending on the considered depending on the two (2) times, subject to review
requirements requirements

Application for VDR from country Application for VDR from country Application for VDR from country
of origin of origin of origin

**If applicant is in Malaysia with **If applicant is in Malaysia with a **(None)

a valid visa with 30 days from the valid visa 30 days from the
cancellation of the visa cancellation of the visa (Applicant with valid visa, have to
(Employment Pass, Dependent be cancelled before returning back
(Employment Pass, Dependent
Pass, Student Pass) home and applicant have to
Pass, Student Pass) submit application for VAL from
country of origin)

EMPLOYMENT EP CATEGORY I EP CATEGORY II EP CATEGORY III

PASS (EP) Before After Before After Before After
SALARY RM5,000 RM10,000 RM5,000 RM5,000 – RM2,500 – RM3,000 –
RM9,999 RM4,999 RM4,999
CONTRACT Min 2 years Up to 5 Less than 2 Up to 2 years <+12 months <+12 months
years years (maximum (maximum 2x
2x renewal) renewal)
PROFESSIONAL VISIT PASS (PVP) DEPENDANT PASS (DP) SOCIAL VISIT PASS (LONG TERM)

The position is non salaried. Legal spouse of Employment Pass Children above 18 years old and
holder. unmarried of Employment Pass
Freelancer or unemployed holder; OR
applicant will be denied to Children below 18 years old
engage in contracted activity in (biological, stepchild, legally Parents & Parents-in-law of
institution. adopted) of Employment Pass Employment Pass holder.; OR
holder
Common law spouse of
Employment Pass holder can be
considered
Employment or study is not Employment or study is not
Contract is for 3 months to allowed and requires conversion to allowed and requires conversion
maximum 12 months and is Employment Pass or Student Pass. to Employment Pass or Student
restricted to one contract / Pass.
project at a time. No extensions
are allowed after the
contract/project finished or
beyond 12 months.

Not eligible to get Dependent Change of partner is not allowed Change of partner is not allowed
Pass for spouse / children / for common law spouse for common law spouse
biological father & mother.

Restricted to one contract at a Renewal of the Dependent pass One (1) time application
time and no extension are depending on the principal
allowed beyond 12 months. Employment Pass

Application for VDR from country Application for VDR from country Application for VDR from country
of origin. of origin. of origin.

(Applicant with valid visa in

Malaysia, have to be cancelled - NIL -
before returning back home and - NIL -
applicant have to submit
application for VDR from country
of origin)
EXPATRIATE IN MALAYSIA

i. Please check the validity of current visa/pass. The current visa validity (Employment, Dependent &
Student Pass) should be 30 days for Category I & II.

ii. As for Category III, expatriate have to be in country of origin when applying for Employment Pass.

iii. Validity of passport must be 12 months or above when applying for Employment Pass.

iv. If the Principal (expatriate) wants to bring the family to Malaysia, please apply together with your
application for dependent pass or the principle has the Employment pass sticker in their passport
then apply for the dependent pass application, which they are still in their country of origin. The
principal’s family has to wait for the Visa With Reference (VDR) to be approved and to be sent to
Malaysian Embassy/High commissions in your country of origin.

EMPLOYMENT PASS ( CATEGORY I )

Eligibility 1. Expatriate must earn a basic salary of minimum RM10,000 per month; AND
criteria 2. Expatriate must have an employment contract valid for a minimum of 5 years

Features 1. Spouse and children under 18 years old of Employment Pass holder are eligible for
Dependent Pass
2. Children over 18 years old and unmarried are eligible for Social Visit Pass (Long Term)
3. Parents / Parents-in-law are eligible for Social Visit Pass (Long Term)

Conditions 1. Renewal of the pass can be considered depending on the requirements

2. All applications must obtain a Visa With Reference (VDR) before entering Malaysia for the
purpose of employment.
3. Applicants who have entered the country will have 3-7 days from entry date to endorse EP
sticker.

