SM NIRMAN INFRASTRUCTURE & DEVPLOPMENT [Link].
SMN/OSH/EF/FOR/02
Revision No.:
Fire Emergency Evacuation Drill Issue Date: 1st Sep, 2021
Plan
Contents
1. Introduction
2. Objective
3. Timeline
4. Communication
5. Preparedness communication
6. Fire emergency drill execution
7. Role and responsibilities
8. Roll Call /Participants Attendance
9. Floor Monitors Training & Orientation
10. SoPs for evacuation drill participants
11. Fire Evacuation Drill Flowchart (Procedure)
12. Building Evacuation plan
13. Fire/Emergency Evacuation Drill Log
14. Fire emergency evacuation drill preparedness checklist
Introduction
Fire evacuation drills develop rapid response skills for building occupants and
vulnerable staff. Drills provide the opportunity to familiarize building features, exits,
assembly points, emergency contacts, procedures, hazards, and team protocols.
As, AMBUJA office at has been recently established and occupants are not oriented
with the building exits and routes
Objective
1. Fire Emergency Evacuation Plan/Map & Routes
2. To ensure fire emergency response preparedness
3. To estimate evacuation time for THRESHOLD CONCEPT staff at AMBUJA
building
4. Testing of Emergency response plan
5. Compliance of HSE annual activity plan
Timeline
Target Location 1 Floor & Ground
st
Anticipated Evacuation Time 10 Minutes
Floor
Drill Date DEC 23, Roll Call at Assembly Point 05 Minutes
Evacuation Starts Siren 13:00 Return to office 10 Minutes
Building Clearance Announcement 13:15 Slack Time 05 Minutes
Communication
Fire emergency drills step by step communication follow.
Preparedness communication
STEP # 1 E-mail request to management to get approval and advice on fire emergency drill
STEP # 2 E-mail communication with all stockholders (SMN, AMBUJA Security
and Management) for the timeline and their respective role and responsibilities
STEP # 3 E-mail communication with Floor monitors – share drill timeline and preparedness
status
STEP # 4 Meeting among all stakeholders (HSE, AMBUJA, SMN, and Security) to review
fire emergency drill
STEP # 5 E-mail communication to all staff to share fire emergency drill timeline and
participation SOPs
Fire emergency drill execution
STEP # 1 Activate fire alarm to kick off fire emergency evacuation on respective floor
STEP # 2 Broadcast Mock Drill Message on PAS till drill completion
STEP # 3 Use megaphone outside building to communicate with evacuees
STEP # 4 Verbal communication with groups by Floor monitors (Wearing Yellow Reflectors)
STEP # 5 Roll call and building clearance announcement at assembly point
Role and responsibilities
Below are the roles and responsibilities pertaining to drill?
Department/Unit Role & Responsibilities Lead By
Safety Team 1. Communication and coordination with all stakeholders regarding HSE Manager
emergency evacuation drill
2. E-mail correspondence and subsequent approval from AMBUJA & SMN
management
3. Conduct post drill training for floor monitors and meeting with AMBUJA
& SMN team
4. Prepare/ready assembly point
5. Lead drill and subsequent report
Floor Monitors 1. Guide the staff of your area and their visitors to remain calm and to HSE Manager
evacuate from the allocated stairs, and to assemble at the assembly area
designated for floor / Zone.
2. Once the area is evacuated and provided if it is safe and possible, check
the area and the washrooms if any member of the staff or visitor is left
behind.
3. Evacuate the building and go to the defined assembly Area.
4. At the Assembly Area take the roll call of the staff of your area / zone.
5. If someone is missing, ask other members of the staff if anyone is aware
of his/her whereabouts. If the
6. Whereabouts could not be traced, communicate it immediately to the
HSE / Evacuation Leader
7. Rescue Team to search for him / her
8. Maintain contact with the Safety / Evacuation Leader, so that you can
advise your fellow staff members accordingly.
9. You should only advise the staff member to disperse from the Assembly
Area or re-enter the building after receiving the clearance from the Safety /
Evacuation Leader.
AMBUJA Team 1. Pre – drill emergency exit doors and route inspection and clearance Facility
obstacles/hazards if any in coordination with HSE team Manager
2. Liaison with Team to manage assembly point
3. Assists evacuation leader/building HSE lead in executing evacuation drill
4. Arrange post drill box up activity
SMN Team 1. Communication and coordination with HSE team regarding evacuation Project Manager
drill planning and execution
2. Communication and coordination with ABC staff regarding SoPs of
evacuation drill
Security Team 1. Manage Parking and keep assembly point clear Facility Security
2. Access control (Exit and entry points) Officer
3. Assembly area security
Support Team 1. Assists HSE and FM team to arrange logistics Facility
2. Cleaning/clearance of Assembly point Maintenance
Supervisor
3. Box up the assembly area and routes after evacuation drill
Roll Call /Participants Attendance
Personnel should assemble at a predetermined assembly point.
1. Roll call will be started with completion of evacuation to ensure all staff
evacuated safely and no one left behind in danger
2. Floor monitors will take roll call of their respective designated area staff
and submit the attendance to drill lead (HSE Rep)
3. If any missing report is given by floor monitors the search and rescue
operation will be activated (Sample will be presented)
Floor Monitors Training & Orientation
Floor monitors training and orientation SoPs;
1. Floor monitors must be physically fit to participate in training/orientation
and drill
2. Floor monitors must be gone through HSE induction and emergency drill
simulation
3. Floor monitors must be familiar with emergency drill procedure, access,
routes and exit door
4. Floor monitors must be familiar with hazards and associated risk, probably
encounter during fire emergency drill
5. Floor monitors must be capable of using fire extinguisher to respond any
fire incident at its initial stage
6. Floor monitors must be capable of proving basic first aid as/when required
SoPs for evacuation drill participants
Below are the SoPs for fire evacuation drills.
1. Participants will leave their workstations/offices immediately after hearing
fire siren and move toward nearest emergency exit door – Floor monitors will
direct staff in their respective locations
2. Participants must follow instruction given by their respective floor monitor
3. Don’t use lift/elevator during fire emergency drill
4. Never push or pull each other’s during walking towards assembly point
5. Be careful and cautious while walking on emergency exit stairs
6. Follow three-point touch method while walking down emergency exit stairs
7. Don’t wait for your friend/colleague on emergency exit stairs your own
safety must be your priority
8. Don’t use mobile phone while walking downstairs
9. Follow direction/indicators (Safety signs) towards assembly point
10. Be cam at assembly point and listen your name and respond on roll call
11. Follow COVID -19 Safety SoPs during evacuation and at assembly point
Fire Evacuation Drill Follow Chart (Procedure)
Building Evacuation Plan
Fire/Emergency Evacuation Drill Log
Drill Manager Drill Ref. No:
Name:
Date & Time: Floor:
Department Total No. of Evacuation Floor Monitor
Name Occupancy Participants Time Name
Drill Supervisor Remarks:
Name & Signature of Building HSE Rep.
Fire emergency evacuation drill preparedness checklist
S. Activity STATUS
NO
1 Fire Emergency Map and routes are defined and installed on common ☒
routes and prominent locations
2 Emergency response plan is prepared and review ☒
3 Training of Floor Monitors is conducted and orient emergency ☒
evacuation routes
4 Communication of Drill method is defined and tested ☒
5 Fire Emergency Drill Report submission to management ☒
