ADLIB MOBILE SUITE

Keep track
of the where-
abouts of
your objects

Knowing exactly where each and every item is in your archive,

library or museum is a core requirement, but is also not trivial
to achieve. Objects move in and out of storage facilities, go
on display, get transported to other facilities or are moved to
photo or conservation studios…
Being involved in the daily business of archives, libraries and
museums worldwide, Adlib has developed a great tool to
make the tracking and tracing of objects a whole lot easier:

the Adlib Mobile Suite.

WHAT IS THE ADLIB be because you lend a lot of objects, recorded automatically
when you perform a digitization Collection Management System. In
in the

MOBILE SUITE? project, where each item will be addition to the current location for
scanned or photographed or when (a items and packages, the complete
The Mobile Suite is a set of applications
part of) the collection moves to a new location history will be maintained in
that run on a mobile device; this can
building. When your building is in the the Adlib database. Identify
be a normal laptop computer, or a
process of renovation, or perhaps The Adlib Mobile Suite can also be
portable device such as the iPhone
building a new exhibition or storage used to identify individual
5/5S combined with a sleeve. The
facilities, then the Adlib Mobile Suite objects/items and packages. After
sleeve we use is the Linea Pro 5 offered
becomes an essential tool. scanning an object or item, relevant
by Infinite Peripherals. This
enhancement has proven its value: details (including images or even GPS
Apple uses them in their Apple stores. HOW DO I USE THE location) will be shown on the device’s
display.
This protective cover has a built-in
barcode scanner, RFID* & card reader ADLIB MOBILE SUITE?
which offers smooth and reliable Watch out: Fragile!
handling. Bar codes are read and And last but not least, the user of the
processed much faster than when the mobile device will be alerted if some
iPhone’s native camera is used. The conditions exists on the Collection
functionality of our ‘Tracker’ App on Management System that prevents the
the iPhone is equals the Adlib tracker 2 object from being moved or
software, but of course the iPhone transported.
client software is built in the iOS look &
feel, making it much easier and Some success stories
convenient to use. Of course we still The Adlib Mobile Suite has been used
offer the trusted industrial pda with bar successfully in a number of museums,
code scanner or an RFID* reader. including the Imperial War Museum in
London, The Museums of Antwerp and
The applications perform four major the Amsterdam Museum. A prime
tasks: Assign the RFIDs example of the time that can be saved
1. Identification of objects, locations To make full use of automated by using the Adlib Mobile Suite is how
and packaging recording of movements and the Imperial War Museum have
2. Recording of packaging of objects, whereabouts of objects it is necessary managed to move part of their
either individual or in groups to barcode or tag (using RFID tags) the collection from one storage facility to
3. Recording of movements of objects objects, packaging and locations. The another in less than 3 weeks.
or packaged objects Adlib Mobile Suite can even help you According to the museum this would
Ideally all objects, locations and to barcode or tag your collection have taken at least 3 months if the
packaging would be equipped with a efficiently. By scanning the newly process had been recorded manually.
tag, but manual entry of ID’s using a attached barcode or tag and
keyboard is also possible. performing a database search on the What do you need to use the
device, the code on the tag or
*RFID = Radio Frequency Identification, barcode can easily be associated with Adlib Mobile Suite?
a small pro¬grammable chip and an object or item. Before you can use the Adlib Mobile
antenna that is mounted on a label Suite you will need:
and that contains a small amount of • To decide on a machine readable
Scan, move... labelling system, using bar codes,
computer memory.
When your collection has been RFID chips or a combination of the
barcoded or tagged you can use the both
Updates on/off line Movement Module, of the Adlib • Use the Adlib Museum Collection
The software connects to the Adlib Mobile Suite, to track and trace each
Management System (running on a
Collection Management System individual item as well as packages.
local SQL server or in a hosted
through a Wireless connection (using Items can be associated with
environment)
WiFi or 3G/4G) so that all updates are packages by scanning the package
• The Adlib Mobile Suite software
done in real time. When no Wireless tag or barcode and then scan-ning all
• An iPhone 5/5S or iPod Touch 5 with
Internet connection is available the items that go into the package.
sleeve, configured by Adlib, or a
software can switch to “Off-Line” Packages can be nested and put in
suitable and Adlib approved
mode, buffering data until the time bigger packages or on pallets. In this
handheld device or notebook/pc
that the device can be connected to case only the outer package or pallet
running Windows Mobile or Windows
the museum’s network to synchronize needs to be scanned to track and
• A wireless network which covers the
the updates. trace everything that’s inside. areas where you will be working
(desirable, although the software
Why use the Adlib Mobile ...and scan again can work off-line)
Suite? By scanning packages or individual • RFID tags or barcode labels for
The Mobile Suite is ideal if you have to items as well as scanning the new collection items, locations and
deal with a lot of movements. This can locations, each movement will be packages