Documents 1. Recent passport photo with light blue background

required 2. Copy of passport (full booklet with cover)
3. Copy of highest educational certificates • Please include copy of Professional certificate (if
applicable)
4. Latest comprehensive Resume
5. Release letter from previous employer in Malaysia (for change of employer only)
6. Copy of Employment Contract (duty stamped by Malaysia Inland Revenue Board)
8. Detailed Job Description printed on company’s letterhead
9. Latest 3 months’ salary slips (for Employment Pass renewal and change of position)
10. Latest e-BE /e-M tax filing (for Employment Pass renewal or change of position or change of
employer)
11. Tax payment receipts (if any)
12. Latest EA Form (for Employment Pass renewal or change of position or change of employer)
13. Account statement from Malaysia Inland Revenue Board (Note: upon request)
14. Other documents specified upon request by the Immigration Department
EMPLOYMENT PASS (CATEGORY II)

Eligibility 1. Applicant must earn a basic salary of minimum RM5,000 –RM9,999 per month; AND
criteria 2. Applicant has an employment contact valid for up to 2 years

Features 1. Spouse and children under 18 years old of Employment Pass holder are eligible for a
Dependent Pass
2. Children over 18 years old and unmarried are eligible for Social Visit Pass (Long Term)
3. Parents/Parents-in-law is eligible for Long Term Social Visit Pass

Conditions 1. Renewal of the pass can be considered depending on the requirements

2. All applications must obtain an Approval Letter before entering Malaysia for the purpose of
employment.
3. Applicants who have entered the country will have 30 days from entry date to endorse EP
sticker

Documents 1. Recent passport photo with light blue background

required 2. Copy of passport (full booklet with cover)
3. Copy of highest educational certificates • Please include copy of Professional certificate (if
applicable)
4. Latest comprehensive Resume
5. Release letter from previous employer in Malaysia (for change of employer only)
6. Copy of Employment Contract (duly stamped by Malaysia Inland Revenue Board)
7. Supporting document from Approving Agency / Regulatory Body (if applicable)
8. Detailed Job Description printed on institution letterhead
9. Latest 3 months’ salary slips (for Employment Pass renewal and change of position)
10. Latest e-BE /e-M tax filing (for Employment Pass renewal or change of position or change
of employer)
11. Tax payment receipts (if any)
12. Latest EA Form (for Employment Pass renewal or change of position or change of
employer)
13. Account statement from Malaysia Inland Revenue Board (Note: upon request)
14. Other documents specified upon request
EMPLOYMENT PASS ( CATEGORY III )

Eligibility 1. Applicant earns a basic salary between RM3,000 to RM4,999; AND

criteria 2. Applicant’s employment contract must be 12 months

Features 1. Not allowed to bring dependents.

2. Not eligible to hire foreign maid

Conditions 1. Can be renewed for maximum two (2) times, subject to review
2. It is mandatory for Employment Pass (Category III) successful applicants to obtain Visa with
Reference for entry into the country (only applicable for countries requiring visa)
3. Applicants who have entered the country will have 30 days from entry date to endorse EP
sticker

Documents 1. Recent passport photo

required 2. Copy of passport (full booklet with cover)
3. Copy of highest educational certificates • Please include copy of Professional certificate (if
applicable)
4. Latest comprehensive Resume
5. Release letter from previous employer in Malaysia (for change of employer only)
6. Copy of Employment Contract (duly stamped by Malaysia Inland Revenue Board)
7. Supporting document from Approving Agency / Regulatory Body (if applicable)
8. Detailed Job Description printed on company’s letterhead
9. Latest 3 months’ salary slips (for Employment Pass renewal and change of position)
10. Latest e-BE /e-M tax filing (for Employment Pass renewal or change of position or change
of employer)
11. Tax payment receipts (if any)
12. Latest EA Form (for Employment Pass renewal or change of position or change of
employer)
14. Account statement from Malaysia Inland Revenue Board (Note: upon request)
15. Other documents specified upon request
DEPENDENT PASS (DP)

Eligibility 1. Legal spouse of Employment Pass holder; OR

criteria 2. Children below 18 years old (biological, stepchild, legally adopted) of Employment Pass
holder
3. Disabled child regardless of age

