Actual & Billed Quantity

It is so because when customer purchases the goods in large quantity then under the company scheme
give some items as free sample to the customer. Then this amount is deducted from the billed quantity.
In other words, we can say that this amount is not included when billed is maintained.

For example: when Mohan purchased 10 shirt from showroom then a company gives 2 shirts free as a
sample to the customer. Then under Actual Qty column 10 pieces will be entered and under Billed
quantity 8 numbers will be entered.

Quantity

Actual billed

10 pieces 8 pieces

Sometimes, the goods purchased or sold may have difference in the Actual and the Billed quantities due
to the following reasons:

 Free scheme or discount.

 Rejected by the retailer for defective quality

Set the option Use different Actual and Billed Qty to Yes in F11: Features: F2: Inventory Features.

Gateway of Tally > Accounting Voucher > Press F9 > Purchase Voucher

1. 01/01/2020 Purchased Following Item from Sharp Electronics on Credit.

Name of Item Actual Qty Billed Qty Free Qty Godown Rate Amount
14” B/W TV – B 20 Nos 15 Nos 5 Nos Showroom 3665 54975
24 “ CTV - V 10 Nos 7 Nos 3 Nos Warehouse 12000 84000

2. 01/01/2020 Purchased Following Item from BPL India Ltd on Credit.

Name of Item Actual Qty Billed Qty Free Qty Godown Rate Amount
14” CTV – R - B 12 Nos 10 Nos 2 Nos Showroom 9590 95900
Audio Speedking - B 25 Nos 18 Nos 8 Nos Warehouse 684 12312

3. 01/01/2020 Purchased Following Item from Videocon India Pvt Ltd on Credit.
Name of Item Actual Qty Billed Qty Free Qty Godown Rate Amount
14” CTV – V 15 Nos 12 Nos 3 Nos Showroom 9000 108000
AC Automatic - V 1 Nos 0 Nos 1 Nos Warehouse - -

Gateway of Tally > Accounting Voucher > Press F8 > Sales Voucher

1. 01/01/2020 Sold Following Item to Aditi Agencies on Credit.

Name of Item Actual Qty Billed Qty Free Qty Godown Rate Amount
14” B/W TV – B 15 Nos 13 Nos 2 Nos Showroom 4665 60645
24 “ CTV - V 8 Nos 6 Nos 2 Nos Warehouse 13500 81000

2. 01/01/2020 Sold Following Item Bhavasar TV Center on Credit.

Name of Item Actual Qty Billed Qty Free Qty Godown Rate Amount
14” CTV – R - B 10 Nos 9 Nos 1 Nos Showroom 10500 94500
Audio Speedking - B 22 Nos 19 Nos 3 Nos Warehouse 850 16150

3. 01/01/2020 Sold Following Item to Jain Electronics on Credit.

Name of Item Actual Qty Billed Qty Free Qty Godown Rate Amount
14” CTV – V 12 Nos 10 Nos 2 Nos Showroom 11500 115000
AC Automatic - V 1 Nos 0 Nos 1 Nos Warehouse - -

Stock Summary _ 15 Nos _ 69684.52

Trial Balance _ 722482.00

Billed Quantity _ 67 Nos _ 367295.00.