13 Chief, Los BanÞos National Crop Research, Development, and Production Support Center

Bureau of Plant Industry Doc Ref No.
: BPI-QMS-DMT-QM1
Quality Management System Effective Date: December 16, 2021
Revision No.: 3
FOREWORD
Page No.: 1 of 1
The Bureau of Plant Industry (BPI) is one of the agencies under the Department of
Agriculture committed to serve its stakeholders through ensuring availability of high quality
seeds and planting materials, generating innovative farming technologies, managing pests
and diseases, preventing the introduction and spread of quarantine pests, and ensuring food
safety. These mandates are covered by legislations such as Republic Acts, Executive Orders,
and Letter of Instructions. Further, the Bureau is always aware of the dynamics of its local
and international environment and craft plans and programs to proactively respond to new
opportunities and challenges.
Conscious of the call of President Rodrigo R. Duterte for transparency and good
governance, the BPI partnered with the Development Academy of the Philippines (DAP) to
develop its management system that is certifiable to ISO 9001: 2015 Quality Management
System. This is one of the many efforts we are taking to improve our service to our
stakeholders and lead the Philippine Plant industry to sustainable improvement.
As the Director of the Bureau of Plant Industry, the undersigned seek the utmost
cooperation of all employees to comply with these quality management systems. We
envision this as our humble contribution to the rich history of the Bureau and hope that this
will be our blueprint that we will leave to the generation of BPI employees who will come
after us.
God bless us all.
GEORGE Y. CULASTE, PhD

Director
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The
original copy of this document is with the BPI QMS Document Management Team (QMS-DMT). The user should secure
the latest version of this document from the BPI QMS-DMT.
Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-QM1
Revision No.: 3
TABLE OF CONTENTS
Page No.: 1 of 7
Number of Pages
Foreword 1
Table of Contents 7
Objectives of the Quality Manual 1
Authorization for Implementation Updating Responsibility 1
Distribution of the Quality Manual 2
Coding System of the Quality Manual 1
01. INTRODUCTION 1
02. AGENCY PROFILE 5

History 1-2 of 5
Mandates 3-4 of 5
Vision 4 of 5
Mission 4 of 5
Core Values (SPICE IT) 4 of 5
Sources 5 of 5
03. ORGANIZATIONAL STRUCTURE 16

Organizational Structure 1 of 16
Functional Descriptions
Office of the Director 2 of 16
Office of the Assistant Director for Operations and Technical
2-3 of 16
and Production Services
Office of the Assistant Director for Regulatory Services 3 of 16
Biotechnology Office 3 of 16
National Seed Industry Council-Plant Variety Protection
4 of 16
Office
Planning and Management Office 4-5 of 16
Internal Control Unit 5 of 16
Procurement Management Section 5-6 of 16
Research and Development and Production Support
Agricultural Engineering Division 7 of 16
Crop Pest Management Division 7-9 of 16
Crop Research and Production Support Division 9 of 16
Baguio National Crop Research, Development and
9 of 16
Production Support Center
Los Baños National Crop Research, Development and
10-11 of 16
Regulatory
National Plant Quarantine Services Division 11 of 16
National Seed Quality Control Services Division 12 of 16
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TABLE OF CONTENTS
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Plant Product Safety Services Division 12-13 of 16

Administrative
Accounting Section 13 of 16
Budget Section 13-14 of 16
Cashier Section 14 of 16
General Services Section 14-15 of 16
Information and Computer Section 15 of 16
Personnel Section 15of 16
Property and Supply Section 16 of 16
Records Section 16 of 16
04. SCOPE AND COVERAGE 3

Scope and Exclusion 1 of 3
Process Map 1-3 of 3
05. QUALITY POLICY 1
06. MANAGEMENT PROCESS 2

Management Committee Meeting 1 of 2
Program Implementation Review 1 of 2
Corporate Planning Workshop 1 of 2
Approval and Issuances of Memoranda/ Directives, Policy
2 of 2
Recommendations and Endorsement of Documents
07. CORE OPERATIONS 15

Biotechnology Office 1-2 of 15
Crop Research and Production Support Division 4-5 of 15
National Plant Quarantine Services Division 6-9 of 15
National Seed Industry Council- Plant Variety Protection Office 9-11 of 15
National Seed Quality Control Services Division 11-12 of 15
National Crop Research, Development and Production Support
14-15 of 15
Center
08. SUPPORT PROCESS 10

Budget Section 1 of 10
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TABLE OF CONTENTS
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Cashier Section 1-2 of 10

General Services Section 2 of 10
Internal Control Unit 2-3 of 910
Personnel Section 3-4 of 10
National Crop Research, Development and Production Support
Center
Accounting, Budget and Cashier Unit 6-7 of 10
General Support Services Unit 7 of 10
Internal Audit Unit 7-8 of 10
Personnel Unit 8 of 10
Planning Unit 8 of 10
Procurement Management Unit 8-9 of 10
Property and Supply Unit 9 of 10
Records Unit 9-10 of 10
09. LIST OF INTERESTED PARTIES REQUIREMENTS 35

Internal
Bureau of Plant Industry- Central Office 2-11 of 35
External
National Plant Quarantine Services Division 19 of 35
Plant Product Safety Services Division 24 of 35
Accounting Section 24-25 of 35
Office of the Assistant Director for Operations and Technical and
Production Services 25 of 35

Revision No.: 3
TABLE OF CONTENTS
Page No.: 4 of 7

National Crop Research Development and Production Support
31-35 of 35
Center (Baguio and Los Banos)
10. RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN 141

Risk Registry (All Operating Units)
All operating Units 1-7 of 141
Risk Registry (External Relevant Interested Party)
Assistant Director’s Office for Research and Development and
9-10 of 141
Pest Management
Agricultural Engineering Division 10-11 of 141
Director’s Office 23-24 of 141
General Services Division 24-25 of 141
Property and Supply Section 46-47 of 141
Records Section 47-48 of 141
Baguio National Crop Research Development and Production
48-49 of 141
Support Center
Los Banos National Crop Research Development and
49-56 of 141
56-59 of 141
Risk Registry (Internal Relevant Interested Party)
Assistant Director’s Office for Regulatory 62-65 of 141
Assistant Director’s Office for Operations, Technical and
65-67 of 141
Production Support Services
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Information and Computer Section 80-83 of 141
Baguio National Crop Research Development and Production
92-93 of 141
Support Center
Los Banos National Crop Research Development and
93-101 of 141
101-107 of 141
Opportunity Registry (External Relevan Interested Party)
125-127 of 141
Opportunity Registry (Internal Relevant Interested Party)

Assistant Director’s Office for Regulatory 129-130 of 141
General Services Section 137 of 141
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11. CONTROL OF EXTERNAL PROVIDERS 2

Purchase of Products and Services 1 of 2
Rental of Facilities and Equipment 1 of 2
Outsourced Processes 2 of 2
12. REFERENCE MATRIX 30

Core Process
Baguio National Crop Research, Development and Production
23-24 of 30
Support Center
Los Baños National Crop Research, Development and Production
24-27 of 30
Support Center
Support Process
Accounting Section 27of 30
Procurement Management Section 29 of 30
13. IMPROVEMENT PLAN 43

Biotechnology Office 3 of 43
National Seed Quality Control Services 14-16 of 43
Baguio National Crop Research, Development and Production
19-23 of 43
Support Center
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TABLE OF CONTENTS
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Los Baños National Crop Research, Development and Production

24-28 of 43
Support Center
Office of the Director 31 of 43
Office of the Assistant Director for Regulatory Services 32 of 43
Office of the Assistant Director for Operations and Technical and
33 of 43
Production Services
Internal Audit Unit 37 of 43
Revision No.: 3
OBJECTIVES OF THE QUALITY MANUAL
Page No.: 1 of 1
The revised Quality Management System (QMS) Manual was prepared by the BPI
QMS Team and led by the QMS Leader.
This Manual will be used by the BPI as it continues to comply with the requirements
of ISO 9001:2015.
This Manual aims to:
1. Document the quality management system of the BPI;
2. Communicate throughout the organization and its stakeholders BPI’s policies and total
commitment to quality;
3. Provide a guide for the BPI Management, Internal Audit Team and Bureau personnel, in
general;.
4. Assure stakeholders and partners of the Bureau’s commitment and capability to respond
to their needs and standards;
5. Ensures BPI’s adherence to the highest form of transparency and good governance.
Prepared by:
BPI QMS Team
Reviewed by: Approved by:
JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD

Assistant Director/ Assistant QMS Leader BPI Director/ QMS Leader
AUTHORIZATION FOR IMPLEMENTATION Revision No.: 3

AND RESPONSIBILITY FOR UPDATING Page No.: 1 of 1
The implementation of the contents of this Quality Management System Manual shall
be authorized and approved by the Director of the Bureau, effective on the date specified in
the Manual.
Updating of the Quality Management System Manual shall be the responsibility of the
Assistant Director, who is designated as the Assistant ISO Quality Management System
Leader.
Their specimen signatures appear below.
Prepared by:
BPI QMS Team

Revision No.: 3
DISTRIBUTION OF THE QUALITY MANUAL
Page No.: 1 of 2
This manual will be reproduced in print and in soft copies. There will only be selected
copyholders to receive hard copies and the rest will be given soft copies for viewing.
LIST OF COPYHOLDERS
COPY NUMBER TYPE OF COPY RECIPIENTS

Document Controller/ Document Management
Original Original
Team
1 Original Director/ QMS Leader
2 Soft Copy Assistant Director for Regulatory Services
Assistant Director for Operation and Technical and
3 Soft Copy
Production Services
4 Soft Copy Chief, Planning Management Office
5 Soft Copy Chief, National Plant Quarantine Services Division
6 Soft Copy Chief, Crop Pest Management Division
Chief, Crop Research and Production Support
7 Soft Copy
Division
8 Soft Copy Chief, Agricultural Engineering Division
9 Soft Copy Chief, National Seed Quality Control Services
10 Soft Copy Chief, Plant Product Safety Services
Executive Assistant-Designate, National Seed
11 Soft Copy
Industry Council-Plant Variety Protection Office
12 Soft Copy Head, Biotechnology Office
Chief, Los Bañ os National Crop Research,
13 Soft Copy
Development, and Production Support Center
Chief, Baguio National Crop Research, Development,
14 Soft Copy
and Production Support Center
15 Soft Copy Chief, Personnel Section
16 Soft Copy Chief, Budget Section
17 Soft Copy Chief, Accounting Section
18 Soft Copy Chief, Cashier Section
19 Soft Copy Head, General Services Section
20 Soft Copy Chief, Property and Supply Section
21 Soft Copy Chief, Information and Computer Section
22 Soft Copy Head, Procurement Management Section
23 Soft Copy Copy for the BPI Website (www.buplant.da.gov.ph)
Revision No.: 3
DISTRIBUTION OF THE QUALITY MANUAL
Page No.: 2 of 2
Prepared by:
BPI QMS Team

CODING SYSTEM OF THE QUALITY Revision No.: 3

MANUAL Page No.: 1 of 1
The coding system being followed for this manual is alphanumeric system:
AAA– Acronym of the organization

QMS – QMS-related documents
BBBBBBBBB – Division/Operating Unit/Team/Office
CCx- Type of Document and Document Number
e.g.
BPI-QMS-DMT-QM1
Prepared by:
BPI QMS Team

the latest version of this document from the BPI QMS-DMT
Quality Management System Effective Date: DECEMBER 16, 2021
Revision No.: 3
INTRODUCTION
Page No.: 1 of 1
This Bureau of Plant Industry (BPI) Quality Management System (QMS) Manual
defines and clarifies policies, systems, and procedures adopted to implement and
continually improve the QMS of the BPI.
This QMS Manual, together with associated documents mentioned hereto, aims to:
● Describe the basic elements of the QMS of BPI and serve as reference in its
implementation and continual improvement;
● Inform the internal and external stakeholders and enable them to observe and
implement the QMS that is being maintained at the BPI;
● Serve as reference and guide for newly-hired personnel in order for them to be familiar
and appreciate the BPI QMS;
● Involve its entire human resources in the implementation of QMS and good governance;
and
● Continually improve BPI’s QMS through an effective feedback system from its internal
and external environment and quality audit.
BPI shall review its quality policies and objectives at least once a year to keep them
attuned with the present and future requirements of the stakeholders. A monitoring and
evaluation system of its QMS shall be institutionalized to ensure that BPI’s quality policy is
upheld, maintained, implemented, and improved if needed.
This Manual is intended to be used by the six (6) Technical Divisions based in Manila,
two (2) National Crop Research Development and Production Support Centers, (Los Baños
Laguna and Baguio City) and the Administrative and Support Offices of the Bureau of Plant
Industry
Prepared by:
BPI QMS Team

Revision No.: 3
AGENCY PROFILE
Page No.: 1 of 5
A. History
The Bureau of Plant Industry (BPI) was created from the Bureau of Agriculture on
January 1, 1930, by virtue of Republic Act No. 3639 of the Philippine Legislature. The said
Act defines the powers and functions of BPI taking over the task on plant research and crop
production.
Upon the promulgation of Republic Act No. 4007 known as the “Reorganization Law
of 1932”, BPI was re-organized to consist of the following divisions: Administrative, Plant
Investigation, Agricultural Extension, Plant Sanitation, and Plant Propagation.
General Memorandum Order No. 186, issued by the Secretary of Agriculture and
Commerce merged the Home Economics Division of the Bureau of Science and the
Agricultural Chemistry Section of BPI to form the plant utilization division on August 1, 1936.
Reorganization Plan No. 30-A, as implemented by Executive Order No. 216 created
the Research Division and renamed the Plant Pest and Disease Control Division to Pest and
Disease Control Division on January 6, 1957. The Production Division was also created to
handle the planning and programming of seed production and propagation, along with the
Laboratory Services Division which is responsible for providing common laboratory services
and undertaking research on the utilization of plant products.
A new division, Crop Development Services was later renamed as Field Trial Services
by virtue of Presidential Decree No. 1050 dated January 1, 1977.
The Pesticide Analytical Laboratory was created as one of the sections under the Crop
Protection Division through a Special Order from the Office of the Minister of Agriculture in
1978.
Executive Order No. 116, signed by then President Corazon C. Aquino in 1986 placed
BPI under the Production Group and made BPI as one of the Staff Bureaus from its former
function as a Line Bureau. The BPI shall be responsible for the production planning of
improved planting materials; protection of agricultural crops from pests and diseases;
development and improvement of farm equipment and other related structures to the plant
industry; preparation of a program for the selection, production, and certification of
improved planting materials, as well as guidelines for its implementation; recommendation
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AGENCY PROFILE
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of plant quarantine policies; and prescription of rules and regulations for the prevention,
control, and eradication of pests, diseases, and injuries to plants and plant products. For its
own sector, BPI shall be responsible for the recommendation of plans, programs, policies,
rules, and regulations to the Minister of Agriculture and provide technical assistance in its
implementation.
The National Seed Industry Council was created with BPI Director as the Executive
Director through Republic Act No. 7038, also known as the Seed Industry Development Act
of 1992. The Council Secretariat was likewise established to provide administrative and
other support services to the Council, which is placed under the supervision of the Executive
Director. Further, the Seed Quality Control Section under the Crop Production Division was
constituted as the National Seed Quality Control Services (NSQCS). The NSQCS shall have
control and supervision over existing field inspection and control services and seed testing
laboratories established throughout the country.
Executive Order No. 366 of 2013, otherwise known as “Reorganization Plan of the
Government Sector” created two divisions namely: Crop Research and Production Support
Division (CRPSD) and Plant Product Safety Services Division (PPSSD). The CRPSD is
mandated to develop crop farming technologies which aims to increase farmer’s
productivity, conserve and utilize plant genetic resources, and ensure availability of quality
seeds and plant materials. It merged the former Crop Research and Crop Production Support
Division. On the other hand, PPSSD is created to ensure plant product safety for fresh and
minimally processed agricultural produce through formulation of food safety protocols, and
monitor for compliance with food safety schemes as supported by its laboratory activities.
Upon signing of RA 11203 or “An Act Liberalizing the Importation, Exportation and
Trading of Rice, lifting for the Purpose the Quantitative Import Restriction on Rice, and for
Other Purposes”, the food safety functions of the National Food Authority (NFA) was
transferred to BPI on March 2019.
B. Mandates
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AGENCY PROFILE
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● Ensure availability of high quality seeds and planting materials (EO 366
“Rationalization Plan”, EO 116 “Renaming The Ministry Of Agriculture And Food As
Ministry Of Agriculture, Reorganizing Its Units, Integrating All Offices And Agencies
Whose Functions Relate To Agriculture And Fishery Into The Ministry And For
Other Purposes”; and RA 7308 “Seed Industry Development Act of 1992”);
● Research and Development/Technology generation (EO 366 “Rationalization Plan”

and EO 116 “Renaming The Ministry Of Agriculture And Food As Ministry Of
Agriculture, Reorganizing Its Units, Integrating All Offices And Agencies Whose
Functions Relate To Agriculture And Fishery Into The Ministry And For Other
Purposes”);
● Management of crop pest and diseases (EO 366 “Rationalization Plan” and EO 116
“Renaming The Ministry Of Agriculture And Food As Ministry Of Agriculture,
Reorganizing Its Units, Integrating All Offices And Agencies Whose Functions Relate
To Agriculture And Fishery Into The Ministry And For Other Purposes”);
● Sustainable conservation and utilization of plant genetic resources for food and
agriculture (RA 7308 “Seed Industry Development Act of 1992”);
● Plant quarantine (PD 1433 “Plant Quarantine Decree of 1978”, EO 366

“Rationalization Plan”, and EO 116 “Renaming The Ministry Of Agriculture And Food
As Ministry Of Agriculture, Reorganizing Its Units, Integrating All Offices And
Agencies Whose Functions Relate To Agriculture And Fishery Into The Ministry And
For Other Purposes”);
● Seeds and plant materials certification (RA 7308 “Seed Industry Development Act of
1992”, EO 366 “Rationalization Plan”, and EO 116 “Renaming The Ministry Of
Agriculture And Food As Ministry Of Agriculture, Reorganizing Its Units, Integrating
All Offices And Agencies Whose Functions Relate To Agriculture And Fishery Into
The Ministry And For Other Purposes”);
● Plant variety registration and protection (RA 7308 “Seed Industry Development Act
of 1992” and RA 9168 “To Provide Protection To New Plant Varieties, Establishing
National Plant Variety Protection Board And For Other Purposes”);
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AGENCY PROFILE
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● Food safety (LOI 986 , EO 366 “Rationalization Plan”, RA 10611 “Food Safety Act of
2013”, and RA 11203 Liberalizing the Importation, and Trading of Rice, Lifting for
the Purpose the Quantitative Import Restriction on Rice and Other Purposes);
● Biotechnology (Joint Department Circular No. 1, s. 2016 “Rules and Regulations for
the Research and Development, Handling and Use, Transboundary Movement,
Release into the Environment, and Management of Genetically-Modified Plant and
Plant Products Derived from the Use of Modern Biotechnology”)
C. Vision
The BPI is a world- class, resilient and collaborative public sector organization
continuously innovating to lead the development of the Philippine plant industry by
2030.
D. Mission
“We collaborate with the plant industry stakeholders to ensure the availability of
high quality seeds and advanced farming technologies, maintain the safety and integrity
of plant food and support the export industry through proactive biosecurity.”
E. Core Values (SPICE IT)

● Service – orientation: BPI is proactive who values its clients.
● Professionalism: BPI is competent abiding by the government’s Code of Ethics. BPI is
fair and just in the delivery of its services to its clients and personnel.
● Integrity: BPI is transparent, honest, and accountable for its action.
● Commitment: BPI works with passion and commitment.
● Excellence: BPI produces the best results.
● Innovation: BPI finds new solutions.
● Teamwork: BPI exercises partnership and camaraderie.
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AGENCY PROFILE
Page No.: 5 of 5
Sources:
Bureau of Plant Industry 50th Anniversary Coffee Book
Strategic Plan 2017-2022
DOST-DA-DENR-DOH-DILG. (2016). Joint Department Circular No. 01, Series of 2016.
Retrieved: http://biotech.da.gov.ph/
Seventeenth Congress. (2018). Republic Act No. 11203 An act liberalizing the
importation, exportation and trading of rice, lifting for the purpose the
quantitative import restriction on rice, and for other purposes. Retrieved:
https://lawphil.net/
Twelfth Congress. (2002). Republic Act No. 9168 An act to provide protection to new
plant varieties, establishing a national plant variety protection board and for other
purposes. Retrieved: https://www.lawphil.net/
Prepared by:
BPI QMS Team

Revision No.: 3
ORGANIZATIONAL STRUCTURE
Page No.: 1 of 16
A. Organization Structure
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document Management Team
(QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Quality Management System Effective Date: August 23, 2021
Revision No.: 3
Page No.: 2 of 16
B. Functional Descriptions
I. Office of the Director
● Functions:
1. Leads and supervises the overall operations of the Bureau;
2. Sets directions, targets, operational policies and causes the effective and
efficient execution of the same;
3. Acts on administrative, financial and technical concerns that require the
approval of the head of agency;
4. Recommends policies and procedures, rules and regulations to the
Department of Agriculture;
5. Issues orders concerning the transfer, assignment, designation, or
appointment of personnel of the Bureau;
6. Establishes internal and external linkages or environment affecting the
Bureau; and
7. Performs other tasks assigned by the Department of Agriculture Secretary.
b. Office of the Assistant Director for Operations and Technical and Production
Services
● Functions:
1. Supervises the formulation of policies, provide strategic direction and oversee
the planning of programs, projects and activities on research and
development, crop pest management, crop production support and
agricultural engineering research and services in support to BPI’s mandate;
2. Supervises the implementation of programs, projects and activities on
research and development, crop pest management, crop production support
and agricultural engineering research and services in support to BPI’s
mandate, including national and special projects and ensure that targets are
met within the prescribed period; and
3. Performs other tasks as directed by the Secretary.
The reader must ensure that this of any other copy of a controlled document is current and complete prior to use. The
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Page No.: 3 of 16
c. Office of the Assistant Director for Regulatory Services
● Functions:
1. Supervises the formulation of policies, provide strategic direction and

oversee the planning of programs, projects and activities of the regulatory
services of the Bureau such as plant product safety, seed quality control,
plant quarantine, seed variety registration and plant variety protection;
2. Supervise the implementation of plans, programs and activities of

regulatory services of the Bureau such as plant product safety, seed
quality control, plant quarantine, seed variety registration and plant
variety protection;
3. Performs other tasks as directed by the Secretary
d. Biotechnology Office
● Functions:
1. Supervise activities relevant to the implementation of the DOST-DA-DENR-

DOH-DILG JDC No.1, Series of 2016;
2. Facilitate the processing of genetically-modified (GM) crop applications and

issuance of Biosafety Permit for field trial, commercial propagation, and direct
use for food and feed or for processing;
3. Coordinate with other relevant government agencies in the conduct of safety

assessment for GM crop application;
4. Ensure compliance of the permit holder to biosafety conditions through

monitoring of activities relevant to the application; and
5. Resolve issues pertaining to biotechnology matters within the purview of the

Bureau
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e. National Seed Industry Council - Plant Variety Protection Office (NSIC-PVPO)
● Vision: NSIC-PVP is a well-organized and efficient registration and protection

services geared towards the development of the Philippine seed industry.
● Mission: We promote and implement policies on crop variety registration and

protection to support the acceleration and development of the seed industry.
● NSIC Function:
1. The Council shall have a Secretariat which shall furnish the necessary
administration, secretarial, and other support services to the Council. The
Council replaced the Philippine Seed Board (the body then known to be
responsible for the approval and registration of crop varieties).
● PVPO Functions:
1. Receive and conduct examination of applications for plant variety protection;
2. Receive petitions for compulsory license for transmittal to the Board; and
3. Maintain a systematic record of all Certificates of Plant Variety Protection, a

database of existing plant varieties collected from both local and foreign
sources, and samples of the propagating materials of the protected variety.
f. Planning and Management Office (PMO)
● Functions:
1. Lead in the preparation of Annual Work and Financial Plan (WFP) in

accordance with approved policies;
2. Assist in preparing, reviewing, and consolidating of plans and budget in

coordination with different operating units;
3. Conduct technical budget reviews and evaluation per operating units vis-à-vis
set targets;
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4. Evaluate programs, projects, and activities proposed and implemented by

different divisions and centers of the Bureau as to its technical and economic
feasibility and recommend measures to correct weaknesses and deficiencies;
5. Consolidate the accomplishment reports of different operating units on a

monthly, quarterly, and annual basis;
6. Conduct periodic studies to evaluate the impact and benefits of specific

programs;
7. Initiate and/or develop, in consultation with different operating units,

programs and projects for endorsement to the Department of Agriculture (DA)
and other funding agencies; and
8. Identify and prioritize programs and projects to be undertaken in accordance

with the mandates, objectives, and thrust of the Bureau.
g. Internal Audit Unit (IAU)
● Functions:
1. Provide support to operations towards managing and processing of

documents such as Purchase Request (PR), Travel Orders (TO), Vouchers and
Inspection Acceptance Report (IAR);
2. Inspect delivered items (supplies and equipment) to ensure completeness of

the items delivered and compliance of the items’ specifications requested by
the end-user.
h. Procurement Management Section
● Functions:
1. Act as the main support unit of the BAC;
2. Provide administrative support to the BAC and the TWG, if necessary;
3. Organize and make all necessary arrangements for the BAC meetings as
well as TWG meetings, if necessary;
4. Attend BAC meetings as Secretary;
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5. Prepare Minutes of the BAC meetings;
6. Take custody of procurement documents and be responsible for the sale

and distribution of bidding documents to interested buyers;
7. Assist in managing the procurement process;
8. Monitor procurement activities and milestones for proper reporting to

relevant agencies and/or end-users, when required;
9. Be the central depository of all procurement related information and

continually update itself with the most current GPPB resolutions issuances,
circulars and events, and downstream the same to all relevant officer,
employees, and parties requiring information;
10. Prepare the APP from the consolidated PPMPs submitted by the various
PMOs and end-user units of the Procuring Entity, to make them available
for review as indicated in Section 7 of the IRR-A;
11. Make arrangements for the pre-procurement and pre-bid conferences and
bid openings;
12. Act as the central channel of communications for the BAC with the end-
users, PMOs, other units of the line agency, other government agencies,
providers of goods, civil works and consulting services, and the general
public;
13. Assist the BAC in preparing drafts of BAC resolutions and recommendation
of award of contracts for approval of the HoPE;
14. Create, maintain and update the registry of suppliers, contractors, and
consultants;
15. Recommend the creation of a Technical Working Group (TWG) from a pool
of technical, financial and/or legal experts to assist in the procurement
process;
16. Administer the PhilGEPS, as the counterpart of the service provider
17. Transact with the PhilGEPS and PS-DBM on behalf of the Procuring Entity.
II. Research and Development and Production Support
a. Agricultural Engineering Division (AED)
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● Vision: Agricultural Engineering Division is a leading research facility on plant

industry’s mechanization and protective structure
● Mission: Develop appropriate mechanization technologies and provide

modernized infrastructure designs for the plant industry
● Functions:
1. Conduct agricultural engineering related research and development for the

plant industry;
2. Determine the mechanization and infrastructure needs of the Bureau with

timeline and funding appropriation;
3. Develop master plan for mechanization and infrastructure projects for BPI
research centers such as greenhouses adaptive to climate change, packing
houses, cold and ambient storage-houses, seed processing plants, offices, and
other laboratories; and
4. Ensure soundness of the designs and construction of both equipment and

infrastructures, seeing to it that they met the requirements of the
centers/offices
b. Crop Pest Management Division (CPMD)
● Vision: Strengthen crop pest management services in the country by

employing pest management strategies that are effective, safe, and
environment-friendly to increase farm productivity, food sufficiency and
security
● Mission: We manage the spread of crop pests in the country by ensuring the
availability of effective biological control agents, functional surveillance and
early-warning system, and regular plant health status updates.
● Functions:
1. Plant Pest Surveillance, Monitoring and Forecasting. It focuses on the

collection and recording of data on pest presence or absence by survey,
monitoring, or other procedures. Second activity is monitoring of plant
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pests which deals with the verification of phytosanitary situations and

monitoring of plant pests deals with characteristics of a pest populations.
The last activity is Plant Pest Forecasting. It analyzes the perception of
danger based on observed biotic and abiotic factors that would directly
affect crop quality and quantity of production. The prediction is based on
actual pest populations that can or cannot cause economic damage.
Systematic data sets for forecasting pest populations over a long period of
time are prerequisites for eventual efficient and effective plant pest
management.
2. Plant Pest Diagnostics. This mandate provides plant health analysis and
identification of any of the vertebrate and invertebrate pests such as
weeds, insects, bacteria, fungi, nematodes, phytoplasma, and viruses
directly involved in the occurrence of any plant abnormalities.
3. Plant Pest Management. It provides control-based strategy that focuses

on the prevention of pests or their damage through a combination of
techniques such as biological control, chemical control, habitat
manipulation, modification of cultural practices, and use of resistant
varieties.
4. Biological Control Agents Mass Production. This requires mass rearing

of pure and virulent biological control agents (BCA) to control pests. It
includes the use of beneficial insects, fungi, bacteria, nematodes, and other
living organisms to control specific pests of plants.
5. Competency Training and Extension on Crop Pest Management. It

involves the learning of personnel on the basic foundation and principles
of the different management and control strategies against pests and
diseases.
6. Biosecurity and Quarantine Measures. This mandate involves in

preventing the introduction and/or spread of any sources of inoculum of
any of the pathogenic diseases or destructive insects, to minimize the risk
of transmission and epidemics. It employs quarantine measures which
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separate and restrict the movement of plants infested/infected with crop

pests.
7. Applied and Adaptive Crop Pest Management Research. This aims in

solving practical pest management problems, which includes efficacy trials
under laboratory and field conditions, and simple methods in plant pest
diagnostics. Results thus derived have specific commercial objectives in
the forms of products, procedures or services that are made readily
available to the farmers for utilization.
8. Public Advocacy on Crop Pest Management. It covers a wide range of

activities on pests affecting local or national policy or legislation on crop
pest management. Advocacy includes pest management activities,
community education, capacity building, relationship building, forming
crop pest management networks, and leadership development.
c. Crop Research and Production Support Division (CRPSD)
● Vision: A responsive division committed to address plant industry needs and

increase farm productivity.
● Mission: We develop crop farming technologies and ensure production of quality

seeds and planting materials.
● Functions:
1. Provide holistic approach and effectively integrate the crop research-related

and crop production support to BPI;
2. Develop, implement, and monitor the research and development (R&D)

program of BPI on crop improvement, plant genetic resources, and culture and
management;
3. Produce and distribute superior quality seeds and planting materials; and
4. Empower stakeholders on crop farming productivity
d. Baguio National Crop Research, Development, and Production Support Center

(BNCRDPSC)
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● Vision: A recognized and leading research, development and production center of

semi-temperate vegetable seeds and fruit crops.
● Mission: Generate crop farming technologies and produce quality seeds of semi-
temperate vegetable and fruit crops to ensure sustainable food production
● Functions:
1. Generation of technologies and development programs that respond to the

needs of clienteles;
2. Production and distribution of NSIC approved seeds and planting materials

and development and expansion of integrated pest management program and
provision for the establishment of foundation scion grove;
3. Capacitate stakeholders through conduct of various training activities on

Center’s developed technologies; and
4. Establish and maintain technology-demonstration farms for matured

technologies and as a show window in the capacitation of stakeholders.
e. Los Baños National Crop Research, Development, and Production Support

Center (LBNCRDPSC)
● Vision: A recognized and leading Research, Development and Production Support

Center for lowland vegetables
● Mission: Generate crop farming technologies and produce quality seeds of

lowland vegetables to ensure sustainable production
● Functions:
1. Conduct research and development activities aligned with varietal

improvement, crop management, and sustainable conservation and utilization
of plant genetic resources particularly on lowland vegetables and legumes;
2. Produce and distribute seeds and planting materials (conventional and

organic seeds) of lowland vegetables, legumes and other high value crops;
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3. Capacitate stakeholders through conduct of capacity building activities on

Center’s developed technology; and
4. Establish and maintain technology-demonstration farms for matured

technologies
III. Regulatory
a. National Plant Quarantine Services Division (NPQSD)

● Vision: A professional and highly-recognized regulatory service on plant
quarantine ensuring efficient border control and safe agricultural trade
● Mission: Protect the Philippine agriculture from introduction, establishment,
and spread of pests and diseases and facilitate safe trade of plants, planting
materials, and plant products
● Functions:
1. Licensing of importers and exporters;
2. Registration/licensing of packing facilities, farms, treatment
providers, and growers;
3. Issuance of sanitary-phytosanitary (SPS) import clearance,
phytosanitary clearance, and clearance for domestic transport;
4. Conduct border control and inspection;
5. Maintenance of pest-free declared areas;
6. Market access and trade facilitation through SPS compliance; and,
7. Conduct pest-risk analysis.
b. National Seed Quality Control Services Division (NSQCS)
● Vision: NSQCS is a responsive, committed and internationally – compliant seed

certification and testing service office.
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● Mission: We develop and efficiently implement plans and programs on seed

certification and testing services to ensure quality seeds of agricultural crops.
● Functions:
1. Formulates, recommends and implements plans and programs on seed

quality assurance and seed quality control services and activities on seed
testing, plant/seed materials certification, and other quality control schemes
to be developed;
2. Conduct seed samplings and analysis, and issue the corresponding reports of
analyses of samples drawn from locally produced and imported seed lots
within the purview of the Seed Act;
3. Monitor seed quality control programs nationwide;
4. Maintain and operate National Seed Quality Control Services through seed
testing and seed and plant material certification throughout the country; and
5. Accredit seed growers.
c. Plant Product Safety Services Division (PPSSD)
● Vision: PPSSD is an internationally recognized regulatory office in providing

competent, efficient and quality services responsive to the need of plant food
stakeholders
● Mission: We ensure safe plant food from primary production to post harvest
stages of the food supply chain through effective food control systems and
laboratory services.
● Functions: The Plant Product Safety Services Division ensures plant product
safety of fresh and minimally processed plant foods consistent witht he Republic
Act No. 10611 or the Food Safety Act of 2013 and its Implementing Rules and
Regulations. It is tasked to implement the following:
1. Strengthen the implementation of food control system on plant foods;
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2. Intensify the monitoring system of contaminants and pesticide residue to

assure the supply of safe food for the consumers;
3. Provide analytical services for microbiological, physico-chemical, pesticide

formulation and pesticide residue analyses; and
4. Coordinate with other local and international authorities on activities relevant

to the functions of the Division.
IV. Administrative
a. Accounting Section
● Functions:
1. Processing of claims of Internal and External Creditors
2. Recording of financial transactions in the book of accounts
3. Prepares quarterly, semi-annual and annual financial reports for different

financial statement users
4. Analyze and Interpret financial reports and performance
5. Coordinate with different government agencies and other financial

institutions relating to financial matter.
6. Provides assistance to employees and external creditors or Perform other

functions as may deem necessary.
b. Budget Section
● Functions:
1. Develop and implement fund management system;
2. Ensure the timely submission of the monthly obligation report and the
quarterly financial accountability report;
3. Formulate annual budget proposal; and
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4. Formulate and manage the Bureau’s financial plan and program.
c. Cashier Section
● Functions:
1. Issuance of checks/List of Due and Demandable Accounts Payable – Advice to

Debit Account (LDDAP-ADA) to stakeholders;
2. Prepare Report of Checks Issued and Cancelled / Report of Collection and

Disbursement to be submitted to accounting section;
3. Issuance of Official Receipts (OR) to all stakeholders requiring it;
4. Prepare remittance and certifications for Philippine Health Insurance Co

(PHIC), Home Development Mutual Fund (HDMF), National Home Mortgage
Finance Co. (NHMFC) and Government Service Insurance System (GSIS); and
5. Prepare liquidation report on all expenses incurred and paid out of cash
advances
d. General Services Section (GSS)
● Functions:
1. Maintain motor pool vehicle, equipment, and building facilities;
2. Manage BPI guesthouse and operations;
3. Prepare and issue Trip Ticket and provide service vehicle to cater the
personnel of the Bureau; and
4. Supervise and evaluate of Janitorial and Security Services’ routine practices

including the sanitation of the workplace and facilities and the safety and
security concerns of the entire Bureau
e. Information and Computer Section
● Functions:
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1. Document the Agency’s programs and activities and prepare write-ups for the
information of the stakeholders;
2. Assist in packaging of the information and developed researches and crop

farming technologies and disseminate the same to educate stakeholders
through the use of communication media and ICT;
3. Ensure availability of developed technologies and other agricultural

information in the Bureau’s library;
4. Upload information, enhance contents, and update the Bureau’s website and
social media accounts to make information more accessible to the public;
5. Assist in the orchestration or development, deployment and management of

developed systems or applications to support BPI processes; and
6. Provide overall orchestration and guidelines in the design, acquisition, and

maintenance of ICT equipment
f. Personnel Section
● Functions:
1. Formulate Human Resource Management policies;
2. Implement human resource development programs and personnel services;

and
3. Assists the needs and concerns of the employees of the Bureau of Plant
Industry relating to compensations and benefits, grievance machinery, health
and wellness, and employee discipline.
g. Property and Supply Section
● Functions:
1. Prepares the Purchase Order (PO);
2. Acceptance of the deliveries of good by the suppliers;
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3. Distribution of supplies/equipment to the end-users;
4. Conduct the physical inventory of properties and equipment of the bureau;
5. Conduct the disposal of unserviceable properties and equipment of the

bureau; and
6. Distribution of accountable forms and other government forms of the bureau

such as Phytosanitary Certificate, Official Receipts, and Import Clearance.
h. Records Section
● Functions:
1. Manage and maintain the BPI records and filing system; and
2. Produce records when requested and keep them per set standards; and
3. Save records necessary for continuous operation and dispose those that are
no longer needed
Prepared by:
BPI QMS Team

Revision No.: 3
SCOPE AND COVERAGE
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A. Scope and Exclusions
The BPI QMS covers the areas of crop research and production, pest management,
plant food safety, seed quality assurance, plant quarantine, and agricultural engineering
services. The scope covers the management, operations, and support processes of the
Bureau of Plant Industry as indicated in the BPI Process Map.
The operation of three National Crop Research Development and Production

Support Centers (NCRDPSCs) located in La Granja, Guimaras, and Davao are not part of
this process.
All ISO 9001:2015 processes are applicable in the BPI’s QMS.
B. Process Map
The BPI business process map is divided into four groups of processes, namely:
● Management Processes – activities needed for oversight and governance as well as

serve as decision point for any directives and policies to be issued by the management
of BPI, affecting both the internal and external interested parties.
● Operations Processes – plans, programs, and activities committed by the Bureau
based on its mandates. Key indicators are identified to measure the success of the
process/programs and its impact to the stakeholders.
● Support Processes – activities needed to perform the assigned processes. It ensures
that resources are managed efficiently and effectively resulting to good performance
of the Bureau.
● Outsourced Processes – goods and services which are essential for the operation of
the Office that are procured from third party providers. It is covered by purchase
request and passed the requirements of RA 9184 known as “Government
Procurement Reform Act”.
Conceptually, these four (4) groups of processes are working together to

transform the clients’ requirements into client satisfaction.
The external stakeholders such as farmers, seed growers, exporters, importers,

service providers, and government institutions play an important role in the Bureau's
QMS. Stakeholder’s consultations are conducted to identify their needs and expectations
which serve as one of the guides in program planning.
Bureau of Plant Industry Doc Ref No.:
Quality Management System Effective Date: May 3, 2021
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SCOPE AND COVERAGE
Page No.: 2 of 3
Bureau of Plant Industry Doc Ref No.:
Quality Management System Effective Date: May 3, 2021
Revision No.: 2
SCOPE AND COVERAGE
Page No.: 3 of 3

Prepared by:
BPI QMS Team
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QUALITY POLICY
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The Management maintains the Quality Policy, which ensures the satisfaction of BPI’s
stakeholders. This is communicated and discussed to all Operating Units (OUs) of the Bureau
to ensure that it is understood and applied at all levels of the organization. Likewise, it is
displayed in conspicuous areas of the Bureau where it can be read by stakeholders.
Comprehension of the Quality Policy is verified through, but not limited to, Internal Quality
Audits, Management Reviews, and staff meetings.
The Management is responsible for ensuring that the quality policy is appropriate to
its mandate and provides a framework for establishing and reviewing quality objectives and
goals. This is reviewed at least every semester to ensure continuing suitability to its mandate
and thrusts, including the requirements and needs of its stakeholders.
BPI QMS Quality Policy
The Bureau of Plant Industry (BPI), mandated to serve and support the
Philippine plant industry sector, commits to:
Value and satisfy the needs of our stakeholders in the areas of research
and development, production support, and regulatory services;
Adhere to applicable regulations set by the government and

international bodies;
Ensure quality services through institutional development; and
Improve continually our Quality Management System (QMS).
Prepared by:
BPI QMS Team

Revision No.: 3
MANAGEMENT PROCESS
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Management Processes
A. Management Committee (ManCom) Meeting
ManCom is chaired by the Director of the Bureau of Plant Industry with the
Assistant Directors as Vice-chairs. It is composed of all Division and Center Chiefs, NSIC-
PVPO Secretariat Head, and Biotechnology Head, Primary Unit Heads the Administrative
Office, BAC Chairman and its Head Secretariat, and BPI Employees’ Association’s
President.
It is scheduled every quarter to discuss BPI’s concerns and issues. Through the
ManCom, the Director is updated on the status of the overall performance of each
Operating Unit and gives instructions and directions accordingly.
Minutes of the previous meeting are prepared by the Planning and Management
Office (PMO) and are distributed to the ManCom members a week after the meeting.
B. Program Implementation Review (PIR)
PIR is the quarterly assessment of accomplishment of all Operating Units vis-à-vis

the approved work program. Programs and activities funded by BPI’s Core Fund, Banner
Programs, Fund 156 (Plant Quarantine), Special Account in General Fund (SAGF), and
other external sources are reviewed by the Management Committee Members. Catch-up
plans for delayed accomplishment of targets are expected to be submitted by the OUs to
PMO.
C. Corporate Planning Workshop
The Corporate Planning Workshop is conducted towards the beginning of the last
quarter, spearheaded by the PMO, Budget Section, and Accounting Section. This starts the
cycle of program and budget preparation for the Bureau of Plant Industry for the
following year. Medium Term Development Plan, Secretary’s Ten Point Agenda, Six Year
Strategic Plan of BPI as well as program performance for the last three years are
considered in setting program targets. This is participated by the Center and Division
Chiefs, selected senior staff, designated Planning and Budget Staff and Focal Persons of
SAGF and Banner Programs such as Rice, Corn, High Value Crops, Organic, and Halal. The
output of this activity are proposed physical and financial plans.
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MANAGEMENT PROCESS
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D. Approval and Issuances of Memoranda/ Directives, Policy Recommendations and

Endorsement of Documents
Only the Director of the Bureau of Plant Industry can issue memoranda and
directives that are policy in nature and affect the operation of the bureau. Examples of
these are Sanitary and Phytosanitary Import Clearance, Phytosanitary Clearance,
Certificate of Accreditation of Seed Growers and Treatment providers, and Certificate of
Variety Registration and Protection, Phil-GAP Certificate, Biosafety permit, guidelines
pertaining to production support and research and development, among others.
In the event that the Director is on official travel or away from the Bureau, the
assigned Officer-in-charge can sign or initial for the Director, as supported by an issued
memorandum pertaining to the succession plan.
Prepared by:
BPI QMS Team

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CORE OPERATIONS
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AGRICULTURAL ENGINEERING DIVISION (AED)
The Agricultural Engineering Division is one of the divisions of the Bureau of Plant
Industry mandated to address the need to improve farming operations to optimize the use
of farm resources—land, labor, and capital. Since 1932, BPI has operated by applying
engineering concepts in crop production and advocated farm mechanization aimed at
expanding production areas. Today, the division is continuously applying engineering
principles to conduct research and development for the development of the plant industry
and agricultural production.
Agricultural production involves various activities/operations that necessitate the

effective application of labor, power, and materials in the farm from land preparation to post-
production, farmers use technology. Appropriate technology gives the farmers the best
chance of gaining more by increased production, reduced losses, or reduced cost of labor,
among others. These principles guide the Agricultural Engineering Division in the
implementation of its key programs, projects, and other activities.
Aside from performing the mandate, the division also plays an important role in all
the infrastructure projects of the Bureau through supervising from the preparation of plans
and ensuring the completion designs meet the standards required by law. Further, the
division ensures that the payments being collected for the construction are declared.
BIOTECHNOLOGY OFFICE
The BPI Biotech office is tasked to supervise activities relevant to the implementation
of the DOST-DA-DENR-DOH-DILG JDC No.1, Series of 2016 and to resolve issues pertaining
to biotechnology matters that are within the purview of BPI.
The Bureau is mandated by the DOST-DA-DENR-DOH-DILG Joint Department Circular

No.1, series of 2016 entitled “Rules and Regulations for the Research and Development,
Handling and Use, Transboundary Movement, Release into the Environment, and
Management of Genetically-Modified Plant and Plant Products Derived from the Use of
Modern Biotechnology” to act as the lead agency in facilitating the processing of the
genetically-modified (GM) crop applications for field trial, commercial propagation and
direct use. The BPI Biotechnology Office was created to serve as the main entry point of all
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GM applications in the Philippines and to provide support to the activities that will ensure
the smooth implementation of the said Circular. This includes coordination with other
relevant agencies and outside experts who are involved in the safety assessment of GM crops
to animal and human health, and the biodiversity, preparation of summarized technical risk
assessment reports, and facilitating issuance of biosafety permit for approval of the BPI
Director.
The Biotechnology Office is also tasked to conduct regular monitoring of field trials of
GM crops in order to check whether the conditions stipulated in the Biosafety Permit issued
by the BPI Director are all complied by the permit holder. In addition to this, the
Biotechnology Office is mandated to conduct compliance monitoring of permit holder’s
implementation of the Insect Resistance Management (IRM) strategy as well as monitoring
of the possible evolution of weeds developing resistance to glyphosate and shifting in the
weed population.
CROP PEST MANAGEMENT DIVISION (CPMD)
The Crop Pest Management Division (CPMD) has the responsibility to implement
BPI’s mandate on the management of pests. The division is composed of three (3) different
sections namely: Pest Forecasting Section, Biological Control and Integrated Pest
Management (IPM) Section, and Plant Health and Pest Status Section. CPMD has eight (8)
important functions such as: 1) plant pest surveillance, monitoring and forecasting; 2) plant
pest diagnostics; 3) plant pest management; 4) biological control agents mass production; 5)
competency training and extension on crop pest management; 6) biosecurity and quarantine
measures; 7) applied and adaptive crop pest management research; and 8) public advocacy
on crop pest management.
Plant Pest Surveillance, Monitoring and Forecasting has three (3) major activities:
1) collection and recording of data on pest presence or absence by survey, 2) monitoring of
plant pest which deals with the verification of phytosanitary situations and characteristics
of a pest populations and 3) Plant Pest Forecasting which analyzes the perception of danger
based on observed biotic and abiotic factors that would directly affect crop quality and
quantity of production.
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CORE OPERATIONS
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Plant Pest Diagnostics provides plant health analysis and identification of any of the
vertebrate and invertebrate pests directly involved in the occurrence of any plant
abnormalities.
The Plant Pest Management provides control-based strategy that focuses on the
prevention of pests or their damage through a combination of techniques such as biological
control, chemical control, habitat manipulation, modification of cultural practices, and use of
resistant varieties.
The Biological Control Agents Mass Production (BCAs) to control pests is also a
vital function of the division. It includes the use of beneficial insects, fungi, bacteria,
nematodes, and other living organisms to control specific pests of plants.
The Competency Training and Extension on Crop Pest Management which

involves the learning of personnel on the basic foundation and principles of the different
management and control strategies against pests and diseases.
Biosecurity and Quarantine Measures prevents the introduction and/or spread of

any sources of inoculum of any of the pathogenic diseases or destructive insects and employs
quarantine measures which separate and restrict the movement of plants infested/infected
with crop pests.
Applied and Adaptive Crop Pest Management Research function aims in solving
practical pest management problems, which includes efficacy trials under laboratory and
field conditions, and simple methods in plant pest diagnostics. Thus, the results are made
readily available to the farmers for utilization.
Public Advocacy on Crop Pest Management that includes pest management

activities, community education, capacity building, relationship building, forming crop pest
management networks, and leadership development. Towards this end, the functions and
services vital to successful crop pest management shall be clearly and properly established
and interlinked with all DA related agencies and activities.
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CORE OPERATIONS
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CROP RESEARCH AND PRODUCTION SUPPORT DIVISION (CRPSD)
Crop Research and Production Support Division (CRPSD) is mandated to generate

crop production technologies accessible to farmers, assure farmers the continuous and
stable supply of quality seeds and plant materials of improved crop varieties and cultivars
and provide assistance to farmers on recommended crop production technologies. The
division performs several functions such as providing holistic approach and effectively
integrating the crop research-related and crop production support to the Bureau;
developing, implementing, and monitoring the research and development (R&D) program of
the Bureau on culture management and plant genetic resources; producing and distributing
superior quality seeds and planting materials; and empowering stakeholders on crop
farming productivity.
There are three sections under the CRPSD namely, Crop Improvement and Plant
Genetic Resources Section (CIPGRS), Crop Culture and Management Section (CCMS), and
Crop Production Support Section (CPSS). These sections perform interrelated functions.
Crop Improvement and Plant Genetic Resources Section
The CPIGRS plans, orchestrates, facilitates, and monitors the R&D programs and
activities of the Bureau concerning crop improvement, conservation of biodiversity and
promotion of sustainable utilization of Philippines Plant Genetic Resources (PGR). It is also
responsible for the establishment and strengthening of linkages with other R&D institutions
and provides technical advisory services to the Research Centers of the Bureau and other
stakeholders on crop improvement and PGR management. It also conceptualizes and
conducts research on crop improvement and plant genetic resources.
Crop Culture and Management Section
CCMS plans, orchestrates, facilitates, and monitors the R&D programs and activities
of the Bureau concerning crop culture and management (Improved Crop Culture). This
section is concerned with the development of tissue culture protocol for mass propagation
and virus-elimination. Like CPIGRS, it also establishes and strengthens linkages with other
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CORE OPERATIONS
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R&D institutions. Additionally, it provides technical advisory services to the Research