Features 1. Allows the holder to stay in West Malaysia

2. Employment or study not allowed and requires conversion to Employment Pass or Student
Pass
3. For social and welfare purposes, the holder may request for special permission to undertake
activities from the Immigration Department of Malaysia

Documents 1. Recent passport photo with light blue colour background

required 2. Copy of passport (full booklet with cover)
3. Copy of marriage certificate (for legal spouse) translated* into English (if applicable) and
attested / Certified True Copy (CTC) by the Embassy/High Commission/Consulate General of
respective country OR respective Embassy/High Commission/Consulate General in Malaysia
4. Copy of Birth Certificate (for children below 18 years old) translated* into English (if
applicable) and attested / Certified True Copy (CTC) by the Embassy/High Commission/
Consulate General of respective country OR respective Embassy/High Commission/Consulate
General in Malaysia
5. Other documents specified upon request * Translation must be done either by the
Respective Embassy/ High Commission/ Consulate General or Institut Terjemahan Buku,
Malaysia
SOCIAL VISIT PASS (LONG TERM)

Eligibility 1. Children above 18 years old and unmarried of Employment Pass holder; OR
criteria 2. Parents & Parents-in-law of Employment Pass holder.; OR
3. Common law spouse of Employment Pass holder can be considered

Features 1. Allows the holder to stay in West Malaysia

2. Employment is not allowed and requires conversion to Employment Pass
3. One (1) time application and change of partner is not allowed for common law spouse

Documents 1. Recent passport photo with light blue colour background

required 2. Copy of passport (full booklet with cover)
3. Copy of Birth Certificate (for children above 18 years old) translated* into English (if
applicable) and Certified True Copy (CTC) by the Embassy/High Commission/Consulate General
of respective country OR respective Embassy/High Commission/Consulate General in Malaysia
4. Copy of Birth Certificate of Employment Pass holder / Employment Pass holder’s spouse (for
Parents and Parents-in-law) translated* into English (if applicable) and Certified True Copy
(CTC) by the Embassy/High Commission/Consulate General of respective country OR respective
Embassy/High Commission/Consulate General in Malaysia
5. Affidavit / Acknowledgement letter from the Employment Pass holder’s Embassy / Consulate
General on the relationship status (for common law spouse)
6. Personal Bond form (duly stamped by Inland Revenue Board);
7. Other documents specified upon request * Translation must be done either by the
Respective Embassy/ High Commission/ Consulate General or Institut Terjemahan Buku
Malaysia
PROFESSIONAL VISIT PASS (PVP)

Eligibility 1. Expatriate applicant fulfills one of the following categories:

criteria
Category I: Expertise Transfer
Category II: Research
Category III: Training
Category V: Volunteers

Features 1. Contract is for 3 months to 12 months, and is restricted to one contract / project at a time.
2. The position is non salaried.
3. Freelancer or unemployed applicant will be denied to engage in contracted activity in
institution
4. Not eligible to get Dependent Pass for spouse / children / biological father & mother

Conditions 1. The maximum duration for an expatriate to hold PVP is 12 months. No extensions are
allowed after the contract/project finished or beyond 12 months.
2. All PVP applications must obtain an Approval Letter (VDR) before entering Malaysia.
3. Applicants who have entered the country will have 3-7 days from entry date to endorse
PVP sticker.
4. In case of change of employer while the pass is still valid, the PVP holder must cancel the
current pass and served 3 months of Cooling Off Period in your country of origin before
applying with new employer.

