Sample inventory list

accessible template
Navigation links below

Inventory list Inventory pickup list

Lookup Navigation links

Conditional formatting Icon sets

Learn more
 Inventory List
TOTAL INVENTORY VALUE: INVENTORY ITEMS: BIN COUNT:
$4,649.00 11 6
< Start Inventory pick list >

SKU DESCRIPTION BIN # LOCATION UNIT QTY REORDER QTY COST INVENTORY VALUE REORDER

SP7875 Item 1 T345 Row 2, slot 1 Each 20 10 $30.00 $600.00

TR87680 Item 2 T345 Row 2, slot 1 Each 30 15 $40.00 $1,200.00

MK676554 Item 3 T5789 Row 1, slot 1 Each 10 5 $5.00 $50.00

YE98767 Item 4 T9876 Row 3, slot 2 Box (10 ct) 40 10 $15.00 $600.00

XR23423 Item 5 T098 Row 3, slot 1 Each 12 10 $26.00 $312.00

PW98762 Item 6 T345 Row 2, slot 1 Each 7 10 $50.00 $350.00 Reorder

BM87684 Item 7 T349 Row 1, slot 2 Each 10 5 $10.00 $100.00

BH67655 Item 8 T5789 Row 1, slot 1 Each 19 10 $3.00 $57.00

WT98768 Item 9 T9875 Row 2, slot 2 Package (5 ct) 20 30 $14.00 $280.00 Reorder

TS3456 Item 10 T349 Row 1, slot 2 Each 15 8 $60.00 $900.00

WDG123 Item 11 T349 Row 1, slot 2 Each 25 15 $8.00 $200.00

 Inventory pick list
< Inventory list Lookup >

ORDER # SKU PICK QTY QTY AVAILABLE ITEM DESCRIPTION UNIT BIN # LOCATION

TP001-1 SP7875 3 20 Item 1 Each T345 Row 2, slot 1

TP001-1 YE98767 1 40 Item 4 Box (10 ct) T9876 Row 3, slot 2

TP001-1 BM87684 2 10 Item 7 Each T349 Row 1, slot 2

TP001-1 TS3456 6 15 Item 10 Each T349 Row 1, slot 2

TP001-1 MK676554 3 10 Item 3 Each T5789 Row 1, slot 1

 Bin lookup
< Inventory pick list Navigation links >

BIN # DESCRIPTION LOCATION WIDTH HEIGHT LENGTH

T345 Large bin Row 2, slot 1 50 10 10

T5789 Small bin Row 1, slot 1 25 5 5

T9876 Large bin Row 3, slot 2 50 10 10

T098 Medium bin Row 3, slot 1 30 7 10

T349 Small bin Row 1, slot 2 25 5 5

T5789 Large bin Row 4, slot 5 50 10 10

T9875 Large bin Row 2, slot 2 50 10 10

 Navigation links
Navigation links help users get to information within a workbook, quickly. People who use screen readers
sometimes scan a list of links. Links should convey clear and accurate information about the destination.

Image of 2 navigation links

1 Give links meaningful names. Inventory List worksheet uses 2 navigation links: "Start" and
"Inventory pick list". See navigation link sample image in cell C4.

2 Add screen tip text that describes, in brief, what will happen when that link is selected. See
screen text sample image below.

3 Accessible users find it helpful to call out important shapes like this in the worksheet. For
instance, the A1 summary input message indicates a navigation button exists and tells the user
where it directs them to. See the A1 input message in Inventory List worksheet.

4 It takes several steps for accessible users to access a shape with a link. There are a few ways we
make that easier for them.

4.1 Make sure the shape fits entirely within a cell block (e.g. cell E2 of Inventory List
worksheet).

4.2 Add text to the cell with the shape that mirrors the text in the shape.

4.3 Make the text hyperlinked and align entirely behind shape.

4.4 Add an input message that says there is a navigation link in this cell.

4.5 Add the exact same link and screen tip text to the cell as in the shape.

4.6 Hide the text by modifying the Hyperlink cell style or creating a custom style such that the
font color is the same as the background color. Make sure both Hyperlink and Followed
Hyperlink cell styles match.
 Conditional Formatting
Conditional formatting is useful to highlight data that matches a defined set of criteria.

1 Conditional formatting is not an accessible feature but is highly leveraged when developing
visually appealing templates. To help accessible users understand when conditional formats
have been used, more annotations must be made.

3 Cell C8 adds more context for the highlighting done within the table image.

4 To help accessible users understand when conditional formats have been used, use annotations.

5 Do not refer to colors when indicating items that are highlighted. If you must mention a color,
include the RGB values with the color reference.

Items for reordering are highlighted using conditional format in the image below. Two
arrows indicate the rows highlighted in the image
 Icon sets
Icon sets as a part of conditional formatting are not an accessible feature but are highly leveraged when
developing visually appealing templates. To help accessible users understand when icon sets have been used,
use annotations.

Image of column K from A sample input message of

Inventory List column K from Inventory List

1 Icon sets are useful to highlight data that matches a defined set of criteria but whenever possible
must be accompanied by text as in the Reorder example image in cell C4.

2 An input message in table headings with icon sets within the row or column of the heading,
help accessible users understand when an icon set is within a cell. See input message example
in cell D4.

The input message for column K from Inventory List worksheet in cell D4 has the following
text: "A flag icon in this column indicates items in inventory ready for reordering".

3 Heading cell of column K of Inventory List adds more context for the highlighting done within
the table. For a visual user, a blank heading with icons only within the column is usable.
However, to make this accessible, there must be text added.

Tip: Sometimes decreasing the width of a column or making the heading text the same color as
the background will hide the text to retain visual appeal.

4 When making accessible templates that contain icon sets, be sure to deselect to
Show Icon Only within the conditional formatting options.

5 After applying the conditional formatting, create a custom style called Icon Set. For the number
setting, create a custom number format: "Reorder";"";"".

Note this custom style has been applied to column K or Inventory worksheet.

The text "Reorder" appears, along with the icon as in the sample image in cell F3.

Tip: Sometimes the additional text isn't visual appealing. Similar to hiding heading text, a
custom style can be created and applied to the column to hide the text in the data cells.
 More questions
about acessibility?
How to make Excel spreadsheets accessible

Learn more about how to create accessible

spreadsheets by clicking the link above.