Centers of the Bureau and other stakeholders on crop culture and management
Crop Production Support Section
CPSS plans, orchestrates, and facilitates the production and distribution of high
quality seeds and planting materials of NSIC-registered crop cultivars and other high-
yielding varieties. It is also tasked to monitor the seed and plant material distribution
performance of the BPI. It also implements the special programs and projects of DA such as
Urban Agriculture Program and Gulayan sa Paaralan.
In addition, there are Banner Programs under CRPSD such as rice and corn, high value
crops, organic agriculture, and Halal Food Industry Development. The Rice and Corn
Program, a National Banner Program of the DA, plays a vital role in achieving food security,
competitiveness, and sustainable seed industry where farmers benefit from decent and
increasing standards of living. It also ensures the availability of high quality seeds to be
distributed at any given time especially during calamities and unanticipated events affecting
rice and corn seed production. Production support, education and training extension
services as well as research and development were orchestrated and conducted to guarantee
the effective implementation of the activities of the program. CRPSD also implements and
orchestrates activities under the High Value Crops and Development Program (HVCDP). The
main objective of the program is to ensure the availability of quality seeds and planting
materials through different activities and programs, such as Gulayan sa Paaralan and the
Urban Agriculture Program. In addition, CRPSD assists on the development and promotion
of the Organic Agriculture in the Philippines through Republic Act 10068, also known as
“Organic Agriculture Act of 2011.” The BPI through the CRPSD, in coordination with other
agencies under DA, assists also on the promotion, such as information awareness campaign,
of the Halal Food Industry Development Program (HFIDP) through Republic Act 10817 or
the “Philippine Halal Export Development and Promotion Act of 2016.”
NATIONAL PLANT QUARANTINE SERVICES DIVISION (NPQSD)
National Plant Quarantine Services Division (NPQSD) was created by virtue of

Executive Order 366 Series of 2003. The Bureau, being a member of the International Plant
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CORE OPERATIONS
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Protection Convention and other organizations, serves as the National Plant Protection
Organization. Presidential Decree No. 1433, known as the “Plant Quarantine Decree of 1978”,
strengthened the adequate updated laws, regulations, resources, and facilities to monitor
and control movement of plant pests and diseases. Since then, it aimed to protect Philippine
Agriculture by preventing the introduction of new pests and its further spread, complying
with phytosanitary standards and facilitating safe trade. The NPQSD has thirteen regional
offices nationwide and the central office has been divided into four sections/functions:
Import Section, export section, domestic quarantine and administrative section.
Import Section
The Import Section of the NPQSD-Central Office has four primary functions: importer
licensing, sanitary and phytosanitary import clearance, pest risk analysis, and multilateral
and bilateral negotiations.
All applications for importers licensing must and can only go through the NPQSD-
Central Office. The process of licensing begins upon submission of requirements from the
applicant. Once the submitted documents are accepted and evaluated, the Central Office
coordinates with the applicant for their respective schedule of inspection. A Plant
Quarantine Inspector is then assigned and deployed to conduct an onsite inspection of the
declared facilities (e.g. offices, warehouses, cold storage facilities).
The applicant must then attend an orientation facilitated by the NPQSD Central Office,
which covers the following topics: plant quarantine laws; existing orders, rules, processes
and regulations on importation; allowable plants, plant products and planting materials for
importation. Upon completion of the orientation activity, the application will then be
forwarded to the incumbent director of BPI for final approval. Once signed, the applicant or
his/her authorized representative may claim their License to Operate at the NPQSD Central
Office. This certificate will be valid for THREE (3) YEARS upon the date of issuance. An audit
of registered importers will be conducted at least once throughout the duration of their
certification.
Once registered under the NPQSD, an importer may then apply online for and be
issued a Sanitary and Phytosanitary Import Clearance (SPS-IC) through the DA trade system.
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CORE OPERATIONS
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Each application is reviewed by the Central Office prior to endorsement by the NPQSD Chief
for the approval of the BPI Director.
The Import Section also performs the pest risk analysis (PRA), wherein imported
plants, plant products and planting materials are analyzed using pest categorization, risk
assessment, and risk management. This process is conducted to prevent the event of pest
outbreaks within the Philippines. This involves the review of existing PRAs for existing
information, such as high pest detection, updated policies and regulations, as well as new
pest information on the country of import. This process enables the NPQSD to stay informed
on current import conditions, establish and/or update its pest database, communicate with
stakeholders and trading partners identified by the PRA, and conduct site visits at the
exporting country to determine appropriate risk management measures for implementation
prior to export of commodity.
Upon the completion of risk analysis and management, the Import Section will
facilitate a consultation with import stakeholders to draft a multilateral and/or bilateral
agreement(s) to develop new or improve existing import and export program protocols
based on the recommendations from the PRA results. This process includes: preparing
information, and compiling a dossier to support market access proposals; reviewing and
responding to risk analyses results by importing countries; and participating in actual
negotiations with other countries.
Export Section
The Export Section of the NPQSD Central Office primarily handles two
responsibilities: first, the registration of exporters, as well as export-related growers and
farms; and second, the accreditation of packing facilities and treatment providers, such as
fumigators, heat treatment and other quarantine treatments.
Under the export section are activities on Sanitary and Phytosanitary (SPS) Concerns
on Export which involves Notification of Non-compliance (Issuance of notifications of non-
compliance; conduct of investigation for Philippine exports with notification of Non-
compliance.
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Also a part of export section is the review of International Standards on Phytosanitary

Measures (ISPMs) and other regional standards; review of Export Phytosanitary
Requirements; Market Access involves profiling of Commodity (preparation of commodity
profile dossiers for commodities for export and Review of Specific Commodity
Understanding/ Memorandum of Agreement/ Work plan with export trading partners.
Inspection visits by trading partners
For Export Issuances: E-Phyto Implementation and Manual Phytosanitary Certificate

Issuance involves E-phyto development and implementation (as per memorandum Order
No. 64 Series of 2018); Issuance of Manual Phytosanitary Certificates (conducts commodity
inspection, treatment and preparation of PCs). It is also involved in the special export
program for Mango, Okra and Papaya. Special programs involve Operation schedule for
mango, okra and papaya inspection and certification, review of export protocols with partner
countries and of trainings/ seminars in the implementation of export protocol
Export section also involves International Arrangements on Biosecurity

(International Standard on Phytosanitary Measures No. 15 (ISPM 15)). Australian
Fumigation Accreditation Scheme (AFAS), International Cargo Biosecurity Arrangement
(ICBBA) and Quarantine Regulators Meeting (QRM).
Domestic Quarantine
Domestic Quarantine activities involve Domestic Policy Review, Operation and

Coordination where NPQSD Central Office coordinates with the Crop Pest Management
Division with regards to surveillance of important pests of high value crops and joins in the
operation of emergency measures and confirms the eradication for any further decisions to
be taken for certain pest outbreak. It also covers review of the existing administrative orders
for domestic movement of plants, plant products, planting material and other materials for
any update on the scope of infestation on a certain area.
Domestic Clearance Issuances involve preparation of clearance for domestic

transport and movement of plants, plant products and planting material brought under
regulation in order to prevent the introduction or further spread of a pest and commodity
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inspection of the plant, plant products and planting materials to ensure that the commodities
are pest-free.
NATIONAL SEED INDUSTRY COUNCIL – PLANT VARIETY PROTECTION OFFICE

(NSIC-PVPO)
National Seed Industry Council (NSIC)
The National Seed Industry Council replaced the Philippine Seed Board by virtue of
Republic Act 7308 otherwise known as "The Seed Industry Development Act of 1992" to
oversee the functions of crop varietal registration. RA 7308 created a Council Secretariat who
shall furnish the necessary administrative, secretarial, and other support services to the
Council.
The variety registration process shall pass through three (3) levels of evaluation: (1)
Evaluation of the Crop Entry Performance Test (CEPT) results by the concerned Technical
Working Group (TWG); (2) Technical Secretariat (TechSec) further evaluation and
verification of CEPT results; and (3) final deliberation and approval of the Council and
enlistment in the NSIC Registry. Members of the TWG and Technical Secretariat are drawn
from concerned government and non-government institutions engaged in plant breeding
activities. Meanwhile, the Council membership is constituted in accordance with the
provisions set by RA 7308.
Plant Variety Protection Office (PVPO)
The Plant Variety Protection (PVP) scheme started as soon as the Philippines enacted
into law its plant breeder's rights through Republic Act 9168 otherwise known as the "Plant
Variety Protection Act of 2002". The PVP Act aims to protect and secure the exclusive rights
of breeders with respect to their new plant variety.
The creation of the Plant Variety Protection Office (PVPO) was based on RA 9168
Implementing Rules and Regulations. RA 9168 IRR, Chapter V, Article 14 states that there
shall be established a Plant Variety Protection Office under the Department of Agriculture,
which shall be headed by the Registrar. Article 15 of the IRR further elaborates that the PVP
Office shall receive and conduct examination of applications for plant variety protection;
receive petitions for compulsory license for transmittal to the Board; and maintain a
systematic record of all Certificates of Plant Variety Protection, a database of existing plant
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varieties collected from both local and foreign sources, and samples of the propagating
materials of the protected variety.
The PVP process includes: (1) Filing of application; (2) Publication of the application
in the PVP Gazette; (3) DUS planning and field trial / grow-out test in accordance with the
crop-specific test guidelines; (4) DUS evaluation during the vegetative, reproductive and
harvesting stage of the applied variety; (5) Consolidation and analyzation of data after the
conduct of at least two seasons of grow-out test; (6) Evaluation of the results of DUS Trial
through the PVP Examiners Meeting; (7) Final evaluation and deliberation of the PVP Board;
and (8) Issuance and Publication of the PVP certificate.
Further, Section 4 of RA 9168 stipulates that the Certificate of Plant Variety Protection
shall be granted for varieties that are: (1) New; (2) Distinct; (3) Uniform; and (4) Stable. A
variety shall be considered “New” if the propagating or harvested material of the variety has
not been sold, offered for sale or otherwise disposed of to others, by or with the consent of
the breeder, for purposes of exploitation of the variety: (a) In the Philippines for more than
one (1) year before the date of filing of an application for Plant Variety Protection; or (b) In
other countries or territories in which the application has been filed, for more than four (4)
years or, in the case of vines or trees, more than six (6) years before the date of filing of an
application for Plant variety Protection. On the other hand, a variety shall be deemed
“Distinct” if it is clearly distinguishable from any commonly known variety and “Uniform” if
subject to the variation that may be expected from the particular features of its propagation,
it is sufficient uniform in its relevant characteristics. Lastly, the variety shall be deemed
“stable” if its relevant characteristics remain unchanged after repeated propagation or, in the
case of a particular cycle of propagation, at the end of each such cycle.
Moreover, Section 76 of the PVP Act states that NSIC, created under RA 7308, shall
perform the functions of the Plant Variety Protection Board until the latter has been fully
organized, but not later than three (3) years from the effectivity of the Act RA 9168 Section
76 further states that, within the same period, the Director of the Bureau of Plant Industry
(BPI) shall be the Acting Registrar and the Assistant Director of the same Bureau shall act as
Associate Registrar. However, as agreed during the previous PVP Board meetings, the
Bureau shall continue to function as such, after the transitory period. It is further agreed
from the Board meetings that the Council Secretariat shall also act as the PVP Secretariat.
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NATIONAL SEED QUALITY CONTROL SERVICES (NSQCS)
National Seed Quality Control Services (NSQCS) as mandated by Republic Act 7308
otherwise known as the “Seed Industry Development Act of 1992”, supports the major
thrusts of DA and BPI through the provision of quality assurance and control services for
seed and planting material production, processing, storage, and distribution and seed
training in seed quality control towards sustainable agriculture and environment protection.
The NSQCS implements quality control procedures in certification both for seed stock
production of government and private institutions including private seed growers and
producers. NSQCS has one (1) central, sixteen (16) regional and eight (8) satellite seed
testing laboratories that are strategically located nationwide. NSQCS performs major
activities such as seed certification, seed testing and plant material certification.
1. Seed Certification
Seed certification is a system of seed production geared towards maintaining genetic

identity, varietal purity, and standards of quality seeds of superior crop varieties. This
activity requires accreditation of seed growers through the issuance of certificate of
accreditation duly signed by the BPI Director.
2. Seed Testing
Seed Testing is the first seed quality control scheme developed to avoid hazards in
crop production due to planting of inferior seeds. This is achieved through evaluation of the
planting value of seed by determining the various quality attributes such as moisture content
determination, physical purity test, germination test, varietal purity test, and seed health
test. Procedures for seed testing are in accordance with the rules and regulations of the
International Seed Testing Association (ISTA) or what is sanctioned by the National Seed
Industry Council (NSIC). NSQCS obtained ISO/IEC 17025:2005 accreditation on February 19,
2019 from Department of Trade and Industry-Philippine Accreditation Bureau (DTI-PAB).
3. Plant Material Certification
Plant Material Certification aims to maintain and make available high quality planting
materials of superior crop varieties of known genetic identity and varietal purity including
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reasonable standards of quality considered for crops propagated and distributed. This
activity includes accreditation of plant nursery operator through the issuance of certificate
of accreditation duly signed by the BPI Director. Another activity of plant material
certification section is to accredit tissue culture facility. It aims to recognize laboratories that
comply with the minimum requirements for a tissue culture laboratory that produce quality
planting material.
PLANT PRODUCT SAFETY SERVICES DIVISION (PPSSD)
Republic Act No. 10611 also known as the “Food Safety Act of 2013” mandated the
Bureau as a Food Safety Regulatory Agency (FSRA) under DA. The Plant Product Safety
Services Division (PPSSD) undertakes responsibilities relevant to food safety of fresh and
minimally processed plant foods from primary production to post-harvest stages of the food
supply chain.
It consists of three (3) sections namely, Accreditation and Inspection Section (AIS),
Contaminants Laboratory Section (CLS), Pesticide Analytical Laboratory Section (PALS). It
also has four (4) Satellite Pesticide Analytical Laboratories (SPALs) in Baguio, Cebu, Cagayan
de Oro, and Davao.
Accreditation and Inspection Section
AIS is composed of Food Safety Unit, Risk Analysis Unit and GAP Unit. The Food Safety
Unit inspects, registers, and issues endorsement prior to licensing of packing houses and
establishments for compliance to food safety standards and regulations involved in the
distribution of fresh and minimally processed fruits and vegetables. It also inspects
packinghouses of fresh agricultural produce intended for export and domestic markets for
compliance to food safety standards and regulations.
Risk Analysis Unit conducts food safety risk analysis of imported plant food for
market access. It also conducts food safety risk assessment of plants and plant products
derived from modern biotechnology.
The GAP Unit, on the other hand, implements Philippine Good Agricultural Practices
(PhilGAP) Program and acts as the Secretariat for the PhilGAP certification. It assigns
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inspectors to perform farm inspection and generates reports to be reviewed and approved
by the PhilGAP certification committee. Qualified farmers are then awarded with the PhilGAP
certificate.
Contaminants Laboratory Section
CLS is composed of Microbiological Contaminants Unit (MCU) and Chemical

Contaminants Unit (CCU). MCU monitors and provides analytical services for microbiological
contaminants in fresh and minimally processed plant food while CCU monitors chemical
contaminants and provides analytical services for fresh and minimally processed
agricultural produce.
Pesticide Analytical Laboratory Section
PALS is composed of Pesticide Residue Unit (PRU) and Formulation Analysis Unit
(FAU), both are ISO/IEC 17025:2017 certified. The section monitors pesticide residue level
in locally produced and imported agricultural commodities and provides analytical services
for pesticide residues and formulation to various stakeholders. PALS covers Regions III, IV-
A, IV-B, V, and National Capital Region (NCR).
Satellite Pesticide Analytical Laboratories
SPALs monitor pesticide residue levels and provide pesticide residue analytical
services in their respective regions. SPAL-Baguio covers Regions I, II, and Cordillera
Autonomous Region (CAR). SPAL-Cebu covers Regions VI, VII, and VIII. SPAL-Cagayan de Oro
covers Regions IX, X, and XIII. SPAL-Davao covers Regions XI, XII, and Bangsamoro
Autonomous Region of Muslim Mindanao (BARMM).
PPSSD conducts official accreditation of private and public plant food testing
laboratories compliant to ISO 17025:2017.
NATIONAL CROP RESEARCH, DEVELOPMENT, AND PRODUCTION SUPPORT CENTERS

(BAGUIO AND LOS BAÑOS)
Baguio and Los Baños National Crop Research, Development, and Production Support
Centers (NCRDPSC) are mandated to generate crop farming technologies and produce
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quality planting materials to ensure sustainable food production. It envisions to be

recognized as the leading research, development, and production support centers for semi-
temperate vegetables (Baguio) and lowland vegetables (Los Baños). They actively conduct
research and development activities on plant genetic resources, varietal development,
culture and management, crop protection, seed production (conventional and organic),
biotechnology and agricultural engineering interventions for modernized crop production.
They promote the use of NSIC-approved varieties for commercial production and
continuously develop and disseminate crop farming technologies to farmers and various
stakeholders throughout the country.
Baguio and Los Baños Centers cater to the needs of stakeholders through production
and distribution of conventional and certified organic vegetable and legume seeds, culinary
and medicinal herbs and spices, and seedlings of sexually and asexually propagated fruit
trees and plantation crops. They also support the National Programs in attaining food
security and sustainability through provision of high-quality seeds, planting materials, and
other inputs especially in times of calamities and unforeseen events affecting vegetable
production. They disseminate developed technologies through technical assistance,
technology demonstrations, participatory seed production and field trials, trainings,
exhibits, farmers’ fora and field days, and Information, Education and Communication (IEC)
materials’ distribution.
Moreover, Baguio NCRDPSC produces and distributes biological control agents like
Trichoderma spp. and Diadegma semiclausum and conducts disease indexing for potato,
banana, garlic and citrus. On the other hand, Los Baños NCRDPSC uses conventional breeding
techniques to continuously develop new varieties of lowland vegetables, legumes and other
high value crops.
Prepared by:
BPI QMS Team
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A. CENTRAL OFFICE
1. Accounting Section
The Accounting Section is responsible for the processing, controlling, recording and
management of financial transactions incurred to support the day-to-day operation of the
Bureau. It ensures that all financial transactions are in accordance with the policies and
guidelines set forth by different governing body such as but not limited to Bureau of Internal
revenue, Commission on Audit, Department of Budget and Management, Bureau of Treasury,
Department of Finance, Civil Service Commission, and other relevant accounting policies, e.g.
Philippine Public Sector Accounting Standards and Government Accounting Manual. Its
functions include processing of claims of internal and external creditors, recording the
financial transactions in the book of accounts, preparation of the financial reports for
different financial statement users, analysis and interpretation of financial reports and
performance, coordination with government agencies and financial institutions relating to
financial matters, and provides assistance to employees and external creditor.
2. Budget Section
The main function of Budget section includes (a) preparation of budget proposal of
the bureau, (b) review and sign of budget proposal for submission to the Department of
Agriculture and Department of Budget Management, (c) ensure the timely submission of the
monthly obligation report and the quarterly financial accountability report needed by
concerned agencies such as Department of Agriculture-Office of the Secretary, Commission
on Audit, and Department of Budget and Management, and (d) allocation of fund sources
(101 - General Appropriations Act, 156 - Plant Quarantine Fund, SEED FUND and trust funds)
for Purchase Requests, Purchase Orders, and vouchers.
3. Cashier Section
The Cashier Section supports in the achievement of financial services to the

management and other operating units in form of payment for various expenses of all
customers and stakeholders, and processes that may involve payment, check preparation,
and disbursement.

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The Cashier Section is specifically responsible for the issuance of all checks and
Official Receipts, Advice of Checks Issued and Cancelled (ACIC), List of Due and Demandable
Accounts Payable–Advice to Debit Account (LDDAP-ADA) through Department of Budget
and Management’s National Cash Allocation (NCA), and Debit Memo (DM) for Regular
Revolving Fund to be submitted daily to Landbank of the Philippines and Development Bank
of the Philippines. In addition, submission of remittance and safekeeping of monthly
contributions for Philippine Health Insurance Corp. (PHIC), and Home Development Mutual
Fund (HDMF) were also maintained.
The Cashier Section also ensures that all payments made are documented and
reported to the Accounting Section, pursuant to regulatory guidelines of oversight agencies
such as Commission on Audit (COA).
4. General Services Section (GSS)
The General Services Section plays a vital role in the day-to-day support to the
operations of BPI. It manages the motor pool through the preparation and issuance of trip
tickets, consolidation of fuel and lubricants consumptions, vehicles’ maintenance, Land
Transportation Office (LTO) registration, Government Service Insurance System (GSIS)
insurance, and dispatch of service vehicles for BPI Personnel. It ensures that all building
facilities of BPI Divisions are in good condition by providing repair and maintenance
services. It maintains the cleanliness and safety inside the BPI by supervising the
performance of outsourced janitorial and security services.
5. Internal Audit Unit (IAU)
The Internal Audit Unit (IAU), under the Office of the Director, provides the day-to-
day support to the operation of the Bureau by managing and implementing the processes
which encompasses the check and control of documents such as Purchase Requests (PRs),
Travel Orders (TOs), Vouchers, and Inspection Acceptance Report (IAR). These documents
are verified and approved by the IAU head and forwarded to the concerned operating units.
The IAU also conducts inspection of the delivered supplies and equipment to ensure the
completeness and compliance with the specifications as stipulated in the document.

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6. Information and Computer Section (ICS)
The Information and Computer Section (ICS) is tasked to document the Agency’s
programs and activities and disseminate information for stakeholders. One of its roles is to
assist in the packaging and disseminating information including developed researches and
crop farming technologies to educate stakeholders through the use of communication media
and ICT. ICS also ensures the availability of developed technologies and other agricultural
information in the Bureau’s library. Furthermore, they are tasked to upload information,
enhance contents, and update the Bureau’s website and social media accounts to make
information more accessible to the public. It also assists in the development, deployment,
and management of systems or applications to support BPI processes. Additionally, it
provides overall orchestration and guidelines in the design, acquisition, and maintenance of
ICT equipment.
7. Personnel Section
The Personnel Section ensures the provision of good quality services, proper policies
and regulations, and assists the needs and concerns of the employees of the Bureau of Plant
Industry. The Personnel Section is responsible for:
1. Recruitment, Selection and Placement (RSP)

The Personnel Section adheres to the existing policies that initiate all actions
for vacant positions of the BPI. It also sets the approach to the Recruitment, Selection
and Placement of personnel, and the fulfillment of the BPI’s commitment to equality,
diversity, fairness, and transparency. The aim is to have the right person in the right
job at the right time, which is essential to the Agency’s performance.
2. Learning and Development (LD)
BPI commits to ensure that its clients are served by a skilled, well-trained,
professional workforce. It fosters the value of a strong leadership anchored on
progressive management practices and continuous improvements on the
performance of our manpower. The Personnel Section ensures that all employees

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have equitable access to learning and development opportunities for their

development.
3. Performance Management (PM)

The Personnel Section, as part of the Performance Management Team (PMT)
of BPI, is making sure of the interaction where the Top Management communicates
the BPI’s strategic mission and vision to every manager, supervisor and rank, and file
personnel who then develops individual goals designed to achieve the BPI’s strategic
objectives.
4. Rewards and Recognition (RR)

The Personnel section encourages the recognition of excellent performance
and achievements of its employees in assisting the BPI in pursuing its strategic goals
and objectives through the use of creative, flexible and meaningful rewards which
support other Personnel Section’s responsibilities.
The Personnel Section is also concerned with matters relating to compensations and
benefits of the employees from their appointment to retirement. It also facilitates programs
and activities on employee relations including grievance machinery, health and wellness,
and employee discipline.
8. Planning and Management Office (PMO)

The Planning and Management Office (PMO) is under the Office of the Director. PMO
provides services to the management and its operating units in formulating responsive and
comprehensive development plans, programs, projects, and activities. It also assists the
management in the decision making through complete staff work and effective feedback
mechanism.
The functions of PMO are (a) lead in the preparation of Annual Work and Financial
Plan (WFP) in accordance with approved policies; (b) assist in preparing, reviewing, and
consolidating of plans and budget in coordination with different operating units; (c) conduct
technical budget reviews and evaluation per operating units vis-à-vis set targets; (d)
evaluate programs, projects, and activities proposed and implemented by different divisions
and centers of the Bureau as to its technical and economic feasibility and recommend

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measures to correct weaknesses and deficiencies; (e) consolidate the accomplishment

reports of different operating units on a monthly, quarterly, and annual basis; (f) conduct
periodic studies to evaluate the impact and benefits of specific programs; (g) initiate and/or
develop, in consultation with different operating units, programs and projects for
endorsement to the Department of Agriculture (DA) and other funding agencies; and (h)
identify and prioritize programs and projects to be undertaken in accordance with the
mandates, objectives, and thrust of the Bureau.
9. Procurement Management Section
The Procurement Management Section (PMS) is responsible for ensuring that the
Procuring Entity and the procurement process abides by the standards set forth by the
Republic Act 9184 and its Implementing Rules and Regulation (IRR). The PMS also has the
following functions: (a) act as the main support unit of the BAC; (b) provide administrative
support to the BAC and the TWG, if necessary; (c) organize and make all necessary
arrangements for the BAC meetings as well as TWG meetings, if necessary; (d) attend BAC
meetings as Secretary; (e) prepare Minutes of the BAC meetings; (f) take custody of
procurement documents and be responsible for the sale and distribution of bidding
documents to interested buyers; (g) assist in managing the procurement process; (h)
monitor procurement activities and milestones for proper reporting to relevant agencies
and/or end-users, when required; (i) be the central depository of all procurement related
information and continually update itself with the most current GPPB resolutions issuances,
circulars and events, and downstream the same to all relevant officer, employees, and parties
requiring information; (j) prepare the APP from the consolidated PPMPs submitted by the
various PMOs and end-user units of the Procuring Entity, to make them available for review
as indicated in Section 7 of the IRR-A; (k) make arrangements for the pre-procurement and
pre-bid conferences and bid openings; (l) act as the central channel of communications for
the BAC with the end-users, PMOs, other units of the line agency, other government agencies,
providers of goods, civil works and consulting services, and the general public; (m) assist
the BAC in preparing drafts of BAC resolutions; (n) create, maintain and update the registry
of suppliers, contractors, and consultants; (o) recommend the creation of a Technical
Working Group (TWG) from a pool of technical, financial and/or legal experts to assist in the

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procurement process; (p) administer the PhilGEPS, as the counterpart of the service
provider (q) transact with the PhilGEPS and PS-DBM in behalf of the Procuring Entity.
10. Property and Supply Section
The Property and Supply Section is responsible for efficient delivery of goods and
services from suppliers/dealers. The section ensures proper store-keeping of supplies,
physical inventory of properties and equipment, distribution of the acquired goods and
services, and disposal of unserviceable and condemned equipment. It also prepares
Purchase Order (PO) based from the approved bidding documents submitted by the Bids and
Award Committee (BAC) and Disbursement Voucher (DV) and supporting documents to
facilitate the payment to suppliers/dealers. Moreover, the Section distributes the
Accountable Forms such as Official Receipts (OR), Phytosanitary Certificates, and Import
Permits to all concerned BPI offices upon request.
11. Records Section
Records Section ensures the efficient records management system of the Bureau of
Plant Industry by implementing the following: (a) Maintaining efficient procedure for
control, identification, filling, access and retrieval, storage, and proper disposition of all
records per set standards; (b) Designating a storage area for office records; and (c) having a
disposal system based on current National Archives of the Philippine’s systems and
procedures.
B. NATIONAL CROP RESEARCH DEVELOPMENT AND PRODUCTION SUPPORT CENTER

1. Accounting, Budget, and Cashier Unit
The Accounting processes the vouchers of all the purchases and transactions of the
Centers. This also includes preparation of financial status reports and audited financial
reports.
The Budget allocates and controls the budget of all the regular-funded and special-
funded projects of the Centers. It is also responsible for the recording and tracking of
disbursements of various funds in the control books.

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The Cashier prepares payment for all the purchases and transactions of the Centers
and issues cheques. It prepares and submits liquidation reports of issued cheques and
collection reports. It also issues official receipts to various creditors and posts in the cash
books the daily collection and balances
The Accounting processes vouchers for all the purchases and transactions of the
Centers. This also includes preparation of financial status reports and audited financial
reports.
The Budget allocates and controls the budget of all the regular-funded and special-
funded projects of the Centers. It is also responsible for the recording and tracking of
disbursements of various funds in the control books.
The Cashier prepares payment for all the purchases and transactions of the Centers
and issues cheques. It prepares and submits liquidation reports of issued cheques and
collection reports. It also issues official receipts to various creditors and posts in the cash
books the daily collection and balances.
2. General Support Services (GSS) Unit
The GSS Unit is responsible for the over-all cleanliness, maintenance, orderliness and
proper operations of Center’s premises, landscapes and structures. It is in-charge in the
minor repair and maintenance of all official vehicles, machineries and facilities of the
Centers, facilitates the registration of official vehicles, prepares trip tickets, dispatches
official vehicles, and keeps record of fuel consumption. It supervises security guards
employed and contracted by the Bureau.
Moreover, Los Baños NCRDPSC-GSS Unit performs field operations and provides
assistance in the transportation and hauling of supplies in support to the research and
production activities.
3. Internal Audit Unit (IAU)
The IAU conducts periodic management audit of activities and its units, and
determines the degree of compliance with BPI-ISO 9001:2015 Quality Management System
(QMS). Reviews, submits recommendations, and monitors necessary actions for the

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improvement of the system based on an agreed timeline. IAU also checks and verifies the
completeness of Purchase Requests (PRs) and Purchase Orders (PO) of the Center.
4. Personnel Unit
The Personnel Unit ensures that all communications downloaded and directives from
the BPI personnel section are efficiently disseminated and complied. It is responsible for the
recruitment, selection and placement of contractual personnel, and facilitates the pre-
screening of permanent positions below Salary Grade (SG) 18. It consolidates and maintains
record of personnel’s 201 file, competency and capacity building of staff, Statement of Assets
and Liabilities Net worth (SALN), and Individual Performance Commitment Review (IPCR).
It also prepares and records attendance, leaves and absences, and computes accumulated
leaves earned by the Center’s staff for submission to the Central Office. The unit also prepares
the requirements for renewal and processing of Magna Carta benefits.
5. Planning Unit
The Planning Unit facilitates the planning activities of the Center and the preparation
and consolidation of Work and Financial Plan (WFP) for regular and banner programs. It
submits periodical accomplishment reports and Program Monitoring and Evaluation System
(PMES) of the Center to the planning and management office of BPI Central Office. It also
reviews and submits Office and Section’s Performance and Commitment Review (OPCR and
SPCR) for Center’s performance assessment. The unit also conductsfield monitoring and
evaluation of projects’ activities and accomplishments, and periodical Performance
Implementation Review (PIR).
6. Procurement Management Unit (PMU)
The PMU has the following functions: (a) advertise and/or post the invitation to bid;
(b) determine the eligibility of prospective bidders; (c) receive bids; (d) conduct the
evaluation of bids; (e) undertake post-qualification proceedings; (f) recommend award of
contracts to the Head of the Procuring Entity (HoPE); and (g) the creation of a Technical
Working Group from a pool of technical, financial and/or legal experts to assist in the
procurement process.

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The Unit is also responsible for ensuring that the Procuring Entity abides by the
standards set forth by the Republic Act 9184 and its Implementing Rules and Regulation
(IRR), and it shall prepare a procurement monitoring report that shall be approved and
submitted to the HoPE.
7. Property and Supply Unit (PSU)
The PSU is responsible for efficient delivery of goods and services from
suppliers/dealers. The unit ensures proper store keeping of supplies, physical inventory of
properties and equipment, distribution of acquired goods and equipment, and disposal of
unserviceable and condemned equipment. It is also responsible for the filing and issuance of
Requisition and Issue Slip (RIS), Inspection and Custodian Slip (ICS), Property
Acknowledgement Receipt (PAR) and Waste Material Report (WMR) for unserviceable and
condemned equipment. It also prepares Purchase Order (PO) based from the approved
bidding documents submitted by the Bids and Award Committee (BAC), Inspection and
Acceptance Report (IAR) upon delivery of goods and services, and prepares Pre and Post-
Evaluation Report for the repairs and maintenance of official vehicles, infrastructures,
equipment and machineries of the Center
In addition, Los Baños NCRDPSC-PSU prepares Disbursement Voucher (DV) and

supporting documents to facilitate the payment to suppliers/dealers and monitors gate pass
of equipment and machineries that will be used outside the Center’s premises. It also
monitors proper use and store keeping of equipment and machineries in Center’s vicinity
through borrower’s request form and user’s logbook.
8. Records Unit
The Records Unit ensures an efficient records management system of the Center by
implementing the following: (a) maintaining a good quality procedure for control,
identification, filing, access and retrieval, storage, and proper disposition of all records per
set standards; (b) designating storage areas and filing cabinets; and (c) having disposal
system based on current National Archives of the Philippine’s systems and procedures shall
be implemented. Furthermore, it receives communication documents from the Central Office
and various stakeholders and disseminates it to concerned Sections and Units. It also

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manages outgoing documents of the Centers and keeps a copy of each received and sent
document.
Prepared by:
BPI QMS Team

LIST OF INTERESTED PARTIES’ Revision No.: 3

REQUIREMENTS Page No.: 1 of 35
The Bureau of Plant Industry (BPI) commits to value and satisfy the needs of its
interested parties namely customers, stakeholders, oversight agencies, agencies providing
statutory benefits to employees, other technical personnel devolved to other government
agencies, product and service providers, consultants, and resource persons and BPI
staff/personnel.
The following is a brief and general description of each of these interested parties:
a. Customers are the recipients of the Bureau’s products and services. They are farmers,
students, importers, exporters, passengers carrying plant products and plant materials,
treatment providers, private companies, nursery operators, tissue culture laboratories,
plant breeders, seed growers, seed producers, other private individuals, government
institutions and non-government organizations.
b. Stakeholders are persons and organizations that can affect, be affected by or be
impacted by the products, policies and services offered by the Bureau. This is composed
of private institutions, farmer groups or cooperatives, Philippine port and airport
authorities, International Organizations, other government institutions, academe and
non-government organizations.
c. Oversight Agencies include the Department of Agriculture (DA) to which the BPI is
attached, the Department of Budget and Management (DBM), the Commission on Audit
(COA), Bureau of Internal Revenue (BIR), the Government Procurement Policy Board
(GPPB), the Civil Service Commission (CSC), other oversight agencies.
d. Agencies Providing Benefits to Employees include the Government Service Insurance
System (GSIS), the Home Development Mutual Fund/Pag-IBIG Fund (HDMF), and the
Philippine Health Insurance Corporation (PhilHealth).
e. Other technical personnel devolved to other government agencies consist of
Agricultural Technician, Agricultural Extension Workers, and other employees. They
collaborate with BPI and act as frontliners in the provision of service to our customers.
f. Product and service providers include suppliers of goods and services needed for the
operations of the Bureau.
g. Consultants and Resource Persons include individuals outsourced by the Bureau to
provide the most comprehensive legal and technical expertise.
h. BPI staff/personnel refers to all the individuals employed by the Bureau, whether as
permanent or non-permanent personnel.

BPI is responsive to the needs of its interested parties through continuous monitoring
of their perceptions of the quality of product and services the agency provides most
especially through the Customer Satisfaction Form (CSF).
A. BUREAU OF PLANT INDUSTRY - CENTRAL OFFICE
LIST OF RELEVANT INTERESTED PARTIES AND THEIR REQUIREMENTS

INTERNAL
Details of
Interested Responsible
Requirements Compliance/
Parties Operating Unit
Conformity
Provision of gender-
sensitive facilities and Gender and
All Interested Directive from overhead conduct of activities Development Focal
Parties agencies related to gender and Point System (GAD-
development, health, FPS)
and wellness
Obligation Request and
Status (ORS)/Budget
Utilization Request and
Status (BURS),
Disbursement Voucher
All Operating Timely release and Accounting and
(DV), Approved Work and
Units effective use of funds Budget Sections
Financial Plan (WFP),
Project Procurement
Management Plan (PPMP),
and Request Letter for
Funds
Liquidation Reports of
All Operating
Fund Transfer or Cash Utilization of funds Accounting Section
Units
Advance
Design plans of
machineries and
All Operating Agricultural
Request letter infrastructures (new,
Units Engineering Division
repair or
improvement)
Technical specifications of
All Operating machineries and Agricultural
Timely release
Units infrastructures (new, Engineering Division
repair or improvement)
Scope of work of
All Operating machineries and Regular Agricultural
Units infrastructures (new, communication Engineering Division

Quantity and budget

Accomplished bill of
All Operating estimates of machineries Agricultural
quantities and budget
Units and infrastructures (new, Engineering Division
estimates
All Operating Bids and Awards
Verified PR Approved PPMP
Units Committee
All Operating Procurement of requested Bids and Awards
Approved PR
Units items Committee
All Operating Reimbursement of travel Timely processing of Budget, Accounting,
Units expenses and per diem TEV and Cashier Sections
Approved Travel
Request of Driver Orders for Drivers/
All Operating General Services
assistance and Travel BPI Employees, and
Units Section
Orders Accomplished Trip
Tickets
All Operating Videos, pictures, and Information and
Event documentation
Units write-up Computer Section
All Operating ICT Management, Maintained and
Information and
Units (except networking, cabling, and repaired ICT
Computer Section
BPI Centers) repair equipment
Signed Purchase
Request with attached
Accomplished Purchase
supporting documents
All Operating Request (PR) and Travel
needed; and Travel Internal Audit Unit
Units Order (TO) from
Order with attached
respective units
supporting documents
needed (if applicable).
Record Keeping of all
All Operating Planning and
S/D/OPCR (Semi-Annual) assessed/evaluated
Units Management Office
S/D/OPCR
All Operating Signed WFP by the
Units (except Final Review of Annual Planning and Planning and
Administrativ WFP Management Office Management Office
e Sections) Chief
All Operating General Appropriations Act Reviewed GAA
Units (except (GAA) Quarterly Quarterly Physical Planning and
Administrativ Accomplishment Report Accomplishment Management Office
e Sections) (for PIR) Reports
Property
All Operating Acknowledgement Receipt Submission of Property and Supply
Units (PAR) and Specification of Approved PAR Section
Equipment
Copies of directives,
Issuance and
All Operating memoranda, circulars, and
dissemination of Records Section
Units other relevant documents
documents
for dissemination

Accounting Annual submission of Timely processing and

All Operating Units
Section Income Tax Return (ITR) submission of ITR
Accounting Timely submission of
Audited Financial Report All Operating Units
Section financial reports
Liquidation report,
Accounting Timely utilization and
Request for Fund Transfer, All Operating Units
Section liquidation of funds
Collection Report
Budget Section funded and Verified/ Checked and
Budget
verified (BURS/ ORS) and signed ORS/ BURS by Internal Audit Unit
Section
signed vouchers the Budget Chief
Accounting,
Travel Expense Voucher Timely submission of
Budget, and
(TEV) Claims required required documents to All Operating Units
Cashier
attachments claim TEV
Sections
On-time preparation
and submission of
Bids and Purchase Request (PR) WFP; Submission of
Awards with complete Purchase Request All Operating Units
Committee specification based on procurement
plan; Procurement
Law
Bids and
Timely submission of
Awards PR for public bidding BPI Centers
PRs for approval
Committee
Risk Assessment Report of On-time submission of
Biotech DOST-DA-DENR-DOH-DILG Risk Assessment
Technical Joint Department Circular Report (RAR) to Plant Product Safety
Advisory (JDC) 1, s. 2016 BioTAG w/in 30 Services Division
Group Applications for Direct Use working days upon
and Propagation receipt
Submission of WFP for
the Fiscal Year in
Budget
WFP (Financial Targets) compliance to the All Operating Units
Section
declared/identified
deadline
Los Baños National
Crop Research,
Magna Carta Requirements Timely submission of
Development, and
Budget approved by Department Certificate of Eligibility
Production Support
Section of Science and Technology from the DA Office of
Center and Plant
(DOST) the Secretary
Product Safety
Services Division
Bureau of
Submission of list of
Plant Industry Monthly remittances Cashier Section
payment
Employees

Association
(BPIEA)
Pilipinas Shell Petroleum

Corp., Land Transportation Submission of official
Cashier Office (LTO), and receipt after payment General Services
Section Government Service from LTO, GSIS, and Section
Insurance System (GSIS) Pilipinas Shell Corp.
official receipt
Chair of Thorough
Updates on Biotechnology
Biotech Core deliberations to aid in Biotechnology Office
matters
Team (BCT) decision making
ORS/BURS, DV, Approved
Contract of On time processing of
Contract of Service, Daily Accounting and
Service/Job salaries every 15th
Time Record (DTR), and Budget Sections
Orders and 30th of the month
timely release of salaries
Contract of Processing of authority for Consolidating and
Service/Job renewal of Contract of Checking of COS Personnel Section
Orders Service (COS) Personnel matrix every semester
Contract of
On the 15th and 30th
Service/Job Timely release of salaries Personnel Section
day of the month
Orders
Research Proposals [based
Crop Research Timely submission,
on Research and
and RDEAP, Requisitioning
Development, and
Production Issue Slip (RIS), and BPI Centers
Extension Agenda and
Support Client Satisfaction
Programs (RDEAP)] and
Division Feedback (CSF)
Outputs
Crop Research
Planting Materials and
and
Information, education, Communication letter,
Production BPI Centers
and communication (IEC) RIS, CSF
Support
Materials
Division
Crop Research Issuance of Result of
and Laboratory analysis
National Seed Quality
Production Result of Laboratory once the seed samples
Control Services
Support Analysis for Seed Testing were tested/analyzed
Division
Division and based on the test
BPI Centers requested
Crop Research Issuance of Plant
and Material Certificate
National Seed Quality
Production Plant Material Certificates and tags once the
Control Services
Support and Certification Tags Trees or planting
Division
Division and materials have passed
BPI Centers the Certification
Director's Draft biosafety permit with Accurate information
Biotechnology Office
Office briefer for approval of reflected on

genetically-modified (GM) documents for

crop applications approval
On-time submission of National Plant
Director’s Endorsement of Exporters
endorsement letter as Quarantine Services
Office for Food Safety Compliance
a public document Division
Head of Procurement Monitoring
Consolidate Bids and Awards
Procuring Report (Public Bidding,
monitoring reports Committee
Entity Small Value & Shopping)
Information Information, education, Submission of inputs
and Computer and communication (IEC) for online publication All Operating Units
Section materials in the BPI website
National Plant
Quarantine
Review of SPSIC for GM Timely review of SPSIC
Services Biotechnology Office
commodities for GM commodities
Division
(NPQSD)
National Plant Approved license to
LTO (in accordance to
Quarantine Operate (LTO) for
DA DC 4 series of 2016
Services Importers (Proprietors, Director’s Office
and DA DC no. 6 Series
Division Corporations, and
of 2020)
(NPQSD) Hobbyists)
National Plant
Sanitary and Phytosanitary SPSIC, PQC and/or
Quarantine
Import Clearance (SPSIC), PQSC (in accordance to
Services Director’s Office
Plant Quarantine Clearance DA DC no. 4 series of
Division
(PQC) and/or PQSC 2016)
(NPQSD)
National Plant
Updating of Import
Quarantine
Import Conditions from Condition through PRA
BPI and Market Access (in
Division
accordance to WTO)
(NPQSD)
National Plant
Quarantine Memoranda on Movement
Advisories and
Services of Plants, Plant Products, Director’s Office
Updated Memoranda
Division and Planting Materials
(NPQSD)
License to Export
Certificate (in
accordance to
National Plant
Memorandum 40,
Quarantine
License to Export series of 2012, DA-DC
Certificate No. 05 series of 2019,
Division
Memorandum Circular
(NPQSD)
No. 01, Series of 2005 ,
Memorandum Order
No. 179 Series of 2007,

Memorandum order
No. 103)
National Plant
Quarantine License to Operate (LTO) Issuance of LTO (in
Services for Fumigators/Treatment accordance to BPI AO Director’s Office
Division Providers no. 1 series of 2008)
(NPQSD)
National Plant
On-time submission of
Quarantine Endorsement of Exporters Plant Product Safety
endorsement letter to
Services for Food Safety Compliance Services Division
NPQSD
Division
Pesticide Residue Analysis,
and Microbiological and On-time issuance of Plant Product Safety
PhilGAP Unit
Chemical Contaminants certificate Services Division
Analyses
Timely provision of
National Seed Information on GM events accurate information
Industry with biosafety permit for on approved GM Biotechnology Office
Council (NSIC) commercial propagation events for commercial
propagation
National Seed
Updating of the
Quality
database upon
Control List of registered varieties,
approval of new
Services passport data, guidelines, NSIC
registration
Division, and policies
applications and
CRPSD, and
policies/ guidelines
BPI Centers
ORS/BURS, DV, Approved

On time processing of
Permanent Contract of Service, Daily Accounting and
salaries every 15th
Employees Time Record (DTR), and Budget Sections
and 30th of the month
timely release of salaries
OPCR, IPCR, PPMP, DTR, Submission of

Permanent
monthly report, and monthly, quarterly and Cashier Section
Employees
monthly remittances annual report
Permanent Timely release of Salaries On the 15th and 30th

Personnel Section
Employees and Benefits day of the month
Checking of IPCR and

Permanent Performance Based Bonus validating of the
Personnel Section
Employees and awards required documents
for the awards

Permanent Copy of signed Facilitate approval of

Personnel Section
Employees accomplished SALN SALN
Updated personal
information in the GSIS
Permanent system; Approval of GSIS Provision upon
Personnel Section
Employees loan request; Updated request
information for issuance of
Service Record
Monthly checking and
Permanent
Updated leave credits monitoring of Leave Personnel Section
Employees
credits
Permanent Checklist of training

Training opportunity Personnel Section
Employees attended
Submission of IPCR
Individual Performance
Personnel twice a year in
Commitment and Review All Operating Units
Section compliance to
(IPCR)
identified deadline
Updated information for

Permanent Timely release of COE
issuance of Certificate of Personnel Section
Employees upon request
Employment (COE)
Signed DTR with

Personnel Duly accomplished DTR
approved travel All Operating Units
Section and Travel orders
orders
Annual submission of
On-time submission of
Statement of Assets,
Personnel DTR, leave form, TA
Liabilities and Net worth All Operating Units
Section requirements, IPCR,
(SALN) and Personal Data
SALN, and PDS
Sheet (PDS)
Curriculum Vitae
(CV)/PDS/credentials of Properly filled up PDS
Center's and signed by the
Personnel
staff/recommendations for “Person Administering All Operating Units
Section
promotion and qualified Oath” before the
applicants for vacant deadline
regular position
Application
Complete documents
Personnel letters/CV/PDS/Credential
submitted before All Operating Units
Section s of Center's applicants,
deadline
Contracts of service

Travel Orders (TO) and Complete documents

Personnel
Travel Authority (TA) submitted before All Operating Units
Section
Requirements deadline
Clearances (retirements, Duly signed upon

Personnel
travel, trainings, submission of All Operating Units
Section
scholarships) applications
Personnel Leave Credits and Filled-up/signed

All Operating Units
Section Applications application
Personnel Monthly Training and
accomplishment All Operating Units
Section Scholarship Report
reports
Section Performance
Commitment Review
Submission of
Planning and (SPCR), Division
S/D/OPCR twice a
Management Performance Commitment All Operating Units
year in compliance to
Office Review (DPCR), and Office
identified deadline
Performance Commitment
Review (OPCR)
Submission of monthly All Operating Units
Planning and
Monthly Physical report every 25th of (except
Management
Accomplishment Report the month; On-time Administrative
Office
submission Sections)
Submission of
All Operating Units
Planning and semestral and annual
Narrative Physical (except
Management narrative
Accomplishment Report Administrative
Office accomplishment
Sections)
reports
Approved National
Planning and
Expenditure Program
Management
(NEP) and Budget
Office, Budget
Execution Documents All Operating Units
Section,
(BEDs); Submission of (except
Assistant Work and financial plan
WFP for the Fiscal Administrative
Director's
Year in compliance to Sections)
Office, and
the
Director's
declared/identified
Office
deadline
Planning and
Management
Office, Budget Timely submission
Approved Research
Section, (e.g. Budget Execution All Operating Units
Proposal
Assistant Document)
Director's
Office, and

Director's
Office
Timely endorsement
Endorsed GM crop
of application and
Plant Product application for review of
other relevant
Safety Plant Product Safety
documents in relation Biotechnology Office
Services Services Division-Food
to biosafety permit
Division Safety Risk Assessment
application for use in
Team (FSRAT)
risk assessment
Property and Inventory of Property and Report on the Physical
All Operating Units
Supply Section Equipment Count of Property,
Plant & Equipment
Property and Timely submission of
Waste Material Report All Operating Units
Supply Section Waste Material Report
Processed and
Resolutions, Contracts, and
Property and evaluated approved Bids and Awards
Notice of Award/Notice to
Supply Section PRs and Abstract of Committee
Proceed
Quotations
Completeness and
Compliance of
Delivered Items
(Supplies and
Equipment) per
Delivery of Items (Supplies
approved P.R.
Property and and Equipment) and
(Purchase Request) Internal Audit Unit
Supply Section Accomplished Inspection
and P.O. (Purchase
Acceptance Report (IAR)
Order), Approved/
Signed and Timely
release of Inspection
Acceptance Report
(IAR)
ADO-OTPS Good quality proposals Submission of All operating units

Approved research (except
proposal administrative
section)
All Ensure all equipment In-house monitoring ADO-OTPS

employees (e.g. vehicles, telephone and maintenance of
lines, etc) are equipment
functioning well.

