Asset Disposal Form

for notes re completing this form see over

YOUR DETAILS

DEPARTMENT AND LOCATION

CONTACT PERSON FOR ENQUIRIES (PRINT NAME)

TELEPHONE UoY User Id or Full Email Address

DESCRIPTION OF ITEM

ASSET REGISTER NO.: DESCRIPTION:

MANUFACTURER: SERIAL NO.:

YEAR OF PURCHASE: ORIGINAL COST £

DISPOSAL DETAILS
TYPE OF DISPOSAL: (please circle one) 1 Sale 2 Trade In 3 Write Off 4 Internal Transfer

DATE OF DISPOSAL: BUYER'S DETAILS:

1. SALE VALUE: £ (before VAT)

2. FOR ASSETS TRADED-IN, PLEASE SUPPLY DETAILS:

3. REASON FOR WRITE-OFF: (please circle one) Obsolete Stolen Converted to Components Lost

Unrepairable Uneconomic to Repair

4. PLEASE ADVISE TO WHERE THE ASSET HAS BEEN TRANSFERRED:

DETAILS OF DISPOSAL PROCESS (i.e. advertising, public auction, tender, etc.) FOR ASSETS SOLD/TRADED IN:

DETAILS ON DISPOSAL METHOD USED (i.e. donated, destroyed, Green Office) FOR ASSETS NOT SOLD (WRITE OFFS):

PROPOSED BY: SIGNATURE: DATE:

AUTHORISED BY HoD: SIGNATURE: DATE:

EFAS REGISTER UPDATED IN FINANCE DEPT BY: DATE:

INSURANCE REGISTER UPDATED IN CAMPUS SERVICES SIGNATURE: DATE:

 NOTES ON COMPLETION

The purpose of this form is to provide as much information as possible about the asset being disposed,
assisting in the accurate amendment of the University's EFAS system and Insurance Records.
Please read the following fully before completing this form.

1. APPROVALS - this form must be signed by the Head of your Department or delegated authority.

2. YOUR DETAILS - all fields are to be completed.

3. DESCRIPTION OF ITEM - asset register number and full details of the items as far as known.

4. DISPOSAL DETAILS - a description of the type of disposal that has occurred.

If it was 'written-off', under what circumstances?
Was it sold or traded-in? If so, with whom did you deal?
What was the value and what are some of the details of the new asset?
Details of the proceeds of sale and payment processing.

OTHER INFORMATION

To comply with the requirements of the Waste Contract and Implementation of WEEE (Waste
Electrical and Electronic Equipment) and Hazardous Waste Regulations, please ensure that all relevant
waste electrical and electronic equipment is separated from other wastes and is disposed of following
Health & Safety recommendations.