VENDOR SELECTION SCORECARD

https://goo.gl/
RJWahn
*Prior to use, update criteria as
needed to be consistent with RFP. Scores Available from 1-5. Basis for scorin
Criteria Checklist Update basis for scoring to have must be listed with specific examples.
qualitative scoring details.
1. Adherence to RFP Instructions Vendor 1 Vendor 2 Vendor 3 Basis for Score
Timeliness 5 5 5 Arrived by deadline receives all points
Completed sections in same order as RFP
Completeness 5 3 2 receives all points
Technically compliant and attractive
Overall Quality & Level of Professionalism 2 4 3 receives all points
Overall Response 5 4 3 Overall quality very high receives all poin
Average Score 4 4 3
2. Company Information Vendor 1 Vendor 2 Vendor 3 Basis for Score
Proof of financial viability receives all
Fiancial Viability 5 5 5 points (ie., Dun & Bradstreet Report)
Explained structure and org chart receive
Organizational Structure 1 5 4 all points
Proof of similar sized and focused
Experience with Similar Companies 2 4 3 companies experience receives all points
Service department 24/7 with appropriat
Service Department 5 4 3 language capability receives all points
Positive references from 4 provided
References 2 5 3 (checked) receives all points
Proven external partnerships receives all
Partnerships 5 4 3 points
 Average Score 3 5 4
3. Project Understanding Vendor 1 Vendor 2 Vendor 3 Basis for Score
Overall Comprehension of Project Objectives 5 5 5 Written section shows comprehension
Understanding of the Business Requirements 5 3 2 Written section shows comprehension
Understanding of the Business Vision 2 4 3 Written section shows comprehension
Average Score 4 4 3
4. Requirements Vendor 1 Vendor 2 Vendor 3 Basis for Score
Completeness of Vendor Response 5 5 5 Response if fully technically compliant
Vendor details abilty to meet
Vendor Ability to Meet Requirements 1 5 4 requirements
Average Score 3 5 5
5. Product Viability & History Vendor 1 Vendor 2 Vendor 3 Basis for Score
Technology Is Sustainable 5 5 5 Track record of product history
Detailed roadmap for future product
Product Roadmap 5 3 2 development
Product Development Life-Cycle 2 4 3 Lifecycle is realistic for product updates
Criteria Checklist Scores Available from 1-5. Basis for scorin
must be listed with specific examples.
New Release Process 5 4 3 New release process is comprehensive
Average Score 4 4 3
6. Terms & Conditions Vendor 1 Vendor 2 Vendor 3 Basis for Score
Detailed Buyer Duties 5 5 5 Buyer duties favorable
Terms & Conditions 1 5 4 Terms & conditions favorable
Purchase Agreement Details 2 4 3 Outlines purchase details
Average Score 3 5 4
7. Vendor Software Demonstration Vendor 1 Vendor 2 Vendor 3 Basis for Score
Fully integrated solution receives full
Solution Is Integrated 5 5 5 points
Aligns with Company Objectives 5 3 2
Third-Party Products Shown 2 4 3
Ease of Use 5 4 3
System Performance 1 2 3
Flow & Simplicity 5 2 3
System Ability To Handle Requirements 2 1 4
Flexibilty, Tailorability, Extensibility 3 3 3
Ability to Answer Questions 4 4 2
Application Robustness 3 5 2
Average Score 4 3 3
8. Fee Summary Vendor 1 Vendor 2 Vendor 3 Basis for Score
License Fees 5 5 5
Maintenance Fees 1 5 4
Purchase Timeline 2 4 3
Licensing Period 5 4 3
Other Fees 2 5 3
Average Score 3 5 4

*Change weights based on company requirements. Total score should = 1.00

Vendor 1 Vendor 2 Vendor 3
Weighted Weighted Weighted
Criteria Scores Weight Score Score Score Notes
1. Adherence to RFP Instructions 0.05 0.21 0.20 0.16
2. Company Information 0.05 0.17 0.23 0.18
3. Project Understanding 0.20 0.80 0.80 0.67
4. Requirements 0.30 0.90 1.50 1.35
5. Product Viability & History 0.05 0.21 0.20 0.16
6. Terms & Conditions 0.05 0.13 0.23 0.20
7. Vendor Demonstration 0.25 0.88 0.83 0.75
8. Fee Summary 0.05 0.15 0.23 0.18
TOTAL SCORE 1.00 3.45 4.21 3.65

CLICK HERE TO CREATE VENDOR SELECTION SCORECARD TEMPLATES IN SMARTSHEET

ps://goo.gl/
Wahn
Available from 1-5. Basis for scoring
e listed with specific examples.
or Score
by deadline receives all points
eted sections in same order as RFP
s all points
cally compliant and attractive
s all points
quality very high receives all points

or Score
f financial viability receives all
ie., Dun & Bradstreet Report)
ed structure and org chart receives
ts
f similar sized and focused
nies experience receives all points
department 24/7 with appropriate
ge capability receives all points
e references from 4 provided
ed) receives all points
external partnerships receives all
or Score
n section shows comprehension
n section shows comprehension
n section shows comprehension

or Score
se if fully technically compliant
details abilty to meet
ments

or Score
ecord of product history
d roadmap for future product
pment
e is realistic for product updates
Available from 1-5. Basis for scoring
e listed with specific examples.
lease process is comprehensive

or Score
duties favorable
& conditions favorable
s purchase details

or Score
tegrated solution receives full
or Score

Notes

PLATES IN SMARTSHEET