Newly hired Institutional knowledge Facilitate skill ADO-OTPS

personnel transfer from
immediate
supervisor to
concerned
personnel
All Efficient document Use of logbook and ADO-OTPS

Operating tracking system DocTrack
Units

EXTERNAL
Details of
Interested Parties Requirements
Compliance/Conformity
Results of the completed research
Farmers Technologies developed
study (design and data)
Commercialization of Product and service ready for
Investors
technologies developed commercialization
Prescribed format of proposals to
Funding agency Approved research proposal be submitted from the funding
agencies
Design, bill-of-quantities and Approved design plans with
Contractor
scope of works necessary attachments

EXTERNAL
Details of
Technology Developers
Issuance of Biosafety permit
(Private Sector and Public
for Direct use, Field Trial and Issuance of biosafety permits
Research Institutions)
Commercial Propagation
(client)

Funding Agency Project Proposal and its Submission of project

(oversight agencies) attachments proposals and reports
DA-Biotechnology
Program Office and DA
Submission of
Bureau of Agricultural Accomplishment reports
Accomplishment report
Research
(oversight agencies)
DENR Biosafety Endorsement of ERA form,
Committee PDR form and other relevant
Endorsed GM application for
documents in relation to
review of agency
(other agencies providing biosafety permit application
technical expertise) for use in risk assessment
Endorsement of EHIA form
DOH Biosafety Committee
and other relevant documents
Endorsed GM application for
in relation to biosafety permit
(other agencies providing review of agency
application for use in risk
technical expertise)
assessment
DOST Biosafety Representatives from the
Committee Representation of DA-BPI in group can act on matters
the composition of the DOST- relating to biosafety and
(other agencies providing BC quarantine of plant and plant
technical expertise) products in the Philippines
DA- Bureau of Animal
Endorsement of application
Industry (BAI) Biotech
Team Endorsed GM application for
in relation to biosafety permit
review of agency
application for use in risk
(other agencies providing
assessment
Endorsement of application
DA- Fertilizer and
Pesticide Authority
Endorsed GM application for in relation to biosafety permit
review of agency application for use in risk
(other agencies providing
assessment (for GM crops with
PIP)
Provide requested data on GM
International crop adoption and other
Organizations, relevant information for public Provision of accurate
Government and Non- disclosure information
government organizations,
Provide briefing and lectures
local government units
on GM Regulations in the Conduct of knowledge sharing
and other stakeholders
Philippines activities
Partnerships in conducting
(stakeholder)
knowledge-sharing activities

Communication in matters
DA Regional Offices - relating to monitoring of
Regulatory Division Insect Resistance Management
(formerly RCPC) Provide IRM updates and on GM Corn
information on IRM monitoring
(other agencies providing Organize Annual IRM
technical expertise) Conference as a form of
capacity building and updating

EXTERNAL
Details of
Interested
Core Operations Requirements Compliance/Conformit
Parties
y
 Standardized protocol
 Pest advisories for pest assessment
 Pest awareness related to Plant Pest
materials (brochures, Surveillance,
posters, leaflets) Monitoring and
Plant Pest Regional Field  Surveillance protocol Forecasting;
Surveillance, Offices (RFOs) -  PRIME collect  Monthly issuance of
Monitoring and Regulatory, ILD,  PRIME web pest advisories and
Forecasting RCPC  Rapid crop health pest bulletins
assessment  Compliance to the
 Prime-stat new normal through
 E-learning delivery of training,
 BPI collect workshops and other
related activities.
 Accurate pest
Plant Pest identification  Immediate control
RFOs (ILD, RCPC)
Diagnostics strategies
 Specific pest
management
recommendation

 Generation of new
knowledge related to
the pests
 Basic information  Forwarding of the
Researchers,
regarding the pests information for the
scientists, policy
 For regulatory policy use of crop insurance
makers
formulation and disaster risk
reduction
 Drafting regulatory
policy related to pest
Farmers, LGUs,
technicians,
 Pest management  Reduction of pests
NGOs, private
recommendation  Yield loss reduction
partners and
stakeholders
 Recommended pest  Provisions of
RFO-RCPCs management technical and
technology material assistance
Plant Pest
Management LGUs, NGOs,  Actual application of  On time application of
farmers and the recommended pest management to
other technologies avoid high yield loss
stakeholders
 Distribution of
RFO-RCPCs different BCAs, such
as: Metarhizium,
 Effective BCA for Trichoderma,
specific crops Beauveria, Isaria, NPV,
 Standard protocol Trichogramma, Green
 Proper maintenance lacewing, Earwig,
of genetic purity Coccinellid Beetles,
Eocanthecona
 Targeted volume of
Biological Control production
Agents Mass
Production
 Biological control
LGUs, NGOs,  Sufficient distribution to the
farmers and distribution targeted
other  Virolent biological beneficiaries
stakeholders control agents  Reduction of
chemical pesticide
use
 Reduction of yield
loss

 Attendance to
BPI technical  Retooling related to training, workshops,
staff Crop Pest and other related
Management activities
 Specialized training  Application of
for BPI staff knowledge gain
 Development of  Compliance in the
Competency training modules conduct of training
Training and  Advance studies  Competitive technical
Extension on staff
Crop Pest
Management  Retooling related to
RFO-RCPCs, Crop Pest Management  Updated to crop pest
ATI  Specialized training for management
RFO staff  Serves as reference
 Training modules and material
kits  Provision of training
modules and kits
National Plant
Quarantine
Services  Pest Records  Pest risk analysis
Division and  Diagnostics  Implementation of
 Regulatory policy regulatory policy
Satellite Plant
Quarantine
Services
Biosecurity and  Pest records

Five BPI  Pest risk analysis
Quarantine  Validation of pest
Measures Centers  Implementation of
records and
regulatory policy
diagnostics
State Colleges
and
Universities  Complete details of
 Pest records
and other pest records
research
institutes

Funding  Capsule proposal

agencies (DA-  Detailed proposal
BAR, DOST,  Work and Financial
Enviro, Texicon Plan
and other  Gender and  Quality research
private Development proposal
Assessment Plan
companies,
 Line item budget /
Banner summary of budget
Programs,
Applied and
Adaptive Crop FAO)
Pest Management
Research  Approved research  Implementation of
RFO-RCPCs proposals research proposals
 Research protocols
LGUs,  Cascading of terms
Technicians, and reference
NGOs, Farmers,  Incentives  Proper
Research (Honorarium, Tokens implementation of
Cooperators, such as agricultural project
supplies, etc.)
SUCs, other
 Memorandum of
stakeholders
Agreement
 Dissemination of crop
RFO-RCPCs  Crop pest
pest management
management
technologies
technologies
 Sufficient resources for
 Resources for public
public advocacy
advocacy activity
activity
Public Advocacy
on Crop Pest
Management LGUs,  Adoption and
 Techno-hub center or
Technicians, application of crop
farmer’s information
NGOs, Farmers, pest management
training centers
Research technologies
 Harnessing of tri-
 Awareness related to
Cooperators, media modalities
presence of pests
SUCs, other
stakeholders

EXTERNAL
Interested Details of
Core Operations Requirements
Parties Compliance/Conformity
•Performance data
•Validation of data •Growth and yield performance
•Certification •Compliance for varietal
5 BPI Centers;
I. Genetic •Certified planting registration
NSIC (for Variety
Resources materials •True-to-type variety
Registration);
a. Research and •Certified planting •True-to-type variety
NSQCS; RFOs;
Development materials •True-to-type variety
LGUs
•Propagating •Ensure availability, accessible
materials QPM
b. Technology
RFOs - Adaptable and sustainable
Dissemination/ POT
Operations technology
transfer
c. Public RFOs- IEC Materials/ •Increase production

Advocacy Operations modules/video
• Increase awareness
II. Seed System Government • Certified • Conservation of QPM

Research planting
a. Ensure Institute; materials • Mass Production of QPM
availability
and BPI Centers, • Higher class of
accessibility of RFOs seeds
Quality
planting
materials
(QPM)
Farmers RSBSA Member Qualified beneficiaries
Protocol of seed Proper implementation of seed
b. Seed storage RFO
storage storage
Accredited seed
growers;
c. Distribution of Certificate of
Accredited plant Compliance to standards
QPM Accreditation
nurseries; Private
nursery

operators; Seed
growers
• List of RSBSA
d. Monitoring Members Proper monitoring and
and RFOs
evaluation
Evaluation • List accredited
nurseries
III. Crop Culture
Management
Technology
POT on Crop Productive and sustainable crop
Culture production
a. Seed RFO (Operations)
management Management
POT on Crop Productive and sustainable crop

Members of IP Culture production
Management
Members of
Farmers POT on Crop Productive and sustainable crop
Organization/ Culture production
cooperative Management
b. Soil and water POT on Crop Productive and sustainable crop

RFOs Culture
management production
Management
c. Nutrient POT on Crop Productive and sustainable crop

RFOs Culture
Management
d. Pest and POT on Crop Productive and sustainable crop

disease RFOs Culture production
management
Management
e. post-harvest POT on Crop Productive and sustainable crop

RFOs Culture
Management
f. Seed POT on Crop Productive and sustainable crop

RFOs Culture
production production
Management
g. Seed POT on Crop Productive and sustainable crop

RFOs Culture
processing production
Management


EXTERNAL
Details of
LTO (in accordance to DA DC 4
Issuance of License to
series of 2016 and DA DC no. 6
Importers (Proprietors, Operate (LTO)
Series of 2020)
Corporations, and
SPSIC, PQC and/or PQSC (in
Hobbyists) Issuance of SPSIC, PQC
accordance to DA DC no. 4 series of
and/or PQSC
2016)
National Plant Updating of Import Condition
Updated Import Conditions
Protection Organization through PRA and Market Access (in
from BPI
of different Countries accordance to WTO)
Exporters (Packing
Issuance of License to LTO (memo no. 40 series of 2012
Facilities, Farms, and
Operate (LTO) and DA DC no. 6 Series of 2020)
Exporters)
Exporters (Proprietors, PC (in accordance to International
Issuance of Phytosanitary
Corporations, and Standard for Phytosanitary
Certificate (PC)
Hobbyists) Measures)
Passengers (Seaport, Issuance of Clearance for Domestic
Airport) carrying Issuance of Clearance for Transport ( and supporting
plants, plant products, Domestic Transport Memoranda for specific
and planting materials commodities)
Updated memoranda on
Airlines, Philippine
movement of Plants, Plant Advisories and Updated
Ports Authority, and
Products, and Planting Memoranda
Airport Authorities
Materials
Fumigators/Treatment Issuance of License to Issuance of LTO (in accordance with
Providers Operate (LTO) BPI AO no. 1 series of 2008)
Department of
Agriculture, Other
Agencies, LGUs, Accurate data based on the
Official reliable data
Universities, Issuances
Researchers, and
Students

NATIONAL SEED INDUSTRY COUNCIL-PLANT VARIETY PROTECTION OFFICE

(NSIC-PVPO)

EXTERNAL
Interested Details of
Core Operation Requirements
Parties Compliance/Conformity
Preparation of Crop Entry
Recommendation Forms
based from the Crop Entry
Crop Entry Performance Test Results
Council and Recommendation from the different Technical
Technical Forms Working Groups (TWGs) for
Secretariat TechSec deliberation and
(TechSec) eventually for Council
approval
Consolidation and
dissemination of meeting
Technical and Admin documents one week before
Support the meeting schedule.
Coordination of evaluation /
deliberation meetings
Assessment of CVR
Crop Variety application documents for
Crop Variety Registration (CVR) completeness and
Registration application documents endorsement to the
concerned TWG
Preparation and
dissemination of meeting
documents one week before
TWGs the meeting schedule;
Issuance of Special Order
Technical and Admin constituting the members of
Support the various Technical
Working Groups after the
approval of the DA
Secretary;
Coordination of evaluation
meetings
Individual Certificate of Variety
Breeder and Registration Preparation and issuance of
Breeding Certificate of Variety
Institutions Registration

(CVR applicants) Issuance of

Guidelines/Policies guidelines/policies after
NSIC approval
Maintenance of NSIC
database of registered
Database of NSIC
varieties;
Registered Varieties
Provide passport data
printed copies of seed

catalogs;
Seed Catalogs and electronic copies
other publications downloadable in the NSIC
website
Report of Distinctness,
Uniformity and
Consolidation of the two-
Stability (DUS) Test
season DUS Test result
and other available
documents
A notarized request for the
Request for cancellation of PVP
Cancellation of PVP certificate provided by the
Certificate applicant shall be presented
to the Board
A written petition for
Plant Variety compulsory licensing shall
Plant Variety Petition for
Protection (PVP) be filed with the PVP Office
Protection compulsory licensing
Board to be presented to the Board
for appropriate decision
Database of existing plant
Database of Protected varieties and maintenance of
Varieties systematic record of all PVP
Certificates
Preparation and
Technical and Admin dissemination of meeting
Support documents one week before
the meeting schedule;
Coordination of deliberation
meeting

Results of
Distinctness, Consolidation of the two-
Uniformity and season DUS Test results
Stability (DUS) Test based from the generated
data sheets
and other available
documents
Crop-Specific DUS Test guidelines for the

PVP Examiners Test Guidelines conduct of DUS test
Preparation and
Technical and Admin dissemination of meeting
Support documents one week before
the meeting schedule
Issuance of Special Order for
the appointment of Plant
Variety Examiners after the
DA Secretary’s approval;
Coordination of field
evaluation and meetings.
Crop-Specific DUS The PVP office shall

Test Guidelines provide the necessary test
guidelines for the conduct
of DUS test
Certificate of Plant Preparation and issuance

Individual Variety Protection of certificates upon the
Breeder and approval of the Board
Breeding
Institutions
(PVP applicants) Database of Database of existing plant
Protected Varieties varieties with results of
DUS test
PVP Gazettes and printed copies of PVP

other publications gazettes; electronic copies
downloadable in the PVP
website

Seed Catalogs, PVP Updating of the database

SUCs,
Crop Variety Gazettes, passport upon approval of new
government
Registration and data and other registration/protection
agencies and
Plant Variety
other concerned publications applications and
Protection
entities policies/guidelines
NATIONAL SEED QUALITY CONTROL SERVICES DIVISION (NSQCS)

EXTERNAL
Interested Parties Requirements Details of Compliance/Conformity
Issuance of Certificate once the
documentary and technical
Certificate of Accreditation competencies requirements were
met (Requirements stated under DC.
No. 9 S. 2018)
Seed
Issuance of Result of Laboratory
Growers/Producers Result of Laboratory Analysis
analysis once the seed samples were
for Seed Certification
tested/analyzed
Issuance of Certification Tags once
Certification Tags the seeds have passed the seed and
field standards
Issuance of Result of Laboratory
Private Seed
Result of Laboratory Analysis analysis once the seed samples were
Company/ Private
for Seed Testing tested/analyzed based on the test
individual
requested
Certificate of Accreditation
competencies requirements were
met
Issuance of Certification Tags once
Nursery Operators Certification Tags for Trees
the trees and planting materials
and Seedlings
have passed the certification process
Issuance of Certificate once the trees
Plant Material Certificate and planting materials have passed
the certification process
Tissue Culture Facility Certificate of Accreditation
competencies requirements were
met
Other Government List of Accredited Seed Issuance of required data upon
Agencies Growers request of the agency

Other technical
personnel devolved Certificate of Completion for
personnel has attended the whole
under other the training attended
duration of the training
government agencies
PRODUCT SAFETY SERVICES DIVISION (PPSSD)

EXTERNAL

Inspection for Food Safety Issuance of Inspection Summary of
compliance Findings Report
Laboratory Analyses (Pesticide
Exportes
Residue/ Microbiological
Issuance of Certificate of Analysis
Analysis/ Biotoxins/ Heavy
Metal Analysis)
Licensing of Cold Storage
Importers Issuance of License to Operate
Warehouse (CSW)
Farmers PhilGAP Certification Issuance of certificate

Laboratory Analyses (Pesticide
Government
Residue / Microbiological
Agencies, Private
Analysis / Biotoxins / Heavy Issuance of certificate
Companies and
Metal Analysis /Pesticide
individuals
Formulation Analysis)
Food Testing Issuance of certificate of
Laboratory Accreditation
Laboratories accreditation
Other technical
Certificate of Completion Issuance of certificate upon
personnel involved
(Training) completion
in government
ACCOUNTING SECTION

EXTERNAL
Department of Financial Accountability Within the set deadline
Agriculture Reports, Financial Statements (monthly/quarterly)

Financial Accountability
Reports, Financial Statements,
Reports on Salaries and
Commission on Audit Allowances, Collection Monthly submission
Reports, Liquidation Reports,
Reports of Checks Issued, and
Inventory Reports
Claimants:
ORS/BURS, DV, Billing
Meralco
Statements
Maynilad
Statements
Monthly/after Delivery of goods or
PLDT Services
Statements
Philhealth ORS/BURS, DV ,Contributions
Pag-IBIG ORS/BURS, DV ,Contributions
ORS/BURS, DV ,
GSIS
Contributions/Deductions
Statements, Company Profile,
Suppliers
Approved Purchase Request,
and Purchase Order
OFFICE OF THE ASSISTANT DIRECTOR FOR OPERATIONS AND TECHNICAL AND

PRODUCTION SERVICES

EXTERNAL
Details of
Oversight Agency Proposal for new plantilla Submission of additional plantilla
(Department of positions positions proposal using a
Agriculture) prescribed template from the
oversight agency
Internet Service Provider Contract, Purchase Request Contract signed by both parties and
approved purchase request
PROCUREMENT MANAGEMENT SECTION

EXTERNAL
Interested
Requirements Details of Compliance/Conformity
Parties
Suppliers/Bid Canvass Form/Request for Viewing PhilGEPS postings or Request for a
ders Quotation, Bidding documents copy in BAC Office

Complete bidding documents,

Commission On-time submission of bidding documents
and Procurement Monitoring
on Audit and Procurement Monitoring Report
Report
Government
Procurement
Policy Board Annual Procurement Plan Consolidated PPMP of different Divisions
Department of
Agriculture
BUDGET SECTION

EXTERNAL
Timely submission of Monthly
Every 10th day of the succeeding
and Quarterly Financial
Department of month/quarter
Reports
Agriculture
Timely submission of Budget Every 1st Quarter of the following
Proposals year
Department of Budget Timely submission of Budget Every 1st Quarter of the following
and Management Proposals year
Claimants
Payments of various utility
*Fixed Expenses (Utility
bills, insurance and Monthly payments
Bills, Insurance and
contributions
Contributions)
Legal Documents and on time
*Suppliers Timely payments
Deliveries
CASHIER SECTION

EXTERNAL
List of Due and Demandable

Accounts Payable – Advice to
Debit Account (LDDAP-ADA),
Debit Memo (DM), Check
National Government Advices, Check Deposits, Cash
Servicing Banks (DBP Deposits, List of Collection Daily submission
and LBP) Deposits

Pag – Ibig Fund

Monthly report of remittances Timely submission of monthly
(Home Development
and loans remittances.
Mutual Fund)
National Home
Timely submission of monthly
Mortgage Finance Monthly report of remittances
remittances.
Corporation (NHMFC)
Philippine Health Monthly report of remittances
remittances.
Insurance Corporation
Monthly contribution status and
(PHIC) PMRF, RF1 and ER2
Members Data Record
Government Service
Insurance System Monthly report of remittances
remittances.
(GSIS)
Accountability Report (RAAF),
Timely submission of request letter.
Form 2, and Request Letter
Fidelity Bond Form,
Bureau of Treasury Statement of Assets,
(BTr) Liabilities, and Networth Timely submission of required
(SALN), Form 57A, Form 58A, documents
Official Designation, and
2x2Picture
Timely disbursement and status of
Suppliers Complete payment details
payments
GENERAL SERVICE SECTION (GSS)

EXTERNAL
Details of
Monthly consolidated report of
Pilipinas Shell Fuel and Lubricant consumption, Payment on or before the end of
Petroleum Corp. Check / LDDAP for Payment, every month
Withholding Tax Certificate.
Quotation requested by the BPI
Payment for the insurance of
Government from GSIS, Registration
Vehicle in accordance to its
Services Insurance Application of the vehicle to be
scheduling date as per ending
System (GSIS) insured (including attachments
number.
needed), Check for payment.
OR/CR, past billing or receipt

Payment for registration of Vehicle
Land issued by LTO, Smoke Testing,
as per number coding before the
Transportation Check/ Advice for payment,
end of its respective month.
Voucher, Physical Inspection at
LTO of the vehicle to be insured.

Approved Contract and Purchase

Contract, Purchase Request, request, Approved and reviewed
Agencies (Security
Accomplishment report, DTR, accomplishment report every
and Janitorial)
Check/ LDDAP month, Payment of Janitorial and
Security Services.
INFORMATION AND COMPUTER SECTION

EXTERNAL
Details of
Timely uploading/posting of
the materials upon request;
Farmers, students, IEC materials and production Printed copies of IEC
researchers guides materials and Production
guides or e-copies/
downloadable from BPI
website
Importers,
Exporters, traders, Memoranda, announcements Timely uploading/posting of the
other government on BPI Regulations materials upon request;
agencies,
Farmers, Importers,
Timely posting/uploading of the
Exporters, traders, Promotion of activities i.e.
notifications or articles of the
other government webinars/seminars and
programs and activities of the
agencies, and programs of the Bureau
Bureau
Students
PERSONNEL SECTION

EXTERNAL
Details of
Timely updating of Monthly
Monitoring every 1st Monday of
Personnel Complement and
the month
Department of Plantilla of Personnel
Agriculture Timely submission for request Consolidating of submitted
of authority and renewal of Matrix every six months of the
COS and consultant year

Timely submission of Personal submission of PDS every 2nd

Data Sheet (PDS) quarter of the year
Monitoring report for
scholarship training program
Updating Every Month
and other Learning and
Development (L&D) programs
Provide checklist of requirements
Complete appointment
for strict compliance of
documents
applicants
Timely submission of reports
on DIBAR, separation, and Updating Every Month
Civil Service
Absorption Rate
Commission
Timely submission of e-copy
Submission of SALN every 2nd
Statement of Assets, Liabilities
quarter of the year
and Net worth (SALN)
submission of PDS every 2nd
Timely submission of PDS
quarter of the year
Online updating of the status
Department of Budget
of Plantilla positions in the Updating Every Month
and Management
bureau
Submission of SALN every 2nd
Ombudsman Timely submission of SALN
quarter of the year
Provide checklist of requirements
Applicants vacant Complete required documents
for strict compliance of
position for hiring and promotion
applicants
Applicants for On- Complete required documents OJT Application form and letter
TheJob Training (OJT) for OJT applicants request from school
PLANNING AND MANAGEMENT OFFICE (PMO)

EXTERNAL
Details of
DA-Planning and
Approved Work and Financial Plan
Programming Work Program (Annual)
(WFP)
Division (PPD)
DA-Investment
Investment Program Proposal
Programming List of Approved Funded Projects
(Semi-Annual)
Division (IPD)
Program Monitoring and
DA-Monitoring and Reviewed PMES Reports by
Evaluation System (PMES)
Evaluation Division Division/Center/Program
Report (Monthly)

Department of
Budget and NEP (Annual) Approved Proposed NEP
Management (DBM)
Accomplishment Report
Commission on Audit
(Quarterly and as demand Reviewed Accomplishment Reports
(COA)
rises)
PROPERTY AND SUPPLY SECTION

EXTERNAL
Details of
Duly signed by authorized
representative and chronological
Conformed on the Approved
conformed of date on Purchase
Purchase Order (P.O)
Suppliers Order, Sales Invoice, Statement of
Account, Notice of Awards, etc.
In good condition and meet the
Delivery of goods
required specifications.
RECORDS SECTION

EXTERNAL
Details of
Liaison Officer delivered/ received
official document/ letters,
Department of Receiving/releasing of official
communication from the
Agriculture and other document, letters,
Department of Agriculture and
Government Agency communication
other Government Agency three
times a week
Post Office Mailing of documents As the need arise

B. NATIONAL CROP RESEARCH DEVELOPMENT AND PRODUCTION SUPPORT CENTER


INTERNAL (CENTER)

Approved WFP, Strategic
Performance Management
Office of the Center System (SPMS)Human Timely submission of approved
Chief Resource (HR)Plan, Center’s documents
Research, Development and
Extension Agenda
Research Projects Approved proposals
Research Reports/Outputs Submitted reports
Experimental Area Approved Experimental Area Lay-out
Approved PR and completed
procurement documents; RA 9184
Supplies and Equipment
(Government Procurement Reform
Act of 2016)
Research Section Fuel Approved request form
Manpower Approved Budgetary Requirement

Customer Satisfaction Form Accomplished and analyzed CSF,
(CSF) and RIS approved RIS
Training and Resource Person Accomplished and analyzed TEF and

Evaluation Form RPEF
(TEF and RPEF)
Production Reports/Outputs Submitted reports
Production Area Approved Production Area Lay-out
Approved PR and completed
Supplies and Equipment procurement documents, Approved
RIS, ICS, and PAR
Production Section Fuel

Approved request form
Manpower Approved Budgetary Requirement
Training and Resource Person Accomplished and analyzed TEF and

Evaluation Form RPEF
(TEF and RPEF)

Accomplished and analyzed CSF,

CSF and RIS
approved RIS
Production Facility/ies Approved Manual of Operations
Laboratory Facilities
Approved Manual of Operations
(Baguio NCRDPSC)
Engineering Unit
(Los Baños Approved PPMP Approved PRs
NCRDPSC)
MAR, WFP, OPCR, SPCR, PMES,
PIR Presentations, Narrative
Reports, Approved Research Timely submission of complete
Planning Unit
Proposals, Internal reports
Performance Monitoring
Report
Timely utilization and liquidation of
Approved WFP (Financial funds
Targets) Approved and complete procurement
requirements
Accomplishment Reports for
salaries, wages and
accomplishment reports
infrastructures
Timely submission of DTRs and
DTRs with attachments
attachments
Timely submission of procurement
Complete procurement
documents and its attachments; RA
documents and its attachments
Accounting, Budget 9184 (Government Procurement
for supplies and other services
and Cashier Unit Reform Act of 2016)
Approved Research Proposals,
Signed Memorandum of
Timely submission of approved
Agreement (MOA) and Notice
research proposals, signed MOA and
to Proceed (NTP) of Newly
NTP
Approved Projects
(Los Baños NCRDPSC)
Utilities (water, electricity, Billing Statement
internet)
Unit Evaluation Form (UEF) Accomplished and analyzed UEF

PPMP Submitted PPMP
Approved and completed
Complete Mandatory
Procurement procurement requirements based on
Procurement
Management Unit procurement plan; RA 9184
Requirements/Supporting
(Government Procurement Reform
documents
Act of 2016)
Statement of Assets, Liabilities
Timely submission of SALN
and Net Worth (SALN)
Personnel Unit
Daily Time Records with Timely submission of DTRs and
attachments attachments

IPCR Timely submission of IPCR

Personal Data Sheet
(PDS)/credentials of Center's
PDS/credentials of Center's staff
staff
Training Monitoring Report Monthly submission of Training

Monitoring Report
Individual Learning and Submitted ILDP

Development Plan (ILDP)
Application letters/
CV/PDS/Credentials of
Submitted documents
Center's applicants/Contract of
service
Application for Leave Approved Leave forms
Personnel Locator Approved locator
Timely submission of Magna Carta
Magna Carta Requirements
Requirements
Application for Availment of
Compensatory Time-off Approved form
Overtime Request Slip
Approved slip
Hiring Request Form
(Los Baños NCRDPSC) Submitted form
Property Acknowledgement
Prepared PAR
Receipt (PAR)
Inventory Custodian Slip (ICS) Prepared ICS
Requisitioning Issue Slip (RIS) Approved RIS
Waste Material Report (WMR) Approved WMR
Gate Pass for Equipment or
Machineries Approved Gate Pass
Property and Supply
Borrower’s Request Form for Approved Borrower’s Request Form
Unit
Equipment or Machineries
(Los Baños NCRDPSC),
User’s Logbook for the use of Filled-out User’s Logbook

Equipment and Storage
Pre and Post Evaluation Report Approved Pre and Post Evaluation
(Los Baños NCRDPSC) Report
CSF Accomplished and analyzed CSF

(Baguio NCRDPSC)
Travel Order (within Region) Approved Travel Order and Trip
and Trip Ticket Ticket
Approved Fuel/Gasoline Request
Fuel/Gasoline Form
Consumption report
Job Order Request Slip Approved Job Order Request Slip
General Support Manpower Approved Schedule of labor pool
Services Unit (Los Baños NCRDPSC) (Calendar of Activities)
Maintenance plan of Facilities, Approved Maintenance Plan
Service Vehicle, Equipment and
Machineries
CSF for Drivers
Accomplished and analyzed CSF
(Baguio NCRDPSC)
Centers’ Procedures Manual;
Audit Results
Policies and Memoranda
Internal Audit Unit
PPMP, Procurement Signed and approved PR and PO
Documents
EXTERNAL
Details of
Submitted and approved proposals,
Funding Agencies Project Proposal MOA (Memorandum of Agreement),
NTP (Notice to Proceed)
Communication letter/submitted
Request of data/IEC Materials data, attendance (visitor’s log book),
CSF, RIS
Communication letter, conduct of

training, field
State Universities visits/assessment/monitoring,
and Colleges (SUCs), Request of Resource
exhibits, Attendance Sheet/ Walk-in
National, Regional Speakers/Technical
Customer’s Log Form/Visitor’s Log
and Local Assistance/Exhibits/Develope
book), CSF, Certificate or Plaque of
Government Units, d Technologies
Appreciation/Recognition, Training
Farmers/Students/ and Resource Person Evaluation
and other Form
stakeholders (public Communication letter, On-the-Job
and private sector) Training conducted, MOA/MOU
(Memorandum of Understanding),
Request for On the Job Training
Certificate of Completion, Student
Evaluation, Training and Resource
Speaker Evaluation
Research and Project Communication letter, approved
Collaboration research/projects, MOA/ MOU

Request letter, Walk-in Customer’s

Log Form /Visitor’s log book), CSF,
RIS, RA 7308 (Seed Industry
Request of Seeds, Seedlings Development Act of 1992), RA 10068
and Other Planting Materials (Organic Agriculture Act of 2010),
Guidelines on the Distribution of
Seeds, Seedlings and Other Planting
Materials of the Center
Request Biological Control
Request letter, Visitor’s log book, CSF,
Agents
RIS,
(Baguio NCRDPSC)
Contractors Request letter for payment and
(Los Baños Request for inspection inspection, Certificate Completion
NCRDPSC) and Acceptance
Prepared by:
BPI QMS Team

Bureau of Plant Industry Doc Ref No.: BPI-QMS-DMT-SP1
Revision No.: 3
RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN
Page No.: 1 of 141
The Bureau of Plant Industry (BPI) has identified risks and opportunities for the development of its Quality Management System (QMS). These include
internal and external issues which serve as basis in the identification of the current controls and opportunities in the system. Risk and opportunity ratings are also
measured through its likelihood and impact to create action plans with specific time frames. As for the risks, treatments pertain to the mitigation and contingency
procedures. Whereas, the opportunity pursuit plan aides in the adoption and improvement of practices and viable possibilities to meet the needs of the
organization and its customers.
A. Risk Registry (All Operating Units)
All Operating Units

Risk Treatment
Risk Identification Risk Assessment Risk Monitoring and Evaluation
(Action Plan)
Quality Risk Scenario
Objective Contingency
(Division (Once the Treatment
Require
Strategic Relevant risk (Prevent Respons
ments Risk Likeli Conseq
Objective Interested Rating happens, it the Cause in ible Status
ID (Needs Source Risk hood uence Risk
(DSO) in Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
No. and Cause Issue Effect (External/ Category Rating Rating Level
BPI (RIPs) - (LxC) the impact Scenario / Unit / Close)
Expecta Internal) (L) (C)
Strategic Internal of effect in from Office
tions)
Plan Risk happening)
2017- Scenario)
2022)
Late
return of Reiteration
SO9. Top
Timely signed Delay in BIR Issuance of of
R- Ensure Request for 10 working Manage
processi ITRs the issues a memorandum memorandu
In- efficient Accounting Operationa Mediu extension of days upon ment/ Not
ng and from the submissi penalty Internal 3 2 6 for the m to fast- Open
AOU financial Section l Risk m deadline to the RORAP Accounti applicable
submissi concerne on of ITR to the submission of track the
-001 manageme BIR approval ng
on of ITR d to BIR Bureau ITR submission
nt Section
employe of ITR
es
The reader must ensure that this or any other copy of a controlled document is current and complete prior to use. The original copy of this document is with the BPI QMS Document
Management Team (QMS-DMT). The user should secure the latest version of this document from the BPI QMS-DMT.
Revision No.: 3
Page No.: 2 of 141
Typogra
phical
error or There
incompa are no Bids and
Purchase
SO9. tible Unaccept bidder/ Proofreading Awards
Request
R- Ensure item able or supplier and checking 10 working Committ
Bids and (PR) Review and Revise
In- efficient from the incomple s who Operationa Mediu of the PR by days upon ee/Proc Not
Awards with Internal 4 2 8 counter check Purchase Open
AOU financial approve te will l Risk m the end user; the RORAP urement applicable
Committee complete prepared PR Request
-002 manageme d WFP, specifica supply Provide approval Manage
specifica
nt and tion the checklist ment
tion
incomple require Section
te ment
attachme
nt
Audited
Early
Financial Delay in
Financial preparation Top
Report/ the
SO9. Plan in of Manage
Liquidati transfer Preparation of
R- Ensure Budget the Delay in Facilitate documents 10 working ment/Bu
on of fund documents and
In- efficient Section, current liquidati Operationa Mediu liquidation of necessary for days upon dget Not
report, for Internal 4 2 8 record keeping Open
AOU financial Accounting period on l Risk m the existing execution of the RORAP Section/ applicable
Request succeedi after every
-003 manageme Section were not report fund plans such as approval Accounti
for Fund ng activity
nt executed PR, RFQ, etc.; ng
Transfer, quarter/
on time Issue memo Section
Collectio release
on deadline
n Report
Changes
in
require
Approve Incompa
ments Revision and
SO9. d budget tible
from the consideratio Preparation Top
R- Ensure WFP is not Financial 10 working
time of Work within the n of changes of Manage
In- efficient Budget (Financi compati Targets Operationa Mediu days upon Not
budget Internal 3 2 6 existing or for the documents ment/Bu Open
AOU financial Section al ble with (BED 1) l Risk m the RORAP applicable
proposal approved budget current as reference dget
-004 manageme Targets) the with the approval
to the requirement for planning Section
nt require current
time of s
ments situation
WFP
preparat
ion
SO9. Travel Top
Budget, Incompl
R- Ensure Expense Missed Review of the 10 working Manage
Accounting ete Delay in Submission Provide
In- efficient Voucher out Operationa Mediu attachments days upon ment/Bu Not
, and attachm issuance Internal 4 2 8 of missed out checklist of Open
AOU financial (TEV) attachme l Risk m prior to the RORAP dget, applicable
Cashier ents for of claims attachment documents
-005 manageme Claims nts submission approval Accounti
Sections TEV
nt required ng and
Revision No.: 3
Page No.: 3 of 141
attachm Cashier
ents Sections
Preparation
of
informationa
Informat
Consiste l material
ion, Misconc
SO8. Typogra ncy of lifted from
educatio eption
R- Integrate Informatio phical informat Review and the content 5 working Informat
n, and and Replacement
In- informatio n and error or ion Reputation proofreading of of current days upon ion and Not
commun misinfor Internal 2 1 2 Low / recall if Open
AOU n Computer outdated provided al Risk information for issuances; the RORAP Compute applicable
ication med necessary
-006 manageme Section informat for IEC IEC Establish approval r Section
(IEC) stakehol
nt ion material mechanism
material ders
s on review
s
prior to the
release of
materials
Unavaila
bility of Delay in
Monthly Assign
S07. personn submissi Outdated
R- Training alternate 10 working
Enhance el on of record of Prepration of Submission Personn
In- Personnel and Operationa Mediu personnel to days upon Not
human assigned Training Personn Internal 4 2 8 reports prior to of reports el Open
AOU Section Scholars l Risk m prepare and the RORAP applicable
resource in the Monitori el submission immediately Section
-007 hip submit the approval
capability report ng Section
Report report
submissi Report
on
Individu Personn Delays in Posting of
al el are the memorandu
Incompl
S07. Perform unaware submissi Check status of m on the
R- ete file at 5 working
Enhance ance of the on of submission and Immediate bulletin Personn
In- Personnel the Operationa days upon Not
human Commit deadline IPCR Internal 2 1 2 Low remind submission board el Open
AOU Section personn l Risk the RORAP applicable
resource ment for the from personnel to of IPCR regarding Section
-008 el approval
capability and submissi every comply the deadline
section
Review on of personn of
(IPCR) IPCR el submission
Duly Concern
S07. Unavaila Late Processing of Preparation
R- accompli Late Processing of TO 10 working ed OU
Enhance bility of approval TO and TA of
In- Personnel shed processi Operationa Mediu and TA days upon Personn Not
human signatori of TA Internal 4 2 8 immediately documents Open
AOU Section DTR, ng of TO l Risk m immediately the RORAP el; applicable
resource es for TA and TO; prior to several
-009 Travel and TA prior to travel approval Liaison
capability and TO Cancellat travel and months prior
Orders Officer;
Revision No.: 3
Page No.: 4 of 141
(TO) and ion of rescheduling to scheduled Personn

Travel Travel of travel activity el
Authorit Section
y (TA)
Require
ments
Annual
submissi
on of
Stateme
Posting of
nt of Typogra Delays in
Replace memorandu
Assets, phical submissi
S07. ment, re- m on the Top
R- Liabilitie errors on and Immediate 5 working
Enhance submissi Checking prior to bulletin Manage
In- Personnel s and and incorrect Operationa correction of days upon Not
human on of Internal 2 1 2 Low submission by a board ment/Pe Open
AOU Section Net incorrect filling l Risk erroneous the RORAP applicable
resource correcte focal person regarding rsonnel
-010 worth filling out of information approval
capability d SALN the deadline Section
(SALN) out of SALN
and PDS of
and forms and PDS
submission
Personal
Data
Sheet
(PDS)
Curricul
um Vitae
(CV)/PD
S/creden
tials of
Incompl
Center's Delay in Checking of
ete
staff/ processi documents by
S07. submissi
R- recomm Missed ng of the the personnel Immediate Provision of 5 working
Enhance on of Personn
In- Personnel endation out appoint Operationa involved in submission checklist to days upon Not
human documen Internal 2 1 2 Low el Open
AOU Section s for attachme ment of l Risk Personnel of lacking qualified the RORAP applicable
resource ts of Section
-011 promoti nts qualified Selection Board documents applicants approval
capability qualified
on and applican (PSB) prior to
applican
qualified ts submission
ts
applican
ts for
vacant
regular
position
Revision No.: 3
Page No.: 5 of 141
Applicati
on
Incompl
letters/C
ete
V/PDS/C Provision of
S07. submissi Delay in
R- redential Missed Checking of Immediate checklist to 5 working
Enhance on of processi Personn
In- Personnel s of out Operationa appointed submission COS to days upon Not
human Contract ng of Internal 2 1 2 Low el Open
AOU Section Center's attachme l Risk personnel prior of lacking prepare the RORAP applicable
resource of contract Section
-012 applican nts to submission documents needed approval
capability Service's s
ts, documents
documen
Contract
ts
s of
service
Late or
Informing Top
S07. Leave Missed non- Immediate Filing of
R- immediate 10 working Manage
Enhance Credits filing of submissi Outdated Organizati filing of leave leave ahead
In- Personnel Mediu supervisor days upon ment; Not
human and leave on or of leave Internal onal Well- 4 2 8 upon of time; Issue Open
AOU Section m regarding the the RORAP Personn applicable
resource Applicati applicati leave credits being reporting to memo on
-013 absence of approval el
capability ons on applicati office leave
personnel Section
ons
Clearanc Failure Preparation
es to of
S07. (retirem comply Delay in documents
R- Intended Reminding 5 working
Enhance ents, with the submissi Organizati Follow up on necessary for Personn
In- Personnel activity concern days upon Not
human travel, require on of Internal onal Well- 1 2 2 Low the release of clearance el Open
AOU Section will not personnel to the RORAP applicable
resource trainings ments clearanc being clearance ahead of Section
-014 proceed seek clearance approval
capability , for e time; Issue
scholars clearanc memo on
hips) e clearances
Section
Perform
ance
Commit
Posting of
ment Offices Outdated
Late memorandu
Review were not perform
S07. submissi Immediate m on the Planning
R- Planning (SPCR), aware of ance Reminding the 5 working
Enhance on of submission bulletin and
In- and Division the evaluatio Operationa personnel in days upon Not
human SPCR, Internal 2 1 2 Low of SPCR, board Manage Open
AOU Manageme Perform deadline n of l Risk charge about the the RORAP applicable
resource DPCR, DPCR and regarding ment
-015 nt Office ance of concerne submission approval
capability and OPCR the deadline Office
Commit submissi d office
OPCR of
ment on at PMO
submission
Review
(DPCR),
and
Office
Revision No.: 3
Page No.: 6 of 141
Perform
ance
Commit
ment
Review
(OPCR)
Outdate
SO6.
Inventor d Unaccou
Upgrade Insufficie
R- y of property nted/los Reminding the Update 5 working Property
infrastruct Property nt Immediate
In- Property and t Operationa concerned inventory on days upon and Not
ure and and Supply tracking Internal 2 1 2 Low submission Open
AOU and equipme equipme l Risk personnel about a regular the RORAP Supply applicable
support Section mechani of inventory
-016 Equipme nt nt/prope the submission basis approval Section
facilities sm
nt inventor rty
services
y
Failure
to
update Property
SO6. Late and Reminding the
Unable the and
Upgrade non- concerned
R- to property Ensure 5 working Supply
infrastruct Property Waste submissi personnel about Immediate
In- documen and Operationa proper days upon Section/ Not
ure and and Supply Material on of Internal 2 1 2 Low the submission submission Open
AOU t waste supply l Risk documentati the RORAP Concern applicable
support Section Report Waste of waste disposal of the report
-017 disposal section on approval ed OU
facilities Material report whenever
activity and Personn
services Report necessary
possible el
audit
violation
Insufficie
Planning
nt means
and
to Scheduling Top
Manageme
SO9. effectivel Unable of in-house Manage
nt Office, Late Review and
R- Ensure Work y to carry workshop 10 working ment/Pl
Budget submissi Immediate facilitate
In- efficient and consolid out Plans Operationa Mediu activity per days upon anning Not
Section, on of Internal 3 2 6 submission of approval of Open
AOU financial financial ate, and l Risk m OU for the the RORAP and applicable
Assistant feasible WFP prepared
-018 manageme plan conceptu Program preparation approval Manage
Director's WFP WFP
nt alize and s of WFP; ment
Office, and
discuss Issue memo Office
Director's
work
Office
program
SO9. Monthly Unaccou Planning
Regional Sets deadline of Review and Sending a
R- Ensure Planning Physical Late nted 10 working and
/Satellite submission follow up on reminder
In- efficient and Accompl submissi accompli Operationa Mediu days upon Manage Not
Office Internal 3 2 6 earlier to the and the set Open
AOU financial Manageme ishment on of shment l Risk m the RORAP ment applicable
fails to consolidate submission deadline
-019 manageme nt Office Report reports report to approval Office;
submit reports of reports prior to
nt and DA MED OUs with
Revision No.: 3
Page No.: 7 of 141
Narrativ reports report regional

e on time submission /satellite
Physical offices
Accompl
ishment
Report
a.) Posting
of vacant
positions
Curricul
with
um document
Submitt s checklist
Vitae
ed to
(CV)/P
docume
DS/cre a.) Require request common
dentials
nts Person
does applicant to submissio areas and
of nel
not re-submit n of BPI
staff/re Delay Sectio
SO3. confor required advance website 10
R- Strengthen comme in the 2 n
m to the Void External documents. copies (thru working Not
In- administra ndation applica Operatio (Oper Medi HRMP
AOU tive
Applicants
s for
set applica /Interna 5 10 B.) Provide (electroni memo) days applica Open
require tion nal ationa um SB
-019 support promoti tion l applicants c copies) b.) Check upon ble
ments proces l) Secret
services on and with the of the document approval
for the s ariat
qualifie application lacking validity
hiring & Applic
d documents requireme upon
applica
placem ants
ent of checklist nts receipt,
nts for then
person
vacant return to
nel
regular
applicant
position
once
submissio
n is
invalid
Revision No.: 3
Page No.: 8 of 141
B. Risk Registry (External Relevant Interested Party)
Accounting Section
Risk Treatment
(Action Plan)
Require
BPI (RIPs) – (LxC) the impact Scenario / Unit / Close)
Strategic External of effect in from Office
tions)
2017- Scenario)
2022)
ORS/BU
RS,DV,
Billing
Stateme Require
nts, every
Approve section,
Claimants d offices to
SO9. Incompl
(Meralco, Purchase Pre-Processing of check and
R- Ensure ete 10 working
Maynilad, order Delayed External Claims to be able accomplishe Doctrack/Ch Accounti Not
IE- efficient informat Complai Financial Mediu days upon
PLDT, and Payment and 4 2 8 to identify what d every ecklist for ng Applicabl Open
ACS- financial ion (ex. nts Risk m the RORAP
Suppliers, Purchase s Internal document is documents Submission Section e
001 manageme attachme approval
Employees Request, lacking needed
nt nts, etc.)
, etc.) Compan before
y Profile, submitting to
DTR,TEV accounting
claims office
required
attachm
ents
SO9. Departmen Financial Incompl Allowing them to Provision of
Delayed Non Consolidatin
R- Ensure t of Account ete submit advance Scheduled 10 working
Consolid Complia g reports in Accounti Not
IE- efficient Agricultur ability Reports Operationa Mediu copy of their reminder to days upon
ation nce to Internal 4 2 8 advance ng Applicabl Open
ACS- financial e, Reports, Attachm l Risk m reports and all Operating the RORAP
and Submissi before Section e
002 manageme Commissio Financial ents/Del setting allowable Units on approval
submissi on Set deadline
nt n on Audit, Stateme ayed deadlines to Submission
Revision No.: 3
Page No.: 9 of 141
DBM nts, Submissi on of comply with the of