Documents 1. Application letter from Visa Unit,ISC to ESD (must be signed by authorized endorser as per
required the Letter of Undertaking)
2. Recent passport photo (Photo sized 3.5 x 5.0 cm, light blue background. Passport photo
should be facing straight.)
3. Copy of passport (full booklet with cover) - passport MUST have a minimum 12 months
validity period
4. Offer letter from UM (HRD,Academies/Faculties/Centers)
5. Agreement for services (HRD,Academies/Faculties/Centers)
6. IM.12 form to be filled by expatriate
7. Im.38 form to be filled by expatriate
8. Personal Bond form to be filled by (HRD,Academies/Faculties/Centers)
(NOT applicable for Chinese and Bangladesh nationality) (to be duly stamped by Inland
Revenue Board); OR
9. Security Bond to be filled by (HRD,Academies/Faculties/Centers)
(for Chinese and Bangladesh nationality ONLY) (to be duly stamped by Inland
Revenue Board)
10. Bank Guarantee (for Chinese and Bangladesh nationality ONLY)
11. Confirmation letter by home-/base-country Company on the applicant’s employment
details printed on company’s/institution letterhead (designation, duration of pass
applied, etc) in a form of original/colour scan copy; OR
12. No Obligation letter by home-/base-country Company on the applicant’s employment
details printed on company’s/institution letterhead
13. Latest updated comprehensive Resume or Curriculum Vitae
14. Copy of highest educational certificates (Original copy or printed in colour)
15. Letter of Award (LOA) / Contract, if applicable
16. Supporting document from Approving Agency / MoU / Regulatory Body (If applicable)
ADDITIONAL 1. For internship: Training schedule / job description of internship is required (compulsory)
DOCUMENTS 2. Other documents specified upon request by Expatriate Service Division (ESD) immigration.
FOR SPECIFIC
ACTIVITIES
COOLING-OFF PERIOD REQUIREMENT

1. Employment Pass Category III holders whose pass have been renewed for two (2) times or 3 years in a row
MUST leave the country and serve 3 months cooling off period to be able to apply for Employment Pass
Category III again. Exemption is only given for cases of Employment Pass Category III converting to
Employment Pass Category I / II.

2. Employment Pass Category III holders who are changing employers MUST leave the country and serve 3
months cooling off period to be able to apply for Employment Pass Category III with different employer. –
NO LONGER AVAILABLE

3. Student Pass or Dependent Pass holder have to cancel the current pass and MUST leave the country to be
able to apply for Employment Pass Category III. NO LONGER AVAILABLE

3. Visit Pass (Temporary Employment under Professional Visit Pass) holders who wanted to convert to
Employment Pass (all categories) MUST leave the country and serve 3 months cooling off period to be able
to apply for Employment Pass (all categories). –NO LONGER AVAILABLE

4.a Social Visit Pass visa holders who wanted to get an Employment Pass (for Category I and Category II only)
have to pay for the Journey Performed fee. (Depends on countries applied)

4.b Social Visit Pass visa holders who wanted to get the Professional Visit Pass must leave the country to be
able to apply for Professional Visit Pass from country of origin.
PROCESS OF VDR (outside of Malaysia)

STEP 1 ISSU received complete expatriate documents from HRD and PPGP

STEP 2 Prepare to complete the document and payment through e-procurement

* Stamping from LHDN for the contract ( 1 day)
* Official letter to Expatriate Service Division (ESD) (1-2 days)
* Online for visa payment through e-procurement (4-5 days after receiving the
document)

STEP 3 Complete document submission to Expatriate Service Division (1 day)

STEP 4 Waiting for the VDR approval from ESD (3-7 days after submission)

STEP 5 Collect VDR letter from ESD (1 day)

STEP 6 Sending the VDR letter via expatriate email. Expat have to print in colour before
proceed to the Malaysian Embassy/High Commissioner

STEP 7 Malaysian Embassy/High Commissioner/Consulate will process and stamp into

expat passport for the Single Entry Visa under Employment Pass

STEP 8 Expatriate arrived Malaysia, submit passport within 3-5 days after arrival to ISSU
counter at Examination Building for EP/Dependent/PVP sticker

STEP 9 Submit AP/passport/payment together to ESD for EP/Dependent Pass sticker (1

day)

STEP 10 Collect complete passport with EP or dependent pass from ESD (5 days)

STEP 11 Expatriate collect passport with EP/Dependent/PVP once ISSU email for
collection at Visa Unit.
PROCESS OF EXTENSION OF EP AND DEPENDENT

STEP 1 ISSU received complete documents from HRD and PPGP.

