A REPORT ON A THREE-MONTH FIELD ATTACHMENT AT MIGORI

LAW COURTS, INFORMATION COMMUNICATION TECHNOLOGY

SECTION (ICT.)

FROM : 17TH SEPTEMBER 2018.

TO : 17TH DECEMBER 2018.

PRESENTED BY:
NAME: STANLEY OBWAYA MAKORI.
ADMISSION NUMBER: 47/56/17.

REPORT SUBMITTED IN PARTIAL FULFILLMENT OF THE

REQUIREMENTS FOR THE AWARD OF CRAFT CERTIFICATE OF
INFORMATION COMMUNICATION TECHNOLOGY.

SUBMITTED ON:
15TH JANUARY 2019.
TO:
DEPARTMENT LIAISON OFFICER.
ABSTRACT
This report is a compilation of the twelve weeks industrial attachment I had at Migori Law
Courts, Information Communication Technology Section. It summarizes the work done during
this period, problems encountered and includes suggestions and recommendations on how to
counter the problems. It also contains highlights of tasks performed of the attachment as to the
curriculum.
DEDICATION
This report is dedicated to all students in Keroka Technical Training Institute taking Information
CommunicationTechnology.
ACKNOWLEDGEMENTS
I would like to thank God for the continuous grace He has shown me all through my
Technical Institute education and having seen me through the successful completion of my
attachment.
My sincere gratitude goes to my supervisor, Mr. Towett, for the valuable guidance he has given
me in the writing of this report. Also for assessing my progress during my attachment period and
also to my Industry supervisors,Mr. Kambi for the assesment.
My appreciation to my parents and siblings for their support and encouragement and also my
girlfriend for her spiritual support.
TABLE OF CONTENTS
Section..................................................................................................Page Number
ABSTRACT………………………………………………………………..i.
DEDICATION……………………………………………………………..ii.
ACKNOWLEDGEMENTS……………………………………………….iii.
TABLE OF CONTENTS………………………………………………….iv.
CHAPTER 1
1.0 INTRODUCTION…………………………………………...………....1
1.2 SCOPE…………………………………………………………...……..1
1.3 MOI UNIVERSITY-SCHOOL OF EDUCATION………………...…..1
1.3.1 HISTORICAL BACKGROUND………………………………….….1
1.3.2 VISION…………………………………………………………….….2
1.3.3 MISSION……………………………………………………………...2
1.3.4 CORE VALUES…………………………………………………....…2
1.4 ORGANISATIONAL STRUCTURE………………………………...3
1.5 DEPARTMENTS OF THE SCHOOL OF EDUCATION…………...4
1.6 CURRICULUM INSTRUCTION AND EDUCATION MEDIA…....4
1.6.1 CORE FUNCTIONS OF THE COMTECH SECTION……………...4
CHAPTER 2
2.0 PERIOD OF ATTACHMENT………………………………………..5
2.1 OBJECTIVES………………………………………………………...5
2.2 BENEFITS OF THE ATTACHMENT…………………………….....5
2.3 KEY RESPONSIBILITIES ASSIGNED…………………………......6
2.3.1 VIDEO COVERAGE…………………………………………………6
2.3.2 RECORDING OF RADIO PROGRAMMES………………………...6
2.3.3 INSTALLATION OF AUDIO/VISUAL EQUIPMENT……………..7
2.3.6 PROVISION OF PUBLIC ADRESS SYSTEM……………………...7
CHAPTER 3
3.0 EXPERIENCE………………………………………………………..8
3.1 SOCIAL EDUCATION……………………………………………....8

3.2 METHODOLOGY……………………………………………………8

3.2.1 GUIDANCE………………………………………………………......9
3.2.2 OBSERVATION……………………………………………………...9
3.2.3 EXPERIMENTAL LEARNING………………………………….......9
3.2.4 QUESTIONS……………………………………………………….....9
3.2.5 RECOGNITION OF FLAWS…………………………………….......9
3.2.6 INTERVIEWING……………………………………………………..9
3.2.7 INTERRACTION…………………………………………………….10
3.3 CHALLENGES………………………………………………………..10
3.4 ACHIEVEMENTS…………………………………………………….10
3.5 KNOWLEDGE AND SKILLS ACQUIRED………………….............10
CHAPTER 4
4.0 CONCLUSION………………………………………………………...11
4.1 RECOMMENDATIONS………………………………………………11
4.2 APPENDICES……………………………………………………........12
DEFINATION OF TERMS…………………………………………….......12
LIST OF ABBREVIATIONS…………………………………………........14
 CHAPTER 1
1.0 INTRODUCTION
At Keroka Technical Training Institute, department of business, an Industrial attachment is a
core course in the department’s curriculum and also a requirement by Kenya National
Examination Council, upon completion of the first module, a student must go on an attachment,
which is a twelve-week examinable course. During this field attachment one gets exposed to
what they have learnt during their time in school at the workplace. Asides from the hands-on
knowledge one gets, they are also exposed to challenges, learn how to deal with them and also
how to mitigate them. Therefore one gets well prepared of their future job market. The assessors
also asses the student’s workplace performance during the attachment period with the help of the
internal supervisor to get to know what one has learnt so far and what contribution they have
made to the organization.