(Financial Collectio on Reports submission attachments
Reports) n and and
Liquidati deadlines
on
Reports,
Reports
of
Checks
Issued,
Inventor
y
Reports
Provision of
Incompl Scheduled
SO9. ete Late reminder to
Consolidatin
R- Ensure Liquidati Liquidati Impleme all Operating 20 working
All Delayed g reports in Accounti Not
IE- efficient on on ntation Operationa No reports no Units on days upon
Operating Release Internal 4 3 12 High advance ng Applicabl Open
ACS- financial Reports/ Reports/ of l Risk Release Submission the RORAP
Units of Funds before Section e
003 manageme Bond Delayed Program of approval
deadline
nt Submissi s attachments
on and
deadlines
Assistant Director’s Office for Operations and Technical and Production Services
Risk Treatment
(Action Plan)
Objective
(Division Contingency
Require (Once the Treatment
Strategic Relevant
ments risk (Prevent Respons
Objective Interested Risk Likeli Conseq
ID (Needs Rating happens, it the Cause in ible Status
(DSO) in Parties Source Risk hood uence Risk
No. and Cause Issue Effect Matrix Existing Control will lessen Risk Timeline Person/ Remarks (Open/
BPI (RIPs) - (External/ Category Rating Rating Level
Expecta (LxC) the impact Scenario Unit/ Close)
Strategic External Internal (L) (C)
tions) of effect in from Office
Plan
2017- Risk happening)
2022) Scenario)
Departmen
R-E- DSO3. Untimely Verification/reva Contact the
t of Disorgan 20 working
ADO Enhance delivery lidation of data divisions Establish an
Agricultur Official d ized data Operationa High Major days upon Not
OTP promotion Lost files of Internal 16 High obtained from responsible effective data All OUs Open
e, Other ata manage l Risk (4) (4) the RORAP applicable
S- of demande respective for the data management
Agencies, ment approval
001 opportunit d data divisions of interest
LGUs,
Revision No.: 3
Page No.: 10 of 141
ies in Universitie
agriculture s,
Researcher
s, and
Students
Technol
ogies
Farmers,
generate
students,
d,
researcher
Reliable
s,
pest
agricultura Conduct
advisory,
SO5. l extension weekly
Provisio Unable
Generate workers, follow up to
R-E- n of to Untimely Contact the
new and Local Follow up each
ADO technical Incompl provide delivery divisions
relevant Governme Operationa High Major submissions divisions December Not
OTP assistanc ete data client of Internal 16 High responsible All OUs Open
agricultura nt Units, l Risk (4) (4) from respective under the 2022 applicable
S- e thru received specific demande for the data
l Politicians, divisions office and
002 conduct documen d data of interest
technologi DA and establish an
of ts
es other effective data
training,
governme management
phone
nt
inquiries
agencies,
,
Indigenous
intervie
People
ws, and
e-mails
Conduct
Submissi
series of
on of Low
DSO3. Discussion training that
proposal turnout
R-E- Enhance among will develop
s on Lack of Low of 20 working
ADO promotion Organizati Seek technical experts and technical
Funding research, technical quality approve High Significa Signifi days upon Not
OTP of Internal onal Well- 12 assistance from proponents capabilities All OUs Open
Agencies Instituti writing proposal d/duly- (4) nt (3) cant the RORAP applicable
S- opportunit Being experts to polish the of staff to
onal trainings s funded approval
003 ies in research develop good
Develop research
agriculture proposal quality
ment proposal
research
Grant
proposal
Agricultural Engineering Division
Risk Treatment
(Action Plan)
Risk Scenario Existing Control Timeline Remarks
Revision No.: 3
Page No.: 11 of 141
Quality
Require
(DSO) in Parties Cause Issue Effect Matrix will lessen Risk Person (Open/
No. and (External/ Category Rating Rating Level
tions)
2017- Scenario)
2022)
SO7: Farmers, Technica Too Unable Delay in External Macro 4 2 8 mediu Manually sorting Referral of Make files March 30, Agricult Subject to Open
Develop students, l many to find catering Environme m and looking the client to more 2022 ural availabilit
Agricultur researcher Assistan physical client technical nt through files. similar accessible by Engineer y of funds
al s, and ce documen specific assistanc Email the client organization improvemen ing
Engineerin agricultura ts. documen e. once the files s or agencies t of manual Division,
g Database l extension Human ts. have been that can sorting
workers Error. retrieved cater to their through
R- requirement proper
Ex- s. tagging /
AED labelling.
-001 Providing
local digital
database on
information
on the
common
inquiries of
the clients’
Capsule Non-
proposal approval
Submission Agricult
, detailed / Non – Conduct
of a Request ural
proposal Incompl release meeting to
SO10. Funding Denial of Letter for Engineer
R- , logical ete of fund Regular follow- plan ahead of
Increase Agency propose Macro Extension of ing Subject to
Ex- framewo documen resulting mediu up on the status time inputs March 30,
external (BAR, d External Environme 3 2 6 compliance Division, availabilit Open
AED rk, work tary in delay m of the processing on the 2022
fund PCAARD, research nt to other y of funds
-002 plan require or non- of the proposal proposal
resources etc.) project documentary Division
schedule ments impleme revisions and
requirement s/
, budget ntation timeline.
s Centers
summar of the
y project
Revision No.: 3
Page No.: 12 of 141
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Non-
existenc
Technolog e of
y sanction
Source out
developers s for Biotechn
pool of
(Private delayed ology
experts in
Sector and submissi Office;
Biosafet universities
Public ons in PPSSD;
y Permit with the
DSO2. Research the JDC Departm
for needed field
Ensure Institution No. 1 ent of
Direct Delay in of
complianc s), DENR- s2016 Delay in Adjust the Health;
R- Use, the 5 specializatio 20 working
e to food Biosafety resulting the Macro Weekly follow- remaining Bureau
Ex- Field approval (Service n; Review of days from Not
safety Committee to delays delivery External Environme 3 15 High up to concerned time allotted of Open
BIO- Trial, of Delivery Joint the RORAP applicable
requireme , DOH- in the of nt experts for the other Animal
001 and biosafety ) Department approval
nts of Biosafety submissi service processes Industry
Commer permit Circular No.1
agricultura Committee on of ;
cial Series of
l crops , DA-BAI ERA/EHI Fertilize
Propagat 2016 to
Biotech A/RAR/ r and
ion extend the
Team, DA- CPR Pesticide
timelines for
Fertilizer forms Authorit
risk
and and y
assessment;
Pesticide evaluatio
Authority n
documen
ts.
DSO1. Technolog Biosafet Complac Delay in Conduct
Delay in
R- Ensure y y Permit ency of the 1 Continuous Continuous meeting with 5 working
the Macro Biotechn
Ex- access of developers for assigned submissi (Service follow-up to follow-up to the days from Not
delivery External Environme 4 4 Low ology Open
BIO- farmers to (Private Direct external on of Delivery RFO/PAMG RFO/PAMG concerned the RORAP applicable
of nt Office
002 quality Sector and Use, staff IRM ) monitors monitors external approval
service
seeds Public Field leading (post- personnel;
Revision No.: 3
Page No.: 13 of 141
Research Trial, to approval Remind RFO

Institution and missing ) and
s), DA- Commer forms monitori technology
Regional cial ng forms developer
Offices Propagat every season
Regulatory ion, IRM before the
Division updates monitoring
(formerly and schedule
RCPC) informat
ion on
IRM
monitori
ng
Biosafet
y Permit
Technolog for
y Direct
developers Use, Occurren
(Private Field ce of Delay in Prepare for
Sector and Trial, accident the post- any accident
DSO1. Ensure
Public and s outside approval Delay in Educate from
R- Ensure 1 safety 5 working
Research Commer workpla monitori the Macro monitors to happening Biotechn
Ex- access of (Health protocols days from Not
Institution cial ce (ex. ng and delivery Internal Environme 1 1 Low practice safety by having an ology Open
BIO- farmers to and and rules the RORAP applicable
s), DA- Propagat during Field of nt guidelines during emergency Office
003 quality Safety) during approval
Regional ion, IRM monitori Trial service monitoring. kit and
seeds monitoring
Offices updates ng monitori transportatio
Regulatory and activities ng n.
Division informat )
(formerly ion on
RCPC) IRM
monitori
ng
Delay in
the Constant
Needs an Delay in approval communicati
ample the of Conduct of on with the Planning
Project
R- Funding time to submissi project emergency funding ahead of 10 working
Proposal 4 Biotechn
Ex- DSO9, Agencies consult on of as a Financial Mediu meetings to agencies to time inputs days from Not
and Its External 1 (Financi 4 ology Open
BIO- DSO10 (oversight with the project- source of Risk m discuss project- discuss on the the RORAP applicable
Attachm al Risk) Office
004 agencies) Biotech proposal financial proposal related further proposal approval
ents
Office revisions support concerns. improvemen revisions.
group. . to ts on the
Biotech proposals.
Office.
Revision No.: 3
Page No.: 14 of 141
DA-
Constant
Biotechnol
Delay in Halt in communicati
ogy Accompli
the Delay in the on with the
Program Planning shment
consolid the funding Preparation of oversight
R- Office and ahead of 10 working reports to
Accompl ation of submissi of 4 accomplishment agencies to Biotechn
Ex- DSO9, DA-Bureau Financial Mediu time inputs days from be
ishment inputs on of project External 1 (Financi 4 reports before update ology Open
BIO- DSO10 of Risk m on the the RORAP submitted
reports for the accompli proposal al Risk) the scheduled progress on Office
005 Agricultur accomplishm approval as needed
accompli shment s or deadline. the drafting
al ent reports. and
shment reports. realignm of
Research required.
reports. ents. accomplishm
(oversight
ent reports.
agencies)
Urgent
issues
and
Other concerns
commit cannot
Planning
ments of Non- be
calendar of
the BPI attendan resolved Communicati
Represe activities and DOST-BC
represen ce of the immedia Designation of on with the
R- ntation scheduled 10 working meetings
DOST- tative/s BPI tely. alternate DOST-BC Biotechn
Ex- DSO7, of DA- Operationa Mediu commitment days from are on
Biosafety are in represen Difficulty External 3 3 9 representatives Secretariat ology Open
BIO- DSO8 BPI in l Risk m s of the BPI the RORAP Saturdays
Committee place tative/s in for the DOST-BC to discuss Office
006 the representati approval , every
during to the cascadin meetings. meeting’s
DOST-BC ve to the month.
the DOST-BC g agenda.
DOST-BC
DOST-BC meetings informat
meetings.
meeting ion
dates. discusse
d on the
meetings
.
Internatio Delay in Untimely
Requeste
nal the cascadin
d data on Delay in Coordination
Organizati submissi g of
GM crop the Continuous with the
ons, on of GM informat GM crop
adoption preparat monitoring and specific RIPs Close
Governme crop ion to adoption
R- and ion and follow-up of GM requesting coordination 5 working
nt and adoption the Biotechn data
Ex- DSO4, other website Operationa crop adoption the with the days from
Non- data concerne External 2 2 4 Low ology submitted Open
BIO- DSO8 relevant posting l Risk data from information technology the RORAP
Governme from d RIPs. Office to BPI on
007 informat of GM technology to expedite developers approval
nt technolo Delay in every
ion for crop developers and the and RCPCs.
organizati gy providin season.
public adoption RCPCs. processing of
ons, Local develope g
disclosur data. the request.
Governme rs/RCPC requeste
e
nt Units, s and d
Revision No.: 3
Page No.: 15 of 141
and other other informat

stakeholde relevant ion.
rs informat
ion for
public
disclosur
e.
Budget Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Departmen
SO no. 7. t of Unmet
R- Ensure Agricultur Criteria Delay or Inform/coordina
Submissi Disappro Propose in Recurring
Ex- efficient e/Departm set by cancellat Financial Mediu te with the Not Dec 29 of Budget
on of ved Internal 3 3 9 the following every Open
BUS- financial ent of the ion of Risk m concerned applicable every year Section
proposal budget fiscal year year
001 manageme Budget concerne activities operating unit/s
proposal
nt Manageme d agency
nt
Cashier Section
Risk Treatment
(Action Plan)
Quality Risk Scenario Contingency
Objective (Once the Treatment
Require
(Division Relevant risk (Prevent Respons
Strategic Interested Rating happens, it the Cause in ible Status
Objective Parties Matrix Existing Control will lessen Risk Timeline Person Remarks (Open/
(DSO) in (RIPs) – (LxC) the impact Scenario / Unit / Close)
BPI External of effect in from Office
tions)
Strategic Risk happening)
Plan Scenario)
Revision No.: 3
Page No.: 16 of 141
2017-
2022)
Processes Incompl
Delayed Receipt
and ete Follow up Issuance of
payment of
releases informat with the memorandu Accounti
R- Stakeholde to complain Macro 20 working
payments, ion (ex. concerned m regarding ng Not
IE- rs - Payment supplier ts from External/I environme 5(Opera Consistent days upon
claims & signatur 3 15 High stakeholder the Section / Applicabl Open
CAS- External & s and supplier; nternal nt/Operati tional) follow-up the RORAP
remittance e, regarding completenes Cashier e
001 Internal other Delay in onal approval
of account the missing s of voucher Section
stakehol service
employees number, information information.
ders. delivery
& creditors etc.)
Supplier
s do not Prepare List of
have Issuance Due and
official of MDS Demandable
Processes Follow-up
bank Check Accounts Payable Schedule
and national Facilitate an
account from Delayed for national of request
releases government online
R- Stakeholde leading national payment government for MDS
payments, Macro servicing request to
IE- rs - Payment to governm to 3(Opera Mediu servicing bank / October Cashier check
claims & External environme 3 9 bank for the hasten the Open
CAS- External & s requesti ent external tional) m Follow-up 2021 Section starts on
remittance nt check process of
002 Internal ng of servicing stakehol national the last
of payment and releasing
Modified bank ders government quarter of
employees request check
Disburse takes servicing bank the year.
& creditors made
ment longer for the check
System time payment and
(MDS) request made
Check
Crop Pest Management Division
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Revision No.: 3
Page No.: 17 of 141
Crop
pest
manage
ment
technolo Continuous
gies, pest
Resourc monitoring,
RFO-
es for Issuance of pests Conduct technical
RCPCs; and
public advisories; farmers briefing and
LGUs,
advocacy Insufficie dissemination of awareness training of
DSO1. Technician
R- activity; nt food IEC materials; to do regular farmers in
Minimize s, NGOs, Occurren 10 working
Ex- and Reductio supply Macro 5 conduct of pest monitoring; coordination
and Farmers, ce of Mediu days upon Not
CPM Techno- n in crop and low External environme 2 (Operati 10 monitoring; and apply with the CPMD Open
control Research pest m the RORAP applicable
D- hub yield income nt onal) technical insecticides regions &
pest Cooperato outbreak approval
001 center or of assistance; and approved by LGUs;
outbreak rs, SUCs,
farmer’s farmers distribution of Fertilizer Conduct of
other
informat Biocontrol and Pesticide adaptive
stakeholde
ion Agents Authority research and
rs
training trainings for
centers, new
Harnessi technologies
ng of tri-
media
modaliti
es
Accurate
pest
RFOs (ILD,
identific
RCPC);
ation,
Researcher
Specific
s, Peace Delayed
pest Proper
scientists, and delivery Include only
manage coordination
DSO1. policy order of accessible
R- ment Natural with the
Minimize makers; issues in products 5 and safe 20 working
Ex- recomm hazards Macro concerned LGUs Immediately
and Farmers, some and (Health areas in the days upon Not
CPM endation and External environme 3 15 High and regions; extract CPMD Open
control LGUs, areas; services; and conduct of the RORAP applicable
D- ; Basic disasters nt Developed affected staff
pest Technician accident Endange Safety) activities approval
002 informat ; rebels survey protocol
outbreak s, NGOs, prone in r life of outside the
ion on cassava, corn
private remote staff; bureau
regardin and rice
partners areas Injury
g the
and
pests,
stakeholde
For
rs
regulato
ry policy
Revision No.: 3
Page No.: 18 of 141
formulat
ion; and
Pest
manage
ment
recomm
endation
Effective
BCA for
specific
crops;
Standard
Not yet
protocol;
Provision of included
Proper Low
RFO- hazard pay in the
mainten producti
DSO3. RCPCs; and for staff FY2021
R- ance of on of Reductio 2
Strengthen LGUs; Sanitation and working in budget;
Ex- genetic Mites Trichogr n in the Macro (Operati Contract
laboratory NGOs; follow proper the December Biocontr Subject to
CPM purity; infestati amma distribut External environme 2 onal/He 4 Low licensed Open
and pest farmers laboratory laboratory; 2022 ol the
D- and on and ion to nt alth and fumigator
manageme and other practices Fumigation Section approval
003 Sufficien health farmers Safety)
nt services stakeholde done by of budget
t risk of
rs laboratory proposal
distribut staff
personnel for
ion;
FY2022
Virulent
biologica
l control
agents
Pest
advisori
es;
Conduct
Pest
weekly
DSO7. awarene Division
Delay in follow up to
R- Integrate ss Chief to
RFOs Delay in the Follow up the the regions; 20 working
Ex- pest material Incompl Macro 3 request
(Regulator the data update submission of Establish an days upon Not
CPM manageme s ete data External environme 4 (Operati 12 High emergency CPMD Open
y, ILD, processi of pest data for effective and the RORAP applicable
D- nt (brochur received nt onal) meeting to
RCPC) ng national validation efficient pest approval
004 informatio es, all the
pest data database
n system posters, regions
(Google
leaflets);
sheets)
Surveilla
nce
protocol;
Revision No.: 3
Page No.: 19 of 141
PRIME
collect;
PRIME
web;
Rapid
crop
health
assessm
ent;
Prime-
stat; E-
learning;
BPI
collect
Crop Research and Production Support Division

Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Conduct of
Conduct
Enforce strict online
of onsite
health safety training; Use
activities Disrupti
POT, List rules before, of
DSO3. such as on of Refer to the
of RSBSA during and after Information,
R- Enhance training, work latest COVID- CRPSD;
Member, Covid-19 5 the activity; 14 Education 30 working
Ex- promotion site schedule Macro 19 IATF Health
RFOs- List of infected (Operati Extre day quarantine and days upon Not
CRP of establish and External Environme 4 20 guidelines and Open
Operations accredite personn onal me for all persons Communicati the RORAP applicable
SD- opportunit ment delay in nt particularly Safety
d el Risk) encountered by on materials approval
001 ies in and delivery on work Officer
nurserie the infected such as
agriculture monitori of arrangement
s employee and videos;
ng in services
disinfection of Adhere to
locations
the office COVID-19
with
Inter-Agency
Revision No.: 3
Page No.: 20 of 141
large Task Force

crowds for the
Management
of Emerging
Infectious
Diseases
(IATF) latest
guidelines in
the conduct
of onsite
activities
Conduct
of onsite
Practice
activities
Disrupti health and
POT, List such as
DSO3. on of Re- safety
of RSBSA training, CRPSD;
R- Enhance Injured work assignment protocols /
Member, site 5 working GSS;
Ex- promotion personn schedule Macro 1 of work Follow pre-
RFOs- List of establish First aid days upon Health Not
CRP of el due to and External Environme 1 (Operati 1 Low load/ cautionary Open
Operations accredite ment treatment the RORAP and applicable
SD- opportunit travel delay in nt onal) Designate measure
d and approval Safety
002 ies in accident delivery alternate before and
nurserie monitori Officer
agriculture of staff during
s ng
services conduct of
outside
activity
of office
premises
Governme Certified
nt planting
Research material
Institute, s, Higher Identificatio
BPI Class of n of the
Centers, seeds, cause and
Occurren Low Perform pest and
RFOs, RSBSA Distrust replacement
DSO1. ce of quality disease
R- farmers, member, and, low of product as Practice
Ensure pest of 2 management 10 working CRPSD;
Ex- Accredited Certificat satisfacti Macro well as proper
access of infestati distribut (Reputa Mediu practices and days upon Quality Not
CRP seed e of on rating External Environme 5 10 provision of nursery and Open
farmers to on and ed tional m identification of the RORAP Control applicable
SD- growers, accredita from nt technical seed storage
quality disease planting Risk) problem and approval Officer
003 Accredited tion, beneficia advice management
seeds outbreak material replacement of
plant Certificat ries regarding
. s product
nurseries, e of the
Private accredita concerned
nursery tion, commodity
operators, Certificat
Seed e of
growers accredita
Revision No.: 3
Page No.: 21 of 141
tion,
Certificat
e of
accredita
tion
Certified
planting
material
s, Higher
Governme Class of
nt seeds,
Research RSBSA Capacity
Institute, member, Augment building on
Imprope
BPI Certificat amount of proper
r Low Augment amount
Centers, e of seed nursery and
nursery/ germinat of seed
RFOs, accredita Distrust distribution seed storage
DSO1. storage ion of distribution CRPSD;
R- farmers, tion, and, low based on management
Ensure mainten distribut 5 based on seed 30 working Wareho
Ex- Accredited Certificat satisfacti seed . Strict
access of ance ed seeds Operationa (Operati Extre germination rate, days upon use man; Not
CRP seed e of on rating Internal 5 25 germination observation Open
farmers to leading and low l Risk onal me inform the RORAP Plant applicable
SD- growers, accredita from rate, inform and
quality to quality Risk) beneficiaries approval nursery
004 Accredited tion, beneficia beneficiaries monitoring
seeds unsuitab planting about the current staff
plant Certificat ries about the of nursery
le material condition of the
nurseries, e of current and seed
environ s seeds.
Private accredita condition of storage
ment
nursery tion, the seeds. management
operators, Certificat .
Seed e of
growers accredita
tion,
Protocol
of seed
storage
Governme Certified
nt planting Pruning of
Research material Adverse Pruning of surrounding
DSO1. Destroye Less Source out
R- Institute, s, Higher conditio surrounding trees to
Ensure d planting 2 planting 10 working
Ex- BPI Class of ns such Macro trees to reduce reduce CRPSD;
access of planting material (Operati Mediu materials days upon Not
CRP Centers, seeds, as heavy External Environme 5 10 debris and use of debris and BPI Open
farmers to material s for onal m from BPI the RORAP applicable
SD- RFOs, RSBSA rain and nt protective use of Centers
quality s in distribut Risk) Centers if approval
005 farmers, member, strong covering for protective
seeds nursery ion needed
Accredited Certificat winds nursery covering for
seed e of nursery
growers, accredita
Revision No.: 3
Page No.: 22 of 141
Accredited tion,
plant Certificat
nurseries, e of
Private accredita
nursery tion,
operators, Certificat
Seed e of
growers accredita
tion,
Certificat
e of
accredita
tion
Provisio
n of
technical
Distrust
assistanc
and low
e thru Communicat Designate
DSO3. Misrepre satisfacti
conduct e with the technical
R- Enhance sentatio on rating
of Unsatisfi Tap existing concerned personnel 5 working
Ex- promotion n during from Organizati 2 CRPSD;
RFOs- training, ed technical client and per subject days upon Not
CRP of trainings beneficia Internal onal well- 1 (Reputa 2 Low Admin Open
Operations crop beneficia personnel within provide matter; the RORAP applicable
SD- opportunit /client ries. being tional) Aide
producti ries the division further Assign approval
006 ies in consultat Receipt
on technical alternate
agriculture ion of
technolo assistance focal person
complain
gies and
ts
planting
material
s
Continui
ng
resource
s for Insufficie Provision of
DSO3. Intensive use
extensio nt hardcopies of Intensify
R- Enhance POT, IEC of social
n dissemin 1 developed promotion of 5 working
Ex- promotion Material Low media for
RFOs- services ation of Operationa (Operati technologies to developed days upon Not
CRP of s/ adoption Internal 1 1 Low nationwide CRPSD Open
Operations to develope l Risk onal walk-in technologies the RORAP applicable
SD- opportunit modules rate disseminatio
dissemin d Risk) customers and thru IEC, approval
007 ies in /video n of free
ate technolo Promotion thru quad media
agriculture information
develope gies caravans
d
technolo
gies
Revision No.: 3
Page No.: 23 of 141
Certified
planting
material
Governme
s, Higher
nt
Class of
Research
seeds, Install real
Institute,
RSBSA time
BPI
member, monitoring
Centers, Delayed Late
Certificat Fast tracking of board to
RFOs, producti distribut Source out
DSO1. e of procurement serve as
R- farmers, on of ion of planting
Ensure accredita Delay in 2 documents and practical 10 working
Ex- Accredited planting planting Macro materials CRPSD;
access of tion, delivery (Operati Mediu prepare guide for days upon Not
CRP seed material material External Environme 3 6 from BPI BPI Open
farmers to Certificat of onal m emergency seasonal the RORAP applicable
SD- growers, s due to s to nt Centers for Centers
quality e of service Risk) procurement (if agricultural approval
008 Accredited late target immediate
seeds accredita any) e.g. forecast for
plant delivery beneficia distribution
tion, Reimbursement information
nurseries, of input ries
Certificat of
Private
e of production
nursery
accredita activities
operators,
tion,
Seed
Certificat
growers
e of
accredita
tion
Director’s Office
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
BPI Clearanc Transitio Conduct Craft This is
R- SO9. Political/ Shift in Adherence to
Manageme e, n/Chang Macro briefing to succeeding All subject to
IE- Ensure governm prioritie Mediu Special Orders/ December
nt; Liquidati e in External Environme 1 5 5 the new strategic concern the Open
DO- efficient ent s and m Presidential 2022
National on leadersh nt management plan of the ed Units political
001 financial leadershi thrusts Appointments
Governme Report ip or ; Adapt to the bureau election
Revision No.: 3
Page No.: 24 of 141
manageme nt and p manage new and

nt Agencies documen changes ment in priorities appointm
ts to the and thrusts ents.
ensure Bureau
efficient
and
effective
transitio
n
Notify
Internal
Audit
Unit for
the
Receipt Top
of Filed Manage
Other Dissatisf Grievance
Complai cases or ment/All
governme Unsatisfa action of Committee
nt, complain Follow standard concern
nt ctory stakehol to conduct 10 working
R-E- Approval ts Reputation operating Conduct of ed
agencies, impleme ders on Mediu thorough days upon Not
DO- SO1-SO6 of against Internal al/Operati 3 3 9 procedure in Internal Operatin Open
Concerned ntation BPI m investigation the RORAP applicable
002 Correcti BPI onal Handling Quality Audit g
Citizens of products regarding approval
ve/Imme employe Complaints Units/Gr
and activities and the
diate/Ap es/ and ievance
Individuals services complaint
propriat office Committ
e Action ee
between
complain
ant and
concerne
d OUs
General Services Section
Risk Treatment
(Action Plan)
Require
(DSO) in (RIPs) – (LxC) the impact Scenario / Unit / Close)
BPI External of effect in from Office
tions)
Plan Scenario)
Revision No.: 3
Page No.: 25 of 141
2017-
2022)
Timeline
Fast and Slow and Unservic Migration is
DSO3. Constant
stable unstable eable and indefinite
R- Strengthen Delay in Macro monitoring
internet internet internet Constant follow rehabilitatio General dependin
Ex- administra Service delivery Environme Extre of phone December
and and and External 4 5 20 up on Service n of DP to Services g on the Open
GSS- tive providers of nt/Operati me lines and 2021
telecom telecom telecom Providers MDF box by Section response
001 support services onal risk internet
connecti connecti connecti service of the
services connection
on on on provider service
provider.
Late
processi
Monthly ng of
Strict
consolid voucher Suspensi
DSO3. Strict observation General
ated due to on of Macro Cash
R- Strengthen Pilipinas Delay in observation on on the 5 working Services
report of late Fuel & Environme payment
Ex- administra Shell delivery the monthly monthly days upon Section Ongoing
Fuel & submissi Lubrican External nt/ 1 1 1 Low subject for Open
GSS- tive Petroleum of submission of submission the RORAP & activities
Lubrican on of t Operationa reimbursem
002 support Corp. services documents of approval Concern
t receipts consump l risk ent
services (follow-ups) documents ed Units
consump & tion
(follow-ups)
tion Invoice
by
Drivers
Late
processi
Strict
DSO3. ng of Early General
Macro observation on Cash
R- Strengthen Governme voucher Delay in preparation 5 working Services
Voucher Uninsure Environme the submission payment
Ex- administra nt Services due to delivery of days upon Section Ongoing
& Official d RP External nt/ 1 1 1 Low of documents; subject for Open
GSS- tive Insurance late of requirement the RORAP & activities
Receipt vehicle Operationa Constant follow- reimbursem
003 support System submissi services for GSIS approval Concern
l risk up/tracking of ent
services on of renewal ed Units
voucher
require
ments
Late
processi
Strict
DSO3. ng of Early General
Macro observation on Cash
R- Strengthen Voucher; voucher Delay in preparation 5 working Services
Land Unregist Environme the submission payment
Ex- administra LTO due to delivery of days upon Section Ongoing
Transporta ered RP External nt/ 1 1 1 Low of documents; subject for Open
GSS- tive Official late of requirement the RORAP & activities
tion Office vehicle Operationa Constant follow- reimbursem
004 support Receipt submissi services for LTO approval Concern
l risk up/tracking of ent
services on of registration ed Units
voucher
require
ments
Revision No.: 3
Page No.: 26 of 141
National Plant Quarantine Services Division

Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Potential
harm or Training of
injury PQ
Continuous
and Personnel/
retooling of PQ
illness Inspector on
Personnel to be
(asthma , Occupational
Importers, Issuance acquainted to the
Exposur eye and safety,
(Proprieto of Safety Protocol NPQSD
e to skin Quarantine
rs, License and Standard will
hazardo diseases, Clinical treatment ;
Corporatio to Operating propose
us respirato treatment health and
DSO1. ns, and Operate procedures; NPQSD, other
chemical ry tract based on safety
Ensure Hobbyists) (LTO), Compete options
s infection injury guidelines;
complianc SPSIC, Use of Personal nt specificall
R- during , cancer, assessment
e to PQC and Occupati 5 = Protective Training y those
Ex- the leukemia Macro Regular
phytosanit Exporters / or onal Health Mediu Equipment (PPE) December Facilitat that will
NPQ supervisi ) due to External environme 2 10 Assurance of monitoring Open
ary (Packing PQSC health and m e.g. hard hat , 30, 2021 or, PQ accommo
SD- on of direct nt the of PQ
requireme facilities, hazard Safety safety vest, Personn date PQ
001 commod contact availability personnel
nts of and farms) Issuance masks, el, Top health
ity on of able for the
agricultura of LTO gloves(laborator manage hazard
treatmen pesticide personnel to implementat
l crops y) ment category;
ts, s, perform the ion of
Fumigator for
inspectio fumigant task protocol and
s/Treatme budget
n and s and safety
nt Issuance Strict compliance approval
sampling other procedures;
Providers of LTO with safety and
harmful
health
chemical Providing
requirements/
s Personal
protocols
Protective
Delays in Equipment
the PQ (PPE) e.g
Revision No.: 3
Page No.: 27 of 141
operatio hard hat

n and ,masks,
other safety vest,
related gloves(labor
activities atory)
Complai Create
nts that Quarantine
may Guidelines
arise due regarding
to delays health and
of safety
quaranti protocols.
ne
operatio
ns.
Failure
to
perform
activities
Importers,
Issuance Coordination
(Proprieto NPQSD
of Hamper with focal
rs, will
License the personnel of the
Corporatio Cases of propose
to inspectio operating unit
DSO1. ns, and untowar Clinical NPQSD, other
Operate Safety n, for the
Ensure Hobbyists) d treatment Compete options
(LTO), during supervisi availability of Provide
complianc incidents based on nt specificall
R- SPSIC, the on, vehicle vehicle for
e to that may 5 = injury Training y those
Ex- PQC and travel sampling Macro the
phytosanit Exporters occur Health assessment December Facilitat that will
NPQ / or from the operatio External environme 3 15 High inspection of Open
ary (Packing during and 30, 2021 or, PQ accommo
SD- PQSC office to n and nt Close the PQ
requireme facilities, or in the Safety Assurance of Personn date PQ
002 inspectio other coordination inspector/pe
nts of and farms) process the el, Top health
Issuance n site/ related between the rsonnel .
agricultura of the PQ availability manage hazard
of LTO area . activities client and
l crops operatio of able ment category;
of the PQ inspector
Fumigator n personnel to for
Personn regarding the
s/Treatme perform the budget
Issuance el transportation
nt task approval
of LTO arrangement
Providers
Revision No.: 3
Page No.: 28 of 141
Physical
injury(s)
may
occur
during
site
Importers,
Issuance inspectio
(Proprieto Assessment NPQSD
of n and
rs, of the will
License boarding
Corporatio inspection propose
to Safety of Clinical
DSO1. ns, and site/area NPQSD, other
Operate during vessels treatment
Ensure Hobbyists) Delay on before Compete options
(LTO), the ( Slip, based on
complianc the Trained and inspection nt specificall
R- SPSIC, supervisi trip and injury
e to inspectio 5 = experienced Training y those
Ex- PQC and on of fall Macro assessment
phytosanit Exporters n activity Health Mediu personnel Retooling of December Facilitat that will
NPQ / or inspectio injuries External environme 2 10 Open
ary (Packing of the PQ and m /inspector shall PQ 30, 2021 or, PQ accommo
SD- PQSC n and includin nt Assurance of
requireme facilities, Officer/ Safety supervise the Personnel to Personn date PQ
003 treatmen g bone the
nts of and farms) inspecto inspection be el, Top health
Issuance t of fracture availability
agricultura r acquainted manage hazard
of LTO commod and of able
l crops to the Safety ment category;
ities breaks, personnel to
Fumigator Protocol and for
cuts, perform the
s/Treatme Standard budget
Issuance lesions task
nt Operating approval
of LTO and
Providers procedures;
puncture
s, falling
objects
from the
containe
r)
Importers, Issuance Spread Confiscation of
Insufficie
(Proprieto of of insect prohibited
nt
rs, License pest and commodities;
DSO1. Dissemin Non-
Corporatio to diseases Posting of IEC
Ensure ation of complian Partnering Create Plant
ns, and Operate that may materials of the
complianc Informat ce to with Health NPQSD,
R- Hobbyists) (LTO), be prohibited
e to ion rules concerned Awareness 20 working Other
Ex- SPSIC, present commodities and
phytosanit regardin and Operationa agencies for Focal Group; days from technical Not
NPQ PQC and from the Internal 4 3 12 High regulated Open
ary g regulatio l Risk an extensive Organizing the RORAP divisions applicable
SD- / or infected quarantine pests
requireme prohibit ns of information Awareness approval of BPI,
004 PQSC commod and Special
nts of ed Plant disseminatio campaign to ICS
Passengers ities that Quarantine
agricultura commod Quaranti n; schools
(seaport, would be Order/AO's at
l crops ities; ne regarding
airport) Issuance transpor different ports;
Plant Health
carrying of ted to Training for
plants, Clearanc the ports Plant Quarantine
Revision No.: 3
Page No.: 29 of 141
plant e for of the Officers

products, Domesti country nationwide was
and c already
planting Transpo conducted;
materials rt Plant Health
Summit for
Awareness
campaign;
Dissemination of
IEC materials to
stakeholders
Unavaila
bility of
DSO1. designat Delay in
Ensure ed PQ Delay in the
complianc Personn the treatmen Designation
R- Assistance from
e to Exporters el in the issuance t process Additional of 20 working
Ex- 3= available PQ
phytosanit (Packing Issuance PQS- of resulting Operationa manpower to permanent days from Not
NPQ Internal 4 Service 12 High personnel from NPQSD Open
ary facilities, of LTO Central Phytosa to longer l Risk conduct the PQ personnel the RORAP applicable
SD- Delivery other PQS-manila
requireme and farms) office to nitary waiting activity to conduct approval
005 stations
nts of conduct Certificat time for proper
agricultura treatmen e custome treatment
l crops t of rs activities
commod
ities
Insufficie Improve
Non-
nt Reduce communicati
complian
dissemin effective Close ons and
ce to
Reliable ation of ness of coordination information
plant
Departmen official informat plant with Department sharing
DSO1. quaranti
t of data ion and quaranti of Agriculture, using ICT
Ensure ne
Agricultur relevant collabor ne Other Agencies, and
complianc regulatio
R- e, Other to the ations enforce LGUs, strengthen
e to ns. NPQSD,
Ex- Agencies, enforce between ment. Macro Universities, collaboration
phytosanit Mediu Strengthen December Top Not
NPQ LGUs, ment of agencies External environme 2 5 10 Researchers, and with other Open
ary m collaboration 30, 2021 Manage applicable
SD- Universitie plant for nt Students. agencies.
requireme with other ment
006 s, quaranti effective
nts of relevant
Researcher ne rules enforce Establish
agricultura agencies and
s, and and ment of Regular meetings policy on
l crops Affect institutions.
Students regulatio plant May of the NPQSD reporting of
the
ns quaranti hamper Technical plant
market
ne rules plant Working Group. quarantine
access of
and trade. pests
exported
regulatio
Revision No.: 3
Page No.: 30 of 141
ns commod Improve
ity. laboratory
and technical
Inaccura capabilities.
te
reportin Conduct in-
g of the house
incidenc research and
e of validation.
plant
quaranti
ne pest
in traded
commod
ities.
National Seed Industry Council – Plant Variety Protection Office
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Certificat
Incompl
e of
ete
Variety
applicati
Individual Registrat No No Drafting and
on Coordination
R- DSO1. Breeder ion; written traceabil Applicant's Endorsemen
documen with concerned 10 Working Council
Ex- Ensure and Guidelin crop ity of resubmissio t of
ts filed at 1 technical Days from Secretari Not
NSI- access of Breeding es / variety relevant Internal/E Operationa Mediu n of guidelines to
NSIC; 5 (Operati 5 working group; the at, TWG, Applicabl Open
PVP farmers to Institution Policies; registrati informat xternal l risk m documents DA for
Some onal) Resubmission of Approval of TechSec, e
O- quality s Database on ion and previously approval and
applicati required RORAP Council
001 seeds (CVR of NSIC guideline documen filed at TWG issuance of
ons are documents
applicants) Register s ts; DA Circular
filed at
ed
NSIC and
Varieties
others
; Seed
Revision No.: 3
Page No.: 31 of 141
Catalogu are filed

es and at TWG
other
Publicati
on
Certificat
e of
Variety
Registrat
ion; Delay in
Deferme
Guidelin the
Individual No nt in the Proper Drafting and
es / delivery
R- DSO1. Breeder written approval notification Endorsemen
Policies; of Applicant's 5 Working Council
Ex- Ensure and crop of to the t of
Database service / 1 resubmission of Days from Secretari Not
NSI- access of Breeding variety applicati Internal/E Operationa applicant guidelines to
of NSIC issuance 3 (Operati 3 Low documents the at, TWG, Applicabl Open
PVP farmers to Institution registrati on for xternal l risk with DA for
Register of onal) previously filed Approval of TechSec, e
O- quality s on Crop correspondi approval and
ed Registrat at TWG RORAP Council
002 seeds (CVR guideline Variety ng action issuance of
Varieties ion
applicants) s Registrat plan DA Circular
; Seed Certificat
ion
Catalogu e
es and
other
Publicati
on
Certificat
e of
Variety
Registrat
ion;
Guidelin Proper
Individual
es / Noncom notification
R- DSO1. Breeder Posting of
Policies; pliance Delay in to the 20 Working
Ex- Ensure and procedures
Database of the Pending the Macro 3 List of applicant Days from Council Not
NSI- access of Breeding and
of NSIC applican applicati delivery External environme 5 (Operati 15 High requirements as with the Secretari Applicabl Open
PVP farmers to Institution requirement
Register t to the ons of nt onal) per ARTA correspondi Approval of at e
O- quality s s in the NSIC
ed require service ng RORAP
003 seeds (CVR website
Varieties ments recommenda
applicants)
; Seed tions
Catalogu
es and
other
Publicati
on
Revision No.: 3
Page No.: 32 of 141
Crop-
specific
DUS Test
Guidelin
es;
Certificat
e of
Draft
Plant
Individual approved
Variety
R- Breeder Theft of MOA PVPO,
DSO2. Protectio Security DUS tests are 10 Working
Ex- and planting Breach between PVP
Intensify n; breach 2 conducted at the Proposal for Days from Not
NSI- Breeding material of trust Reputation Mediu PVPO and Board,
protection Database of External 4 (Reputa 8 applicant's DUS testing the Applicabl Open
PVP Institution s for from the al Risk m the identified Top
of plant of testing tional) experimental site (NSTP) Approval of e
O- s protectio client testing site; Manage
varieties Protecte sites area RORAP
004 (PVP n Legal ment
d
applicants) assistance to
Varieties
client
;
PVP
Gazettes
and
other
publicati
ons
Crop-
specific
DUS Test
Guidelin
Use of any
es;
available
Certificat Incorporate
Deferme data to
e of in the DUS PVP
Individual nt in the satisfy DUS
Plant guidelines Board;
R- Breeder approval criteria for
DSO2. Variety Incompl the 20 Working PVPO
Ex- and Bad of the grant of
Intensify Protectio ete data Macro 5 establishmen Days from Secretari Not
NSI- Breeding weather applicati Re-trial of the protection
protection n; on the External Environme 3 (Operati 15 High t of Reserve the at, PVP Applicabl Open
PVP Institution conditio on for applied variety (e.g. result of
of plant Database growing nt onal) trial (not the Approval of Examine e
O- s n Plant disease
varieties of trial same RORAP rs and
005 (PVP Variety resistance
Protecte location as Applican
applicants) Protectio trial) subject
d the Primary t
n for
Varieties trial)
deliberation
;
of the Board
PVP
Gazettes
and
other
Revision No.: 3
Page No.: 33 of 141
publicati
ons
Certificat
e of
Variety
Registrat
ion;
Guidelin Unpaid
Individual Drafting and
DSO4. es / fees There is an
R- Breeder Regular Endorsemen
Strengthen Policies; No from existing DA 10 Working
Ex- and notification t of
plant Database written unclaime Growing Macro 1 Administrative Days from Council Not
NSI- Breeding Mediu to the guidelines to
registratio of NSIC CVR d collectibl External Environme 5 (Operati 5 Circular on the the Secretari Applicabl Open
PVP Institution m applicant on DA for
n and Register guideline Registrat es nt onal) collection of fees Approval of at e
O- s fees to be approval and
protection ed s ion for varietal RORAP
006 (CVR settled issuance of
services Varieties Certificat registration
applicants) DA Circular
; Seed es
Catalogu
es and
other
Publicati
ons
Data
DSO8.
Seed discrepa
Intensify Incorporate
SUCs, Catalogu Lack of ncy
R- Crop in the
relevant es, PVP control between Designate Issuance of 10 Working
Ex- Variety Confusio procedures
governme Gazettes; mechani the 2 personnel to erratum in Days from Council Not
NSI- and Plant n to Operationa Mediu manual the
nt agencies Passport sm to website Internal 4 (Reputa 8 directly upload the website the Secretari Applicabl Open
PVP Protection stakehol l Risk m counter
and other Data and check and tional) the data in the and updating Approval of at e
O- informatio ders checking
concerned other the internal website of database RORAP
007 n step for data
entities Publicati database data
manageme uploading
ons controlle
nt
r
DSO8. Council Unavaila Delay in Constant
R- Intensify and bility of the coordination Crafting of
10 Working
Ex- Crop Technical Technica attendee No delivery Designate with the written
4 Days from Council Not
NSI- Variety Secretariat l and s due to quorum of Operationa Mediu personnel in the meeting procedures
Internal 2 (Operati 8 the Secretari Applicabl Open
PVP and Plant ; TWGs; admin equally during a service l risk m coordination attendees in the
onal) Approval of at e
O- Protection PVP Board support importa meeting e.g. process regarding conduct of a
RORAP
008 informatio and PVP nt issuance their meeting
n Examiners matters of confirmation
Revision No.: 3
Page No.: 34 of 141
manageme regulato
nt ry
documen
ts
National Seed Quality Control Services

Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Noncom Deferment of
pliance Incompl application with
Remind
DSO1. Seed of ete lacking
R- Delay in Regional/
Ensure Growers/ Certificat farmers submissi documents; Use of 10 working
Ex- processi Macro Satellite NSQCS
access of Producers e of / seed on of Mediu Remind checklist for days upon Not
NSQ ng of External Environme 4 2 8 Office Manage Open
farmers to Accredit growers documen m Regional/ screening of the RORAP applicable
CS- Accredit nt regarding ment
quality Nursery ation in tary Satellite Office documents approval
001 ation the lacking
seeds Operators regulato require regarding the
document
ry ments lacking
services document
Lack of
Result of Demand
DSO1. Sudden manpow
R- Laborato for seeds Back staffing Have
Ensure increase er to
Ex- Seed ry to be Seed Analysts of authorized Hiring of NSQCS requested
access of of conduct Operationa December
NSQ Growers/ Analysis tested by Internal 4 1 4 Low render overtime personnel additional Manage additional Open
farmers to submitte addition l Risk 29, 2022
CS- Producers for Seed NSQCS services from other personnel ment budget
quality d seed al
002 Certificat increase unit for COS
seeds samples workloa
ion s
d
R- Private Clinical Ensure
DSO1. Result of Testing Exposur Observance of 5 working
Ex- Seed treatment proper filling Seed
Ensure Laborato of e to Health Health and Good Laboratory days upon Not
NSQ Company/ Internal 2 2 4 Low based on out of forms Testing Open
access of ry chemical chemical hazard Safety Practices (GLP); the RORAP applicable
CS- Private injury specifically Section
farmers to Analysis ly s provision of approval
003 individual assessment in the
Revision No.: 3
Page No.: 35 of 141
quality treated Hazard pay; remarks

seeds seeds Wearing of PPEs section
declaring
that samples
were
chemically
treated
Pressure
from
Head
Unfair
Agency
treatmen Keep the
or other
Requesti t or bias Customers source of
stakehol Adherence to
ng to in are required submitted
DSO1. ders who Republic Act No.
R- Private expedite conduct to sign samples
Ensure Result of submit 6713 – Code of 10 working
Ex- Seed release of test Macro Impartiality anonymous NSQCS
access of Laborato samples Mediu Conduct and days upon Not
NSQ Company/ of Result and External Environme 1 4 4 and by assigning Manage Open
farmers to ry who m Ethical Standards the RORAP applicable
CS- Private of processi nt Confidentiali Laboratory ment
quality Analysis have for Public approval
004 individual Laborato ng of ty Number
seeds relatives Officials and
ry Result of Agreement instead of
/ Employees
Analysis Laborato Form company
relations
ry name
hip with
Analysis
the
employe
es
Delayed
issuance
of Result
DSO1. of Early
R- Private Expired Use of
Ensure Result of Delayed Laborato Use of alternative preparation 10 working
Ex- Seed calibrati alternative NSQCS
access of Laborato conduct ry Operationa Mediu available of calibration days upon Not
NSQ Company/ on of Internal 3 3 9 available Manage Open
farmers to ry of seed analysis l Risk m calibrated plan and the RORAP applicable
CS- Private equipme calibrated ment
quality Analysis testing (occurre equipment Purchase approval
005 individual nt equipment
seeds nce of request
non-
conformi
ng work)
Human Impositi Unavaila Continuous
DSO1.
R- Seed threat on of bility of observation Practice of
Ensure 20 working
Ex- Growers/ such as commun Personn Macro Adherence to of Alternative NSQCS
access of Certificat days upon Not
NSQ Producers, pandemi ity el who External Environme 3 5 15 High health and safety precautionar Work Manage Open
farmers to ion Tags the RORAP applicable
CS- Nursery c quaranti will nt protocols y measures Arrangement ment
quality approval
006 Operators restricti ne and conduct and s (AWA)
seeds
ng other or act on application
Revision No.: 3
Page No.: 36 of 141
moveme health the Seed of AWA

nt (e.g safety Testing, when the
Covid protocol Seed and need arises
19) s Plant
Material
Certificat
ion
Activitie
s
Secure a
copy of
Unable Proper
protocol
Peace to Proper coordination
DSO1. Seeds/ regarding
R- Seed and conduct coordination with
Ensure Planting procedure 10 working
Ex- Growers/ order necessar Macro with authorities authorities NSQCS
access of Certificat Material Mediu for entering days upon Not
NSQ Producers, conflict y activity External Environme 2 4 8 to secure to secure Manage Open
farmers to ion Tags s will not m conflicted the RORAP applicable
CS- Nursery in (e.g. nt personnel who personnel ment
quality be areas and approval
007 Operators producti Field will conduct field who will
seeds certified ensure
on areas Inspectio inspection conduct field
availability
n) inspection
of approved
Travel Order
Unable
Unavaila to
Proper Coordinate
DSO1. ble conduct Include more
R- Delay in coordination with other
Ensure Certificat Tissue necessar Tissue
Ex- Tissue processi Macro with the evaluators in NSQCS Subject to
access of e of Culture y activity Mediu Culture December
NSQ Culture ng of External Environme 2 4 8 personnel who case the Manage availabilit Open
farmers to Accredit Laborato (e.g. m evaluators in 29, 2022
CS- Laboratory Accredit nt will conduct the initial ment y of funds
quality ation ry Laborato the Special
008 ation laboratory evaluator is
seeds Evaluato ry Order
evaluation not available
rs Inspectio
n)
Release
Seed
of
Growers Proposed
personal Provided
DSO1. Absence might be Provided inclusion of
R- informat information
Ensure Other List of of unaware information were confidentialit NSQCS
Ex- ion of were only Subject to
access of Governme Accredit confiden that Reputation Mediu only limited to y statement December and
NSQ the seed External 2 2 4 limited to the availabilit Open
farmers to nt ed Seed tiality his/her al Risk m the name and in the 29, 2022 TWG
CS- growers name and y of funds
quality Agencies Growers statemen informat location of Seed application Member
009 without location of
seeds t ion were Grower form for
formal Seed Grower
disclose accreditation
notificati
d
on
Revision No.: 3
Page No.: 37 of 141
Coordinate
Limited
with other
number
Limited government
of
Other number agencies for
Certificat Same trained Review the Review the External
DSO1. technical of inclusion of
R- e of personn technical attendance of attendance governme
Ensure personnel technical additional
Ex- Completi el were personn Macro technical of technical NSQCS nt
access of devolved personn Mediu Technical December
NSQ on for sent to el External Environme 4 2 8 personnel to the personnel to Manage agencies Open
farmers to under el from m Personnel in 29, 2021
CS- the attend engaged nt trainings the trainings ment involved
quality other other the Special
010 training the in Seed provided by our provided by in the
seeds governme governm Order to
attended training Certificat agency our agency process
nt agencies ent perform
ion
agencies Seed
Activitie
Certification
s
Activities
Personnel Section
Risk Identification Risk Assessment Risk Treatment (Action Plan) Risk Monitoring and Evaluation
Quality
(Division Risk Scenario (Once the Treatment
Require
tions) Cause Issue Effect
2017- Scenario)
2022)
Personn
el
Comple A. Provide the
Departmen ment,req personnela a
DSO3. Late Personn
t of uest of incomple Delay on documents
R- Strengthen submissi requesting Issuance of el
Agricultur authorit te the checklist 10 working
EX- administra on of the Operationa for extension early Section, Not
e , Civil y and required delivery external 1 1 1 low B. Inform earlier days upon open
PSS- tive required l for the late memorandu BPI applicable
Service renewal documen of the Division, approval
001 support documen documents m employe
Commissio of COS, ts services units for the
services ts es
n appoint requirements
ment needed to submit
documen
ts
Revision No.: 3
Page No.: 38 of 141
Under
DSO3. budget Personn
Departmen Lack of incomple Inform earlier
R- Strengthen Plantilla for requesting Issuance of el
t of Budget necessar te the Division, 10 working
EX- administra of personn Operationa for extension early Section, Not
and y required external 1 1 1 low units for the days upon open
PSS- tive Personn el l for the late memorandu BPI applicable
Manageme documen documen requirements approval
002 support el services documents m employe
nt ts ts needed to submit
services from es
DBM
Incompl
Lack of
DSO3. ete Inform the Personn
informat
R- Strengthen submissi personnel Issuance of el
ion of Delay of Issuance of 10 working
EX- administra Ombudsm on of Operationa regarding early Section, Not
SALN deadline submissi external 1 1 1 low Memorandum days upon open
PSS- tive an SALN of l the memorandu BPI applicable
of on for compliance approval
003 support BPI submission m employe
submissi
services employe of SALN es
on
es
Planning Management Office
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Delay in Propose the
the Online
Program
Unavaila submissi Check template System for
Monitori The
bility of on of effectiveness; BPI-
S09. ng and report
DA- informat justificat Modification of Monitoring
R- Ensure Evaluati submissi Constant 10 working
Monitoring ion ions to 2 Locked Report and Not
Ex- Efficient on ons lack Operationa Mediu follow-up to days from
and relative manage Internal 5 (Operati 10 which prohibit Evaluation PMO Applicabl Open
PMO Financial System the l m report the RORAP
Evaluation to under ment onal) the OUs from System (BPI- e
-001 Manageme (PMES) required officers approval
Division and over and submitting MES).
nt Report justificat
accompli other incomplete Through this,
(Monthly ion input
shments external reports. the Top
)
stakehol Management
ders and external
Revision No.: 3
Page No.: 39 of 141
stakeholders
will see the
real time
accomplishm
ents and will
encourage
the OUs to
fully
scrutinize
their reports
before
submission.
The Review of
Reports perform submitted
Review of
with ance PMES report.
Program Inaccura submitted PMES
incomple card If there were
Monitori te data report. If there
te data provided errors/incon Conduct of
S09. ng and of were
DA- inputs or by DA- sistencies retooling of
R- Ensure Evaluati accompli 2 errors/inconsiste 10 working
Monitoring variance MED will found, PMO report Not
Ex- Efficient on shments Operationa (Service Mediu ncies found, PMO days from
and s with not Internal 4 8 calls the officers in PMO Applicabl Open
PMO Financial System are l Delivery m calls the the RORAP
Evaluation the reflect attention of the e
-002 Manageme (PMES) stored ) attention of the approval
Division submitte the the operating
nt Report and concerned OUs
d actual concerned units
(Monthly submitte and recommends
accompli accompli OUs and
) d to fix/edit the
shment shments recommends
report.
matrices of the to fix/edit
Bureau. the report.
The plan
to
Uncertai
establish
nty on
the
Program No the
Physical PMO, monitorin
Monitori regular validity Accomplishment
Accompl Budget g
S09. ng and actual of the Reports
DA- ishments Office, framewor
R- Ensure Evaluati on-site accompli 2 submitted are Conduct 10 working
Monitoring lack Establish a Accounti k is by
Ex- Efficient on monitori shment Operationa (Service Mediu verified vis-à-vis monitoring days from
and verificati Internal 5 10 monitoring ng 3rd Open
PMO Financial System ng to due to l Delivery m approved WFPs as the need the RORAP
Evaluation on and a framework Office, quarter to
-003 Manageme (PMES) validate absence ) and conduct arises approval
Division standard and OU give way
nt Report the of a monitoring as
ized Chiefs/O to the
(Monthly accompli monitori the need arises
quality ICs crafting
) shments ng
and
framewo
testing of
rk
the BPI-
MES.
Revision No.: 3
Page No.: 40 of 141
Projects
/Activiti
OUs may
es/
Errors in not be
Program Schedule
the able to
s in the
contents conduct
propose PMO, conduct
of the efficientl
d by Repetitive Contact the Budget of the
S09. DA- Work y their Conduct of
Operatin assessment of planning Office, planning
R- Ensure Planning and mandate 3 planning and
Work g Units proposed WFPs officer Accounti workshop
Ex- Efficient and Financial s as Operationa (Service budgeting
Program may be Internal 4 12 High through panel responsible 31-Jan-22 ng is Open
PMO Financial Programm Plan (e.g. WFPs l Delivery workshop
(Annual) over and small- for Office, dependen
-004 Manageme ing targets serve as ) for planning
targeted group/one-on- rectification and OU t in the
nt Division and the main officers
or under one reviews of targets Chiefs/O succeedin
budgetar basis for
targeted ICs g year's
y the PPAs
by the budget
require and
discretio cycle
ments) budgetar
n of the
y needs
operatin
g unit
PMO will
not be The
able to Bureau
Incompl provide program
Issuance of
ete semi- s and
memo
reposito annual projects
regarding
DS09. DA- Investme ry of non updates accompli
Require the OUs the
R- Ensure Investmen nt BPI on the shments 2 10 working
to submit their involvement Not
Ex- Efficient t Program funded status of relative Operationa (Service Mediu Not days from
Internal 3 6 respective list of of PMO in PMO Applicabl Open
PMO Financial Programm Proposal projects PIPs due to PIP l Delivery m applicable the RORAP
R&D Projects by the proposal e
-005 Manageme ing (Semi- for to lack of will not ) approval
fund source stage of all
nt Division Annual) Public informat be
non-BPI
Investme ion updated
funded
nt (Public due to
projects
Program Investme lack of
nt informat
Program ion
)
Accompl Variance Differenc
DS09.
ishment with e Require report Discuss and
R- Ensure AOM 2 Conduct of 10 working
Reports reports between officer to vet clarify with Not
Ex- Efficient issued to Operationa (Service Mediu retooling for days from
COA (Quarter submitte data Internal 3 6 submission OU the PMO Applicabl Open
PMO Financial PMO l Delivery m report the RORAP
ly and as d to COA submitte relative to the accomplishm e
-006 Manageme Chief ) officers approval
need and d by GPPA ent
nt
arises) reports operatin
Revision No.: 3
Page No.: 41 of 141
submitte g units to
d by PMO,
operatin which is
g units sent to
COA
Inefficie
nt use of
Recurrin
resource
g and
s and
last
possible
minute Early
mistakes
changes Inform preparation
in Waste of
in the Early Planning of required
S09. setting resource
Departmen proposal preparation of Officer of documents
R- Ensure targets s and 3 20 working
t of Budget of the Macro required each for proposals Not
Ex- Efficient NEP and late (Service days from
and National External Environme 5 15 High documents for Operating as per the PMO Applicabl Open
PMO Financial (Annual) budgetar submissi Delivery the RORAP
Manageme Expendit nt proposals as per Unit to previous e
-007 Manageme y on of ) Approval
nt ure the previous submit directives,
nt require NEP to
Program directives given necessary based on the
ments DA
due to documents given
due to
directive deadline
delayed
s by the
provisio
DA and
n of
DBM
directive
s
Plant Product Safety Services Division
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Revision No.: 3
Page No.: 42 of 141
Laborato
ry
Analyses
(Pesticid
e
Food Residue
Business /
DSO2. Delay in
Operators, Microbio Use of
R- Strengthen Delay in the
Governme logical Unexpec Uninterrupted 5 working
Ex- plant the release PPSSD proposed
nt Analysis ted Operationa Power Supply Use of Purchase of days upon
PPSS regulatory conduct of Internal 3 1 3 Low Manage in tier 2- Open
Agencies, / power l Risk System (UPS) existing UPS back up UPS approval of
D- and of Certificat ment 2022
Private Biotoxin failure and Regular Back RORAP
001 laboratory analysis e of
Companies s/ up of Data
services Analysis
, and Heavy
individuals Metal
Analysis
/
Pesticide
Formula
tion)
Laborato
ry
Analyses
(Pesticid
e
Food Residue
Business /
DSO2. Delay in
Operators, Microbio
R- Strengthen Delay in the Regular Regular PALS,
Governme logical Regular 20 working
Ex- plant Equipme the release equipment equipment CLS,
nt Analysis Operationa equipment days upon annual
PPSS regulatory nt conduct of Internal 5 3 15 High calibration calibration PPSSD Open
Agencies, / l Risk calibration and approval of activity
D- and breakdo of Certificat and and Manage
Private Biotoxin maintenance RORAP
002 laboratory wn analysis e of maintenance maintenance ment
Companies s/
services Analysis
, and Heavy
individuals Metal
Analysis
/
Pesticide
Formula
tion)
Revision No.: 3
Page No.: 43 of 141
Laborato
ry
Analyses
(Pesticid
Unfair
e
treatmen
Food Residue
t or bias
Business / Request Adherence to Issuance of Issuance of
DSO2. in
Operators, Microbio to Republic Act No. SOP on SOP on
R- Strengthen conduct
Governme logical expedite 6713 – Code of Confidentiali Confidentiali 5 working
Ex- plant Occurren of test Macro PPSSD
nt Analysis release Conduct and ty (see QM4 ty (see QM4 days upon continuin
PPSS regulatory ce of and External Environme 1 1 1 Low Manage Open
Agencies, / of Ethical Standards Impartiality Impartiality approval of g activity
D- and biases processi nt ment
Private Biotoxin Certificat for Public and and RORAP
003 laboratory ng of
Companies s/ e of Officials and Confidentiali Confidentiali
services Result of
, and Heavy Analysis Employees ty) ty)
Laborato
individuals Metal
ry
Analysis
Analysis
/
Pesticide
Formula
tion)
Human Impositi
Continuous
DSO1. threat on of
observation
Ensure such as commun Adherence to
of PPSSD
R- complianc pandemi ity Delay in health and
precautionar 10 working Manage
Ex- e to food PhilGAP c quaranti the Macro Adherence to safety
Mediu y measures days upon ment, Not
PPSS safety Farmers Certificat restricti ne and delivery External Environme 2 4 8 health and safety protocols Open
m and approval of BPI Top applicable
D- requireme e ng other of nt protocols when
application RORAP Manage
004 nts of moveme health service conducting
of AWA ment
agricultura nt (e.g. safety inspection
when the
l crops Covid protocol
need arises
19) s
PhilGAP
Certificat
DSO1.
e, Lack of
Ensure
Inspectio Delay in available Continuous Continuous
R- complianc Delay in
Farmers, n for the trained training/reto training/reto 20 working AIS,
Ex- e to food the Continuous
Food Food conduct personn Operationa oling and oling and days upon PPSSD Not
PPSS safety delivery Internal 4 3 12 High training of Open
Business Safety of el to l Risk updating of updating of approval of Manage applicable
D- requireme of inspectors
Operators complian inspectio conduct SO for SO for RORAP ment
005 nts of service
ce, n inspectio inspectors inspectors
agricultura
Licensin n
l crops
g of Cold
Storage
Revision No.: 3
Page No.: 44 of 141
Warehou
se
PhilGAP
Certificat
e,
DSO1. Unable Delay in
Inspectio
Ensure to the
n for
R- complianc Inclemen conduct delivery
Farmers, Food 10 working
Ex- e to food t necessar of Macro Reschedule the Reschedule Reschedule
Food Safety Mediu days upon Not
PPSS safety weather y activity service; External Environme 4 2 8 conduct of the conduct the conduct AIS Open
Business complian m approval of applicable
D- requireme conditio (e.g. release nt inspection of inspection of inspection
Operators ce, RORAP
006 nts of ns Field of
Licensin
agricultura Inspectio certificat
g of Cold
l crops n) e
Storage
Warehou
se
PhilGAP
Certificat
e,
Inspectio Secure a
n for copy of
DSO1. Unable Delay in Proper
Farmers, Food protocol
Ensure Peace to the Proper coordination
Food Safety regarding
R- complianc and conduct delivery coordination with
Business complian procedure 10 working
Ex- e to food order necessar of Macro with authorities authorities PPSSD As the
Operators, ce, Mediu for entering days upon
PPSS safety conflict y activity service; External Environme 3 3 9 to secure to secure Manage need Open
Food Laborato m conflicted approval of
D- requireme in (e.g. release nt personnel who personnel ment arises
Testing ry areas and RORAP
007 nts of producti Field of will conduct field who will
Laboratori Accredit ensure
agricultura on areas Inspectio certificat inspection conduct field
es ation, availability
l crops n) e inspection
Licensin of approved
g of Cold Travel Order
Storage
Warehou
se
DSO1. Limited Limited Coordinate
R- Other Certificat Same Review the Review the
Ensure number number with other 10 working
Ex- technical e of personn Macro attendance of attendance PPSSD
complianc of of Mediu government days upon Not
PPSS personnel Completi el were External Environme 4 2 8 technical of technical Manage Open
e to food technical trained m agencies for approval of applicable
D- under on for sent to nt personnel to the personnel to ment
safety personn technical inclusion of RORAP
008 other the attend trainings the trainings
requireme el from personn additional
Revision No.: 3
Page No.: 45 of 141
nts of governme training other the el provided by our provided by Technical

agricultura nt agencies attended governm training engaged agency our agency Personnel in
l crops ent in the Special
agencies inspectio Order to
n perform
inspection
Procurement Management Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
System
Obtain error in Sending e-
Failure
canvass PhilGEPS mail or hard
S09. to view Sending e-mail or
forms/re making Delay in copy to Coordinate 20 working Procure
R- Ensure the hard copy to
quest for the the Macro suppliers/ and report to days upon ment
Ex- Efficient Suppliers/ documen suppliers/bidder Not
quotatio documen delivery External Environme 4 3 12 High bidders who PhilGEPS in the Manage Open
PMS Financial Bidders ts and s who are applicable
n, t of nt are case of approval of ment
-001 Manageme the requesting the
bidding unavaila services requesting system error the RORAP Section
nt require document
documen ble for the
ments
ts downloa document
d
Complet
Late Non- Assignment
e Upon
submissi complian Delay of of staff to
S09. bidding acknowledgment
on of ce to complian Comply with facilitate the 10 working Procure
R- Ensure documen of NTP, the
supplier COA ce to the filing of the days upon ment
Ex- Efficient Commissio ts and Operationa Mediu documents are Not
s of require COA External 3 3 9 requirement bidding the Manage Open
PMS Financial n on Audit procure l Risk m filed in applicable
complete ments audit regardless of documents approval of ment
-002 Manageme ment preparation for
bidding for transacti deadline. to be the RORAP Section
nt monitori transmittal to
documen submissi ons. transmitted
ng COA
ts on to COA
reports
Revision No.: 3
Page No.: 46 of 141
Delay in
consolid
Governme
ation of Issuance of Coordination
nt
S09. Submissi PPMPs Issuance of Memo for with
Procureme Late Delay in 10 working Procure
R- Ensure on of into APP Memo for submission Procurement
nt Policy submissi the days upon ment
Ex- Efficient Annual which Operationa Mediu submission of of approved Focal Not
Board and on of delivery Internal 3 3 9 the Manage Open
PMS Financial Procure will also l Risk m approved PPMPs PPMPs on Persons for applicable
Departmen approve of approval of ment
-003 Manageme ment cause on within the within the compliance
t of d PPMPs services the RORAP Section
nt Plan delay in given deadline given with the
Agricultur
submissi deadline Memo
e
on of
APP
Property and Supply Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Implement
All Lack of
Office
required documen Late
Policies
documen ts delivery The
regarding
ts attached of goods procuring
delivery of
attached to the and Delay in Close entity will
goods and
To to the Purchase services the Coordination impose
services. 10 working
R- strengthen External - Purchase Order/c from operatio with suppliers in penalty for
Must follow days upon Property Not
Ex- administra Suppliers/ Order ontract supplier n and Operationa Mediu compliance to the delay of
Internal 1 5 5 the the & Supply Applicabl Open
PSS- tive contractor /Contrac may s based activities l Risk m the specific delivery of
Implementin approval of Section e
001 support s t for the cause from the of the requirements on goods and
g Rules and the RORAP.
services delivery delay on approve concerne the delivery of services
Regulations
of goods the d d units. goods/services. incurred by
under RA
and delivery Purchase suppliers/co
9184
services of goods order/C ntractors
otherwise
from & ontract.
known as the
supplier Services.
Gov't.
Revision No.: 3
Page No.: 47 of 141
s/contra Procurement
ctors. Law.
Records Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Provision of
Dispatch
scheduling
Documents
Receivin plan in
Departmen Unavaila Failure are
DSO3. g/ Documents are accordance
t of bility of to Delay of dispatched/f 5 working Records
R- Strengthen releasing dispatched/ to the
Agricultur Service deliver Docume orwarded to days upon Section/
Ex- administra of official Operationa forwarded to the available Not
e and vehicle papers/ nt/s Internal 2 2 4 Low the the General Open
RES- tive documen l Risk concerned service applicable
other to cater documen Processi concerned approval of Services
001 support t, letters, agency thru vehicle
Governme Records ts in due ng agency thru RORAP Section
services commun public transit. needed to
nt Agency staff time public
ication cater records
transit.
staff in due
dispatch
date.
Contact the
Incompl
document's Provision of
DSO3. ete Contact the
Failure Delay of sender for the 5 working
R- Strengthen Mailing details of document sender
to Docume the Transmittal- days upon
Ex- administra of the Operationa for the receiver's Records Not
Post Office deliver nt/s Internal 2 2 4 Low receiver's Information the Open
RES- tive documen receiver l Risk complete and up- Section applicable
documen Processi complete slip for approval of
002 support ts of the to-date
ts ng and up-to- document to RORAP
services documen information.
date be sent
ts given
information.
Revision No.: 3
Page No.: 48 of 141
by the
sender
Baguio National Crop Research Development and Production Support Center

Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
DSO1.
Low
Ensure
number
R- access of Adverse
of Use of 20 working Subject to
Ex- farmers to Request weather Continuous Upgrading
Farmers/s Low quality Macro 3 harvested days upon Producti the
BNC quality planting conditio maintenance of and
takeholder producti planting External environme 5 (Operati 15 High produce the on FY2022 Open
RDP semi- material n due to crop production expansion of
s on yield material nt onal) from approval of Section budget
SC- temperate s climate area greenhouses
s greenhouses RORAP approval
001 vegetable change
distribut
seeds and
ed
fruit crops
DSO1.
Ensure
Request Intensify
R- access of Insufficie Use of
planting Presence farm security
Ex- farmers to Reduced nt seed Contract growing harvested 20 working
Farmers/s material of Macro 4 and legally Producti
BNC quality area for pieces to of semi- produce days from Not
takeholder s/Techni trespass External environme 5 (Operati 20 High settle with on Open
RDP semi- producti be temperate from the RORAP applicable
s cal ers/intru nt onal) trespassers Section
SC- temperate on distribut vegetable crops contract approval
Assistan ders /illegal
002 vegetable ed growers
ce settlers
seeds and
fruit crops
Revision No.: 3
Page No.: 49 of 141
Activity
Storage
DSO1. to be
facility
Ensure Improve conducte
becomes
R- access of cooling d on the
conduciv
Ex- farmers to Request Prolonge Establishment of system of 4th
Farmers/s e for Low Macro 3 Use of
BNC quality planting d power Mediu seed storage; Use seed storage; October 29, Producti Quarter
takeholder pest and quality External environme 3 (Operati 9 backup Open
RDP semi- material interrupt m of backup Propose 2021 on of FY2021
s diseases; of seeds nt onal) generator
SC- temperate s ion generator additional based on
Reduced
003 vegetable backup approved
germinat
seeds and generator work and
ion rate
fruit crops financial
of seeds
plan
Los Baños National Crop Research Development and Production Support Center
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Early
preparation
of project
Errors in proposal
budget Project proposal based on the
R- SO1. Top
Urgent alignmen being submitted Research
Ex- Ensure Rushed 1 Revision of Manage
call for t, Macro to and reviewed and
LBN access of Funding Project proposal (Operati Very work and ment,
proposal require External Environme 1 1 by the Research Development Open
CRD farmers to Agencies Proposal preparat onal Low financial Researc
submissi ment nt Coordinator and and
PSC- quality ion Risk) plan h
on and Acting Extension
001 seeds Section
physical Accountant Agenda and
targets Program
(RDEAP) of
the funding
agency
Revision No.: 3
Page No.: 50 of 141
Early
preparation
of project
proposal
Docume Late
based on the
R- SO1. Project nt being release Top No
Delayed Research
Ex- Ensure Proposal coursed of 2 Revision of Manage budget
impleme Macro and
LBN access of Funding (Work through budget (Operati Mediu Continuous work and December ment, released
ntation External Environme 3 6 Development Open
CRD farmers to Agencies and various for onal m follow-up financial 29, 2021 Researc yet for
of nt and
PSC- quality Financial processe approve Risk) plan h internatio
activities Extension
002 seeds Plan) s and d Section nal funds
Agenda and
agencies proposal
Program
(RDEAP) of
the funding
agency
Data/IEC Unable
Material to
s produce
/provide
Resourse quality
Speakers services
State /Technic like
Universitie al data/IEC
s and Assistan material
Colleges ce/Exhib s,
Current Displace
(SUCs), its/Devel speakers
BPI- ment of On- Continuous BPI
National, oped ,
R- SO1. LBNCRD BPI- farm/Farmer consultation Administ
Regional Technol technical
Ex- Ensure PSC land LBNCRD 5 's field seed for legal ration
and Local ogies assistanc Macro Still
LBN access of is being PSC (Operati Extre Secured Legal production advice and December and
Governme e, External Environme 4 20 under Open
CRD farmers to claimed office onal me assistance and conduct assistance to 29, 2022 Property
nt Units, On the develope nt litigation
PSC- quality by a and Risk) of secure land and
Farmers/S Job d
003 seeds private experim participatory title named Supply
tudents Training technolo
individu ental research to BPI-LB Unit
and other gies,on-
al area
stakeholde Research the-job
rs (public and training,
and Project research
private) Collabor & project
ation collabor
ations
Seeds, and
Seedling planting
s and material
Other s
Revision No.: 3
Page No.: 51 of 141
Planting
Material
s
Data/IEC
Material
Unable
s
to
produce
Resourse
/provide
Speakers
quality
/Technic
services
al
State like
Assistan BPI
Universitie data/IEC
ce/Exhib Executiv
s and material
its/Devel e
Colleges s, Lobby to
oped Manage
(SUCs), speakers DBM and
Technol Devoluti On- ment,
National, Transfer , House of Mandanas
R- SO1. ogies on of farm/Farmer BPI
Regional of technical Representati ruling will
Ex- Ensure function 5 Justify retention 's field seed Center
and Local facilities assistanc Macro ves to be
LBN access of On the s to (Operati Extre of production production December Technica
Governme to Local e, External Environme 5 25 exempt the implemen Open
CRD farmers to Job Local onal me and experimental and conduct 29, 2022 l
nt Units, Governm develope nt Center from ted
PSC- quality Training Governm Risk) areas of Working
Farmers/S ent units d transfer of starting
004 seeds ent units participatory Group
tudents (LGUs) technolo land and 2022
Research (LGUs) research on DA
and other gies,on- facilities to
and Devoluti
stakeholde the-job LGU
Project on/
rs (public training,
Collabor Transiti
and research
ation on Plan
private) & project
collabor
Seeds,
ations
Seedling
and
s and
planting
Other
material
Planting
s
Material
s
R- SO1. State Data/IEC Streamli Unable On- Lobby to BPI
Mandanas
Ex- Ensure Universitie Material ning in to 5 Justify retention farm/Farmer DBM to Executiv
Macro ruling will
LBN access of s and s the Reductio produce (Operati Extre of production 's field seed retain December e
External Environme 5 25 be Open
CRD farmers to Colleges national n of staff /provide onal me and experimental production existing 29, 2022 Manage
nt implemen
PSC- quality (SUCs), Resourse governm quality Risk) areas and conduct organization ment,
ted
005 seeds National, Speakers ent services of al structure BPI
Revision No.: 3
Page No.: 52 of 141
Regional /Technic like participatory Center starting

and Local al data/IEC research Technica 2022
Governme Assistan material l
nt Units, ce/Exhib s, Working
Farmers/S its/Devel speakers Group
tudents oped , on DA
and other Technol technical Devoluti
stakeholde ogies assistanc on/
rs (public e, Transiti
and On the develope on Plan
private) Job d
Training technolo
gies,on-
Research the-job
and training,
Project research
Collabor & project
ation collabor
ations
Seeds, and
Seedling planting
s and material
Other s
Planting
Material
s
a.) Provision of a.) Establish
State
personal work safety
Universitie
protective a.) Use of protocol
s and
equipment (PPE) labor pool
Colleges Occurren Field
and safety b.) Conduct Top
(SUCs), ce of staff
No precaution b.) Hiring of of annual Manage
National, Seeds, accident unable
R- SO1. establish signages in emergency physical ment,
Regional Seedling s and to
Ex- Ensure ed work 2 designated areas. laborer to do exam. Personn
and Local s and illneses produce For
LBN access of protocol Health and (Health Mediu the job December el Unit
Governme Other resulting the Internal 5 10 budget Open
CRD farmers to s on safety and m b) Provision of c.) 2021 and
nt Units, Planting to poor target approval
PSC- quality occupati safety) first aid kits for c.) Training Management General
Farmers/S Material perform amount
006 seeds onal emergency cases of alternate decided to Support
tudents s ance of of
safety workers for lessen the Services
and other employe quality
c.) Conduct of highly use of Unit
stakeholde es seeds
basic specialized harmful
rs (public
occupational activities agricultural
and
health hazard chemical
private)
and safety inputs
Revision No.: 3
Page No.: 53 of 141
seminar
d.)
d.) Constant Formation of
monitoring from trained first
superiors aid unit
e.)
Partnership
(MOA) with
medical
institution
(LBDH)
State
a.) Off-
Universitie
season
s and
planting or
Colleges
planting Top
(SUCs), Damage Unable
a.) Use of under Manage
National, Seeds, d to to
R- SO1. protective protective ment
Regional Seedling standing produce Physical area
Ex- Ensure 2 structures in structures Unit,
and Local s and crops quality (improveme
LBN access of Operationa (Operati Mediu farming November General Proposal
Governme Other Flooding and/or seeds Internal 5 10 nt)- Open
CRD farmers to l Risk onal m b.) Execution 30, 2022 Support submitted
nt Units, Planting land and agricultural
PSC- quality Risk) b.) Maintenance of catch up Services
Farmers/S Material unsuitab conduct engineering
007 seeds of drainage plan (e.g. Unit and
tudents s le for research
system increase in Engineer
and other planting trials
planting area ing Unit
stakeholde
for the next
rs (public
cropping
and
season)
private)
State
Universitie a.) Increase
Uncontr
s and in
olled a.) Top
Colleges production
access to Stealing a.) Securing the Improvemen Manage
(SUCs), Seeds, area to
R- SO1. the of area by t of ment, Happens
National, Seedling compensate
Ex- Ensure Center's produce 3 perimeter fence perimeter General mainly
Regional s and Unable Organizati losses
LBN access of premises and (Operati Mediu fence June 30, Support during
and Local Other to attain External onal well- 3 9 Open
CRD farmers to by damage onal m b.) Regular 2022 Services harvestin
Governme Planting target being b.) Plant
PSC- quality outsider to Risk) roving of b.) Tighten and g season
nt Units, Material crops in
008 seeds s standing assigned security the security Security of crops
Farmers/S s different
(pilferag crops guards in entry Personn
tudents locations to
e/trespa points el
and other serve as
ssing)
stakeholde buffer
rs (public
Revision No.: 3
Page No.: 54 of 141
and
private)
a.)
Formulation
of seed
a.) Conduct of handling and Top
seed and seed storage Manage
State storage facility protocols ment,
Universitie fumigation Producti
s and b.) Damaged on
Colleges b.) Regular seed disposal Section,
Incidenc
(SUCs), Old and monitoring of protocol Crop
e of seed Renovation
National, Seeds, sub- seed storage Protecti
R- SO1. contami and
Regional Seedling standard facilities c.) on Unit,
Ex- Ensure nants 2 upgrading of Budget
and Local s and seed Poor Application Organic
LBN access of (biotic Operationa (Operati Mediu seed storage and
Governme Other storage seed Internal 5 10 c.) Use of pest of seed July 2022 Seed Open
CRD farmers to and l Risk onal m and design for
nt Units, Planting facilities quality baits and traps storage Producti
PSC- quality abiotic) Risk) establishmen approval
Farmers/S Material and lack technologies on
009 seeds and t of drying
tudents s of drying d.) Manual Group,
postharv facilities
and other facilities removal of d.) Engineer
est pests
stakeholde damaged seeds Outsource ing Unit,
rs (public pest control Plant
and e.) services for Genetic
private) Implementation saved seeds Resourc
of First in First and seed es (PGR)
out (FIFO) policy storage Unit
facilities
(such as
fumigation)
State a.) Improve Top
Universitie Seeds, Poor Low maintenance Manage
s and Seedling mainten volume and upgrade ment,
R- SO1. Regular
Colleges s and ance and of of equipment Producti
Ex- Ensure 3 monitoring Budget
(SUCs), Other malfunct Degradat quality Replacement of on
LBN access of Operationa (Operati Mediu of storage and
National, Planting ioning of ion of seeds Internal 2 6 worn-out b.) July 2022 Section, Open
CRD farmers to l Risk onal m condition design for
Regional Material equipme seeds available aircondition unit Implementat Crop
PSC- quality Risk) and seed approval
and Local s (OPV nt in the for ion of Protecti
010 seeds health
Governme Vegetabl storage distribut regular on Unit,
nt Units, e Seeds) facilities ion calibration of Organic
Farmers/S equipment Seed
Revision No.: 3
Page No.: 55 of 141
tudents Producti
and other c.) Repair of on
stakeholde malfunctioni Group,
rs (public ng seed Engineer
and storage ing Unit,
private) equipment PGR Unit
d.)
Acquisition
of new
equiptment
a.)
Promotion of
BPI products
through IEC Top
materials Manage
a.)
Lack of b.) Develop ment,
State a.) Address Establishme
relevant and Producti
Universitie complaints nt of seed
informat distribute on
s and immediately quality
ion on seed kits for Section,
Colleges Complai database of
processe different Procure
(SUCs), nts on b.) Offer processed
d seeds vegetable ment
National, Seeds, seed/pla replacement of seeds for
R- SO1. and groups Manage
Regional Seedling nting Decrease seeds distribution
Ex- Ensure planting 3 c.) ment For
and Local s and material in (e.g. seed
LBN access of material Reputation (Reputa Mediu Intentional January Unit, inclusion
Governme Other s quality patronag Internal 3 9 c.) Formulation germination Open
CRD farmers to s for al Risk tional m distribution 2023 Seed in 2022
nt Units, Planting from e of BPI of guidelines in rate,
PSC- quality distribut Risk) d.) Distribut budget
Farmers/S Material unsatisfi products addressing viability,
011 seeds ion and Establishme ion
tudents s ed complaints seed health,
incomple nt of techno- Team,
and other custome etc.)
te seed demos on Knowled
stakeholde r/s d.)
packet different ge and
rs (public Implementation b.)
label and sites Technol
and of First in First Enhancemen
record e.) Organize ogy
private) out (FIFO) policy t of seed
keeping activities in Manage
packaging
Technology ment
and label
Commerciali Unit
zation Center
(e.g. harvest
festivals)
Revision No.: 3
Page No.: 56 of 141
Restricti
on due Compliance
Delayed
to Delayed Implement rules to Inter-
R- SO1. attainme
Inspectio Corona impleme on the Agency Top
Ex- Ensure nt of 4
n Virus ntation Macro imposition on Preparation Taskforce for Manage
LBN access of Contractor physical (Health December On-going
(Accomp Disease of External Environme 4 16 High penalties and of catch-up Emerging ment, Open
CRD farmers to s targets and 2022 pandemic
lished 2019 infrastru nt late delivery of plan Infectious Engineer
PSC- quality and fund Safety)
work) (COVID- cture goods and Diseases ing Unit
012 seeds utilizatio
19) projects services (IATF)
n
pandemi Resolution
c
Baguio National Crop Research Development and Production Support Center / Los Baños National Crop Research Development and Production Support Center
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Early
preparation
of project
Errors in proposal
budget Project proposal based on the
SO1. Top
R- Urgent alignmen being submitted Research 5 working
Ensure Rushed 1 Revision of Manage
Ex- call for t, Macro to and reviewed and days upon
access of Funding Project proposal (Operati work and ment, Not
CEN proposal require External Environme 1 1 Low by the Research Development the Open
farmers to Agencies Proposal preparat onal financial Researc applicable
TER- submissi ment nt Coordinator and and approval of
quality ion Risk) plan h
001 on and Acting Extension RORAP
seeds Section
physical Accountant Agenda and
targets Program
(RDEAP) of
the funding
agency
Revision No.: 3
Page No.: 57 of 141
Early
preparation
of project
proposal
Docume Late
based on the
SO1. Project nt being release Top No
R- Delayed Research
Ensure Proposal coursed of 2 Revision of Manage budget
Ex- impleme Macro and
access of Funding (Work through budget (Operati Mediu Continuous work and December ment, released
CEN ntation External Environme 3 6 Development Open
farmers to Agencies and various for onal m follow-up financial 29, 2021 Researc yet for
TER- of nt and
quality Financial processe approve Risk) plan h internatio
002 activities Extension
seeds Plan) s and d Section nal funds
Agenda and
agencies proposal
Program
(RDEAP) of
the funding
agency
Data/IEC Unable
Material to
s produce
/provide
Resourc quality
e services
State Speakers like
BPI
Universitie /Technic data/IEC
Executiv
s and al material
e
Colleges Assistan s, Lobby to
Manage
(SUCs), ce/Exhib speakers DBM and
Devoluti On- ment,
National, its/Devel Transfer , House of Mandanas
SO1. on of farm/Farmer BPI
R- Regional oped of technical Representati ruling will
Ensure function 5 Justify retention 's field seed Center
Ex- and Local Technol facilities assistanc Macro ves to be
access of s to (Operati Extre of production production December Technica
CEN Governme ogies to Local e, External Environme 5 25 exempt the implemen Open
farmers to Local onal me and experimental and conduct 29, 2022 l
TER- nt Units, Governm develope nt Center from ted
quality Governm Risk) areas of Working
003 Farmers/S On the ent units d transfer of starting
seeds ent units participatory Group
tudents Job (LGUs) technolo land and 2022
(LGUs) research on DA
and other Training gies, on- facilities to
Devoluti
stakeholde the-job LGU
on/
rs (public Research training,
Transiti
and and research
on Plan
private) Project & project
Collabor collabor
ation ations
and
Seeds, planting
Seedling material
s and s
Revision No.: 3
Page No.: 58 of 141
Other
Planting
Material
s
Data/IEC
Material
s Unable
to
Resourc produce
e /provide
Speakers quality
/Technic services
State al like
BPI
Universitie Assistan data/IEC
Executiv
s and ce/Exhib material
e
Colleges its/Devel s,
Manage
(SUCs), oped speakers
On- ment,
National, Technol , Mandanas
SO1. Streamli farm/Farmer Lobby to BPI
R- Regional ogies technical ruling will
Ensure ning in 5 Justify retention 's field seed DBM to Center
Ex- and Local assistanc Macro be
access of the Reductio (Operati Extre of production production retain December Technica
CEN Governme On the e, External Environme 5 25 implemen Open
farmers to national n of staff onal me and experimental and conduct existing 29, 2022 l
TER- nt Units, Job develope nt ted
quality governm Risk) areas of organization Working
004 Farmers/S Training d starting
seeds ent participatory al structure Group
tudents technolo 2022
research on DA
and other Research gies, on-
Devoluti
stakeholde and the-job
on/
rs (public Project training,
Transiti
and Collabor research
on Plan
private) ation & project
collabor
Seeds, ations
Seedling and
s and planting
Other material
Planting s
Material
s
R- State Seeds, Uncontr Stealing a.) Securing the a.) Increase a.) Top
SO1. 3 Happens
Ex- Universitie Seedling olled of Unable Organizati area by in Improvemen Manage
Ensure (Operati Mediu June 30, mainly
CEN s and s and access to produce to attain External onal well- 3 9 perimeter fence production t of ment, Open
access of onal m 2022 during
TER- Colleges Other the and target being area to perimeter General
farmers to Risk) harvestin
005 (SUCs), Planting Center's damage b.) Regular compensate fence Support
Revision No.: 3
Page No.: 59 of 141
quality National, Material premises to roving of losses Services g season

seeds Regional s by standing assigned security b.) Tighten and of crops
and Local outsider crops guards b.) Plant the security Security
Governme s crops in in entry Personn
nt Units, (pilferag different points el
Farmers/S e/trespa locations to
tudents ssing) serve as
and other buffer
stakeholde
rs (public
and
private)
Restricti
on due Compliance
Delayed
to Delayed Implement rules to Inter-
SO1. attainme
R- Inspectio Corona impleme on the Agency Top
Ensure nt of 4
Ex- n Virus ntation Macro imposition on Preparation Taskforce for Manage
access of Contractor physical (Health December On-going
CEN (Accomp Disease of External Environme 4 16 High penalties and of catch-up Emerging ment, Open
farmers to s targets and 2022 pandemic
TER- lished 2019 infrastru nt late delivery of plan Infectious Engineer
quality and fund Safety)
006 work) (COVID- cture goods and Diseases ing Unit
seeds utilizatio
19) projects services (IATF)
n
pandemi Resolution
c
DSO1. Possible
Ensure National, Technica mishap
access of Regional, l Occurren during
R- Strictly
farmers to Local Assistan ce of the 3 Postpone/re 10 working
Ex- Affected Macro Implement safety implement BNCRDP
quality Governme ce/Resea accident conduct (Health Mediu schedule the days from Not
CEN personn External environme 3 9 and health safety and SC/LBN Open
semi- nt rch and s, of onsite and m conduct of the RORAP applicable
TER- el nt protocols health CRDPSC
temperate Unit/Farm Project calamitie activities safety) activities approval
007 protocols
vegetable ers/stakeh Collabor s, etc. outside
seeds and olders ation the
fruit crops center
C. Risk Registry (Internal Relevant Interested Party)
Accounting Section
Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 60 of 141
Quality
Require
tions)
2017- Scenario)
2022)
Obligatio
n
Request
and
Status/B
udget
Utilizatio
n
Delayed
SO no. 7. Request Provide
Late impleme Budget
R- Ensure and Inform/coordina checklist to
All submissi Late ntation Section/ recurring
In- efficient Status, Operationa Mediu te with the Not ensure Dec 29 of
Operating on of release of Internal 3 3 9 Accounti every Open
ACS- financial Disburse l m concerned applicable completenes every year
Units documen of funds program ng year
001 manageme ment operating unit/s s of
ts s and Section
nt Voucher, documents
activities
Approve
d WFP,
PPMP,
and
Request
Letter
for
Funds
ORS/BU
Late
RS, DV,
submissi
SO no. 7. Daily Provide
on of Inform/coor
R- Ensure time Delayed Inform/coordina checklist to Budget/
Contract of documen Late dinate with recurring
In- efficient record, salary of Operationa Mediu te with the ensure Dec 29 of Accounti
Service/Jo ts or release Internal 3 5 15 the every Open
ACS- financial and COS/JO l m concerned completenes every year ng
b Orders incomple of funds concerned year
002 manageme timely workers employees s of Section
te employees
nt release documents
require
of
ments
salaries
Revision No.: 3
Page No.: 61 of 141
Late
submissi
SO no. 7. Delayed Provide
on of Inform/coor
Ensure salary of Inform/coordina checklist to Budget/
ORS, DV, documen Late dinate with recurring
efficient Permanent permane Operationa Mediu te with the ensure Dec 29 of Accounti
DTR, and ts or release Internal 3 5 15 the every Open
financial Employees nt l m concerned completenes every year ng
Payroll incomple of funds concerned year
manageme employe employees s of Section
te employees
nt es documents
require
ments
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Provision of
trainings/se
minars/
The More than
short
Training tasks of one staff will
courses for
Opportu AED are Delay in work on Subject to
Prioritization of current and
nity, demandi issuance same project availabilit
Not all request design incoming
SO6. Filling ng in / technical y of funds,
staffs and estimates AED staffs.
R- Upgrade Agricultur up of beyond detailed assistance. AED, Subject to
can cater based on the Tracking of
In- infrastruct al vacant the plans / Operationa Screening March 30, Personn the action
as fast to Internal 5 3 15 High client's target status on Open
AED ure and Engineerin positions current output. l Risk the requests 2022 el of PSB
technical time. / Screening hiring for
-001 support g Division , Hiring Manpow Less for technical Section and
assistanc of request within plantilla
facilities of er and focus on assistance if appointin
e AED capacity / positions.
COS/Job the the AED it should be g
capability Coordinate
Order staff’s Mandate. catered by authority
with
specializ AED
personnel
ations. Exclusively
section when
hiring
COS/Job
Revision No.: 3
Page No.: 62 of 141
Order
Personnel
Short
Involvement
notice
from of
Design clients for Agricultural
plans, constructi Prioritization of Engineering
Insufficie Agricult
technical on/repair request design Division in
nt and Notify the ural Subject to
SO6. specifica and estimates the
coordina improvem client of the Engineer availabilit
R- Upgrade tions, Delay in 2 based on the infrastructur
All tion with ents of delay of the ing y of funds,
In- infrastruct scope of work Operationa (service mediu client's target e project March 30,
Operating clients infrastruc Internal 5 10 preparation Division, subject to Open
AED ure and work, ture plan l Risk delivery m time / planning of 2022
Units (other of design and Other timely
-002 support quantity projects schedule ) Screening of other
divisions cost Division coordinat
facilities and with request within divisions/
/centers estimates. s/Center ion
budget limited AED capacity / centers;
) time to s
estimate capability Benchmarki
s prepare ng; (thru
the
Memorandu
document
s. m)
Involvement
Prepare of
Design
Agricult design and Agricultural
plans,
ural Prepare design estimate Engineering Agricult
technical
Limited engineer and estimate based on the Division in ural Subject to
SO6. specifica Project
budget ing is not based on the client's given the Engineer availabilit
R- Upgrade tions, will not
All of some involved 2 client's given budget infrastructur ing y of funds,
In- infrastruct scope of fully Financial mediu March 30,
Operating of the in Internal 5 (financi 10 budget ceiling. Or ceiling; e project Division, subject to Open
AED ure and work, serve its Risk m 2022
Units infrastru infrastru al) limit scope of propose for planning of Other defined
-003 support quantity targeted
cture cture work to align additional other Division priority
facilities and purpose.
projects project with the budget for divisions/ s/Center works.
budget
planning available budget. the centers; s
estimate
of other completion (thru
s
divisions of the project Memorandu
m)
Assistant Director's Office for Regulatory
Risk Treatment
(Action Plan)
Quality Relevant Require Risk Scenario Risk Rating Contingency Treatment Respons Status
ID Risk Likeli Conseq Risk
Objective Interested ments Source Matrix Existing Control (Once the (Prevent Timeline ible Remarks (Open/
No. Cause Issue Effect Category hood uence Level
(Division Parties (Needs (External/ (LxC) risk the Cause in Person Close)
Revision No.: 3
Page No.: 63 of 141
Strategic (RIPs) - and Internal) Rating Rating happens, it Risk / Unit /

Objective Internal Expecta (L) (C) will lessen Scenario Office
(DSO) in tions) the impact from
BPI of effect in happening)
Strategic Risk
Plan Scenario)
2017-
2022)
Timely
processi
ng of
incomin
g and
outgoing
documen
ts, Budget
approval Lack of Prepare for
of manpow memorandu FY2021
S07.Encha
memora er and Difficulty m to tap has been
nce human
nda, technical in the Possible other already
resource Conduct of
R- technical knowled supervisi delay in technical appropria
capability 3- training to Propose 10 working ADO for
In- All documen ge on on of the the staff from ted;
Operationa Operati Mediu familiarize increase in days after Regulato
ADO Operating t, transacti mandate impleme Internal 3 9 regulatory Pending Open
DSO4. l Risk onal m process flow for manpower RORAP ry
R- Units administ on d ntation division to approval
Enhance Risk the newly hired for FY2022 Approval Services
001 rative processe regulato of perform of the
human staff.
documen s of ry activities duties and budget
resource
ts, newly services responsibiliti proposal
capability
policies, hired es of the for
Purchase staff. office overhead
requests, agencies
travel
orders
and
handling
of
complain
ts.
S07.Encha Timely Difficulty It Budget
Lack of
R- nce human processi in the hampers ADO already for
equipme 3- Using of personal 10 working ADO for
In- resource All ng of perform the requested to Source out FY2022
nt Operationa Operati Mediu equipment and days after Regulato
ADO capability Operating incomin ance of operatio Internal 3 9 procure the equipment has been Open
(desktop l Risk onal m equipment from approval of ry
R- Units g and the day- n and needed from NPQSD already
, laptop, risk other offices RORAP Services
002 DSO4. outgoing to-day transacti equipment. appropria
printers,
Enhance documen activities ons of ted;
Revision No.: 3
Page No.: 64 of 141
human ts, scanners in the the Pending

resource approval etc.) office office. approval
capability of of the
memora budget
nda, proposal
technical for
documen overhead
t, agencies
administ
rative
documen
ts,
policies,
Purchase
requests,
travel
orders
and
handling
of
complain
ts.
Informed
and
Imprope
Delayed discussed
r
Disposed submissi with all
procedur
items on personnel of
SO9. e in the Assigned
R- were not during Immediate ADO for 5 working
Ensure disposal personnel to
In- Property Waste declared the Organizati coordination regulatory days from ADO for
efficient of process disposal Not
ADO and Supply Material in the inventor Internal onal well 1 4 4 Low with the proper the Regulato Open
financial properti process and applicable
R- Section Report Waste y of being Property disposal approval of ry
manageme es and Waste Material
003 Manage property Section process for RORAP
nt equipme Report
ment and properties
nt kept
Report equipme and
in the
nt. equipment
office.
kept in the
office.
On time Incompl Needing Possible Source out Thorough
SO9. Listed PPMPs
R- preparat ete to delay from other planning and 5 working
Ensure supplies/equipm are
In- Bids and ion and listing of purchase and division. inclusion of days from ADO for
efficient Operationa ent in the PPMP submitted
ADO Awards submissi needed supplies challeng Internal 2 3 6 Low Purchase of needed the Regulato Open
financial l Risk are based on the towards
R- Committee on of supplies /equipm es in the need supplies/equ approval of ry
manageme previous PPMPs the end of
004 Purchase /equipm ent not conduct supply/equi ipment in the RORAP
nt and expected the year.
Request ent in included of daily pment PPMP.
Revision No.: 3
Page No.: 65 of 141
based on the in the office needs for the through Discussion