STEP 2 Prepare to complete the document and payment through e-procurement

* Stamping from LHDN for the contract ( 1 day)
* Official letter to Expatriate Service Division (ESD) (1-2 days)
* Online for visa payment through e-procurement (4-5 days after receiving the
document)

STEP 3 Complete document submission to ESD by ISSU. Acknowledgement letter (AP) will
be given by ESD as a prove for the submission of application (1 day)

STEP 4 Checking for the approval from ESD (3-7 days after submission)

STEP 5 After getting the Approval from ESD (estimated maximum 14 working days)
* Email to expatriate/Dependent to submit passport to ISSU (1 day)
* Prepare the payment to be included with AP and passport/s before submitting to
ESD

STEP 6 Submit AP/passport/payment together to ESD for EP/Dependent Pass sticker (1day)

STEP 7 Collect complete passport with EP or dependent pass from ESD (3-5 working days)

STEP 8 ISSU will email to expat to collect passport at the ISSU service counter.
PROCESS OF EXTENSION WITH DIFFERENT POST IN THE INSTITUTION

STEP 1 ISSU will receive complete Cancellation documents from HRD and PPGP.

STEP 2 Prepare for the cancellation document of the previous EP (no payment for this
process)
* Email to expatriate to submit passport to ISSU (1 day)
* Official letter to Expatriate Service Division (ESD) (1-2 days)

STEP 3 Submit and collect application with passport to ESD for cancellation (1day)

STEP 4 Expatriate shall collect their passport with EP at counter service ISSU once ISSU
emailed to expatriate for passport collection.

STEP 5 Expatriate shall submit the cancellation EP back to HRD and PPGP for next
process for new EP

STEP 6 ISSU will receive new documents from HRD and PPGP

STEP 7 Prepare to complete the document and payment through e-procurement

* Stamping from LHDN for the contract ( 1 day)
* Official letter to Expatriate Service Division (ESD) (1-2 days)
* Online for visa payment through e-procurement (4-5 days after receiving
the document)

STEP 8 Complete document submission to ESD. Receiving AP from ESD (1 day)

STEP 9 Waiting for the approval from ESD (3-7 days after submission)

STEP 10 After getting the Approval from ESD

* Email to expatriate/Dependent to submit passport to Visa Unit,ISC (1 day)
* Prepare the payment to be included with AP and passport/s before submitting
to ESD

STEP 11 Submit AP/passport/payment together to ESD for EP/Dependent Pass sticker

(1day)

STEP 12 Collect complete passport with EP or dependent pass from ESD (5 days)

STEP 13 Expatriate collect passport with EP/Dependent/PVP once Visa Unit email for
collection at Visa Unit.
** If the EP holder is with his family and having dependent pass, the application
process should be done
together from cancellation to the new EP.
TRANSFER ENDORSEMENT PROCESS

STEP 1 ISSU received complete Transfer Endorsement documents from HRD and
PPGP.

STEP 2 Prepare to complete the Transfer Endorsement document

* Official letter to Expatriate Service Division (ESD) (1-2 days)
* Applying payment through e-procurement

STEP 3 Submit application to ESD. Receiving AP from ESD (1day)

STEP 4 Waiting for the approval from ESD (3 days after submission)

STEP 5 After getting the Approval from ESD

* Email to expatriate/Dependent to submit both passport (old and new) to Visa
Unit,ISC (1 day)

* Prepare the payment to be included with AP and passports before submitting to

ESD

STEP 6 Submit AP/passport/payment together to ESD for transferring the EP/Dependent

Pass sticker to new passport (1 day)

STEP 7 Collect complete passport with EP or dependent pass from ESD (3-5 days)

STEP 8 Expatriate collect passport with EP/Dependent in new passport once Visa Unit
email for collection at Visa Unit.
CANCELLATION OF VALID EP/DEPENDENT/PVP

1. ISSU received complete cancellation documents from HRD and

A. DEPARTURE TO PPGP.
HOME COUNTRY

2. Prepare for the cancellation document of the previous EP

(no payment for this process)

* Email to expatriate to submit passport to ISSU (1 day)

* Official letter to Expatriate Service Division (ESD) (1-2days)

* If the date of flight ticket is beyond the date of visa expiry, the
duration of flight ticket date shall be in 1- 28 days after the
visa expires.

