CULTURE AND CREATIVITY FOR WESTERN BALKANS (CC4WBs)

Instructions for completing budget document

Conditions for the budget to be eligible:

Administrative expenditures (Human resources and overhead expenditures): A grant awarded under this Call may be used to finance
administrative expenditures in the proportion of maximum 25% of the total budget.

Project expenditures: Minimum 75% of the total budget value must be earmarked for the project's thematic activities. All the project’s
thematic activities need to be elaborated in the budget under the heading of project expenditures. If (existing) or newly recruited staff work on
the project thematic activity and content, a clear percentage (or full amount) of a person’s time can be budgeted under the project
expenditures. Proof of work including time sheets will be required as part of financial reporting documentation. Thematic activities may
necessitate materials, tools or similar goods (equipment) and/or services, in which case applicants will carefully elaborate project
expenditures of this nature based on cost-effectiveness, and relevance for the full quality implementation under the project’s expenditure.
Equipment category under project expenditures is eligible if specifically purchased for the purpose of implementing the grant and ownership
will be transferred to the grantee in accordance with the EC rules for this project. The cost-effectiveness principle should be followed and
demonstrated in the project proposal. The budgeted costs need to be reasonable, justifiable and comply with the principle of Sound Financial
Management.

Visibility, dissemination and promotion expenditures: Expenditures under this category should fall within the 75% of project expenditures.

When completing the budget form, please indicate the unit cost, quantity and the total expense for each item, as well as provide narrative
description in the clarifications/comments column. Please provide exact amounts of costs, including any legally required social contributions
and taxes.

Budget must be prepared in EUR currency.

All payments are expected to be made via bank. Payments are strictly regulated and are subject to contract terms and conditions for
successful applicants.

Please note that procurement thresholds and travel policy will be regulated by contractual obligations.

Add additional lines to the tables if needed, and please check if the subtotal formulas are working correctly afterwards.

Please see tables below for guidance on ineligible expenses.

The following expenses are not allowed and can not be covered with grant funds.

Ineligible expenses
Category Explanation
Procurement of equipment (unless required for successful project’s implementation).
General office equipment
and costs

Physical reconstruction/infrastructure projects should in general be avoided, unless for a specific

Construction costs reconstruction/renovation type of project, in which case the project description will fully justify the needs for
reconstruction and/or refurbishment.
Entertainment costs such as: gifts, alcohol; and restaurant bills or hospitality costs for personnel not directly
Entertainment participating in the project.

Settling debts and losses or debt contingencies;

Settling interest debt;
Payment of VAT and duty charges that are recoverable/deductible by the Organisation;
Individual tuition fees for studies or individual training courses, not related to the scope of the Call for
Proposals;
Other Costs Individual bonuses;
Activities supporting political parties;
Financing regular activities of the Applicant or its partners (regular activities are those activities that the
applicant and or partner/s carries out continuously, every year);
Activities that are identical in scope and nature to other EU funded grant scheme where Applicant is already a
Grant Beneficiary;
In addition, projects funded under this Call cannot be used to pay for the engagement of public officials in this
project.
 FORM 2: Budget form A

Thematic Window/ LOT (please select from drop-down menu): Please select Thematic Window / LOT (if applicable) from the drop-down menu

Lead Applicant WB IPA-

Lead Applicant name: Udruženje mladih"Fokus"
Beneficiary:

Partner/s name/s: Narodni muzej Zaječar,Nevladino udruženje Ecom Partner/s WB IPA-Beneficiary:

Total budget (grant + co-finance

Implementation period: 12 months EUR 78
part):

TOTAL
Indicate the
TOTAL co-financing
Number of Unit Price Total budget Percentage of amount to be
Expenditure Category Unit description requested from from the Lead
Units (EUR) (EUR) total budget spent by the
Donor Applicant
Partner/s
and/or Partner/s

ADMINISTRATIVE EXPENDITURES (up to 25% of the total budget) 18,060.00 23.15%

HUMAN RESOURCES 14,460.00 18.54% 5,784.00 12,996.00 -

Project Manager month 12 750.00 9,000.00 3,600.00 5,400.00

Administrative support staff month 12 455.00 5,460.00 2,184.00 3,276.00

- -
OVERHEAD COSTS 3,600.00 4.62% 2,400.00 2,160.00 -
Local office rent month 12 150.00 1,800.00 1,200.00 1,080.00
Office supplies month 12 50.00 600.00 400.00 360.00
Utilities(electricity,water,internet…) month 12 100.00 1,200.00 800.00 720.00
-
-
-
-
-