Procure Project PPMP work following year. reimbursem on
ment Procure (Project flow ent. supplies/equ
plan ment Procure ipment to be
Manage ment included on
ment Manage the last week
Plan ment of
Plan) November.
Assistant Director's Office for Operations, Technical and Production Services
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
SO5.
R- Generate Top
Limited Limited
In- new and Good Ongoing revision Propose Manage
All research research Lower Source out
ADO relevant quality Operationa Mediu Significa Mediu of budget budgets for March 29, ment/Co
Operating es es quality Internal 9 funds within Open
OTP agricultura proposal l Risk m (3) nt (3) m proposal for future R&D 2021 ncerned
Units conducte conducte outputs the bureau
S- l s FY2022 activities Operatin
d d
001 technologi g Units
es
Poor Budget
service Immediate Streamline constraint
Informat
R- DSO3. provided reporting of Provide the Internet since
Delay in ion and
In- Strengthen Stable by third Unstable 4 internet portable Service Budget
All the Macro Compute
ADO administra internet party; internet (Operati Extre connectivity pocket wifi Provider for 2021
Operating delivery External Environme 5 20 June 2022 r Open
OTP tive connecti Inclemen connecti onal me issues to the with prepaid (ISP) of the has
Units of nt Section,
S- support on t vity Risk) service provider; load per Bureau with already
services Budget
002 services weather Use of personal office a higher been
Section
conditio mobile data bandwidth appropria
ns ted.
Revision No.: 3
Page No.: 66 of 141
Malfunct General
ioning/U Services
Ensure Budget
Insufficie nservice Section,
all constraint
nt in- able Report and Informat
R- DSO3. equipme Limited Immediate Hire and/or since
house equipme repair ion and
In- Strengthen nt (e.g. available 2 reporting of train Budget
All monitori nt which defective Compute
ADO administra vehicles, and Operationa (Operati Mediu defective personnel; for 2021
Operating ng and will Internal 5 10 equipment June 2022 r Open
OTP tive telephon trained l Risk onal m equipment Outsource has
Units mainten cause despite Section,
S- support e lines, manpow Risk) necessary for service already
ance of delay in limited Property
003 services etc) are er service delivery providers been
equipme the manpower Section,
functioni appropria
nt delivery Personn
ng well. ted.
of el
service Section
as per
Personnel
,
implemen
Regular meeting Formulation tation of
Unaware Facilitate
R- Insufficie with staff to and Personn PRIME-
DSO4. ness of Delay on Operationa skill transfer
In- nt 3 improve the implementat el HRM has
Enhance Newly Instituti new the l from
ADO transfer (Operati system/Work ion HR December Section/ no
human hired onal personn delivery Internal Risk/Orga 4 12 High immediate Open
OTP of onal under Development 2021 All schedule
resource personnel knowled el on the of nizational supervisor to
S- knowled Risk) observation of Plan (ex. Operatin yet, still
capability ge work service Well-being concerned
004 ge immediate PRIME- g Units coordinat
system personnel
supervisor HRM) ing with
CSC, but
target is
within
this year
Bureau
Increase
R- was not Provide
DSO4. Limited in
In- given 4 better For
Enhance Administra More administ workloa Macro Proper duty January/ Personn
ADO authorit (Operati justification overhead
human tive plantilla rative d to External environme 4 16 High none alloacation February el Open
OTP y to add onal for adding agencies'
resource Division positions plantilla existing nt to personnel 2022 Section
S- more Risk) new plantilla approval
capability positions employe
005 plantilla positions
es
positions
Limited Under- Delay in Use of
R- DSO3.
Efficient awarene utilizatio acting logbook/manual
In- Strengthen 3 Reiteration Retooling of
All documen ss of the n of upon the Organizati documentation; All Not
ADO administra (Operati of the staff in the
Operating t features salient matters Internal onal Well- 4 12 High Receiving office June 2021 Operatin Applicabl Open
OTP tive onal memorandu use of
Units tracking of the features concerni being does not accept g Units e
S- support Risk) m issued DocTrack
system documen of online ng the noncompliant
006 services
t documen bureau operating unit
Revision No.: 3
Page No.: 67 of 141
tracking t
system tracking
system
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Incompl
ete or Preparation
untimely of briefers
Delay in
briefing Delay in Conduct of and way
the Constant update
of the meetings forward
Updates resolutio of biotech
R- biotech delivery within the plans for the 5 working
DSO1, Chair of on n of regulations- Biotechn
In- issues of Operationa Biotech Core resolution of days from Not
DSO2, Biotech biotechn biotech Internal 3 1 3 Low related concerns ology Open
BIO- and service l Risk Team and issues the RORAP applicable
DSO4 Core Team ology regulatio to the Chair of Office
001 concerns and consultation related to approval
matters ns- Biotech Core
to the operatio with Biotech regulations
related Team
Chair of ns consultants. of GM crops
matters
Biotech in the
Core Philippines.
Team
Draft Adjustment
Delay in Delay in Delay in
biosafety in the
the the the Timely
permit Constant follow- timeline of
R- preparat signing delivery preparation 5 working
DSO1, with up to the other sub- Biotechn
In- Director's ion of and of Operationa of biosafety days from Not
DSO2, briefer Internal 2 1 3 Low Directors Office processes in ology Open
BIO- Office biosafety approval service l Risk permits and the RORAP applicable
DSO4 for for the signing of the process Office
002 permits of the and technical approval
approval BPI Director. of issuance
for biosafety operatio reports.
of of biosafety
signing permits. ns
genetical permits.
Revision No.: 3
Page No.: 68 of 141
ly- of the
modified Director.
(GM)
crop
applicati
ons
NPQSD
Delay in
Delay in informs
the
National Untimely the Biotech
Review importat Coordination Expediting
R- Plant review delivery Office once 5 working
DSO1, of SPSIC ion of with the NPQSD the review Biotechn
In- Quarantine of SPSIC of Operationa there is a GM days from Not
DSO2, for GM GM Internal 2 1 2 Low for updates and procedure of ology Open
BIO- Services for GM service l Risk commodity the RORAP applicable
DSO4 commod crops in concerns related SPSIC Office
003 Division commod and for approval
ities the to SPSIC review. applications.
(NPQSD) ities. operatio importation
Philippin
ns of
es.
Philippines.
Informat Non-
ion on complian Advising the
Mandatory
GM ce of Seed Delay in seed
application
events registran registrati the Involvement of registrants
National for biosafety
R- with ts to on of GM delivery NSIC-Executive ahead of 5 working
Seed permit for Biotechn
In- DSO1, biosafety biosafety crops of Operationa Secretary time that a days from Not
Industry Internal 2 1 2 Low commercial ology Open
BIO- DSO4 permit regulatio with no service l Risk designate to the biosafety the RORAP applicable
Council propagation, Office
004 for ns/biosa valid and Biotech Core permit for approval
(NSIC) referral to
commer fety biosafety operatio Team. commercial
Biotech
cial permit permits. ns propagation
Office.
propagat procedur is required.
ion es.
Delay in
Endorse
the
d GM
issuance
applicati
of Conduct of
on for Delay in Delay in Stringent
biosafety trainings and
Plant review the the coordination
permit capacity
R- Product of submissi delivery Constant follow- with PPSSD- 20 working
DSO1, for building Biotechn
In- Safety PPSSD- on of of Operationa up on the RAR FSRAT on days from Not
DSO2, Direct Internal 4 3 12 High activities for ology Open
BIO- Services Food risk- service l Risk submissions of the progress the RORAP applicable
DSO4 Use as assessors, Office
005 Division Safety assessm and PPSSD-FSRAT. of their approval
Food including
(PPSSD) Risk ent operatio review of GM
and PPSSD-
Assessm reports. ns applications.
Feed, or FSRAT.
ent
for
Team
Processi
(FSRAT)
ng
Revision No.: 3
Page No.: 69 of 141
Budget Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Obligatio
n
Request
and
Status/B
udget
Utilizatio
n
Delayed
SO no. 7. Request Incompl Inform/coor
impleme Budget
R- Ensure and ete Late Inform/coordina dinate with
All ntation Propose in Section/ recurring
In- efficient Status, attachme allocatio Operationa Mediu te with the the Dec 29 of
Operating of Internal 3 3 9 the following Accounti every Open
BUS- financial Disburse nts of n of l m concerned concerned every year
Units program fiscal year ng year
001 manageme ment documen funds operating unit/s operating
s and Section
nt Voucher, ts unit/s
activities
Approve
d WFP,
PPMP,
and
Request
Letter
for
Funds
Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 70 of 141

Strategic Risk
Plan Scenario)
2017-
2022)
Planning
Approve Internatio
and
d Work Endange nal
Manageme
and r life of Find/call funding
nt Office, Procure new
Financial staff; mechanic agency
Budget Cannot all-terrain
DSO1. Plan prone to near the approved
R- Section, be Repair and vehicle (4X4)
Minimize (WFP); accident area; and use to use
In- Assistant Dilapidat used/br 5 maintenance for field Decemb
and and s; Operationa Extre personal remainin
CPM Director's ed eaks Internal 4 (Operati 20 after travel/ monitoring CPMD er 31, Open
control Purchase delayed l Risk me money for g balance
D- Office, and vehicle down onal) borrow other and other 2021
pest Request delivery repair to be to
001 Director's most of office vehicle work-
outbreak (PR) of reimbursed procure
Office; the time related
with products upon return vehicle,
and activities
complete and to office on
Bids and
specifica services bidding
Awards
tion process
Committee
Planning
Approve Exposur
and
d Work e to
Manageme Provision of Some of
and Absence scales of
nt Office, free regular Procure the staff
Financial of high insect
Budget Respirat medical appropriate working
DSO3. Plan quality and
R- Section, ory check-up; personal in the
Strengthen (WFP); PPE such airborne 2 Use of disposable
In- Assistant problem and protective laborator
laboratory and as microorg Health and (Health Mediu mask, laboratory Biocontrol
CPM Director's and skin Internal 5 10 provision of equipment 2021 y are not Open
and pest Purchase respirato anisms; Safety and m gown/scrub suit, Section
D- Office, and irritation hazard pay (PPE) such qualified
manageme Request r mask and Safety) and gloves
002 Director's (Health for staff as goggles, under RA
nt services (PR) and chemical
Office; risk) working in fume hood, No. 8439
with fume s used in
and the etc. (hazard
complete hood pests
Bids and laboratory pay)
specifica preserva
Awards
tion tion
Committee
Planning Approve Provide Procure 10
R- DSO5. Obsolete Delay in
and d Work Reduced catch up plan laboratory working
In- Upgrade Biocontr the 3
Manageme and producti Operationa Mediu Regular repair to the equipment; Biocontrol days
CPM biocon ol delivery Internal 3 (Operati 9 Open
nt Office, Financial on of l Risk m and maintenance physical Training on Section from the
D- laboratory laborato of onal)
Budget Plan BCA accomplishm proper RORAP
003 and ry services
Section, (WFP); ent handling of approval
Revision No.: 3
Page No.: 71 of 141
support Assistant and equipme laboratory

facilities Director's Purchase nt equipment
Office, and Request and
Director's (PR) machineries
Office; with
and complete
Bids and specifica
Awards tion
Committee
Curricul
um vitae
(CV)/PD Hire
S/Crede technical
ntials of staff with
Search
staff/rec Unavaila Inaccura crop
Lack of references in the 10
R- DSO6. ommend ble staff te pest 2 protection Ongoing
skilled internet Consult with working
In- Enhance ations to cater manage Organizati (Organi related field applicatio
Personnel patholog Mediu regarding pest the senior days
CPM human for technical ment Internal onal well- 4 zational 8 of CPMD n for Open
Section ist and m problem and technical from the
D- resource promoti /speciali recomm Being well- specializatio plantilla
entomol other related staff RORAP
004 capability on and zed endation being) n; Allot positions
ogist literature; approval
qualified services s budget for
external resource
applican the
ts for specialized
vacant training
regular
position
Attend
trainings on
proper
Inaccura preservation
Planning
Limited te result of pest
and
training as specimen;
Manageme Low
Approve on referenc Attend Training
R- DSO6. nt Office, quality
d Work preserva e for Consult with regular funds
In- Enhance Budget of 1 Follow available PFS and
and tion and research Operationa the senior training/ were not
CPM human Section, preserve Internal 3 (Operati 3 Low manual; request PHPS 2022 Open
Financial proper and l Risk technical retooling for included
D- resource Assistant d pest onal) mentoring Section
Plan handling identific staff the in the
005 capability Director's specime
(WFP) of pest ation of procedure FY2021
Office, and n
specime pest and
Director's
ns specime technique in
Office
n preservation
of pest
specimen;
participate in
Revision No.: 3
Page No.: 72 of 141
proficiency
testing
Capsule
proposal
;
Detailed
Train
proposal
technical
; Work
staff to
and
submit
Financial
quality
Plan; 10
R- DSO9. Necessar No new proposal on
Gender Consult working
In- Increase Limited y R&D technolo 3 Submit research pest
Banner and Operationa Mediu experts days Not
CPM external funds for not gies Internal 2 (Operati 6 proposals to management CPMD Open
Programs Develop l risk m outside the from the applicable
D- fund R&D conducte develope onal) funding agencies ; Collaborate
ment bureau RORAP
006 resources d d with
Assessm approval
stakeholders
ent Plan;
in
and
conducting
Line
Research &
item
Development
budget /
summar
y of
budget
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
R- Imprope Safety precaution Strictly
DSO6. Injured/ 4 First aid 10 working CRPSD;
In- Training r use of Workpla during handling observe
Upgrade Permanent exposed Health and (Health Mediu treatment days upon AED; Not
CRP Opportu equipme ce Internal 1 4 of equipment and protocols on Open
infrastruct Employees personn Safety and m and the RORAP GSS; applicable
SD- nity nt/hazar accident hazardous handling
ure and el Safety) subsequent approval NPAL
001 dous chemicals equipment
Revision No.: 3
Page No.: 73 of 141
support chemical hospitalizati and

facilities s on hazardous
chemicals
Use of back-
Disrupti
Request GSS up power
on of
DSO6. Inventor for supply and
R- work Subject to
Upgrade y of Damage 3 immediate regular 10 working
In- Property Power schedule Macro Use of back-up budget
infrastruct Property d (Operati Mediu repair of maintenance days upon CRPSD;
CRP and Supply interrupt and External Environme 4 12 power supply approval Open
ure and and equipme onal m equipment of the RORAP GSS
SD- Section ion delay in nt and equipment for
support Equipme nt Risk) and equipment. approval
002 delivery FY2022
facilities nt inspection of Request for
of
power line additional
services
equipment.
Opening
Greener
Immediate of vacant
pasture Work
Loss of turnover of Career position
R- DSO7. on overload 3
function duties and advancemen 20 working based on
In- Enhance Training career on Organizati (Organi CRPSD;
Permanent al and Filling-up of responsibiliti t opportunity days upon CSC rules
CRP human Opportu develop remainin Internal onal well- 3 zational 9 High Personn Open
Employees capable vacant position es and (Trainings, the RORAP and
SD- resource nity ment g being well- el
personn proper Scholarships approval regulatio
003 capability outside personn being
el division of ) n/
the el
labor Election
Division
Ban
Late
distribut Memo
Delayed
ion of concerned
producti
planting staff
on of Delay in
material regarding
DSO1. Accompl planting delivery
R- s to Replacement of the
Ensure ished PR material of 20 working
In- All target 3 procurement preparation
access of and TO's s due to service Operationa Fund days upon Not
CRP Operating beneficia Internal 4 (Financi 12 High documents and of necessary CRPSD Open
farmers to from untracke and l Risk sourcing the RORAP applicable
SD- Units ries and al Risk) re-alignment of documents
quality respectiv d underuti approval
004 insufficie budget and strict
seeds e units procure lized
nt monitoring
ment budget
supplies of
documen
for procurement
ts
operatio documents
nal use
Director’s Office
Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 74 of 141
Quality
Require
tions)
2017- Scenario)
2022)
Clearanc
e,
Liquidati
Transitio
on Conduct This is
BPI n/Chang
SO9. Report Political/ briefing to subject to
Manageme e in Craft
R- Ensure and governm Shift in Adherence to the new the
nt; leadersh Macro succeeding All
In- efficient documen ent prioritie Mediu Special Orders/ management December political
National ip or External Environme 1 5 5 strategic concern Open
DO- financial ts to leadershi s and m Presidential ; Adapt to the 2022 election
Governme manage nt plan of the ed Units
001 manageme ensure p thrusts Appointments new and
nt ment in bureau
nt efficient changes priorities appointm
Agencies the
and and thrusts ents.
Bureau
effective
transitio
n
Top
Manage
ment/Di
Occurren Strictly saster
Revisit/upda
ce of implement Risk
te and
Approval natural the Disaster Reductio
Delay of strengthen
of phenom Issuance of work Risk n and
R- BPI products Health and Disaster Risk
Memora enon suspension and Reduction Manage Not
In- SO1-SO6; Manageme Climate and Safety; Extre Reduction April 9,
nda for such as External 5 5 25 implementation and ment Applicabl Open
DO- SO9 nt and change services Operationa me and 2021
Work calamitie of health and Management Team/H e
002 Employees to be l; Financial Management
Suspensi s, safety protocol Plan, and ealth
rendered , and health
on disease health and and
and safety
outbreak safety Safety
protocols
s protocols Officer/
General
Services
Section
Revision No.: 3
Page No.: 75 of 141
Approval
of
Internal/ Brain Top
External drain Provide Manage
Better
trainings (high Loss of more ment/Pe
SO7. career Encourage
R- BPI , demand well- trainings and rsonnel
Enhance opportu Organizati employees to Not
In- Manageme worksho of agri performi Mediu promote Hire new March 26, Section/
human nities External onal Well 5 1 5 apply for Applicabl Open
DO- nt and ps, experts ng m scholarship personnel 2021 All
resource outside Being plantilla e
003 Employees seminars from employe programs to Concern
capability the positions
, and other es the ed
bureau
Skill countrie employees Operatin
Enhance s) g Units
ment
activities
BPI Inflict
Approval Delay in Establish Implement Top
Manageme damage
of Peace the protocol protocol Manage
R- nt, to
Memora and provisio Macro Cancellation/pos regarding regarding ment/ Not
In- Employees properti April 9,
SO1 - SO10 nda for order in n of External environme 5 3 15 High tponement of the conduct the conduct Concern Applicabl Open
DO- and es and 2021
Work conflict products nt activities of activities of activities ed e
004 Involving safety of
Suspensi areas and in conflict in conflict Operatin
Parties or personn
on services areas area g Units
Agencies el
Increase
in
workloa
d to Exhausti Conduct of
Interested existing on to recreational
Approval Lobbying with
SO7/DSO4. individuals employe employe activities Personn
R- of oversight
Enhance , BPI Unfilled es; es Organizati Immediate such as el Not
In- Memora agencies April 9,
human Manageme plantilla Numero leading Internal onal Well 4 4 16 High processing of sportfest, Section/ Applicabl open
DO- ndum regarding the 2021
resource nt and positions us to Being applications team Concern e
005 for Open unfilled plantilla
capability Personnel contract underpe building, and ed units
Positions positions
section ual and rforman other related
job ce matters
order
employe
es
Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 76 of 141

Strategic Risk
Plan Scenario)
2017-
2022)
Strict
implementat
ion of
Preventive Project
Irregular Maintenance Procurem
Delay in
Preventi conduct Schedule ent
delivery
ve of (PMS); Managem
DSO3. Building of Follow
BPI Mainten preventi Operationa Hiring of ent Plan
R- Strengthen s are services/ Disaster Risk
Division's ance ve l Immediate action additional General was
In- administra prone to Injury to Mediu Reduction April 31,
and other System mainten Internal risk/Healt 1 5 5 for maintenance manpower Services recently Open
GSS- tive fire and personn m and 2021
Operating on ance due h and upon request subject to Section approved;
001 support other el & Management
Units Building to Safety risk availability Purchase
services hazards. damage Plan
s/ limited of funds; request
to
Facilities manpow Distribution for
property
er of fire processin
extinguisher g
and
emergency
kits
Timeline
Fast and Slow and Unservic is
DSO3. Constant
BPI stable unstable eable Provide indefinite
R- Strengthen Delay in Macro monitoring
Division internet internet internet Immediate action additional General dependin
In- administra delivery Environme Extre of phone December
and other and and and Internal 4 5 20 on request for manpower Services g on the Open
GSS- tive of nt/Operati me lines and 2021
Operating telecom telecom telecom maintenance for in-house Section response
002 support services onal risk internet
Units connecti connecti connecti repair of the
services connection
on on on service
provider.
Outsourcing Top Acquisitio
Prioritization of Implementat
DSO3. service Manage n of
BPI Delay of essential travel ion of motor
R- Strengthen Availabil Limited Unavaila vehicle such ment; additional
Division travel/d based on issued pool system
In- administra ity of number bility of Operationa as, taxi, Grab April 13, General service
and other elivery Internal 5 3 15 High memorandum/ and Open
GSS- tive service of service l risk and etc., 2021 Services vehicle
Operating of Tap existing dispatch/
003 support vehicle vehicles vehicle subject for Section; subject to
Units services vehicles per Acquisition
services reimbursem Concern available
division of additional
ent ed funds
Revision No.: 3
Page No.: 77 of 141
service Operatin
vehicle g Units
Non- Lockdow
conformi n of
DSO3. ty on Office
BPI Work from home Immediate
R- Strengthen Health due to Delay in
Division Safe Operationa arrangement; suspension General
In- administra and spread delivery Ongoing
and other workpla Internal l/Health 5 3 15 High Daily monitoring of physical March 2021 Services Open
GSS- tive Safety of Covid of activities
Operating ce and safety of janitorial appearance Section
004 support Protocol 19 services
Units activities to office
services on variants
janitorial in the
services bureau
Insufficie
nt
impleme Equip
Lockdow
ntation Security
DSO3. n of
BPI of Health Personnel Strict
R- Strengthen Office Delay in
Division and Operationa Daily monitoring with Implementat General
In- administra due to delivery Ongoing
and other Safety Internal l/ Health 5 3 15 High of security protective ion of Health March 2021 Services Open
GSS- tive spread of activities
Operating Protocol risk services gears and and Safety Section
005 support of Covid services
Units on health Protocol
services 19
providin monitoring
variants
g devices
security
services
Late
processi
DSO3. ng of
Cash Early
R- Strengthen voucher Delay in
Budget, Voucher Uninsure Early processing payment preparation General
In- administra due to delivery Operationa Very January Ongoing
Accounting & Official d RP Internal 1 1 1 of document subject for of document Services Open
GSS- tive late of l Low 2021 activities
& Cashier Receipt Vehicle requirements reimbursem requirement Section
006 support submissi services
ent s
services on of
require
ments
Late
DSO3. processi
Cash Early
R- Strengthen Voucher; ng of Delay in
Budget, Unregist Early processing payment preparation General
In- administra LTO voucher delivery Operationa Very January Ongoing
Accounting ered RP Internal 1 1 1 of document subject for of document Services Open
GSS- tive Official due to of l Low 2021 activities
& Cashier Vehicle requirements reimbursem requirement Section
007 support Receipt late services
ent s
services submissi
on of
Revision No.: 3
Page No.: 78 of 141
require
ments
Internal Audit Unit
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Recordin
g and
forwardi
ng of
documen
ts to the
respectiv Classify
Massive e section Documents
Accompl Classify
number accordin according to
ished Documents in
of gly to its the intended
Purchase accordance to
documen documen recipient; Internal
DSO3. Request the intended
ts to be t's Disapproval Audit
R- Strengthen and recipient; For
All verified classifica Delay in 3 of Travel Hiring of Unit/
In- administra Accompl Operationa Disapproval of February request of
Operating and tion service Internal 4 (Operati 12 High Order with additional Personn Open
IAU- tive ished l Risk Travel Order 28, 2022 Budget
Units processe (Purchas delivery onal) incorrect Personnel el/
001 support Travel with incorrect Allocation
d; e details for Budget
services Order details for
Return request, correction Section
from correction and
of Voucher and
respectiv verification of
Docume and IAR) verification
e units the End User
nts is done of the End
by only User
one staff;
Incorrect
/
incomple
te
details/
Revision No.: 3
Page No.: 79 of 141
attachm
ents on
Travel
Order
Recordin
g and
forwardi
ng of
documen
ts to the
Massive
respectiv
number
e section
of
accordin
Voucher documen Internal
DSO3. gly to its
s funded ts to be Classify Classify Audit
R- Strengthen documen For
and verified Delay in 3 Documents Documents Hiring of Unit/
In- administra Accounting t Operationa February request of
signed and service Internal 4 (Operati 12 High according to the according to additional Personn Open
IAU- tive Section classifica l Risk 28, 2022 Budget
by the processe delivery onal) intended the intended Personnel el/
002 support tion Allocation
Budget d; recipient recipient Budget
services (Purchas
Chief Return Section
e
of
request,
Docume
Voucher
nts
and IAR)
is done
by only
one
staff/em
ployee
Recordin
g and
Massive
forwardi
number
Complet ng of
of
e documen
documen Internal
DSO3. Attachm ts to the
ts to be Classify Classify Audit
R- Strengthen ents and respectiv For
Bids and verified Delay in 3 Documents Documents Hiring of Unit/
In- administra reviewe e section Operationa February request of
Awards and service Internal 4 (Operati 12 High according to the according to additional Personn Open
IAU- tive d and accordin l Risk 28, 2022 Budget
Committee processe delivery onal) intended the intended Personnel el/
003 support verified/ gly to its Allocation
d; recipient recipient Budget
services approve documen
Return Section
d PR t
of
from IAU classifica
Docume
tion
nts
(Purchas
e
Revision No.: 3
Page No.: 80 of 141
request,
Voucher
and IAR)
is done
by only
one
staff/em
ployee
Incorrect
/ Rechecking
Disapproval
incomple of attached
Duly of Travel
te details Disapproval of documents
prepared Order with
DSO3. and Travel Order needed
Director' s Travel Delay in note to 5 working Internal
R- Strengthen Disappro attachm with note to beforehand
Office/ Order Docume 2 inform end days upon Audit Not
In- administra ved ents that Operationa inform end user to avoid
Assistant with nt Internal 2 (Operati 4 Low user the Unit/ All Applicabl Open
IAU- tive Travel has been l Risk regarding mistake
Director's necessar Processi onal) regarding approval of Operatin e
004 support Order inputted incomplete or before taking
Office y ng incomplete RORAP g Unit
services on the incorrect details in to the
attachm or incorrect
Online identified Online
ent details
Travel Travel Order
identified
Order System
System
Late
Complet
inspectio
e
n of the
Delivery Insufficie
delivere
of Items nt
d
and commun Property
supplies Delay of Formulation
DSO3. Accompl ication Immediate Section/
and Docume Immediate of guidelines
R- Strengthen ished between inspection is 20 working Internal
material nts 3 inspection is on Delivery- Not
In- administra Property Inspectio concerne Operationa Mediu done upon days upon Audit
s/ Processi Internal 3 (Operati 9 done upon Inspection Applicabl Open
IAU- tive Section n d OUs l Risk m notification the RORAP Unit/To
Equipme ng onal) notification of terms of e
005 support Acceptan regardin of the end- approval p
nt ; within the end-user supplies and
services ce g user Manage
Unfound the day equipment
Report delivery ment
/
(IAR) of
incomple
before supplies
te
inspectio
delivere
n
d items
Information and Computer Section

Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 81 of 141

Require
tions)
2017- Scenario)
2022)
a) Provide
endpoint
security and
backup
storage b)
Loss of use of secure
organiza e-mails Informat
ICT
tional .gov.ph ion and The use of
All Manage
Integrated data/ Delay in Provide c)Strict 20 working Compute secure e-
R- operating ment,
Informatio importa the Macro 3 service implementat days upon r Section mails.gov.
In- units networki Data External/ Anti-virus and
n nt files delivery environme 4 (Operati 12 High support as ion of the and ICT ph is on Open
ICS- (except ng, Loss Internal firewall installed
Manageme caused of nt onal) the need and monitor approval of TWG process of
001 BPI cabling
nt by virus service arises compliance RORAP member procurem
centers) and
or to s in each ent
repair
malware Memoranda OU
s on
the guidelin
es and
policies on
the use
of ICT
a) Provide
ICT Downti
internal Adopt a
All Manage me to Connect to
Integrated Delay in service centralized 20 working Informat Installatio
R- operating ment, Poor online available internet
Informatio the Macro 4 support; b) and dedicate days upon ion and n of
In- units networki Internet service connection from
n delivery External environme 5 (Operati 20 High Refer to GSS d internet the Compute structure Open
ICS- (except ng, connecti applicati other offices, or
Manageme of nt onal) for internet connection approval of r d cabling
002 BPI cabling vity ons and use mobile data
nt service provider's with higher RORAP Section ongoing
centers) and producti or pocket wifi
technical bandwidth
repair vity
support
Integrated All ICT Unservic Delay in 3 1) Provide Provide 10 working Informat Quarterly
R- ICT Operationa Mediu Schedule a
Informatio operating Manage eable/ the Internal 2 (Operati 6 service support service days upon ion and conduct Open
In- Equipme l Risk m regular
n units ment, defective delivery onal) in a first-come- support as the Compute of
Revision No.: 3
Page No.: 82 of 141
ICS- Manageme (except networki nt ICT of first-serve basis the need preventive approval of r Section preventiv
003 nt BPI ng, Failure equipme service 2) Involve ICT- arises maintenance RORAP and ICT e
centers) cabling nt TWG to conduct TWG maintena
and corrective member nce
repair; maintenance 3) s in each
Maintain Refer to ICT Operatin
ed and repair shops g Unit
repaired
ICT
equipme
nt.
a.)
Reiteration
a.) If ICS is
of the (BPI
not available,
Memo No.
OU staff
141 s. 2019)
documents
Guidelines in
a) ICS documents the event
event
events and and uploads
Stakehol documentati Informat
Importa Stakehol activities and in their
ders on and ion and
Enhance nt and ders are prepare write- respective
have Submission 10 working Compute
R- promotion major not able 2= ups b) ICS FB
All Event limited of articles for days upon r
In- of events/a to join or Operationa (Service Mediu requests for page Not
operating Docume knowled Internal 3 6 posting in the Section, Open
ICS- opportunit ctivities benefit l Risk Delivery m photos and applicable
units ntation ge on the BPI approval of Operatin
004 ies in are not from BPI ) information, b.) OU
BPI website or RORAP g Units
agriculture all program prepares write staff/
program FB page b.) and
documen s ups and publish submits
s Collect the Centers
ted in the FB page write ups
schedule of
and website. and photos
activities of
to ICS for
different OUs
uploading in
thru issuance
the BPI FB or
of
website.
memorandu
m
IEC Newly Farmers Farmers a.) Issue 1) a.) Request
Material develope or walk- or available IEC to Photocopy, from
Enhance s of d in stakehol requesting scan and re- Operating
20 working Informat
R- promotion develope technolo stakehol ders do 4 (S client b.) print Units and
Farmers, days upon ion and
In- of d gies/gui ders/clie not have Operationa ervice Refer to available IEC centers their Not
students, Internal 3 12 High the Compute Open
ICS- opportunit technolo delines nteles access to l Risk Delivery agriculturist or materials 2) updated IEC applicable
researchers approval of r
005 ies in gies/ and their are updated ) technical staff on Refer to materials
RORAP Section,
agriculture Producti e-files unaware producti duty in the other DA and provide
on are not of on concerned agencies' copies to the
Guides all available guides/ division sites Library and
Revision No.: 3
Page No.: 83 of 141
available services IEC that e-file for

in the and can help electronic
library develope them to disseminatio
for d increase n b.) Use
access or technolo their social media
dissemin gies. knowled in
ation. ge in disseminatin
planting, g
BPI technologies
regulatio and
ns and programs of
services the Bureau
1. Regularly
monitor e-
mails and
upload
announceme
nts/
memoranda
on website 2.
Stakehol
Stakehol Request OU’s
Stakehol ders are
ders to provide
ders are not
Memora have Upload ICS approved
Enhance Farmers, not able aware of Request copy
nda, limited Memoranda and Memoranda 10 working Informat
R- promotion Importers, to join or the 2= from
regulatio knowled announcements and schedule days upon ion and
In- of traders, and benefit relevant Operationa (Service Mediu concerned
ns, ge on Internal 3 6 and activities to of activities the Compute Open
ICS- opportunit other from BPI BPI l Risk Delivery m OU’s and e-
program BPI BPI website and for timely approval of r
006 ies in government program regulatio ) mail to
s and regulatio FB page upon posting in RORAP Section,
agriculture agencies s and ns, clientele
activities ns and request the website/
technolo program
program FB page 3.
gies s, and
s Implement
services
the use of
IEC Request
slip/ CSF to
monitor the
timeliness of
uploading
information
2.
Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 84 of 141
Quality
Require
tions)
2017- Scenario)
2022)
Data
DSO8.
List of discrepa
Intensify Incorporate
R- registere Lack of ncy
Crop in the
In- d control between Designate Issuance of 10 Working
Variety NSQCS, Confusio procedures
NSIC varieties, mechani the 2 personnel to erratum in Days from Council Not
and Plant CRPSD and n to Operationa Mediu manual the
- passport sm to website Internal 4 (Reputa 8 directly upload the website the Secretari Applicabl Open
Protection BPI stakehol l Risk m counter
PVP data, check and tional) the data in the and updating Approval of at e
informatio Centers ders checking
O- guideline the internal website of database RORAP
n step for data
001 s and database data
manageme uploading
policies controlle
nt
r
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Result of Demand
DSO1. Crop Sudden
R- Laborato for seeds Lack of Back staffing Have
Ensure Research Result of increase
In- ry to be manpower Seed Analysts of authorized Hiring of NSQCS requested
access of and Laborato of Operationa December
NSQ Analysis tested by to conduct 4 1 4 Low render overtime personnel additional Manage additional Open
farmers to Production ry submitte l Risk 29, 2022
CS- for Seed NSQCS additional services from other personnel ment budget
quality Support Analysis d seed
001 Certificat increase workload unit for COS
seeds Division samples
ion s
Revision No.: 3
Page No.: 85 of 141
and BPI
Centers
Crop Noncom Incompl
Remind
DSO1. Research Plant pliance ete
R- Delay in Regional/ 10 working
Ensure and Material of submissi Deferment of Use of
In- processi Macro Satellite days upon NSQCS
access of Production Certificat applican on of Mediu application with checklist for Not
NSQ ng of External Environme 4 2 8 Office the Manage Open
farmers to Support es and ts with documen m lacking screening of applicable
CS- Certificat nt regarding approval of ment
quality Division Certificat the tary documents; documents
002 ion the lacking RORAP
seeds and BPI ion Tags require require
document
Centers ments ments
Personnel Section
Risk Treatment (Action

Plan)
Quality
Objective Risk Scenario Contingency
Require
BPI (RIPs) – Cause Issue Effect (LxC) the impact Scenario / Unit / Close)
tions)
2017- Scenario)
2022)
Obligatio
n
Request
and
Status/B
udget
Utilizatio
n
Request
and
Status,
Disburse Delayed
SO no. 7. ment impleme Provide
Ensure Voucher, Late ntation checklist to Budget
R- efficient Approve submissi of Inform/coordina ensure Section/
In- financial All d WFP, on of Late program te with the completenes Accounti recurring
ACS- manageme Operating PPMP, documen release s and Operationa Mediu concerned Not s of Dec 29 of ng every
001 nt Units and ts of funds activities Internal l 3 3 9 m operating unit/s applicable documents every year Section year Open
Revision No.: 3
Page No.: 86 of 141
Request
Letter
for
Funds
ORS/BU
RS, DV, Late
Daily submissi
time on of
SO no. 7. record, documen Provide
Ensure and ts or Inform/coor checklist to
R- efficient timely incomple Delayed Inform/coordina dinate with ensure Budget/
In- financial Contract of release te Late salary of te with the the completenes Accounti recurring
ACS- manageme Service/Jo of require release COS/JO Operationa Mediu concerned concerned s of Dec 29 of ng every
002 nt b Orders salaries ments of funds workers Internal l 3 5 15 m employees employees documents every year Section year Open
Late
submissi
on of
SO no. 7. documen Delayed Provide
Ensure ts or salary of Inform/coor checklist to
R- efficient incomple permane Inform/coordina dinate with ensure Budget/
IN- financial ORS, DV, te Late nt te with the the completenes Accounti recurring
ACS- manageme Permanent DTR, and require release employe Operationa Mediu concerned concerned s of Dec 29 of ng every
003 nt Employees Payroll ments of funds es Internal l 3 5 15 m employees employees documents every year Section year Open
Planning and Management Office
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
S09. Late Unavaila Irreconci Follow up to the Follow up to Convening of
R- Ensure submissi bility of lable operating unit the BPI- 10 working
All S/D/OPC 2 Not
In- Efficient on of informat data Operationa Mediu concerned operating Performance days from
operating R (Semi- Internal 4 (Operati 8 PMO Applicabl Open
PMO Financial targets ion compari l m relative to the unit Management the RORAP
units annual) onal) e
-001 Manageme and relative son submission of concerned Team to approval
nt accompli to unit between S/D/OPCR relative to discuss and
Revision No.: 3
Page No.: 87 of 141
shments accompli physical the diagnose

based on shments accompli submission issues
said shment of S/D/OPCR relative to
Perform reports the crafting
ance and and
Rating of Section/ submission
Section/ Division of S/D/OPCR
Division /Office
/Office reports
Variance
in the
physical Schedule
targets If there are in the
between any conduct
Amendm Delayed
All the inconsistent of the
S09. ent of funding Conduct of
operating submitte physical planning
R- Ensure the WFP and planning and
units Final d WFP 2 Review of targets, the workshop
In- Efficient based on impleme Operationa Mediu budgeting January 31,
(except review by the Internal 4 (Operati 8 submitted WFP WFP shall be PMO is Open
PMO Financial the ntation l m workshop 2022
administra of WFP operatin onal) by PMO Staff returned to dependen
-002 Manageme committ of for planning
tive g unit the t in the
nt ed target program officers
sections) vis-a-vis operating succeedin
to DA s
the unit for g year's
committ revision. budget
ed cycle
targets
to DA
Irreconci
Variance Schedule
lable Data
between Data in the
data integrity
Reviewe the data reconciliatio conduct
All between relative
S09. d GAA presente n between of the
operating accompli to
R- Ensure Quarterl d in the the Conduct of retooling
units shment physical 2 Review of PIR
In- Efficient y review Operationa Mediu concerned retooling for January 31, is
(except data accompli Internal 5 (Operati 10 presentations PMO Open
PMO Financial Accompl vis-a-vis l m operating report 2022 dependen
administra submitte shments onal prior to the event
-003 Manageme ishment the data unit and officers t in the
tive d to DA committ
nt Report submitte responsible succeedin
sections) and data ed and
(for PIR) d to the report g year's
by the submitte
report officer. budget
operatin d to DA.
officer cycle
g unit
Risk Treatment
(Action Plan)
Revision No.: 3
Page No.: 88 of 141
Quality
Require
tions)
2017- Scenario)
2022)
Result of
Pesticide
Residue
DSO2. Delay in
Analysis, Use of
R- Strengthen Delay in the
and Unexpec Uninterrupted 5 working
In- plant the release PPSSD proposed
PhilGAP Microbio ted Operationa Power Supply Use of Purchase of days upon
PPSS regulatory conduct of Internal 3 1 3 Low Manage in tier 2- Open
Unit logical power l Risk System (UPS) existing UPS back up UPS approval of
D- and of Certificat ment 2022
and failure and Regular Back RORAP
001 laboratory analysis e of
Chemical up of Data
services Analysis
Contami
nants
Analyses
Result of
Pesticide
Residue
DSO2. Delay in
Analysis,
R- Strengthen Delay in the Regular Regular PALS,
and Regular 20 working
In- plant Equipme the release equipment equipment CLS,
PhilGAP Microbio Operationa equipment days upon annual
PPSS regulatory nt conduct of Internal 5 3 15 High calibration calibration PPSSD Open
Unit logical l Risk calibration and approval of activity
D- and breakdo of Certificat and and Manage
and maintenance RORAP
002 laboratory wn analysis e of maintenance maintenance ment
Chemical
services Analysis
Contami
nants
Analyses
DSO1. Risk Limited Delay in
Ensure Assessm number Same the
Continuous Continuous Risk
R- complianc ent of personn submissi
Biotech training/reto training/reto 10 working Assessm
In- e to food Report trained el were on of Continuous
Technical Operationa Mediu oling and oling and days upon ent Unit, Not
PPSS safety of DOST- technical sent to Risk Internal 4 2 8 training of Open
Advisory l Risk m updating of updating of approval of PPSSD applicable
D- requireme DA- personn attend Assessm assessors
Group official list of official list of RORAP Manage
003 nts of DENR- el the ent
assessors assessors ment
agricultura DOH- engaged training Report
l crops DILG in the (RAR)
Revision No.: 3
Page No.: 89 of 141
Joint conduct
Departm of risk
ent assessm
Circular ent
(JDC) 1,
s. 2016
Applicati
ons for
Direct
Use and
Propagat
ion
Limited
number
DSO1. of Delay in
Endorse
Ensure trained Same the
ment of Continuous Continuous Risk
R- complianc National technical personn submissi
Exporter Continuous training/reto training/reto 10 working Assessm
In- e to food Plant personn el were on of
s for Operationa Mediu training of oling and oling and days upon ent Unit, Not
PPSS safety Quarantine el sent to Risk Internal 4 2 8 Open
Food l Risk m additional updating of updating of approval of PPSSD applicable
D- requireme Services engaged attend Assessm
Safety assessors official list of official list of RORAP Manage
004 nts of Division in the the ent
Complia assessors assessors ment
agricultura conduct training Report
nce
l crops of risk (RAR)
assessm
ent
Property and Supply Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
R- To Property Unprepa Non Delay of Office Update
Accounting Immediate Property Not
In- strengthen acknowl red and submissi submissi Operationa Memorandum Inventory December
and COA Internal 2 1 2 Minor submission & Supply Applicabl Open
PSS- administra edgemen outdated on and on of l Risk issued to all Reports and 31, 2021
Office of updated Section e
001 tive t receipt, Inventor incomple Inventor concerned submit on
Revision No.: 3
Page No.: 90 of 141
support Inventor y te y operating units Inventory time to

services y Reports Report Reports and regional Reports Accounting &
Reports of of to offices reminding COA Office.
of properti Inventor Accounti for the
Properti es and y of ng & submission of
es & equipme Properti COA updated
Equipme nt. es & Office Inventory
nt to be Equipme Reports.
submitte nt from
d to operatin
Accounti g units
ng & and
COA regional
Office. offices.
Records Section
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Copies of
Issuance of
issuance
Memo/
s such as
Guidelines
directive Manual
regarding
s, Insufficie Uncontr Tracking and
DSO3. the process
memora nt olled Lack of Manual Tracking constant
R- Strengthen 2 of incoming 5 working
All nda, coordina incomin awarene through Follow- communicati
In- administra Operationa (Operati and outgoing days from Records Not
Operating circulars, tion g and ss; No Internal 2 4 Low up of documents on to Follow- Open
RES- tive l Risk onal of official the RORAP Section applicable
Units and among outgoing copies to that are not up
001 support risk) documents approval
other concerne documen file controlled documents
services from DA and
relevant d OUs ts that are not
other
documen controlled
agencies thru
ts for
Records
dissemin
Section.
ation
Revision No.: 3
Page No.: 91 of 141
Copies of
issuance Classify
Limited
s such as documents
Imprope Classify Records on-the-
directive based on its
r documents based Training and Section/ spot
s, Releasin type only;
DSO3. handling Loss of on its type only; Workshops Personn training
memora g of input of
R- Strengthen of Docume 3 input of on el and
All nda, confiden sensitive/
In- administra documen nts / Operationa (Operati Mediu sensitive/ Doument/ February Section, actual
Operating circulars, tial and Internal 2 8 confidential Open
RES- tive ts with Data/ l Risk onal m confidential Records 31, 2022 Budget workshop
Units and sensitive clause prior
002 support sensitive Data risk) clause prior on Management Section, s, Limited
other informat on
services cases or leakage dissemination of among Top staff who
relevant ion disseminatio
failure of documents thru Records Staff Manage holds
documen n of
system email. ment plantilla
ts for documents
item
dissemin thru email.
ation
Lack of
Copies of
space for Printed
issuance
storage documen Safekeeping of
s such as
of record ts are documents in
directive
files, e.g. prone to other location/
s, Records
DSO3. 201 of hazardo proper storage; Back-up
memora Building Section,
R- Strengthen Internal - Personn us Loss of 4 Disposition of storage of
nda, Renovation; Top for
In- administra All el and incidents organiza Operationa (Operati records based on files February
circulars, Internal 4 16 High Request for manage budgetary Open
RES- tive Operating other such as tional l Risk onal National (Database)/ 31, 2022
and regular pest ment, approval
003 support Units governm fire, data risk) Archives of the Storage for
other control Budget
services ent flood, Philippines Record Files
relevant section
documen etc. and General Records/
documen
ts, Fire pest Provision of Fire
ts for
Hazard control Extinguisher
dissemin
material problem
ation
s
Copies of Lack of Records a.) Maintain
issuance space for staff proper
s such as storage that are humidity and
Allocate General
directive Exposur of record exposed clean storage
DSO3. Storage Services
s, e to dust files, e.g. to dust area with
R- Strengthen 2 Room for 10 working Section/
All memora of 201 of particles complete
In- administra Health and (Health Mediu Wearing of face 201 files and days from Records Accompli
Operating nda, records Personn can Internal 4 8 facilities b.) Open
RES- tive Safety and m masks other the RORAP Section/ shed
Units circulars, Section el and cause Transfer
004 support Safety) agency- approval Personn
and staff other asthma, access of 201
services related el
other within governm triggers files to
documents Section
relevant the area ent allergic Personnel as
documen documen rhinitis per CSC rule
ts for ts etc. (turnover
Revision No.: 3
Page No.: 92 of 141
dissemin resulting 201

ation to documents)
manifest
ation of
dust
onto the
file
documen
ts
Baguio National Crop Research Development and Production Support Center
Risk Treatment
(Action Plan)
Require
tions)
2017- Scenario)
2022)
Upgrade/Pro
Imprope
cure new Targeted
DSO1. r
equipment; on the
Ensure usage/ol
Submit 2nd
R- access of d Conduct of
Delay in Institutional semester
In- farmers to Manpow equipme Occurren 3 preventive Implement
the Development Producti of FY2021
BNC quality Production er, nt; ce of Health and (Health Mediu maintenance; safety and July 30,
delivery Internal 3 9 Grant on based on Open
RDP semi- Section technical Insufficie accident Safety and m Existing first aid health 2021
of proposals; Section the
SC- temperate support nt s safety) kit and fire protocols
services Conduct approved
001 vegetable monitori extinguisher
training on Work and
seeds and ng of
safety and Financial
fruit crops equipme
health Plan
nt
protocols
DSO 3. Research New Generate Lacks Will not Submit
R-
Enhance Project/ generate d ownersh provide copy generated
In- 20 working
promotion Research d technolo ip with 3 Provision of of generated technologies Researc
BNC Research Operationa days from Not
of report/o technolo gies are the Internal 4 (Operati 12 High hard copies to technology, for ISSN; For h Open
RDP Section l Risk the RORAP applicable
opportunit utput, gies have being generate onal) beneficiaries unless with IPO, propose Section
SC- approval
ies in Technica no plagiariz d IPO/ISSN budget in
002
agriculture l support Intellect ed. technolo registration FY2022
Revision No.: 3
Page No.: 93 of 141
ual gies;
Property Generate
Office d
registrati technolo
on (IPO) gies are
or being
Internati privatize
onal d.
Standard
Serial
Number
(ISSN)
Human
Limited
Resourc
R- plantilla Tap other Proposed Subject to
DSO 7. e Plan, Multi- Delay in
In- positions technical additional the
Enhance Office of WFP, tasking the 3 Administ
BNC for Operationa Mediu Hiring of job staff to plantilla December approval
Human the Center SPMS, of delivery Internal 3 (Operati 9 rative Open
RDP administ l Risk m order positions perform positions for 23, 2022 of the
Resource Chief R&D technical of onal) Section
SC- rative administrati administrati Rationaliz
Capability proposal staff services
003 function ve functions ve functions ation Plan
s and
s
reports
Incompl
Delayed
ete Updated
delivery
R- DSO9. Complet submissi Lengthy checklist of
of
In- Ensure Procureme e on of processi Follow- up suppliers 10 working
supplies, Macro 3 Follow- up
BNC efficient nt Procure mandato ng time Mediu requirement who are days from Not
and External environme 3 (Financi 9 requirements BAC Open
RDP financial Manageme ment ry for the m s from the compliant to the RORAP applicable
obligatio nt al) from the dealers
SC- manageme nt Team Require documen payment dealers the approval
n/
004 nt ments ts from s requirement
disburse
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Revision No.: 3
Page No.: 94 of 141
2017-
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Revision No.: 3
Page No.: 95 of 141
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Page No.: 96 of 141
PSC- quality Section,