3. Submit and collect application with passport to ESD (1day)

4. Expatriate shall collect their passport at Visa Unit once Visa Unit
email for collection.

1. Visa Unit,ISC received cancellation documents from HRD and

B. TO OTHER PPGP.
INSTITUTIONS/COMPANY
OR TO APPLY FOR
STUDENT VISA WITH OR
WITHOUT SPECIAL PASS 2. Prepare for the cancellation document of the previous EP
(no payment for this process)

* Email to expatriate to submit passport to Visa Unit,ISC (1 day)

* Official letter to Expatriate Service Division (ESD) (1-2days)

2a. Prepare for the cancellation & Special Pass document of
the previous EP (payment fee RM100.00 for this process)

* Email to expatriate to submit passport to Visa Unit,ISC (1 day)

* Official letter to Expatriate Service Division (ESD) (1-2days)

3. Submit and collect application with passport to ESD (1day)

4. Expatriate shall collect their passport with @ without Special

Pass at Visa Unit once Visa Unit email for collection.

1. All PVP holders have to make cancellation of their PVP pass

Professional Visit Pass before departure from Malaysia.
CHECK OUT MEMO
2. The cancellation of PVP is called Check-out-Memo for the
reason of completing the contract.
3. Visa Unit,ISC received cancellation documents from HRD (1-2
weeks before PVP pass expires)

4. Prepare for the cancellation document of the previous PVP

(no payment for this process)

* Email to expatriate to submit passport to Visa Unit,ISC (1 day)

* Official letter to Professional Visit Pass Unit, Expatriate Service

Division (ESD)

5. Submit and collect application with passport to ESD (1day)

6. Expatriate shall collect their passport at Visa Unit once Visa Unit
email for collection.

COMPLETION OF SERVICE TENURE / RESIGNATION

Expatriate have to make preparation before comply with the standard administrative
procedures and requirements of the University before your services ended in the University
of Malaya. University of Malaya have the right to take prompt action against any expatriate
who doesn’t comply with the term 4.(2) written in the Human Resource Division Completion
of Service Tenure or Resignation letter.

ISSU will file a report to the police department and to the Malaysia Immigration department if
the expatriate does not submit (whatever any reason/s given) for the cancellation of the
active visa under the name of University of Malaya. This is to insure the visa is not been
misuse by expatriate and to uphold the good name of the university.
OVERSTAY CASES PROCESS

i. Expatriate with 1-6 days overstaying case from the expiry of EP/Dependent pass
shall pay the Special Pass fee of RM100.00 only. Expatriate/Dependent can resume
processing their application while still in Malaysia.

ii. Expatriate with 7-30 days or more have to come to the Enforcement Unit at Level 4,
Immigration Department in Putrajaya to settle the compound payment and Special
Pass. (14 working days process or more)

iii. Blacklist means the name of expatriate/dependent shall be banned for 3-5 years from
re-entering Malaysia again.

iv. Under the Section 15(1)(c) Immigration Act 1959/63 with the overstaying cases by
expatriate/dependent, the institution can be charge for protecting the employees
under Immigration Act Section 56(1)(d). The institution shall be made to pay for
compound payment of RM5,000.00 apart from the expatriate/dependent compound
payment.