1.2 SCOPE
This report highlights a summary of work done, problems encountered, suggestions and
recommendations on how to counter the problems.

1.3 MIGORI LAW COURTS

1.3.1 HISTORICAL BACKGROUND

The ICT section that I was attached in operates under the Presiding Judge Office .
Located in Migori County at Migori town, Migori Law Courts was established as the Senior
Principal Magistrate. The Judiciary is established under Chapter 10, Article 159 of the Constitution of
Kenya. According to the Constitution, judicial authority is derived from the people, vested in, and
exercised by the courts and tribunals established by or under the Constitution of Kenya.
Migori Law Courts started in 1972.

1.3.2 VISION
To be an independent institution of excellence in the delivery of justice to all.
1.3.3 MISSION
To administer justice in fair, timely, accountable and accesible manner, uphold the rule of law,
advance indegenous jurisprudence and protect the constitution.
1.3.4 CORE VALUES
The following are the Migori Law Courts core values;
 Professionalism.
 Integrity.
 Diligency.
 Team work.
 Courage.
 Humility.
 Honesty.
 Openess.
 Accountability and transperancy.
 1.4 ORGANISATIONAL STRUCTURE

PRESIDING JUDGE

ELC JUDGE

SENIOR PRINCIPAL MAGISTRATE

PRINCIPAL MAGISTRATE

SENIOR RESIDENT MAGISTRATE AND KADHI

RESIDENT MAGISTRATE

EXECUTIVE OFFICER

COURT ASSISTANTS ACCOUNTS ICT OFFICER SECRETARIES

PROCUREMENT

SUPPORT STAFF SUPERVISOR

SUPPORT STAFF
COURT PROCESS DRIVERS ARCHIVIST
SERVER
Figure 1.1
1.5 DEPARTMENTS OF MIGORI LAW COURTS
i. High court.
ii. Chief Magistrate Court.
iii. Administration.
iv. Registry
v. Secretaries (Typing Pool).
vi. Process Service.
vii. Archives.
viii. Transport.
ix. I.C.T Section.
1.6 REASONS FOR I.C.T SECTION.
The Judiciary Strategic Plan 2014-2018 puts ICT at the center of Judiciary’s transformation with
regard to organizational change, improvement of service delivery and operational efficiency. Its
key strategic issues include; Access to Justice, Progressive Jurisprudence,Organizational
Development,Operational Efficiency, Facilities Development, Management and Governance.
The strategic issues are further cascaded into key result areas most of which rely heavily on
ICT for their achievement. Similarly, Sustaining the Judiciary Transformation: A Service
DeliveryAgenda blueprint captures the new Judiciary digital strategy under five categories;
Judicial Operations Support Systems, Court Management Systems, Enterprise Resource
Planning, Document and ArchiveManagement and ICT Infrastructure.
The specific objectives are to;
1. Ensure security of data and information within the Judiciary.
2. Provide guidelines for automation and standardization of court processes.
3. Improve the quality of court services through the application of ICT in service delivery.
4. Provide guidelines on acquisition, implementation, acceptable use and maintenance of ICT.

1.6.1 CORE FUNCTIONS OF THE I.C.T SECTION.

The core functions of ICT Section includes;
i. User support.
ii. Operazation of internet connectivity.
iii. Systems administrations.
iv. Maintanance and update of online assets register.
v. Drawing ICT equipments specifications.
vi. Maintanance, troubleshooting and repair of ICT equipments.
 CHAPTER 2
2.O PERIOD OF ATTACHMENT
The attachment period lasted three months that begun on 17th September and ended on 18th
December 2018. I worked under an internal supervisor in the ICT section and recorded in the
logbook the daily and weekly report on work carried out during the entire period.