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Page No.: 97 of 141
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Revision No.: 3
Page No.: 98 of 141
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Page No.: 99 of 141
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Page No.: 100 of 141
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Revision No.: 3
Quality
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Revision No.: 3
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Revision No.: 3
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Revision No.: 3
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Revision No.: 3
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Revision No.: 3
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Revision No.: 3
D. Opportunity Registry (External Relevant Interested Party)

Opportunity
Risk Identification and Assessment Opportunity Assessment Opportunity Monitoring and Evaluation
Treatment
Objective
(Division
Require
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ments Risk Likeli
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Strategic External (C) Office
tions)
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2022)
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of meetings
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provision
to discuss
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SO7: Unable database
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fund PCAARD, proposal research release nt the AED's within AED ng y of funds
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Revision No.: 3
framewo require resulting the Research project-

rk, work ments in delay processi and proposal
plan or non- ng of Developme related
schedule impleme the nt. concerns.
, budget ntation proposa 2.
summar of the l Coordination
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s
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Technolog Biosafet 1. Find
Non- Sourcing
y y Permit assessors
DSO2. existenc of
developers for that are
Ensure e of assessors
(Private Direct Delay in Weekly qualified and
complianc sanction Delay in Creation of may be
O- Sector and Use, the follow- fast in terms 5 working
e to food s for the Macro an online Biotechno done for
Ex- Public Field approval up to of doing risk days from
safety delayed delivery External Environme High risk 4 3 12 High logy the whole Open
BIO- Research Trial, of concern assessment the RORAP
requireme submissi of nt assessment Office year,
001 Institution and biosafety ed with needed approval
nts of ons in service portal review of
s), DENR- Commer permit experts expertise
agricultura the JDC JDC may
Biosafety cial 2. Review
l crops No. 1 be until
Committee Propagat JDC timelines
s2016. June 2021
, DOH- ion if extension
Revision No.: 3
Biosafety is possible
Committee 3. Assign
, DA-BAI personnel to
Biotech monitor risk
Team, DA- assessment
Fertilizer portal
and submissions
Pesticide and updates
Authority 4.
Consultation
with the DA-
Legal Service
regarding
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on the ARTA
and EODB
Law.
1. Conduct of
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for
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approval of GM crops monitorin
y Use,
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developers Field
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(Private Trial, Complac
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ng
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003 farmers to approval
Sector and Use, workpla ng and service safety of GM crops of GM crops e at
Revision No.: 3
quality Public Field ce (ex. Field guidelin (c/o PAMG using online certain
seeds Research Trial, during Trial es and/or platforms timelines
Institution and monitori monitori during RCPC) on created by every
s), DA- Commer ng ng monitor the sentinel technology season
Regional cial activities ing. sites to developers. per
Offices Propagat ) minimize 2. applicatio
Regulatory ion, health and Consolidatio n and per
Division Provide safety n of post- technolog
(formerly IRM concerns. approval y
RCPC) updates monitoring developer
and forms/data .
informat analysis
ion on submitted by
IRM technology
monitori developers
ng on a timely
manner.
Delay in Conduct
Conduct of
the of
More regular
Needs an Delay in approval emerge
accurate meetings
ample the of ncy
Project review of within the
O- Funding time to submissi project meeting 15 working
Proposal project- Biotech Biotechno
Ex- DSO9, Agencies consult on of as a Financial Mediu s to days from Not
and Its External proposals 2 3 6 Medium Office to logy Open
BIO- DSO10 (oversight with the project- source of Risk m discuss the RORAP applicable
Attachm resulting to discuss Office
004 agencies) Biotech proposal financial project- approval
ents high- project-
Office revisions support proposa
quality proposal
group. . to l related
proposals. related
Biotech concern
concerns.
Office. s.
Coordination
with the
DA-
Prepara Biotech
Biotechnol
Delay in Halt in tion of Secretariat Accompli
ogy
the Delay in the accompl Regular and other shment
Program
consolid the funding ishment noting and concerned reports
O- Office and 5 working
Accompl ation of submissi of reports updating of individuals Biotechno are
Ex- DSO9, DA-Bureau Financial Mediu days from
ishment inputs on of project External before inputs for 3 5 15 High for the logy required Open
BIO- DSO10 of Risk m the RORAP
reports for the accompli proposal the accomplish preparation Office as needed
005 Agricultur approval
accompli shment s or schedul ment of by the
al
shment reports. realignm ed reports. accomplishm oversight
Research
reports. ents. deadlin ent reports. agencies.
(oversight
e. This will
agencies)
result to a
more timely
Revision No.: 3
and accurate
output.
Urgent
issues
and Close
Other concerns coordinatio
Conduct of
commit cannot Designa n of DOST-
regular
ments of Non- be tion of BC
meetings Some of
the BPI attendan resolved alternat secretariat
Represe within the the DOST-
represen ce of the immedia e and BPI-
O- ntation Biotech Core 15 working BC
DOST- tative/s BPI tely. represe representat Biotechno
Ex- DSO7, of DA- Operationa Mediu Team and days from meetings
Biosafety are in represen Difficulty External ntatives ives to the 5 2 10 Medium logy Open
BIO- DSO8 BPI in l Risk m Biotech the RORAP are
Committee place tative/s in for the Biotech Office
006 the Secretariat approval postpone
during to the cascadin DOST- Office staff
DOST-BC to discuss d/cancell
the DOST-BC g BC for
recent ed
DOST-BC meetings informat meeting updating of
development
meeting ion s. recent
s.
dates. discusse developme
d on the nts.
meetings
.
Delay in
Close
the
coordinatio
Internatio submissi
Untimely Continu n with
nal on of GM Delay in
cascadin ous internation
Organizati Requeste crop the Conduct of
g of monitor al Informati
ons, d data on adoption preparat regular
informat ing and organizatio on
Governme GM crop data ion and Biotech
ion to follow- ns, materials,
nt and adoption from website Office
the up of governmen including
O- Non- and technolo posting meetings to 25 working
concerne GM crop t and non- Biotechno GM crop
Ex- DSO4, Governme other gy of GM Operationa discuss days from
d RIPs. External Low adoptio governmen 2 2 4 Low logy adoption Open
BIO- DSO8 nt relevant develope crop l Risk requests or RORAP
Delay in n data t Office data is
007 organizati informat rs/RCPC adoption information approval
providin from organizatio regularly
ons, Local ion for s and data and particularly
g technol ns, LGUs, posted on
Governme public other other GM crop
requeste ogy and other the
nt Units, disclosur relevant public adoption
d develop stakeholder website.
and other e informat informat data.
informat ers and s to
stakeholde ion for ion.
ion. RCPCs. facilitate
rs public
their
disclosur
requests.
e.
Revision No.: 3
Designation
of a former
and
Incompl Preparation
Constan existing
ete or of briefer
t update support
untimely and
Delay in of staff of
briefing Delay in information
the biotech Biotech
of the materials for
Updates resolutio regulati Office as
O- biotech delivery the Biotech 5 working
DSO1, Chair of on n of ons- technical Biotechno
Ex- issues of Operationa Core Team days after Not
DSO2, Biotech biotechn biotech Internal Low related and 5 4 20 Extreme logy Open
BIO- and service l Risk Chair with RORAP applicable
DSO4 Core Team ology regulatio concern support Office
008 concerns and the aid of a approval
matters ns- s to the staff of the
to the operatio former and
related Chair of Office of
Chair of ns existing
matters Biotech Asst. Dir.
Biotech support staff
Core for
Core of Biotech
Team Regulatory
Team Office.
(Chair of
Biotech
Core Team)
Cashier Section
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
1. Hiring of
Processes Incompl
Delayed Receipt additional
and ete
payment of personnel to
releases Stakeholde Release informat
O- to complain Macro Consiste develop the 20 working
payments, rs - of checks ion (ex. Hasten the 5
IE- supplier ts from External/I environme Mediu nt system, Cashier days upon Not
claims & Internal / signatur disburseme 3 (Opera 15 High Open
CAS- and supplier; nternal nt/Operati m follow- facilitate, Section approval of applicable
remittance and payment e, nt process tional)
001 other Delay in onal up encode, and RORAP
of External s account
stakehol service conduct data
employees number,
ders. delivery validation.
& creditors etc.)
2.
Revision No.: 3
Procurement
of additional
ICT
equipment’s
related to the
development
of payment
database

Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Accurate
pest
RFOs (ILD, identific Proper
Conduct
RCPC); ation, coordin
continuous
Researcher Specific ation
technical
s, pest Peace Delayed with the
meeting,
scientists, manage and delivery concern
assessment,
DSO1. policy ment order of ed LGUs Use new
O- Natural or national
Minimize makers; recomm issues in products and technology 5 20 working
Ex- hazards Macro training of
and Farmers, endation some and regions; (remote (Healt days from Not
CPM and External environme High 3 15 High trainers on CPMD Open
control LGUs, ; Basic areas; services; Develop sensing for h and the RORAP applicable
D- disasters nt pest
pest Technician informat accident Endange ed monitoring Safety) approval
001 ; rebels monitoring,
outbreak s, NGOs, ion prone in r life of survey )
surveillance,
private regardin remote staff; protocol
and
partners g the areas Injury on
management
and pests, cassava,
(blended
stakeholde For corn
training)
rs regulato and rice
ry policy
formulat
Revision No.: 3
ion; and
Pest
manage
ment
recomm
endation
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Provisio
n of
technical
Distrust
assistanc
and low Tap
e thru Increase
DSO3. Departmen Misinfor satisfacti existing
conduct employee
O- Enhance t of mation on rating technica Conduct of
of Unsatisfi work 3 10 working
Ex- promotion Agricultur during from Organizati l capacity
training, ed efficiency (Reput days upon Not
CRP of e and trainings beneficia Internal onal well- Low personn 3 9 Medium building on CRPSD Open
crop beneficia through the ational RORAP applicable
SD- opportunit other /client ries. being el training
producti ries conduct of ) approval
001 ies in governme consultat Receipt within management
on capacity
agriculture nt agencies ion of the
technolo building
complain division
gies and
ts
planting
material
s
Farmers, Distrust Perform Purchase Propose Purchase
DSO1. Provisio Low
O- Students, Occurren and, low pest barcoding budget for of
Ensure n of quality 3 10 working
Ex- Researcher ce of satisfacti Macro manage equipment purchase of barcoding
access of quality of Mediu (Reput days upon
CRP s. pest on rating External Environme ment and 3 9 Medium barcoding CRPSD equipmen Open
farmers to planting distribut m ational RORAP
SD- Agricultur infestati from nt practice program equipment. t for
quality material ed ) approval
002 al on. beneficia s and for accurate Capacity proposal
seeds s planting
extension ries identific inventory building on to any
Revision No.: 3
workers, material ation of and quality possible

household, s problem traceability control fund
Local and of seed management sources
Governme replace stocks. for planting
nt Units, ment of Assign materials
politicians, product quality distribution
DA and control
other officer
governme
nt
agencies,
Indigenous
People
Farmers,
Students,
Researcher Provisio
Provisio
s. n of Continui Hiring of
n of
Agricultur technical ng graphic
hardcop
al assistanc resource Hiring of artist and
ies of
extension e thru s for Insufficie additional devcom
DSO3. develop
workers, conduct extensio nt staff staff for
O- Enhance ed Budget
household, of n dissemin specifically 1 proposal
Ex- promotion Low technol proposal for CY
Local training, services ation of Operationa for (Opera to any
CRP of adoption Internal Low ogies to 1 1 Low hiring CRPSD JANUARY Open
Governme crop to develope l Risk promotiona tional possible
SD- opportunit rate walk-in graphic artist 2022
nt Units, producti dissemin d l activities Risk) fund
003 ies in custome and devcom.
politicians, on ate technolo and sources
agriculture rs and
DA and technolo develope gies infographic (Labor
Promoti
other gies and d materials and
on thru
governme planting technolo wages
caravan
nt material gies basis)
s
agencies, s
Indigenous
People
Farmers, Pruning Budget
Upgradin
Students, of proposal/re-
Upgrading g and
Researcher surroun alignment/fu
DSO1. Provisio Heavy Destroye Less and maintena
O- s. ding nd sourcing
Ensure n of rain and d planting maintenanc nce of
Ex- Agricultur Macro trees to 4 for the CY
access of quality strong planting material Mediu e of nursery nursery
CRP al External Environme reduce 2 (Opera 8 Medium upgrading CRPSD JANUARY Open
farmers to planting winds material s for m facilities e.g facilities
SD- extension nt debris tional) and 2022
quality material due to s in distribut Greenhouse for
004 workers, and use maintenance
seeds s typhoon nursery ion and Net proposal
household, of of nursery
house. to any
Local protecti facilities e.g.
possible
Governme ve Greenhouse
Revision No.: 3
nt Units, coverin and Net fund

politicians, g for house. sources
DA and nursery
other
governme
nt
agencies,
Indigenous
People
Farmers,
Students,
Researcher Provisio
s. n of Conduct
Agricultur technical of onsite
al assistanc activities
Disrupti
extension e thru such as
DSO3. on of
workers, conduct training, Knowledge
O- Enhance Injured work Assign
household, of site able/skilled 5 working
Ex- promotion personn schedule Macro First aid knowledgeab
Local training, establish Alternate days upon
CRP of el due to and External Environme low treatme 1 1 1 low le/skilled CRPSD Open
Governme crop ment personnel RORAP
SD- opportunit travel delay in nt nt alternate
nt Units, producti and for the approval
005 ies in accident delivery personnel
politicians, on monitori activity
agriculture of
DA and technolo ng
services
other gies and outside
governme quality of office
nt material premises
agencies, s
Indigenous
People
National Plant Quarantine Services Division
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Revision No.: 3
Referen
ce
docume
nts and
other
necessa
Additional
ry
able PQ
docume
personnel to
nts such
accommodat
as
e on cue
Phytosa
clients for
nitary
the
require
preparation
ments
of PC's
of
importi
Avail a 3rd
ng
party service
DSO1. countrie
Complai provider
Ensure s, list of
Manual Delayed nts that Paperless (Intercomme
complianc Issuance NPPO of
O- issuance issuance may transaction rce);
e to of differen
Ex- of of arise due Macro s for fast Not
phytosanit Phytosa t
NPQ Exporters Phytosan Phytosa to delay External Environme High and 3 5 15 High Development NPQSD applicable Open
ary nitary countrie
SD- itary nitary in the nt efficient of DA- wide
requireme Certificat s, list of
001 Certificat Certificat delivery clientele system for e-
nts of e scientifi
e e of service phyto
agricultura c names
service
l crops of
Consult with
commo
BPI IT's to
dity are
develop a
readily
more
availabl
efficient and
e to all
harmonized
technica
system for
l staff
the
handlin
processing,
g
issuance and
Phytosa
reporting of
nitary
PC.
Certifica
te (PC)
issuanc
e.
Revision No.: 3
Systema
tic,
organiz
ed and
able
personn
el
implem
enting
the
existing
procedu
res (
evaluati
on of
applicat
ion,
encodin
g and
printing
of PC)
for the
issuanc
e of PC.
Clients
are
informe
d of the
docume
ntary
require
ments
(e.g
Import
permit,
CITES
Permit,
and
other
commo
dity
clearanc
es from
Revision No.: 3
the
other
agencie
s) and
procedu
res to
be taken
prior to
submiss
ion of
their
applicat
ions.

Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Certificat Online
e of Develop payment
Variety online of fees
O- Individual Noncom
DSO1. Registrat scheme for and other
Ex- Breeder pliance Delay in List of Online
Ensure ion; the ff: Council - related
NSIC and of the Pending the Macro require transaction 3
access of Guidelin - payment of PVPO September charges
- Breeding applican applicati delivery External environme Low ments s for ease of 5 (opera 15 High Open
farmers to es/Polici fees Secretari 2021 will be
PVP Institution t to the ons of nt as per doing tional)
quality es; - submission at implemen
O- s (CVR require service ARTA business
seeds Database of the ted once
001 applicants) ments
of NSIC required the
Register documents designati
ed on as
Revision No.: 3
Varieties - issuance of Collecting

; Seed CVR/PVP Officer of
Catalogu certificates NSIC-
es and PVPO is
other transferre
publicati d to Ms.
ons Reychel
Mojica
after her
six (6)
months
probation
ary
period as
regular
employee
of BPI (as
per
Accountin
g Section)
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Limited Review Trained
Other Limited Passage of
Certificat Same number the technical Timelines
DSO1. technical number Republic Act
O- e of personn of attenda personnel s will
Ensure personnel of amending
Ex- Completi el were trained Macro nce of involved in BPI defend on
access of devolved technical Mediu the RA 7308
NSQ on for sent to technical External Environme technica Seed 4 2 8 Medium Managem Unknown the action Open
farmers to under personn m including the
SC- the attend personn nt l Certificatio ent of
quality other el from proposal to
001 training the el personn n Activities Legislativ
seeds governme other revert back
attended training engaged el to the be e branch
nt agencies governm the BPI from
in Seed training absorbed
Revision No.: 3
ent Certificat s by the staff to line

agencies ion provide implementi Bureau
Activitie d by our ng agency
s agency
Planning and Management Office
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Submissi Improve Create the
on with ment in Online
no the System for
justificat locked BPI-
ion and report Monitoring
error in matrix and
the Delay in and Evaluation
reported the constan System
Program
accompli submissi t follow- (BPI-MES).
Monitori Unavaila Propose
shment on of up to Through
S09. ng and bility of budget and
DA- and justificat report this, the 2
O- Ensure Evaluati informat personnel 10 working
Monitoring Reports ions to officers Top (Servic Not
Ex- Efficient on ion Operationa Mediu complement days from
and with manage Internal and Manageme 5 e 10 Medium PMO Applicabl Open
PMO Financial System relative l m for the the RORAP
Evaluation incomple ment review nt and Delive e
-001 Manageme (PMES) to under creation of approval
Division te data and of external ry)
nt Report accompli online BPI-
and other submitt stakeholder
(Monthly shments MES
variance external ed s will see
)
s in the stakehol PMES the real
accompli ders report. time
shments If there accomplish
reported were ments and
on the errors/i will
monthly nconsist encourage
report encies the OUs to
matrix found, fully
Revision No.: 3
PMO scrutinize
calls the their
attentio reports
n of the before
concern submission.
ed OUs
and
recomm
ends to
fix/edit
the
report.
Accomp The plan
lishmen to
Uncertai
t establish
nty on
Reports the
Program No the
Physical submitt monitorin
Monitori regular validity
Accompl ed are g
S09. ng and actual of the
DA- ishments verified 2 framewor
O- Ensure Evaluati on-site accompli
Monitoring lack vis-à-vis Capacity (Servic Establish a k is by
Ex- Efficient on monitori shment Operationa Mediu
and verificati Internal approve building of 5 e 10 Medium monitoring PMO July 2021 3RD
PMO Financial System ng to due to l m
Evaluation on and a d WFPs PMO staff Delive framework quarter to
-002 Manageme (PMES) validate absence
Division standard and ry) give way
nt Report the of a
ized conduct to the
(Monthly accompli monitori
quality monitor crafting
) shments ng
ing as and
framewo
the testing of
rk
need the BPI-
arises MES.
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Revision No.: 3
Laborato
ry
Analyses
(Pesticid
Food e
Use of
Business Residue
Uninter
Operators, /
rupted
DSO1. Governme Microbio Unable PPSSD
O- Power
Ensure nt logical Delay in Unexpec to Managem
Ex- Supply Request for Request for Request
access of Agencies, Analysis conduct ted conduct Operationa ent/PALS
PPSS Internal Low System Additional 3 1 3 Low budget - of Budget Open
farmers to Private / of power analysis; l Risk /CLS/Bud
D- (UPS) UPS allocation Allocation
quality Companies Biotoxin analysis failure Loss of get
001 and
seeds , and s/ data Section
Regular
individuals Heavy
Back up
; PhilGAP Metal
of Data
Unit Analysis
/
Pesticide
Formula
tion)
DSO1. PhilGAP
Lack of
Ensure Certificat
Delay in available Continu
O- complianc e, Delay in
Farmers, the trained ous PPSSD
Ex- e to food Inspectio the Training Training
Food conduct personn Operationa training Managem continuin
PPSS safety n for delivery Internal High plan 4 3 12 High plan - Open
Business of el to l Risk of ent/PALS g activity
D- requireme Food of preparation preparation
Operators inspectio conduct inspecto /CLS/AIS
002 nts of Safety service
n inspectio rs
agricultura complian
n
l crops ce
Procurement Management Section
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Revision No.: 3
Posting of
Sending
System bid
Obtain e-mail
error in documents Posting of all
canvass Failure or hard
PhilGEPS in the bid
DSO3. forms/ to view copy to
making Delay in official documents Procurem
O- Strengthen request the supplier
the the website of in the official ent
Ex- administra Suppliers/ for documen Operationa s/bidde June 30, Not
documen delivery External High BPI for 5 3 12 High BPI website Managem Open
PMS tive Bidders quotatio ts and l Risk rs who 2021 applicable
t of further and on ent
-001 support n, the are
unavaila services advertisem conspicuous Section
services bidding require requesti
ble for ent to places in the
documen ments ng the
downloa prospective office
ts docume
d suppliers/
nt
bidders
Issuanc
e of
Delay in
Memo
consolid
Governme for
ation of Coordinatio
nt submiss Continuous
DSO3. Submissi PPMPs n with
Procureme Late Delay in ion of coordination Procurem
O- Strengthen on of into APP Procureme
nt Policy submissi the approve with ent
Ex- administra Annual which Operationa Mediu nt Focal June 30, Not
Board and on of delivery Internal d 2 4 8 Medium Procurement Managem Open
PMS tive Procure will also l Risk m Persons for 2021 applicable
Departmen approve of PPMPs Focal ent
-002 support ment cause compliance
t of d PPMPs services on Persons for Section
services Plan delay in with the
Agricultur within compliance
submissi Memo
e the
on of
given
APP
deadlin
e
Baguio National Crop Research Development and Production Support Center / Los Baños National Crop Research Development and Production Support Center
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Revision No.: 3
State Training of
Universitie personnel in
s and the Internal
Colleges Formation Quality
(SUCs), of Internal Assurance
Seeds, Individu
National, Quality post-storage
SO1. Seedling al
O- Regional Decrease Assurance assessment
Ensure s and Outdated approac 5
Ex- and Local Low in Team of seeds; Subject to
access of Other seed Operationa Mediu h in (Opera Technical December
CEN Governme quality patronag Internal resulting to 1 5 Medium Scheduling availabilit Open
farmers to Planting storage l m seed tional Staff 29, 2021
TER- nt Units, seeds e of BPI better of Internal y of fund
quality Material practices quality Risk)
001 Farmers/S products manageme Audit in the
seeds s (OPV mainten
tudents nt of seeds Center's
Seeds) ance
and other in the Activity for
stakeholde storage Internal
rs (public Quality
and Assurance of
private) seed produce
State a) Revision
Universitie of Master
s and Developme
Colleges nt Plan
No
(SUCs), resulting to
Seeds, existing Harvesti
National, establishme
SO1. Seedling Molecula ng from
O- Regional Planting nt of Top
Ensure s and r and healthy 3 Institutional
Ex- and Local material Spread additional Managem Not
access of Other Biotechn Operationa Mediu plants (Opera Development December
CEN Governme s are of plant Internal facilities 5 15 High ent, applicable Open
farmers to Planting ology l m and tional Grant 2022
TER- nt Units, virus diseases b) Package Research
quality Material Laborato seed Risk) Proposal
002 Farmers/S infected research Section
seeds s (OPV ry for selectio
tudents proposals
Seeds) disease n
and other related to
indexing
stakeholde molecular
rs (public studies
and (biotechnol
private) ogy)
State Sub- Use of Proposal and
Seeds
Universitie Seeds, standard readily acquisition
easily Use of
SO1. s and Seedling packagin availabl of new seed
O- deterior Decrease standard
Ensure Colleges s and g e 3 packaging
Ex- ates and in seed Not
access of (SUCs), Other material Operationa Mediu packagi (Opera materials Productio January
CEN difficulty patronag Internal packaging 5 15 High applicable Open
farmers to National, Planting and l m ng tional other than n Section 2023
TER- in e of BPI and
quality Regional Material incomple material Risk) the existing
003 tracing products labeling
seeds and Local s (OPV te seed s polypropyle
bad materials
Governme Seeds) packagin (sealed ne plastic
seeds
nt Units, g label plastics) packets; Lay-
Revision No.: 3
Farmers/S and out of new

tudents minor seed-
and other labeling packaging
stakeholde label design
rs (public with
and complete
private) production
information
E. Opportunity Registry (Internal Relevant Interested Party)

Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
Strategic Internal (C) Office
tions)
Plan
2017-
2022)
Prioritiz Strengtheni 1. Request
Delay in Agricultu
ation of ng of AED provision of
issuance ral
The request as a available
Training in Engineeri
tasks of design division, trainings,
Opportu detailed ng Subject to
AED are Not all and therefore, short
SO6. Permanent nity, plans / Division, availabilit
demandi staffs estimat technical courses, or
O- Upgrade Employees Filing up output. Personnel y of funds
ng can cater es based assistance seminars for
In- infrastruct & Contract of vacant Less Operational Section, March 30, and
beyond as fast to Internal High on the will be 4 4 16 High Agricultural Open
AED ure and of Service positions focus on Risk Promotio 2021 training
the technical client's delivered Engineering
-001 support / Job , Hiring the AED n and opportuni
current assistanc target within the staff.
facilities Orders of COS / Mandate. selection ty
staff's e. time. / timeframe 3. Hiring of
Job Mostly board, schedule
specializ Screeni and there is COS on
Order directed appointin
ations. ng of more time special
to g
request for focus on projects for
technical authority
within AED’s augmentatio
Revision No.: 3
assistanc AED mandate in n.

e. capacity R&D 4. Expedite
/capabil the hiring
ity process of
vacant
plantilla
positions.
Short
Prioritiz
notice
ation of
from
request
clients
design Establishme
Design for
and nt of new
plans, construc
Insufficie estimat guidelines
technical tion/rep
nt es based Strengthened regarding
SO6. specifica air and
coordina on the coordination project Agricultu Developin
O- Upgrade tions, improve Delay in
All tion with client's between AED planning ral g
In- infrastruct scope of ments of work Operationa March 30,
Operating clients Internal medium target and its clients 4 4 16 High wherein the Engineeri protocols Open
AED ure and work, infrastru plan l Risk / other 2022
Units (other time / clients and ng to define
-002 support quantity cture schedule operating
divisions Screeni regional Division priorities
facilities and projects units
/centers ng of offices need
budget with
) request AED's
estimate limited
within technical
s time to
AED assistance.
prepare
capacity
the
/capabil
documen
ity
ts.
Prepare
design
Establishme
Design and
Agricult nt of new
plans, estimat
ural Project will guidelines
technical e based
Limited engineer fully serve regarding
SO6. specifica Project on the
budget ing is not its target project Agricultu Developin
O- Upgrade tions, will not client's
All of some involved purpose planning ral g
In- infrastruct scope of fully Financial given March 30,
Operating of the in Internal medium since 4 4 16 High wherein the Engineeri protocols Open
AED ure and work, serve its Risk budget 2022
Units infrastru infrastru financial clients and ng to define
-003 support quantity targeted ceiling.
cture cture constraints regional Division priorities
facilities and purpose. / limit
projects project will be ad offices need
budget scope of
planning dressed. AED's
estimate work
of other technical
s parallel
divisions assistance.
to the
availabl
Revision No.: 3
e
budget.
Assistant Director's Office for Regulatory
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Timely
processi
ng of
incomin
g and
outgoing
documen Budget
Increased
ts, Lack of for
Conduct manpower
approval manpow FY2021
S07.Encha of and
of er and Difficulty has been
nce human training capacity to
memora technical in the Possible already
resource to conduct Wait for the
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capability familiari office hired
In- All technical ge on on of the the ADO for days ted;
Operationa Mediu ze in functions. Very personnel
ADO Operating documen transacti mandate impleme Internal 5 4 20 Regulator from the Pending Open
DSO4. l Risk m process Trainings High and
R- Units t, on d ntation y RORAP approval
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001 administ processe regulato of approval of the
human the related to in trainings.
rative s of ry activities budget
resource newly office
documen newly services proposal
capability hired functions
ts, hired for
staff. and
policies, staff. overhead
process.
Purchase agencies
requests,
travel
orders
and
handling
of
Revision No.: 3
complain
ts.
Importa
nt
Delay in properti
the office es and
work equipm
Training
Unfuncti Possible flow and ent are
and
onal theft and incurrin locked
assigning of
window loss of g in Coordinate
SO9. Inventor a dedicated ADO for
O- locks in property addition cabinets with 20 working
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efficient Property to conduct Very y
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financial and and handle High &
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manageme Equipme inventory Property
002 Director by ADO ment of office. official forms approval
nt nt of Section
for for stolen Doors and process.
properties
Regulato regulato property are
and
ry. ry. or locked
equipment.
equipme when
nt, or leaving
both. the
premise
s.
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Draft Delay in Delay in Delay in Constan Strong Preparation
O- biosafety the the the t follow- coordinatio of briefer 10 working
DSO1, Biotechno
In- Director's permit preparat signing delivery Operationa up to n with the and days after Not
DSO2, Internal Low 5 3 15 High logy Open
BIO- Office with ion of and of l Risk the BPI information RORAP applicable
DSO4 Office
001 briefer biosafety approval service Director Director to materials for approval.
for permits of the and s Office support the BPI
Revision No.: 3
approval for biosafety operatio for the Biotech Director to

of signing permits. ns signing Office improve
genetical of the of BPI functions Biotech
ly- Director. Director and Office
modified . operations. functions
(GM) and
crop procedures.
applicati
ons
Coordin
ation Expediting Formation of
Delay in
Delay in with the the process a technical-
the
National Untimely the NPQSD of GM crop working
Review importat
O- Plant review delivery for SPSIC groups on 15 working
DSO1, of SPSIC ion of Biotechno
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002 Division commod and concern involvemen applications approval.
ities the
(NPQSD) ities. operatio s t of Biotech for GM
Philippin
ns related staff as commodities
es.
to SPSIC reviewers. .
review.
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Informat Non- registrati Involve
ion on complian on of GM ment of Cascading
GM ce of crops Delay in NSIC- recent
Improveme
events registran with no the Executiv development
National nt of seed
O- with ts to valid delivery e s on the Seed 15 working
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Industry External Low and 4 3 12 Medium logy Open
BIO- DSO4 permit regulatio permits, service l Risk y Development RORAP applicable
Council regulatory Office
003 for ns/biosa in and designat Act of 1992 approval.
(NSIC) policies of
commer fety complian operatio e to the or RA 7308
GM crops.
cial permit ce with ns Biotech which
propagat procedur NSIC Core involves GM.
ion es. guideline Team.
s.
Endorse Delay in Capacity
Delay in Delay in Constan Attendance
d GM the building
Plant the the t follow- to local or
applicati issuance and
O- Product submissi delivery up on international 15 working
DSO1, on for of strengtheni Biotechno
In- Safety on of of Operationa the RAR trainings and days after Not
DSO2, review biosafety Internal High ng existing 2 3 6 Medium logy Open
BIO- Services risk- service l Risk submiss seminars, or RORAP applicable
DSO4 of permit knowledge Office
004 Division assessm and ions of conduct of approval.
PPSSD- for of assessors
(PPSSD) ent operatio PPSSD- meetings
Food Direct of PPSSD-
reports. ns FSRAT. with the
Safety Use as FSRAT.
Revision No.: 3
Risk Food Biotech

Assessm and Secretariat.
ent Feed, or
Team for
(FSRAT) Processi
ng
Budget Section
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Submissi
on of
SO no. 7. Coordin Perform
required allows
O- Ensure Delayed ate with activities Re-align
documen Unprogr No funds before June realignme
In- efficient Executio Financial Mediu concern that will current work Operation
Internal ts for re- ammed availabili Internal 3 5 15 Medium 30 of every nt at the Open
BUS- financial n of Risk m ed benefit our and financial s units
alignme activities ty year middle of
001 manageme activities operatin stakeholder plan
nt and the year
nt g units s
for
Approval
Opportunity
Treatment
Objective
Require
(Division Relevant Conse Responsi
ments Risk Likeli
Strategic Interested Existin Identified quenc Rating Opportu ble Status
Objective Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
(DSO) in (RIPs) - Control ty Rating (LxC) Level Unit / Close)
BPI Internal (C) Office
tions)
Strategic
Plan
Revision No.: 3
2017-
2022)
Capsule
proposal
;
Detailed
proposal
; Work
and
Financial Submit Training on
Plan; researc utilization of
O- DSO9. Necessar No new Capacity
Gender h procured 10 working
In- Increase Limited y R&D technolo building of 3
Banner and Operationa Mediu proposa equipment; days from Not
CPM external funds for not gies Internal existing 2 (Opera 6 Medium CPMD Open
Programs Develop l risk m ls to and the RORAP applicable
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ment funding expansion of approval
001 resources d d staff
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ent Plan; s skills
and
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item
budget /
summar
y of
budget
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Treatment
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(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
O- Imprope Safety Capacitate Capacity 20 working
DSO6. Injured/ 5
In- Training r use of Workpla precauti employees building on days based
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CRP Opportu equipme ce Internal on on safety 3 15 High safety upon Open
infrastruct Employees personn Safety m h and Personnel
SD- nity nt/hazar accident during measures measures hiring of
ure and el Safety)
001 dous handlin (equipment (equipment, the
Revision No.: 3
support chemical g of , chemicals chemicals support

facilities s equipm and 5S) and and 5S). personnel
ent and strengthen Strengthen
hazardo awareness and strict
us on ISO safe enforcement
chemica workplace of ISO safe
ls standards. workplace
standards
through
refresh
course.
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workplace
orientation
for the newly
hired
Purchase
Budget of back-
proposal/Fu up power
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nd Sourcing supply
back-up
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power
on of Use of procurement 20 working and
DSO6. Inventor supply
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infrastruct Property d and
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ure and and equipme equipment
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facilities nt Laboratory,
of ent equipment personnel t) for
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services (Office, proposal
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ng n of proposal for Establish
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proposal nt on
O- Enhance s for ies of Establishme enterpris
s on dissemin developed 1
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CRP of n adoption Internal Low ed 1 1 Low enterprises CRPSD CY 2022 develope Open
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onal and d interested Risk)
003 ies in to ogies to developed technolog
Develop technolo parties
agriculture dissemin walk-in technologies ies
ment gies such as
ate custome through through
Grant LGUs,
develope rs and interested interested
Revision No.: 3
d Promoti NGOs, GOs, parties such parties

technolo on thru SUCs. as LGUs, such as
gies caravan NGOs, GOs, LGUs,
s SUCs NGOs,
GOs, SUCs
for
proposal
to any
possible
fund
sources
Director’s Office
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Timely
processi
ng of
incomin Existing
Slow
g and online
processi
outgoing Easy systems
ng of Develop Continuous
documen access (travel
SO7. services ment of development
O- ts, and order, Informati 10 working
Enhance BPI in the Online and
In- approval processi Operationa Mediu DocTrac Advances in on days upon Not
human Manageme Bureau system External 2 3 6 Medium improvemen Open
DO- of ng l m k ICT Section/ approval of applicable
resource nt (Internal in t of online
001 memora through System, OUs RORAP
capability 0r processi systems used
nda, online online
external ng in Bureau
technical system SPSIC
activities
documen applicat
)
t, ion)
administ
rative
documen
Revision No.: 3
ts,
policies,
Purchase
requests,
travel
orders
and
handling
of
complain
ts.
Approval
Employ
of
ees
Internal/ Brain
enrolled Encouragem
External drain
Better in Access to ent to pursue
trainings (high Loss of
SO7. BPI career Organizati Graduat Internation graduate
O- , demand well- 20 working
Enhance Employees opportu onal Well es al and local studies for Personnel
In- worksho of agri performi days upon Not
human and nities External Being/ High studies trainings/ 4 3 12 High continuous Section/O open
DO- ps, experts ng approval of applicable
resource Personnel outside Operationa on their scholarship knowledge Us
002 seminars from employe RORAP
capability Section the l own offers to and
, and other es
bureau and/or Employees capability
Skill countrie
through competence
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scholars
ment
hips
activities
Use of
Approval
Social
of MOs Insufficie Reduced Linkages in
SO3. Media Continuous
and nt public's public
Enhance BPI Limited platfor communicati
O- other coordina awarene Private 30 working
promotion Manageme informat ms/ on with Top
In- Commun tion ss to the Operationa Partnership days upon Not
of nt and ion Internal Major MOUs in 5 4 20 Extreme stakeholders Managem open
DO- ication across bureau's l LGU SUC approval of applicable
opportunit Informatio dissemin relation in relation to ent/OU
003 Letters the program and other RORAP
ies in n Section ation to programs of
relevant organiza s and governmen
agriculture projects the Bureau
to the tion services t agencies
of the
Bureau
Bureau
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of drain Loss of Top
SO7. career ge more work-life
O- Internal/ (high well- Managem 20 working
Enhance opportu Organizati employ favorable balance for
In- BPI External demand performi ent/Perso days upon Not
human nities External onal Well High ees to professiona 4 3 12 High all open
DO- Employees trainings of agri ng nnel approval of applicable
resource outside Being apply l employees
004 , experts employe Section/ RORAP
capability the for opportuniti (Contractual
worksho from es OU
bureau plantilla es local and or regular)
ps, other
Revision No.: 3
seminars countrie position internation

, and s) s al
Skill
Enhance
ment
activities
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Project
Irregular Procurem
Delay in
Preventi conduct ent
delivery Immedi
ve of General Managem
DSO3. Building of ate
BPI Mainten preventi Operationa Services ent Plan
O- Strengthen s are services/ action
Division's ance ve l Request for Section, was
In- administra prone to Injury to Mediu for Additional April 31,
and other System mainten Internal risk/Healt 3 4 12 Medium Budget Budget recently Open
GSS- tive fire and personn m mainten Manpower 2021
Operating on ance due h and allotment Section & approved;
001 support other el & ance
Units Building to Safety risk Personnel Purchase
services hazards. damage upon
s/ limited Section request
to request
Facilities manpow for
property
er processin
g
Internal Audit Unit
Opportunity
Treatment
Quality Require Risk Scenario
Relevant Conse Responsi
Objective ments Risk Likeli
Interested Existin Identified quenc Rating Opportu ble Status
ID (Division (Needs Source Risk Risk hood
Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. Strategic and Cause Issue Effect (External/ Category Level Rating
(RIPs) - Control ty Rating (LxC) Level Unit / Close)
Objective Expecta Internal) (L)
Internal (C) Office
(DSO) in tions)
Revision No.: 3
BPI
Strategic
Plan
2017-
2022)
One at a
time
basis for
Recordin
recordi
g and
ng and
forwardi
processi
ng of
ng of
documen
docume
ts to the
nts Request for
respectiv
based budget
Volumin e section Electronic
Delay of from allotment/ Internal
DSO3. ous accordin verification
Docume the allocation Audit
O- Strengthen Applicab number gly to its of
All nt docume 3 for Unit/ Request
In- administra le of documen Operationa submitted
Operating processi Internal High nt's 4 (Opera 12 High additional Personnel 2022 of Budget Open
IAU- tive documen documen t l Risk documents;
Units ng classific tional) hiring of staff Section/ Allocation
001 support ts ts to be classifica Additional
within ation with consent Budget
services processe tion hiring of
the day before of the Section
d. (Purchas staff
forward personnel
e
ing to section .
request,
the
Voucher
concern
and IAR)
ed
is done
section/
by only
unit
one staff
done by
only one
staff
Information and Computer Section
Opportunity
Treatment
Objective Require
Relevant Conse Responsi
(Division ments Risk Likeli
Interested Existin Identified quenc Rating Opportu ble Status
ID Strategic (Needs Source Risk Risk hood
Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. Objective and Cause Issue Effect (External/ Category Level Rating
(RIPs) - Control ty Rating (LxC) Level Unit / Close)
(DSO) in Expecta Internal) (L)
Internal (C) Office
BPI tions)
Strategic
Revision No.: 3
Plan
2017-
2022)
Outdated Procureme
Slow PC
and Perform nt and Procure and
Applicab Perform Delay in 3
O- insufficie System deployment deploy ICT Informati
ICT All le ICT ance / the (Servic Subject to
In- nt Operationa Mediu remedia of ICT equipment on and December
developme Operating supply/e Unstable delivery Internal 3 e 9 Medium availabilit Open
ICS- number l Risk m tion and equipment and Computer 2021
nt Units quipmen network of Delive y of funds
001 of ICT troubles and infrastructur Section
t Connecti service ry)
equipme hooting infrastructu e
vity
nt re
Forms
are
Most of Hiring of IT
Most of downlo Informati
Applicab the Delay in Personnel 3 Hire IT
O- the adable on and
Systems All le ICT processe the to develop (Servic Personnel Subject to
In- processe Operationa Mediu and Computer December
Developme Operating supply/e s are still delivery Internal systems/ 3 e 9 Medium for ICS and availabilit Open
ICS- s are still l Risk m accept Section/ 2021
nt Units quipmen done of automate Delive other Offices y of funds
002 done submiss OUs or
t manuall service BPI's key ry) or Divisions
manually ions Divisions
y processes
through
e-mails
Connect
to
availabl
e
Downti internet Subscribe to
Applicab Delay in Dedicated 3
O- Poor me to connecti fiber-optic Informati
ICT All le ICT the Internal internet (Servic Subject to
In- internet online Operationa Mediu on from internet with on and December
developme Operating supply/e delivery and connection 3 e 9 Medium availabilit Open
ICS- connecti service l Risk m other fixed and Computer 2021
nt Units quipmen of External to minimize Delive y of funds
003 vity applicati offices, higher Section
t services downtime ry)
ons or use bandwidth
mobile
data or
pocket
wifi
Opportunity
Treatment
Quality Relevant Risk Scenario Conse Responsi
Require Risk Likeli
ID ments Source Risk Risk hood
(Division Parties g Opportuni e Matrix nity Action Plan Person / Timeline Remarks (Open/
No. (Needs Cause Issue Effect (External/ Category Level Rating
Strategic (RIPs) - Control ty Rating (LxC) Level Unit / Close)
and Internal) (L)
Objective Internal (C) Office
Revision No.: 3
(DSO) in Expecta
BPI tions)
Strategic
Plan
2017-
2022)
Changes
in
require
Approve Incompa Work
ments Propose Submit Tier
DSO1. d budget tible within
O- from the additional 2 proposal to
Ensure WFP is not Financial the Every
In- time of budget on different NSQCS
access of Budget (Financi compati Targets Operationa Mediu existing Corporate Not
NSQ budget Internal top of the 3 2 6 Medium fund sources Managem Open
farmers to Section al ble with (BED 1) l Risk m or planning applicable
CS- proposal approved for ent
quality Targets) the with the approve workshop
001 to the (Tier 1) additional
seeds require current d
time of budget budget
ments situation budget
WFP
preparat
ion
Records Section
Opportunity
Treatment
Objective
(Division
Require
ments Risk Likeli
tions)
Plan
2017-
2022)
Copies of Classify
No
issuance Imprope docume
Releasin Capacity available
DSO3. s such as r Loss of nts Provide Record
g of building of training
O- Strengthen directive handling Docume based training to Section/P
All confiden records and on
In- administra s, of nts / Operationa on its staff for ersonnel
Operating tial and Internal High personnel 2 5 10 High 2022 the spot Open
RES- tive memora sensitive Data/ l Risk type capability Section/B
Units sensitive for effective actual
001 support nda, cases or Data only; enhancemen udget
informat delivery of workshop
services circulars, failure of leakage input of t Section
ion services s due to
and system sensitiv
pandemic
other e/
Revision No.: 3
relevant confide
documen ntial
ts for clause
dissemin prior on
ation dissemi
nation
of
docume
nts thru
email.
Prepared by:
BPI QMS Team

Assistant QMS Leader / Assistant Director QMS Leader / Director
Revision No.: 3
CONTROL OF EXTERNAL PROVIDERS
Page No.: 1 of 2
The Bureau of Plant Industry (BPI), through its Procurement Service, ensures that the
procurement activities are implemented in a timely manner and the determination of
eligibility of external providers/suppliers is within the requirements of the Republic Act
9184 known as “Government Procurement Reform Act” and its Implementing Rules and
Regulations. Control of external providers of products and services, facilities and equipment
and outsourced processes is done through issuance of contracts, Terms of Reference (TORs),
purchase orders and other related documents.
A. Purchase of Products and Services
Products and Services Controls

Labor and materials for the construction of
flood control and drainage, water
Contracts
management, buildings and other
structures, etc.
Catering Services Purchase Orders
Office Supplies and Equipment Purchase Orders
Laboratory Supplies, Machineries and
Purchase Orders
Equipment
Agricultural Supplies, Machineries and
Purchase Orders
Equipment
Appliances, Furniture and Fixtures Purchase Orders
Vehicle Parts and Accessories Purchase Orders
Repair and maintenance of buildings,
vehicles, appliances, machineries and Purchase Orders
equipment, etc.
Freight and Cargo Forwarding Services Purchase Orders
B. Rental of Facilities and Equipment
Facilities and Equipment Controls

Use of Hotel and Lodging, and Meeting
Purchase Orders
facilities from Private Institutions
Use of meeting facilities from Government
MOA or Contract
Agencies
Vehicle Rentals Purchase Orders
Revision No.: 3
CONTROL OF EXTERNAL PROVIDERS
Page No.: 2 of 2
C. Outsourced Processes
Processes Controls
Training Services from Private Institutions Purchase Orders
Training Services from Government Agencies MOA or Contract
Janitorial Services Contracts, TORs
Security Services Contracts, TORs
Consulting Services Contracts, TORs
Contract of Service Personnel Contracts, Qualification Standards
Prepared by:
BPI QMS Team

Assistant Director/ Assistant QMS Leader Director / QMS Leader
Revision No.: 3
REFERENCE MATRIX
Page No.: 1 of 30
CORE PROCESS

Process Sub-Process References
Executive Order 366, Series of 2004,

Directing a Strategic Review of the
operations and organizations of the
executive branch and providing options
Library Research and incentives for government employees
who may be affected by the rationalization
of the functions and agencies of the
executive branch.
Development of
Research and
Development Proposal
Executive Order 116, Series of 1987,

Preparation of
Renaming the Ministry of Agriculture and
capsule proposal,
Food as Ministry of Agriculture, Re-
detailed proposal,
organizing its units, integrating all offices
logical framework,
and agencies whose functions relate to
work-plan schedule
agriculture and fishery into the ministry
and budget summary
and for other purposes
Philippine Agricultural Engineering

Library research
Standards (PAES)
Fabrication and
evaluation of Site inspection Project contract
agricultural Canvass of fabrication
machineries Approved design plans and estimates
material
Preparation of design
plan and estimates
Site inspection and Philippine Agricultural Engineering