1 day – 6 7 days – 29 1 month to 5 months Second time

days days and above overstay

Special Pass Compound Compound payment Compound payment

‘Refer for Payment of RM1,000.00 of RM2,000.00
Employment RM30.00 x
Pass’ amount of Special Pass Special Pass
OVERSTAY payment days of ‘Making ‘Making
AFTER RM100.00 overstay Arrangement To Arrangement To
THE VISA leave the Country’ leave the Country’
EXPIRES Special Pass payment of payment of
‘Refer for RM100.00 RM100.00
Employment
Pass’payment Have to leave the Have to leave the
of RM100.00 country (Malaysia) country (Malaysia)

Name will be Name will be

Blacklist in the Blacklist in the
Immigration System Immigration System
and cannot re-enter and cannot re-enter
Malaysia for 5 years Malaysia for 5 years
A. EXTENSION OF EP/DEPENDENT PASS (overstay within 1-7 days)
1. ISSU received overstay documents from HRD and PPGP.
2. Prepare for the overstay with new offer letter document
* Online for visa payment through e-procurement. (after receiving the
document)
* Official letter to Expatriate Service Division (ESD) (1-2 days)
3. Submit application to ESD. Receiving AP from ESD (1day)
4. Waiting for the approval from ESD (3-7 days after submission)
5. After getting the Approval from ESD
* Email to expatriate/Dependent to submit passport and RM100.00 for Special
Pass to Visa
ISSU (1 day)
* Prepare the payment to be included with AP and passport/s before
submitting to ESD
6. Submit AP/passport/payment together to ESD for EP/Dependent Pass sticker
(1day)
7. Collect complete passport with EP or dependent pass from ESD (5 days)
8. Expatriate collect passport with EP/Dependent/PVP after received emailed form
ISSU.

B EXTENSION OF EP/DEPENDENT PASS (7 to more than 30 days)

B1. NOT BEEN BLACKLISTED

1. Visa Unit,ISC received overstay documents from HRD and PPGP.
2. Prepare for the overstay with new offer letter document
* Official letter to Expatriate Service Division (ESD) for a Memo letter (1 day)
4. Visa Unit shall call the expatriate/dependent to confirm the date to go to
Enforcement Unit, Level 4
Immigration Department in Putrajaya after receive the Memo letter
5. Expatriate and UM representative shall present at the Enforcement Unit, Level 4,
Immigration
Department in Putrajaya for submitting the overstay application. After complete
filling the
overstaying form given by the Immigration officer, the officer will give back the
passport with a
small receipt containing the immigration file number. Only after that, expatriate and
representative
can leave the Enforcement Unit. The Immigration officer shall process the case
within 14 working
days.
6. Visa Unit will be notified through a phone call from the Immigration officer stated
the Malaysia
court decision regarding the amount of payment and whether to leave the country
or not. If, the
 decision was to leave the country, expatriate have to buy the flight ticket (duration
of 7 days from
the day coming to Enforcement Unit for the second time.
7. Visa Unit will inform the expatriate/dependent on the same day after receiving a
call from
immigration officer when is the date to go to Enforcement Unit again. Expatriate
will be informed
the sum to pay for the compound payment to Enforcement Unit. Thumbprint and
face recognition
photo shall be taken at the Enforcement Unit together with the payment of
compound (paid in cash
by the expatriate/dependent to the cashier in Enforcement Unit). Passport with
Special Pass
‘Leaving the country’ within the said date of the flight ticket shall be given on the
same day. (1 day)
8. Expatriate shall scan the passport pages that has the departure stamp from KLIA
and arrival stamp
in country of origin. Submit the both pages to HRD/PPGP for applying the
application to HRD and
PPGP.
9. Visa Unit,ISC received the complete documents from HRD and PPGP.
10. Prepare for the complete document before sending to Expatriate Service Division
(ESD)
* Online for visa payment through e-procurement. (after receiving the
document)
* Official letter to Expatriate Service Division (ESD) (1-2 days)
11. Submit application to ESD. Receiving AP from ESD (1day)
12. Waiting for the VDR approval from ESD (7 days or more after submission)
13. Collect VDR letter from ESD (1 day)
14. Sending the VDR letter via postage to expatriate address in country of origin (3-5
days)
15. Expatriate have to submit the VDR and passport to Malaysian Embassy/High
Comm/Consulate in
their country. The Embassy will process for the Single Entry Visa under
Employment /
Dependent (3-12 days)
16. Expatriate/dependent arrived Malaysia, submit passport 3-7 days after arrival to
Visa Unit,ISC for
EP/Dependent sticker.
17. Submit AP/passport/payment together to ESD for EP/Dependent Pass sticker (1
day)
18. Collect complete passport with EP or dependent pass from ESD (5 days)
19. Expatriate collect passport with EP/Dependent once Visa Unit email for collection
at Visa Unit.