PROJECT EXPENDITURES 59,550.00 76.35%

PROJECT EXPENDITURES (THEMATIC) 31,300.00 40.13% 31,300.00 - -
Project Activity:Mapping and Documentation

Research and Content Development Team month 3 2000.00 6,000.00 6,000.00

Travel Expenses for Research Visits per day 30 160.00 4,800.00 4,800.00
Research Materials and References: item 4 500.00 2,000.00 2,000.00
Content Writing and Documentation month 6 500.00 3,000.00 3,000.00
- -
Project Activity Development of Web Platform - -
 FORM 2: Budget form A

Thematic Window/ LOT (please select from drop-down menu): Please select Thematic Window / LOT (if applicable) from the drop-down menu

Lead Applicant WB IPA-

Lead Applicant name: Udruženje mladih"Fokus"
Beneficiary:

Partner/s name/s: Narodni muzej Zaječar,Nevladino udruženje Ecom Partner/s WB IPA-Beneficiary:

Total budget (grant + co-finance

Implementation period: 12 months EUR 78
part):
Web Developers and Programmers per person 2 1000.00 2,000.00 2,000.00
Website Development and Maintenance month 6 1000.00 6,000.00 6,000.00
- -
- -
Project Activity :Creation of Virtual Tour - -
Digital Mapping Software Licenses item 1 1000.00 1,000.00 1,000.00
Graphic Design and Software Licenses item 2 500.00 1,000.00 1,000.00
- -
Project Activity :Promotion and Marketing - -
Marketing and Advertising month 6 750.00 4,500.00 4,500.00
- -
Project Activity :Monitoring and Evaluation - -
Reporting and Documentation month 2 500.00 1,000.00 1,000.00

VISIBILITY, DISSEMINATION AND PROMOTION EXPENDITURES 20,750.00 26.60% 20,750.00 - -

Visibility Activity Website and Social Media
Social media Management per month 6 500.00 3,000.00 3,000.00
Website Optimization per month 6 500.00 3,000.00 3,000.00
- -
Visibility Activity Advertising - -
Brochure-design item 1 500.00 500.00 500.00
Brochure-printing item 1000 0.75 750.00 750.00
Videos item 3 1,500.00 4,500.00 4,500.00
Infographics item 60 150.00 9,000.00 9,000.00
-
-
-

EQUIPMENT EXPENDITURES 7,500.00 9.62% 7,500.00 - -

High resolution Cameras and Photograph Equipment item 3 1,500.00 4,500.00 4,500.00 - -
Drone-rent item 2 1,500.00 3,000.00 3,000.00 - -
- -
- - -
- - -
- - -
- - -
TOTAL BUDGET 78,000.00 EUR 100% -

TOTAL REQUESTED FROM THE DONOR 65,000.00 EUR

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EUR 78,000.00

Narrative explanation - description of expenditure - HERE

INDICATE IF THE CO-FINANCING IS IN-KIND

Gross salary including social security charges (taxes and

contributions)
Gross salary including social security charges (taxes and
contributions)

Rent for office during project period

Stationaries
electricity, water, interrnet connection

Sallaries for research team during 3 months

travel costs for researching team for 30 days
Material needed for research
Writing scenario and content for project
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EUR 78,000.00

making web platform by professionals

regular updates, security checks, bug fixes, content management

legal agreements that grant users the right to use and access digital mapping software
legal agreements that grant users the right to use and access software

Marketing activity and ads

preparing documentation for evaluation and reporting

social media content and creative

making strategic changes and adjustments to the website's

Design of graphic designer for promo material

Printing of promo material
one videoper location
Infographic for socialmedia

for quality video and photo material

for video from above
Thematic Window 1
Thematic Window 2, LOT 1
Thematic Window 3, LOT 1
Thematic Window 4
Please select Thematic Window / LOT (if applicable) from the drop-down menu