2.1 OBJECTIVES
The objectives of my field attachment were as follows:
To gain experience in my career, area of specialization;
General information communication field.
To get exposed to the kind of equipment expected to find in the industry and to know
new technological tools.
To get the chance to put the knowledge gained at the Technical Institute into practice.
To make contacts with prospective future employers.
To be well braced with the challenges that come with the career and learn ways of
dealing with the challenges or mitigating them.
To market fellow departmental students and Keroka Technical students at large as reliable
employees, innovative individuals who are aggressive and ready to deliver at workplaces.

2.2 BENEFITS OF THE ATTACHMENT.

The attachment is aimed at creating a holistic being both theoretical and practically. I was
able to merge a bit of the theory from school with practicals.
I also got a chance to to be incharge of ICT department for 2 weeks where,I got exposed to
various Information Communication Technology equipment including controlling the entire
networking system, emailing and also controlling all computer of the court. In addition I learnt
part of what was not a major in my course; filling data online (Accounts Department) To top it
up I learnt how to interact with heads of other departments at different levels and also made an
improvement in my inter-personal relationships at work place.

2.3 KEY RESPONSIBILITIES ASSIGNED

2.3.1 CONTROLLING NETWORKING
I had the opportunity to be in controll of the WIFI networking system in the server room where I
was the administrator of all nodes connected and I was also the one to decide which (smartphone
or computer) to access the network and for how long. I also was in control of troubleshooting the
network when the internet is down or not available at all and also the supervisor gave me the
previllage to make calls to the internet providers (Telcom) whenever fibre optic cable had
problems and network was low or not available. The internet providers that was used was
TELCOM and the server software used was UBIQUITTI, the router was Tp-LINK.
2.3.2 CONTROLLING ICT DEPARTMENT.
The supervisor gave me the opportunity to be in control of ICT section in two weeks where I was
in charge of all ICT departments. The department included:
1. Accounts department which had one computer and a printer and my mandate was to
make sure it is connected to the internet, serviced well and all softwares updated.
2. Mailing section which had 2 computers and 1 printer and my task entailed making sure
the computers are well supplied with internet, maintanance is done on those computers
requlary and being that is mailing section enough of stationery is supllied.
3. Criminal Record section, the section had 2 computers for record keeping hence my task
was to make sure the computers software are updated reqularly in order to avaoid loss of
record as well as making sure the firewall (Kaspersky) is on up-to-date and the
computers are kept clean and tidy.
4. Judges chamber, the chamber had 2 computers and 1 printer and my task included to
make sure the secretaries operating those computers were well supplied with Internet,
stationery and the computer’s softwares were always updated not forgetting the firewall
was up-to-date being that important documents are typed there.
5. Judges and Magistrates laptops, the court had 2 Judges and 4 magistrates and 1 kadhi
and my task was to make sure they have the latest Operating Systems on their laptops,
the firewalls on their laptops was up-to-date and also internal Mailing
system(Roundcube) was working.
I was also in charge of downloading payslips, helping judiciary staffs with any technical problem
of Ict that they may encounter either on their smartphones or their computers (both desktops and
laptops)

2.3.3 INSTALLATION AND UPDATING OF SOFTWARES

During my three-month attachment my supervisor gave me the previllage together with him we
installed computer softwares which includes:
1. Operating Systems. (Windows and Linux)
2. Microsoft Office. (2013)
3. And many more softwares.
4.
2.3.4 PROVISION OF PUBLIC ADRESS SYSTEM
I learnt how to set up a PA system using microphones, receivers, mixing console,
amplifiers and loud speakers during public lectures and conferences held in the
Migori Show Ground. Other equipment I got in contact with were the gooseneck microphones,
crossovers, cables, stands for speakers, plugs and adapters.
 CHAPTER 3
3.0 EXPERIENCE
In the three-month industrial attachment period i was able to learn new softwares used in the
judiciary I.C.T section. Whereby I was able to learn on how to use them, (softwares) how to
update them and how to upgrade them. The softwares I got into contact were Windows (from
Windows 7 to Windows 10), application softwares and firewall softwares (Kaspersky).
I was also able to learn on how to control I.C.T office and how to relate with other judiciary
staffs which in future will help me relate with my fellow workmates.
I was also able to learn on how I.C.T helps in internal communication of an organization (court)
like we used it for a communication mail within departments of the court when passing
information either internally or externally by use of either G-mail or Roundcube E-mail service
providers.
In my attachment period I was also able to learn on how computers are maintained in an
instution that is; how they are servised and cleaned, how they are set, componets and also how
they are connected to the network.
In networking I was also able to learn on how computers (nodes) are connected to the network
starting from the server up to the clients computers annd also the softwares used in networking.

3.1 METHODOLOGY
In order to achieve the objectives of my field attachment, I embarked on the following
methods of learning.