B1. BLACKLISTED BY MALAYSIAN IMMIGRATION

1. Visa Unit,ISC received overstay documents from HRD and PPGP.
2. Prepare for the overstay with new offer letter document
* Official letter to Expatriate Service Division (ESD) for a Memo letter (1 day)
4. Visa Unit shall call the expatriate/dependent to confirm the date to go to
Enforcement Unit, Level 4
Immigration Department in Putrajaya after receive the Memo letter
5. Expatriate and UM representative shall present at the Enforcement Unit, Level 4,
Immigration
 Department in Putrajaya for submitting the overstay application. After complete
filling the
overstaying form given by the Immigration officer, the officer will give back the
passport with a
small receipt containing the immigration file number. Only after that, expatriate and
representative
can leave the Enforcement Unit. The Immigration officer shall process the case
within 14 working
days.
* If the Immigration officer explained that the expatriate shall be blacklist from
re-entering
Malaysia from 3-5 years;
+ Expatriate has a choice not to apply for extension of EP/Dependent.
Another
option called ‘3+1 pardon programme’ with payment of RM400.00
for each
applicants and blacklist 3-5 years from re-entering Malaysia.
+ Expatriate choose to apply for extension/new EP, the overstay
document shall be
submitted on the same day

6. Visa Unit will be notified through a phone call from the Immigration officer stated
the Malaysia
court decision to leave the country with blacklisted and the amount of compound
payment.
Expatriate have to buy the flight ticket (duration of 7 days from the day coming to
Enforcement
Unit for the second time.
7. Visa Unit will inform the expatriate/dependent on the same day after receiving a
call from
immigration officer when is the date to go to Enforcement Unit again. Expatriate
will be informed
the sum to pay for the compound payment to Enforcement Unit. Thumbprint and
face recognition
photo shall be taken at the Enforcement Unit together with the payment of
compound (paid in cash
by the expatriate/dependent to the cashier in Enforcement Unit). Passport with
Special Pass
‘Leaving the country’ within the said date of the flight ticket shall be given on the
same day. (1 day)
8. Expatriate shall scan the passport pages that has the departure stamp from KLIA
and arrival stamp
in country of origin. Submit the both pages to HRD/PPGP for applying the
application to HRD and
PPGP
9. Visa Unit,ISC received the complete documents from HRD and PPGP.
10. Prepare for the complete document before sending to Expatriate Service Division
(ESD)
* Online for visa payment through e-procurement. (after receiving the
document)
* Official letter to Expatriate Service Division (ESD) (1-2 days)
11. Submit application to ESD. Receiving AP from ESD (1day)
12. Submit the AP from ESD and other document to Immigration Security
Department to lift the
 Blacklist listing from Immigration data system. (30 working days or more for this
process)
12. Blacklist name has been lifted by the Immigration Security Department. Submit
application again
to ESD.
13. Waiting for the VDR approval from ESD (7 days or more after submission)
13. Collect VDR letter from ESD (1 day)
14. Sending the VDR letter via postage to expatriate address in country of origin (3-5
days)
15. Expatriate have to submit the VDR and passport to Malaysian Embassy/High
Comm/Consulate in
their country. The Embassy will process for the Single Entry Visa under
Employment /
Dependent (3-12 days)
16. Expatriate/dependent arrived Malaysia, submit passport 3-7 days after arrival to
Visa Unit,ISC for
EP/Dependent sticker.
17. Submit AP/passport/payment together to ESD for EP/Dependent Pass sticker (1
day)
18. Collect complete passport with EP or dependent pass from ESD (5 days)
19. Expatriate collect passport with EP/Dependent once Visa Unit email for collection
at Visa Unit.