3.1.1 GUIDANCE
The supervisor could demonstrate how to use the equipment or connect cables and also
listening to previous youtube tutorials gave me the feel of what was expected at the end of every
session. This method was also used to acquire knowledge of the technical hitches to expect when
I.C.T equipment and preparation on what to do whenever that happens.

3.1.2 OBSERVATION
This method was implored during the first week on attachment in order to see how activities
were run in the office and repetition of the same process later perfected the learnt skill.

3.1.3 EXPERIMENTAL LEARNING

The method involved planning and trying out various soft wares that were available in the
computers just to be well versed with the different softwares performing similar tasks.

3.1.4 QUESTIONS
The method was used to obtain assistance when in difficulties in handling new equipment
Such as softwares. It led to reviewing of the work done to ascertain accuracy.

3.1.5 RECOGNITION OF FLAWS

This method was used to express willingness to learn and it encouraged my supervisor to impart
more knowledge.
3.1.6 INTERVIEWING
The method helped in studying workers attitude towards work and factors influencing
organizational behavior.

3.1.7 INTERACTION
The method was put in practice to create interpersonal relationships at workplace and to
learn the channels of organizational communication and chains of command.

3.2 CHALLENGES.
LACK OF ENOUGH COMPUTERS.
Some offices lack computers or computers are few thus making work harder for the judiciary
staffs. Being that the court has only one I.C.T office he/she handles a lot of tasks that were
supposed to be handled by other judiciary clerks.

3.3 ACHIEVEMENTS
I introduced a system of updating computer anti-viruses to keep the systems in check to avoid
loss of data through malware. One of my suggestions was for the I.C.T section to upgrade their
soft wares to Macintosh operating systems and invest in professional softwares for record
keeping.

3.5 KNOWLEDGE AND SKILLS ACQUIRED.

Being attached at Migori Law Courts enabled me to acquire graphic design skills using photo
premier, photo shop, and photo pad editor asides from perfecting my skills in camera
work and editingin storing photo evidence brought to court as exbhits. I also learnt to design to
desighn Judiciary staff ID tags using ID Works software. I got the exposure
of using the new printer; Data Card SP75 Plus that uses a new technology of processing
cards. The printer used a new technology of cartridge referred to as Colour Ribbons type
YMCKT- KT and the cards were produced on plain white PVC SIZE CR80 cards. I also
learnt how to set up various types of projectors as an A/V aid for a PowerPoint
presentation in any given in any I.C.T section. I came in contact with overhead projectors,
Opaque projectors, LCD and DLP projectors.Finally Interacting with various ranks of
employees in the court department improved my communication skills and my attachment
prepared me fully for the work environment.
 CHAPTER 4
4.0 CONCLUSION
The three-month attachment exposes students to a hands-on approach to the skills learnt in the
Technical Insitutte and prepares them to the work environment. It is good way of practicing and
it nurtures one into a prepared individual when it comes to tackling challenges, performing tasks
and interacting with fellow employees. It is a good opportunity to test one’s preparedness to
undertake the demands of the chosen career and to shape them up.
Therefore every student should practice the attachment.

4.1 RECOMMENDATIONS
The equipment and machines in Court I.C.T department should frequently be serviced as
a preventive measure. This would ensure they don’t break down and they are in good
working condition whenever there is need to use them. Students taking Information
Commmunication Technology should also have a feel of designing courses since I.T career
comes as a package that requires one to have skills in both writing, cameras, editing and design
as I learnt during my attachment period. Asides from the practical lessons we have in the
department, they should be made more intense say four hours a week, probably students should
visit I.C.T industries for orientation before the attachment period just to have a clue of what takes
place in there.
4.2 APPENDICES
DEFINATION OF TERMS
Computers
An electronic device that converts raw data by use of special softwares into useful information.
PROJECTORS
A device that uses light and lenses to take an image or written information and magnifies
them onto a larger screen or wall.
MAINTANANCE
Routine check up given to electronic equipment as a preventive measure.
SOFTWARES
A set of related instructions that are programmed for a special task.
LIST OF ABBREVIATIONS.

PSSP PRIVATELY SELF-SPONSORED PROGRAMME

COMTECH COMMUNICATION TECHNOLOGY
CIEM CURRICULUM INSTRUCTION AND EDUCATION MEDIA
DVD DIGITAL VERSATILE DISC
DV DIGITAL VIDEO
A/V AUDIO VISUAL
PA PUBLIC ADRESS
YMCKT- KT YELLOW, MAGENTA, CYAN
LCD LIQUID-CRYSTAL DISPLAY
DLP DIGITAL LIGHT PROCESSING