Monitoring and Standards (PAES)
evaluation of
inspection of
Statement of
agricultural and other Project contract
Accomplishment
infrastructure projects
(SOA) Approved design plans and estimates
Revision No.: 3
REFERENCE MATRIX
Page No.: 2 of 30
Issuance of biosafety DOST-DA-DENR-DOH-DILG JDC No. 1
permit for field trial s2016
(Rules and Regulations for the Research

and Development, Handling and Use,
Transboundary Movement, Release into
the Environment, and Management of
Genetically-Modified Plant and Plant
Products Derived from the Use of Modern
Biotechnology)
Issuance of Biosafety
permit for Issuance of Certificate
Commercial of Field Trial
Propagation Completion
DA MC No. 06 s2004
(Risk Assessment of Plants Carrying

stacked Genes for release into the
environment)
DA MC No. 05 s2007
(Guidelines for the Safety Evaluation of

Plants derived from Modern Biotechnology
Prior to Propagation)
DOST-DA-DENR-DOH-DILG JDC No. 1

s2016
Issuance of Biosafety (Rules and Regulations for the Research

permit for direct use and Development, Handling and Use,
as food and feed or for Transboundary Movement, Release into
processing the Environment, and Management of
Biotechnology.)
Revision No.: 3
REFERENCE MATRIX
Page No.: 3 of 30
DA MC No. 08 s2004
(Risk Assessment for Stacked gene

products imported for direct use as food
and feed or processing)

s2016

Issuance of certificate the Environment, and Management of
Issuance of biosafety of satisfactory Genetically-Modified Plant and Plant
permit for field trial completion (from Products Derived from the Use of Modern
DOST-BC) Biotechnology)
DA MC 2 s2006
(Guidelines on the Conduct of Field Tests of
Plants Derived from Modern
Biotechnology)
s2016

the Environment, and Management of
Issuance of biosafety
Field Trial Monitoring Products Derived from the Use of Modern
permit for field trial Biotechnology)
DA MC 2 s2006
(Guidelines on the Conduct of Field Tests of

Plants Derived from Modern
Biotechnology)
Revision No.: 3
REFERENCE MATRIX
Page No.: 4 of 30

s2016

Issuance of Certificate and Development, Handling and Use,
of Field Trial Transboundary Movement, Release into
Completion the Environment, and Management of
Biotechnology)
DA MC 2 s2014
(Enhancing the Insect Resistance

Management (IRM) Strategy for Bt Corn
Insect resistance and Targeting Asian Core Borer (ACB))
Post-approval Weed resistance
monitoring management
Monitoring
BPI Memorandum s2019
(Guidelines in the Post-Approval
Monitoring of Insect Resistance
Management (IRM) for Corn Events
Approved for Commercial Propagation)

Plant Pest  Standardized protocol Management of crop pest and diseases

Surveillance, for pest assessment (EO 366 and EO 116); Rationalizing and
Monitoring and related to Plant Pest Strengthening the Crop Pest
Forecasting Surveillance, Monitoring Management Functions, Services, and
and Forecasting; Related Tasks of the DA (DO 9 s- 2020);
 Monthly issuance of pest Procedures Manual of Pest Monitoring
advisories and pest and Validation of Pest Report
bulletins;
 Compliance to the new
normal through delivery
of training, workshops
and other related
activities.
Revision No.: 3
REFERENCE MATRIX
Page No.: 5 of 30
 Immediate control
Plant Pest strategies; Management of crop pest and diseases
Diagnostics  Generation of new (EO 366 and EO 116); Rationalizing and
knowledge related to the Strengthening the Crop Pest
pests; Management Functions, Services, and
Related Tasks of the DA (DO 9 s- 2020);
 Forwarding of
Citizen’s charter, Procedures Manual of
information for the use of
Pest Diagnosis and Management
crop insurance and
disaster risk reduction;
 Drafting of regulatory
policy related to pest;
 Reduction of pests;
 Yield loss reduction
Plant Pest  Provisions of technical Management of crop pest and diseases

Management and material assistance (EO 366 and EO 116); Rationalizing and
 On time application of Strengthening the Crop Pest
pest management to Management Functions, Services, and
avoid high yield loss Related Tasks of the DA (DO 9 s- 2020);
Citizen’s charter, Procedures Manual of
Pest Diagnosis and Management
Biological Control  Distribution of different Management of crop pest and diseases

Agents Mass BCAs, such as: (EO 366 and EO 116); Rationalizing and
Production Metarhizium, Strengthening the Crop Pest
Trichoderma, Beauveria, Management Functions, Services, and
Isaria, NPV, Related Tasks of the DA (DO 9 s- 2020);
Trichogramma, Green Protocol for Mass Production of
lacewing, Earwig, Metarhizium anisopliae Flow chart; and
Coccinellid Beetles, Mass Production and Utilization of
Eocanthecona Metarhizium anisopliae manual;
 Targeted volume of Protocol for Mass Production of
production Trichoderma harzianum Flow chart;
 Biological control Protocol for Mass Production of
distribution to the Lacewing Flow chart; Protocol for Mass
targeted beneficiaries Production of Coccinelid Beetle Flow
 Reduction of chemical chart; Protocol for Earwig Production
pesticide use Flow chart; Protocol for Mass
 Reduction of yield loss
Revision No.: 3
REFERENCE MATRIX
Page No.: 6 of 30
Production of Trichogramma and Its

Alternate Host Flow chart, Manual
 Attendance to training, Management of crop pest and diseases

workshops, and other (EO 366 and EO 116); Rationalizing and
Competency related activities Strengthening the Crop Pest
Training and  Application of Management Functions, Services, and
Extension on Crop knowledge gain Related Tasks of the DA (DO 9 s- 2020)
Pest Management
 Compliance in the
conduct of training
 Competitive technical
staff
 Updated to crop pest
management
 Serves as reference
material
 Provision of training
modules and kits
 Pest Risk Analysis Management of crop pest and diseases

Biosecurity and  Implementation of (EO 366 and EO 116); Rationalizing and
Quarantine Regulatory Policy Strengthening the Crop Pest
Measures  Validate pest records and Management Functions, Services, and
diagnostics Related Tasks of the DA (DO 9 s- 2020)
 Complete details of pest
records
Applied and  Quality research Management of crop pest and diseases

Adaptive Crop Pest proposal (EO 366 and EO 116); Rationalizing and
Management  Implementation of Strengthening the Crop Pest
Research research proposals Management Functions, Services, and
 Proper implementation Related Tasks of the DA (DO 9 s- 2020)
of project
Revision No.: 3
REFERENCE MATRIX
Page No.: 7 of 30
Public Advocacy on  Dissemination of crop Management of crop pest and diseases

Crop Pest pest management (EO 366 and EO 116); Rationalizing and
Management technologies Strengthening the Crop Pest
 Sufficient resources for Management Functions, Services, and
public advocacy Related Tasks of the DA (DO 9 s- 2020)
activity
 Adoption and
application of crop pest
management
technologies
 Awareness related to
presence of pests

Maintenance of seed
Procedure manual on “Maintenance of
storage and Maintenance of seed
seed storage and distribution of quality
distribution of quality storage
seeds for productivity”
seeds for productivity
Maintenance of seed
storage and Distribution of quality Republic Act 7308, “Seed Industry
distribution of quality seeds for productivity Development Act of 1992”
Maintenance of seed
storage and Distribution of quality
Request letter
distribution of quality seeds for productivity
Maintenance of seed
Requisitioning Issue Slip
Memorandum Order No. 114 Series of

Maintenance of seed
2020: Amendment to Administrative Order
No. 7 Series of 1991, “Implementing
Guidelines on the Distribution of Vegetable
Seeds and Fruit Tree Planting Materials”
Revision No.: 3
REFERENCE MATRIX
Page No.: 8 of 30
Maintenance of seed
storage and Distribution of quality Memorandum on Inbred Rice Varieties for
distribution of quality seeds for productivity National Seed Production and Distribution
Maintenance of seed Special Order No. 86 Series 2019 Creation

storage and Distribution of quality of Project Management Team and Regional
distribution of quality seeds for productivity Core Group for the Next Generation
seeds for productivity (NextGen) Rice Varieties and Seeds
Maintenance of seed
storage and Distribution of quality Republic Act. 7900 (High Value Crop
distribution of quality seeds for productivity Development Act of 1995)
Maintenance of seed
Republic Act 10068 (Organic Agriculture
Act of 2010) Implementing Rules and
Regulations
Maintenance of seed
storage and Implementing Guidelines on Seed
Bufferstocking
distribution of quality Bufferstocking Program
Maintenance of seed
storage and Republic Act 7308 (Seed Industry
Bufferstocking
distribution of quality Development Act of 1992)
Maintenance of seed
Department Circular. No. 15 Series 2018,
storage and
Bufferstocking “Amending the Buying and Selling Prices of
distribution of quality
Inbred Rice Seeds”
Maintenance of seed
storage and General Guidelines on Seed Production of
Bufferstocking
distribution of quality Open Pollinated Corn Varieties (OPV)
Maintenance of seed
Special Order No. 312 Series 2018
storage and
Bufferstocking (Designation of DA-RFO Personnel as
Regional Seed Coordinators)
Revision No.: 3
REFERENCE MATRIX
Page No.: 9 of 30
Production and
Production of quality Flowchart on plant propagation and
planting materials nursery management
planting materials

Production and 2020: Amendment to Administrative Order
Distribution of quality
distribution of quality No. 7 Series of 1991, “Implementing
planting materials
planting materials Guidelines on the Distribution of Vegetable
Seeds and Fruit Tree Planting Materials”
Production and
distribution of quality Request letter
planting materials
planting materials
Production and
distribution of quality Requisition Issue Slip
planting materials
planting materials
Production and
Distribution of quality Republic Act 7308, “Seed Industry
planting materials Development Act of 1992”
planting materials
Production and Administrative Circular No. 2 S.

distribution of quality 2018,”Prescribed Buying and Selling Prices
planting materials
planting materials of Good and Certified Plant Materials”
Production and
Distribution of quality Republic Act. 7900 (High Value Crop
planting materials Development Act of 1995)
planting materials
Research and
Research and
development Approved research proposal and workplan
development
technology transfer
Research and DA-BAR Research & Development, and

Research and
development Extension Agenda and Programs (RDEAP
development
technology transfer 2016-2022)
Research and
development Technology transfer Flowchart
technology transfer
Revision No.: 3
REFERENCE MATRIX
Page No.: 10 of 30
Research and
development Technology transfer Powerpoint Presentation
technology transfer
Training Manuals on Mushroom Culture

Research and and Cultivation Technology, Basic Training
development Technology transfer on Tissue Culture and Production
technology transfer Technology, Vegetable Production, and
Plant Propagation Techniques
Production of tissue- Process flow of Tissue Cultured Yam,

cultured planting Not Applicable Banana and Lowland Strawberry (Using
materials Meristem Technique)
Production of tissue- In Vitro and In Vivo Production Guides of

cultured planting Not Applicable Tissue Cultured Yam, Banana and Lowland
materials Strawberry (Using Meristem Technique)
Distribution of tissue-
cultured planting Not Applicable Procedure manual
materials
cultured planting Not Applicable Request letter
materials
cultured planting Not Applicable Requisitioning Issue Slip
materials
Production of
Production Guides on different species of
different quality
Not Applicable mushroom such as Oyster, Shiitake, Milky,
mushroom culture
King Oyster and Straw
and spawn
Distribution of
Procedure manual, “Distribution of
different quality
Not Applicable different quality mushroom culture and
mushroom culture
spawn”
and spawn
Revision No.: 3
REFERENCE MATRIX
Page No.: 11 of 30
Distribution of
different quality
Not Applicable Request letter
mushroom culture
and spawn
Distribution of
different quality
Not Applicable Requisitioning Issue Slip
mushroom culture
and spawn
Germplasm collection
Not Applicable Procedure manual
and management

Plant Quarantine Presidential Decree No. 1433: “Plant

Operations/ Quarantine Decree of 1978”
Procedures
BPI Quarantine Admin. Order No. 01

Series of 1981: “Rules and Regulations
to Implement Presidential Decree No.
1433, Entitled "Promulgating the Plant
Quarantine Law of 1978, Thereby
Revising and Consolidating Existing
Plant Quarantine Laws to Further
Improve and Strengthen the Plant
Quarantine Service of the Bureau of
Plant Industry"
DA DC No.4 Series of 2016:

Issuance of Sanitary and “Guidelines on the Importation of Plants,
Clearances and Phytosanitary Planting Materials and Plant Products for
Permit Import Clearance Commercial Purposes”
(SPSIC)
DA Quarantine AC No. 01 Series of 2014:
“Guidelines for Categorization of
Commodities of Plant Origin”
DA AC No. 09 Series of 2015: “Plant

Quarantine Service Regulatory Fees”
DA AC No.08 Series of 2016:

“Amending Sections 1. 2 and 3 of
Department of Agriculture Administrative
Revision No.: 3
REFERENCE MATRIX
Page No.: 12 of 30
Circular No. 09, Series of 2015- Plant


2019: Supplementary Provisions to DA
Department Circular No. 4 Series of 2016
entitled “Guidelines on the importation of
Plants, Planting Materials and Plant
Products for Commercial Purposes”
Phytosanitary Presidential Decree No. 1433: “Plant

Certificate Quarantine Law of 1978”
BPI Quarantine Admin. Order No. 01

Series of 1981: “Rules and Regulations
to Implement Presidential Decree No.
1433, Entitled "Promulgating the Plant
Quarantine Law of 1978, Thereby
Revising and Consolidating Existing
Plant Quarantine Laws to Further
Improve and Strengthen the Plant
Quarantine Service of the Bureau of
Plant Industry”
DA AC No. 09 Series of 2015: “Plant

DA AC No. 08 Series of 2016:

“Amending Sections 1. 2 and 3 of
Department of Agriculture
Administrative Circular No. 09, Series of
2015- Plant Quarantine Service
Regulatory Fees”
Other specific protocols and

Administrative Orders/ Circulars
Presidential Decree No. 1433: “Plant

Clearance for Quarantine Law of 1978”
Domestic Transport
Other specific protocols and
Administrative Orders/Circulars
Revision No.: 3
REFERENCE MATRIX
Page No.: 13 of 30
Licensing/ Importer DA DC No.4 Series of 2016

Accreditation
“Guidelines on the Importation of Plants,
Planting Materials and Plant Products for
commercial purposes
DA DC No. 06 Series of 2020
Exporter, Trader, Memorandum Order No. 40, Series of

Grower/ Farm, 2012:
Packing facility
“Guidelines for Accreditation of
Exporters, Traders, Growers and
Packing facilities for Export of Fruits
and Vegetables”
Inspection Packing Facilities, Presidential Decree No. 1433: “Plant

Warehouses Quarantine Law of 1978”, Section 7
Conduct Plant Pest Plant Pest Risk International Standard for

Risk Analysis (PRA) Analysis Phytosanitary Measures 2: Framework
for Pest Risk Analysis
International Standard for

Phytosanitary Measures 11: Pest Risk
Analysis for Quarantine Pests. Including
Analysis of Environmental Risks and
Living Modified Organism
International Standard for

Phytosanitary Measures 21: Pest
Risks Analysis for regulated non-
quarantine pests
Post-entry Post-entry
quarantine International Standard for
Phytosanitary Measures 34: Design
and Operation of post-entry quarantine
stations for plants
Revision No.: 3
REFERENCE MATRIX
Page No.: 14 of 30
Presidential Decree No. 1433: “Plant

Quarantine Law of 1978”, Section 13
Fumigation Accreditation of BPI Quarantine Administrative Order

QTP Based on No. 01, Series of 2008: “Guidelines for
Australian the implementation of (AFAS) in the
Fumigation Philippine”
Accreditation
Scheme (AFAS)
NATIONAL SEED INDUSTRY COUNCIL- PLANT VARIETY PROTECTION OFFICE

(NSIC-PVPO)
Crop Variety RA 7308 or the Seed Industry

Registration Development Act of 1992 and its
Implementing Rules and Regulations
D.C. No. 18 S. 2020
(Guidelines on Crop Variety

Registration)
A.O. No. 09 S. 2014
(Fees and Related Charges of the

National Seed Industry Council)
S.O. No. 1177 S. 2018 (Appointment of

Private Sector Representatives as
Members of the National Seed Industry
Council)
S.O. No. 854 S. 2020 (Appointment of

Members of the National Seed Industry
Council Technical Working Groups for
CY 2021-2022
Revision No.: 3
REFERENCE MATRIX
Page No.: 15 of 30
RA 9168 or the Philippine Plant Variety

Plant Variety Protection Act of 2002 and its
Protection Implementing Rules and Regulations
A.O No.12 S. 2005
(Fees and Related Charges of the Plant

Variety Protection Office)
S.O. No. 686 S. 2020 (Examiners of the

Plant Variety Protection Office)
NATIONAL SEED QUALITY CONTROL SERVICES DIVISION (NSQCS)

Seed Certification,
Republic Act 7308 (Seed Industry
Seed Testing, Plant
Development Act of 1992)
Material Certification
Seed Catalogue of the defunct Philippine
Seed Certification,
Seed Board (PSB) and National Seed
Seed Testing, Plant
Industry Council (NSIC) from 1993 up to
Material Certification
present
D.C. No. 3 S. 2018 (Guidelines for the

Accreditation of Open Pollinated Variety
(OPV) of Solanaceous (Eggplant, Solanum
Seed Certification melongena L., Tomato, Lycopersicon
esculentum Mill., and Pepper (Sweet, Hot
and Long), Capsicum sp. L.) Seed
Growers/Producers)

(OPV) of Cucurbits (Ampalaya, Momordica
charantia L., Kalabasa, Cucurbita moschata
Seed Certification
Duchesne, Patola, Luffa acutangula (L.)
Roxb./L. cylindrica (L.) M.Roem. and Upo,
Lagenaria siceraria (Molina) Standl.) Seed
Growers/Producers)
Revision No.: 3
REFERENCE MATRIX
Page No.: 16 of 30

(OPV) of Vegetable Legumes (Pole Sitao,
Vigna unguiculata subsp. sesquipedalis (L.)
Verdc., Bush Sitao, Vigna unguiculata
subsp. sesquipedalis (L.) Verdc., Cowpea,
Vigna unguiculata (L.) Walpers, Pigeon Pea,
Cajanus cajan (L.) Millsp., Snap beans,
Phaseolus vulgaris L., Yam bean,
Pachyrhizus erosus (L.) Urb., Winged bean,
Psophocarpus tetragonolobus (L.) DC.)
Seed Growers/Producers)

(OPV) of Okra (Abelmoschus esculentus (L.)
Moench) Seed Growers/Producers)

Seed Certification Accreditation of Vegetable Seed
Growers/Producers)
D.C. No. 9 S. 2018 (Revised Guidelines for

the Accreditation of Inbred Rice Seed
Growers/Producers)
A. O. No. 6 S. 2014 (Revising the Buying and

Selling Prices of Inbred Rice Seeds)
A. O. No. 25 S. 2014 (Revising the Buying

and Selling Prices of Public Hybrid Rice
Seeds)
A. O. No. 20 S. 2012 (Prescribing the

Seed Certification Buying and Selling Prices of Corn Seeds)
A. O. No. 2 S. 2010 (Criteria for the

Accreditation of OPV Corn Seed Growers
Producers)
A. O. No. 4 S. 2010 (Seed and Field

Standards for the Production of Two-line
Hybrid (TGMS)
Revision No.: 3
REFERENCE MATRIX
Page No.: 17 of 30
A. O. No. 6 S. 2010 (Guidelines on OPV

Corn Seed Certification)
A. O. No. 7 S. 2010 (Guidelines on Seed

Certification of Field Legumes, Peanut,
Mungbean, Soybean)
A. O. No. 16 S. 2010 (Revised Guidelines on

Seed Certification
Inbred Rice Seed Certification)
A. O. No. 17 S. 2009 (Guidelines on the

Accreditation and Reaccreditation of
Cassava Seed Producers)
A. O. No. 21 S. 2007 (Revised Guideline on

Rice Seed Certification)
A. O. No. 12 S. 2006 (Revised

Implementing Guidelines on Seed
Multiplication, Production and
Distribution)
A. O. No. 17 S. 2005 (Guidelines on Rice

Seed Certification)
A. O. No. 18 S. 2005 (Revised Criteria for

Seed Certification
Accreditation of Hybrid Rice Seeds
Growers Producers)
A. O. No. 19 S. 2005 (Revised Criteria for

the Accreditation of Seed Producers)
A. O. No. 28 S. 2001 (Criteria for

Accreditation of Hybrid Rice Seed Growers)
A. O. No.7 S.1996 (Revised Criteria for the

Accreditation of Seed Producers)
Seed Certification
S. O. No. 221 S. 2016 (Deputation of
Personnel as Seed Inspector)
Revision No.: 3
REFERENCE MATRIX
Page No.: 18 of 30
D.C. No. 6 S. 2018 (General Guidelines and

Requirements for the Accreditation of
Private Seed Testing Laboratories)
Seed Testing A. O. No. 22 S. 2003 (Recommended

Germination Standard for Vegetable Crop
Seeds)
A. O. No. 50 S. 2000 (Revising of the Rate of

Fees Charges for Laboratory Analysis)
A. O. No. 4 S. 1970 (Recommended

Germination Standards for Vegetable Crop
Seeds by the BPI)
Seed Testing International Seed Testing Association

(ISTA) Rules (2020 Version)
National Seed Industry Council (NSIC) Seed

Catalogue (1994 – Present)
DC No.1 Series of 2020

Guidelines on Plant Nursery Accreditation
for Government and Private Plant Nursery
Operators and their Nurseries
Plant Nursery AO. 25 Series of 2013 Amendment to

Accreditation Administrative Order No. 3 Series of 2006,
Re: Accreditation and Re- Accreditation of
Government (Local Government Units
(LGU’s) and State Universities and Colleges
(SUC’s) and Private Plant Nursery
Operators and its Nurseries

Production/Procurement of Quality
Planting Materials of Fruit and Plantation
Crops)
DC No. 2 Series of 2020
Plant Material
Certification Revised General Guidelines for Certification
of Mother Trees and Planting Materials of
Fruit and Plantation Crops
A. O. No. 12 S. 2014 (Rates of Fees Charges

for Plant Material Certification)
Revision No.: 3
REFERENCE MATRIX
Page No.: 19 of 30
AO No. 4 S. 2013 (Minimum Plant Material

Certification Guidelines for Sweet Potato)
A. O. No. 5 S. 2009 (Guidelines for the

Establishment of Scion Groves Seed
Gardens Budwood Gardens)
Plant Material
Certification AO No. 16 S. 2009 (General Guidelines on
Plant Material Certification Guidelines for
Cassava)

Certification Guidelines for Rubber)

Certification Guidelines for Mango and
Durian)
Plant Material
Certification A. O. No. 36 S. 2000 (Revise Criteria for
Accreditation of Seed Potato Producers
A. O. No. 11 S. 2008 (Revised Guidelines on

Potato Seed Certification)
DC No. 3 Series of 2020 Revised General

Guidelines for the Accreditation of Plant
Tissue Culture Facility (PTCF) for the
Production of Quality Planting Materials
Plant Material A. O. No. 4 S. 2008 (Amendment of Selling

Certification, Seed Price of Selected Vegetable Seeds and Plant
Certification Material)
A. O. No. 15 S. 2013 (Prescribing the

Selling of Vegetable Seeds and Plant
Materials)
Revision No.: 3
REFERENCE MATRIX
Page No.: 20 of 30

Administrative Circular 1. Series 2018 –

“Rules and Regulations on the Certification
PhilGAP Inspection /
Application for of Philippine Good Agricultural Practices
Inspector’s Training /
PhilGAP Certification (PhilGAP) for Crops, Superseding
Audit
Administrative Circular No. 10 Series
2013”
Republic Act 10611 – “Strengthening the

Philippine Food Safety Regulatory System”
Department Circular No. 05, Series 2019 –

Protocol for the Export of Fresh Banana

2019 – Protocol for the Export of Fresh
and Frozen Okra to Japan

Rules and Regulations Governing the
Importation and Exportation of Plant Food
Inspector’s Training /
Inspection/Audit of Internal Control
Farms and Packing System Audit / Farm BPI Administrative Circular No. 1 s. 2020 –
Facilities and Packing Facility Adopting and Translating as BPI Technical
Inspection Regulations PNS/BAFS194:2017 General
Standard for Contaminants and Toxins in
Food and Feed
BPI Administrative Circular No. 2 s. 2020 –

Adopting and Translating as BPI Technical
Regulations PNS/BAFS on Pesticide
Residues; Maximum Residue Limits in
Asparagus, Okra, Pineapple, Mango,
Banana, and Rice

Regulations PNS/BAFS Codes of Good
Agricultural Practices (GAP) for Banana
Production, Onion Production, Papaya,
Fruits and Vegetable Farming, Corn, and
Rice
Revision No.: 3
REFERENCE MATRIX
Page No.: 21 of 30

Regulations PNS/BAFS 233:2018 Codes of
Hygienic Practices for Fruits and
Vegetables

Regulations PNS/BAFS Codes of Practices
in Cereals and Coffee to Prevent and
Reduce Mycotoxin Contamination

Regulations PNS/BAFS 292:2020
Maximum Residue Limits on Selected
Imported Crops: Apple, Citrus Fruits,
Grapes, Longan, Lychee, Oranges, Pears


Inspection of Cold Rules and Regulations Governing the
Inspectors’ Training/
Storage Warehouses Importation and Exportation of Plant Food
CSWs Inspection
(CSWs)
Administrative Circular No. 1 s. 2021 -
Mandatory Accreditation of Cold Storage
Warehouses (CSWs) for Agricultural and
Fishery Products

Food Safety Risk
Analysis
Rules and Regulations Governing the
Importation and Exportation of Plant Food

Philippine Food Safety Regulatory
System”. Republic Act 10611 –
“Strengthening the Philippine Food Safety
Regulatory System”.
Revision No.: 3
REFERENCE MATRIX
Page No.: 22 of 30

System”. Republic Act 10611 –
“Strengthening the Philippine Food Safety
Regulatory System”.
Letter of Instruction 986, series of 1980 –

“Establishment of Pesticide Analytical
Laboratories Under the Bureau of Plant
Method Validation / Industry in Major Areas of the Country””.
Analysis of Pesticide
Instrument Method
Residue
Development E.O. No. 366, series 2004 – Directing a
Strategic Review of the Operations and
Organizations of the Executive Branch and
Providing Options and Incentives for
Government Employees who may be
Affected by the Rationalization of the
Functions and Agencies of the Executive
Branch.
Republic Act No. 10657 - "Professional

Chemistry Law"

E.O. No. 366, series 2004 – Directing a

Method Validation / Strategic Review of the Operations and
Analysis of Microbial
Instrument Method Organizations of the Executive Branch and
Contaminants
Development Providing Options and Incentives for
Branch

Method Validation / E.O. No. 366, series 2004 – Directing a

Analysis of Chemical Strategic Review of the Operations and
Instrument Method
Contaminants Organizations of the Executive Branch and
Development
Providing Options and Incentives for
Branch
Revision No.: 3
REFERENCE MATRIX
Page No.: 23 of 30

Chemistry Law"
PNS/BAFS 194:2017 - General Standard

for Contaminants and Toxins in Food and
Feed

Method Validation / System”.
Analysis of Pesticide
Instrument Method
Formulation
Development
Chemistry Law"

Food Testing
Laboratory
Accreditation Department Circular No. 03 series of 2016
– “Guidelines on the Accreditation of Plant
Food Testing Laboratories”
BAGUIO NATIONAL CROP RESEARCH, DEVELOPMENT AND PRODUCTION SUPPORT

CENTER (BNCRDPSC)
Preparation, and
Approval of Executive Order No. 366, Required format,
Project/Study Research & Development Agenda
Proposal
Research and
Development
Executive Order No. 366, Research
Conduct of
Proposal, Research & Development
Project/Study
Agenda, Work & Financial Plan
Extension Support
Training and On-the-Job Training Citizens charter, Training schedule
Extension Services
Revision No.: 3
REFERENCE MATRIX
Page No.: 24 of 30
Distribution of
Information,
Education &
Communication
materials
Production Support Executive Order No. 366
Production of Seed
Disease Indexing Citizens charter; BPI-BNCRDPSC Mandate
and Plant Materials
Production and
distribution of Citizens charter , Protocol in the
biological control production of BCA
agents
LOS BAÑOS NATIONAL CROP RESEARCH, DEVELOPMENT AND PRODUCTION SUPPORT

CENTER (LBNCRDPSC)
Commonwealth Act No. 3910 by the

Philippine Legislation;
Research and Executive Order No. 366;

Development (R&D) Executive Order No. 116
Republic Act 7308 (Seed Industry

Development Act of 1992)
Drafting, Submission/
Development of R&D Required Format and Documents of the
Revision, Approval of
Proposal Funding Agency, Procedures Manual
Proposal
Laboratory
Experiments, Field
Experiments, Survey
Conduct of R&D Approved Work and Financial Plan,
and Documentation,
Projects/Studies Procedures Manual
Assessment,
Participatory
Research
Collection,
Characterization, Food and Agriculture Organization’s
Plant Genetic International Plant Genetic Resources
Evaluation,
Resources (PGR) & Institute (IPGRI) Standards and Descriptor
Conservation,
Crop Improvement
Regeneration, and
Utilization
Procedures Manual
Revision No.: 3
REFERENCE MATRIX
Page No.: 25 of 30
National Cooperative
Trial (NCT) / Regional
Standards TWG Guidelines
Yield Trial (RYT)
General Yield Trial National Seed Industry Council (NSIC)

(GYT) Standards TWG Guidelines
Varietal Development
Preliminary Yield National Seed Industry Council (NSIC)
Trial (PYT) Standards TWG Guidelines
Introduction,
evaluation and
Standards TWG Guidelines
selection (IES)
Laboratory Bio-
Crop Protection &
assays, Field Approved Project Proposals and Work
Culture and
Experiments, Pest Plans
Management
surveillance
Laboratory
Experiments, Field
Experiments, Survey
Conduct of Special Approved Project Proposals and Work
and Documentation,
Projects Plans
Assessment,
Participatory
Research
Lectures, Hands-on
Conduct of Trainings Training Designs and Manuals
Demonstrations
Demonstration of Establishment and
technologies Maintenance of Based on approved work plan
developed Techno-Demo areas
Answer to queries
Technical Assistance/ through
BPI-LBNCRDPSC Mandate
Consultation telecommunication
devices and couriers
Preparation and
updating of IEC
Materials,
Distribution of IEC BPI-LBNCRDPSC Mandate, Procedures
Dissemination during
Materials Manual
trainings, info-
caravan, lectures, fora
and field days
Revision No.: 3
REFERENCE MATRIX
Page No.: 26 of 30
Coordination with
organizer, showcasing
Participation to Letter of Invitation, BPI-LBNCRDPSC
of products and
Exhibit Mandate
developed
technologies
Executive Order No. 116 (July 1, 1988); RA

Production Support
No. 7308; Republic Act No. 10068 (Organic
Services
Agriculture Act of 2010)
Approval of request, Republic Act No. 10068 (Organic

Preparation/ packing Agriculture Act of 2010);
Distribution of organic of organic lowland
seeds vegetables and
legumes, Delivery/ BPI-LBNCRDPSC Mandate, Procedures
pick-up Manual
Approval of request,
Distribution of Preparation/ packing BPI-LBNCRDPSC Mandate, Procedures
vermicompost of vermicompost, Manual
Delivery/ pick-up
Planting of lowland
vegetables, RA No. 7308 (Seed Industry Development
propagation of Act of 1992); BPI Production Guides;
culinary and
medicinal herbs and
Production of Quality
spices, propagation of
Planting Materials
fruit tree seedlings,
ornamentals, sweet BPI-LBNCRDPSC Mandate, Procedures
potato cuttings and Manual
cassava planting
materials
Republic Act No. 10068 (Organic

Agriculture Act of 2010);
Planting of organic
Production of organic
lowland vegetables
seeds Philippine National Standards for Organic
and legumes
Seed Production
Procedures Manual
Collection of
substrate, anaerobic BPI Production Guide;
Production of
and aerobic
vermicompost BPI-LBNCRDPSC Mandate;
decomposition,
harvesting Procedures manual
Revision No.: 3
REFERENCE MATRIX
Page No.: 27 of 30
Maintenance of
Foundation Scion Weeding, watering,
Grove (FSG) and Seed fertilization, pruning, BPI-LBNCRDPSC Mandate
Gardens/Mother pest management
Trees
SUPPORT PROCESS
ACCOUNTING SECTION
Financial Report FNA Government Accounting Manual, COA Circular G
Disbursement Government Accounting Manual, COA Circular
BUDGET SECTION
Budget Preparation National Budget Memorandum
National Budget Circular, Memorandum and

Financial Report
Special Orders from DA
Budget Execution National Budget Circular, GAA, SARO, ASA
CASHIER SECTION
Disbursement, Report
Preparation of
of collection and
reports,
deposits (RCD) ,
disbursement Government Accounting Manual
Report of checks
and collection
issued and cancelled
procedures
(RCIC)
Revision No.: 3
REFERENCE MATRIX
Page No.: 28 of 30
INFORMATION AND COMPUTER SECTION

Packaging and Archiving and
promotion of keeping
developed information for
Internal Memoranda/Request from Operating
technologies and BPI
Units, and Procedure Manual
services through
Dissemination of
print or social media
IEC materials
releases
Documentation
of Events
Photo and Video Internal Memoranda/Request from Operating
Update and
Documentation Units, and Procedure Manual
maintain the
website
Collation of ICT Internal Memorandum for the Schedule of
Technical Preventive Maintenance of ICT Equipment;
Maintenance of ICT
Support Request and Memorandum Order No. 41, Series of 2020
equipments
and Service or Data Center and ICT Equipment
Report Form Maintenance Policy and Guidelines
PERSONNEL SECTION
Updating of
Personal Data Internal Memoranda
Sheet (PDS)
Accomplishment
CSC Memorandum Circular No. 16, s. 2017
of training
Training (PDS)
contract
Submission of Malacañang Memo Order No. 119, s. 1993 on

training reports scholarship and training grants
Updating of Republic Act 7041 (Act Requiring Regular

Personal Data Publication of Existing Vacant Positions in the
Sheet (PDS) Government)
Hiring
Updating of
CSC Memorandum Circular No. 16, s. 2017
Personal Data
(PDS)
Sheet (PDS)
Updating of
Renewal of Contracts CSC Memorandum Circular No. 16, s. 2017
Personal Data
of Service (PDS)
Sheet (PDS)
Revision No.: 3
REFERENCE MATRIX
Page No.: 29 of 30
Updating of CSC Memorandum Circular No. 16, s. 2017

Request for Travel (PDS)
Personal Data
Authority
Sheet (PDS)
Internal Memoranda
Submission of
Updating of Leave
Daily Time Internal Memoranda
credits
Records
SPMS
Submission of IPCR Not applicable CSC Memorandum Circular No. 6, s. 2012
Internal Memoranda
Updating of PDS,
IPCR and Service CSC MC 1, s. 2001
Submission of
Record
nominees for awards
Nomination
Internal Memoranda
form
Application of On-the- Application
Internal Memoranda
Job Training Form
PROCUREMENT AND MANAGEMENT SECTION

Public Bidding,
Direct
Contracting,
Procurement of Shopping, &
Goods, Infrastructure Negotiated Republic Act 9184 and Implementing Rules and
Projects and Procurement Regulations
Consulting Services (Small Value,
Agency to
Agency, & Two
Failed Bidding)

Acceptance and
Government Form No. 21 * Inspection and
Warehousing Inspection of
Acceptance Report
delivered goods.
Revision No.: 3
REFERENCE MATRIX
Page No.: 30 of 30
Distribution of
Government Form (GAM) No. 3 *Requisition and
goods to the end
Issues Slip
users
Government Form (GAM) No. 4 *Inventory
Maintains Custodian Slip
records of issued Government Form (GAM) No. 71 *Property
goods. Acknowledgement Receipt.
Government Form No. 27 *Stock Card
Conduct Physical Accountable Form (GAM)No. 133

Inventory of
Inventory
Properties and
Equipment * Report on the Physical Count of Property
Conduct Physical
Inventory of
Government Form (GAM) No. 12 *Inventory and
Disposal unserviceable
Inspection Report of Unserviceable Property
properties and
equipment
RECORDS SECTION
RA 9470 – “National Archives of the Philippines

Records Disposition
Act of 2007”
Prepared by:
BPI QMS Team

Revision No.: 3
IMPROVEMENT PLAN
Page No.: 1 of 38
Key Baseline Completion

Target Responsible
Objective Performance Data Action Plan Date Monitoring Method
(2021) Unit
Indicator (2020) (2021)
Timely communication
with other divisions
regarding the current Request letter
and future seed related
facilities projects
Percentage of
request for Prioritize seed related
Ensure access of seed related Designs and estimates
facilities projects December
farmers to quality facilities 80% 80% AED
31, 2021
seeds designs and
estimated Involve agricultural
addressed engineering division in
the infrastructure
project planning of
other division prior to
fund allocation for
efficient budget
utilization
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 2 of 38
Number of technologies generated and patented generated
Preparation and
submission of research
proposal based on the
Research and
Development and
Approved research and
Extension Agenda and
December development, sectoral
completed 1 1 Program (RDEAP), AED
Generate new and 31, 2021 meeting output, RDEAP,
roadmap, sectoral
relevant work-plan schedule
meeting output and
agricultural timely monitoring of
technologies the approved research
and development
work-plan schedule
completed
Timely monitoring of Approved research and
conducted / the approved research December development, work-plan
2 3 AED
ongoing and development 31, 2021 schedule, printed
work-plan schedule manuscript
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 3 of 38
Key Baseline
Target Responsible Completion Monitoring
Objective Performance Data Action Plan
(2021) Unit Date (2021) Method
Indicator (2020)
No. of days to
facilitate
approval of Approval
Ensure access permit for Efficient processing of the Registry of GM
December 31,
of farmers to Com. 8 days 5 days application and timely BIOTECH crops for
2021
quality seeds Propagation assessment commercial
after propagation
endorsement
of DA-BC
Ensure No. of days it
compliance to took to
food safety facilitate Approval
Efficient processing of the
and approval of December 31, Registry for GM
10 days 5 days application and timely BIOTECH
phytosanitary permit for 2021 crops for direct
assessment
requirements direct use after use
of agricultural endorsement
crops of DA-BC
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 4 of 38
Key Baseline Completion

Target
Objective Performance Data Action Plan Responsible Unit Date Monitoring Method
(2021)
Indicator (2020) (2021)
Develop a
Enhance
Number of software in pest
promotion of Pest Forecasting January 31, Consultative meetings and
technology 1 monitoring and
opportunities in Section 2022 workshops
developed collection of data
agriculture
for specific crop
Number of beneficiaries served
Strengthen plant Number of
regulatory, pest Distributed in 16 Pest Forecasting December Accomplishment report;
360 360
laboratory and advisories regions quarterly Section 31, 2021 receiving copy
pest management issued
Note: Target
setting is
proportional to
budget allocation
Biocon produced
to be distributed Accomplishment report;
Number of Biocon & IPM December
2287 12110 with a satisfactory Customer satisfaction
BCA produced Section 31, 2021
rating of the form
beneficiaries
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 5 of 38
Note: Target
setting is
proportional to
budget allocation
Generate new and
relevant
Number of research
agricultural
technologies
To be completed
based on the Pest Forecasting December
On-going 2 National terminal report
specific target Section 31, 2022
date
Upgrade
Number of Plant Health and
infrastructure and Maintenance of 1 December
pest museum 1 Pest Status Accomplishment report
support facilities pest museum 31, 2021
maintained Section
services
Number of Plant Health and
Maintenance of 1 December
pest clinic 1 Pest Status Accomplishment report
pest clinic 31, 2021
maintained Section
Increase external
Number of R&D proposals funded
fund resources
To be completed
based on the Pest Forecasting December Progress report; National
Local 2
specific target Section 31, 2022 terminal report
date
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 6 of 38
Objective Key Baseline Target Action Plan Responsible Completion Monitoring

Performance Data (2021) Unit Date (2021) Method
Indicator (2020)
Number of certified plant materials
Number of
quality
planting Planting materials to be Inventory; Field
December 31,
materials 5,926 8,000 distributed will be 100% CRPSD inspection;
2021
Ensure access distributed tagged, if applicable. Monthly Report
of farmers to based on
quality seeds standards
and planting
materials
Volume of
seeds (kg) Basic production guide to be
December 31, Inventory; Monthly
distributed 450 618 attached in the seed CRPSD
2021 Report
based on seed packaging
standards
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 7 of 38
Conduct training on
Vegetable Production, Plant
Number of Propagation Techniques
December 31, Feedback form,
trainings 15 25 and Mushroom Culture and CRPSD
2021 attendance sheet
conducted Cultivation Technology with
Enhance
a satisfactory rating of the
promotion of
customers
opportunities
in agriculture
Provide clients with
Number of technical assistance, seeds
December 31, Log sheet,
customers 16,500 20,000 and planting materials CRPSD
2021 Feedback form
served having a satisfactory
feedback
Number of technologies generated
Popularize generated December 31, Accomplished

Generate new generated 1 2 CRPSD
technologies 2021 popular paper
and relevant
agricultural
technologies
Number of research
December 31,
completed 2 2 For journal publication CRPSD Published journal
2021
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 8 of 38
conducted / To be completed based on December 31,

6 7 CRPSD Terminal report
ongoing the target completion date 2021
To be conducted based on December 31, Highlights of the

new 1 2 CRPSD
the approved proposal 2021 study
Number of infrastructure facilities
Completion report
Establishment of CRPSD
established 1 3 CRPSD 2021 of Engineering
Rice Storage Facility
Division
Upgrade
infrastructure Maintenance of 3 seed
and support storage facilities, 2 plant Accomplishment
facilities maintained 10 12 CRPSD 2021
nurseries, and 7 report
services greenhouses
Upgrading of the National Completion report

December 31,
upgraded 1 2 Mushroom and Tissue CRPSD of Engineering
2021
Culture Laboratory Division
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 9 of 38
Accomplish the study based December 31,

local 1 2 CRPSD Progress Report
on the proposed plan 2021
Increase Number of institutional development fund granted

external fund
resources Completion report
of Engineering
Establishment of the December 31,
international 0 1 CRPSD Division,
structure to be funded 2021
Certificate of
Donation
Key Baseline
Target Responsible Completion
Objective Performance Data Action Plan Monitoring Method
(2021) Unit Date (2021)
Indicator (2020)
Number of registered/ accredited/ licensed
Ensure compliance to farmers / Information December
578 180 NPQSD Certificates Issued
food safety and growers Dissemination 31, 2021
phytosanitary packing Information December
184 80 NPQSD Certificates Issued
requirements of facilities Dissemination 31, 2021
agricultural crops
Number of registered/ accredited/ licensed
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 10 of 38
Information December
importers 1,007 550 NPQSD Certificates Issued
Dissemination 31, 2021
Information December
exporters 76 111 NPQSD Certificates Issued
Dissemination 31, 2021
Percentage of
Regular Audit
licensed / Licensed Licensed
Inspection of the December Actual Site Inspection
accredited Importer - Importer - NPQSD
Registered 31, 2021 and Documentation
stakeholders 0% 1%
Importers
audited
Constant
Percentage of communication
Strengthen plant
Regulatory with Office of the December
regulatory, SPSIC – SPSIC – Approved Import
Documents Director NPQSD 31, 2021
laboratory and pest 86% 100% Clearance (SPSIC)
issued within regarding
management
prescribed time endorsed
applications

Upgrade Comply with all
infrastructure and the necessary December
support facilities Established 0 1 NPQSD Actual Site Inspection
documents 31, 2021
services needed.
maintained 30 30 NPQSD Actual Site Inspection
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 11 of 38
Comply with all December

the necessary 31, 2021
documents
needed.
Number of institutional development fund granted
Increase external Comply all the

necessary December
fund resources
documents for NPQSD 31, 2021
international 0 1
the evaluation of
the Funding
Agency
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 12 of 38
NATIONAL SEED INDUSTRY COUNCIL – PLANT VARIETY PROTECTION OFFICE (NSIC-PVPO)

Key Baseline
Indicator (2020)
Ensure Access of Farmers to Quality Seeds and Strengthen Plant Registration and Protection Services
% of varietal
To process 100% registration
20
of varietal and plant
meetings;
registration and variety
3 25 Conduct of meetings consolidation
plant variety protection
Distinctness, meetings (TWG, TechSec, December 31, of reports,
protection applications NSIC-PVPO Staff
Uniformity, 5 DUS Council, Examiner, & 2021 data gathering
applications with processed
and Stability evaluation Board) and conduct of and analysis
systematic with defined
(DUS) DUS evaluation
approach/ procedures
evaluation
procedures and
requirements
Website posting for

To issue Number of 24 40 information
Issuance of
Certificate of Certificate of Protection Protection dissemination and December 31,
NSIC-PVPO Staff controlled
Protection Protection Certificates Certificates processing of 2021
certificates
protection certificates
Enhance Promotion of Opportunities in Agriculture
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 13 of 38
To distribute
812
Varietal
gazettes; 250 Distribution of IEC
Registration and
260 catalogs gazettes; materials to DA-RFOs,
PVP IEC Number of
(e-copies, 190 BPI Centers, NSQCS December 31, Distribution
materials to IEC materials NSIC-PVPO Staff
based on catalogs regional offices, 2021 list
breeding and distributed
website (printed universities, and other
other relevant
download copies) relevant offices
institutions/
counter)
entities
NATIONAL SEED QUALITY CONTROL SERVICES (NSQCS)
Key Baseline
Target Responsible Completion
Objective Performance Data Action Plan Monitoring Method
(2021) Unit Date (2021)
Indicator (2020)
Number of seed
growers issued Issue 1,600 Encourage more
with certificate certificates seed growers to
Check the number of
of accreditation of apply for Seed
To issue certificate of 1,550 Seed NSQCS December seed growers who
within 5 accreditatio Grower's
accreditation Growers Management 31, 2021 applied for
working days n to seed accreditation
Accreditation
upon receipt of growers through technical
documents with within 2021 briefing
no error
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 14 of 38
Number of seed
tests conducted
within the
Conduct
prescribed 4,000 seed Conduct of seed Submission of weekly
4,500 seed
To conduct seed testing period testing testing analysis NSQCS December and monthly
testing
testing analysis based on analysis within the Management 31, 2021 accomplishment
analysis
approved Seed conducted prescribed period report on seed testing
within 2021
Testing Manual
and ISTA Rules
with no error
Number of
results of
analysis
released within
2 working days
Release results of
after the seed
seed testing
test had been 2,000 Release Submission of weekly
analysis within 2
To release results of completed results of 2,050 results NSQCS December and monthly
working days
analysis within the analysis of analysis Management 31, 2021 accomplishment
after the seed test
prescribed released within 2021 report on seed testing
had been
testing period
completed
based on
approved Seed
Testing Manual
and ISTA Rules
with no error
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 15 of 38
Identify the Consolidation of

Number of
Conduct 3 Conduct 4 Participants that Training Evaluation
trainings
Seed Seed needs to be Form, Resource
To conduct trainings conducted with NSQCS December
Inspectors Inspectors trained as well as Speaker Evaluation
for Seed Inspector 80% satisfaction Management 31, 2021
trainings trainings Resource Form, Directories and
within the set
within 2020 within 2021 Speakers and other relevant
schedule
Facilitators. documents
Key Completion
Baseline Target Responsible
Objective Performance Action Plan Date Monitoring Method
Data (2020) (2021) Unit
Indicator (2021)
To increase Number of
awareness of Food orientation/sem
Business Operators inar/training Prepare training Monthly
(FBOs), Food Safety conducted for a. 1 a. 2 modules for the December Accomplishment
Regulators (FSRs), PPSSD-AIS
a. FBOs b. 2 b. 13 conduct of 31, 2021 Report, Training
and Local b. FSRs c. 3 c. 2 orientation Evaluation Form
Government Units c. LGUs
(LGUs) on the
impacts of food safety
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 16 of 38
Designation of
To develop GM food Number of staff who will
Monthly
safety assessment database work on data December
1 2 PPSSD-AIS Accomplishment
database for developed / gathering and 31, 2021
Report
reference maintained development of
database
To enhance human
resources through Percentage of Monthly
attending technical staff Accomplishment
Prepare training December
trainings/scholarshi trained/granted 70% 90% PPSSD Report, Travel
plan 31, 2021
p programs relative scholarship Reports, Echo-
to food safety programs Seminars
regulations
To increase capacity Conduct of Monthly

Number of
of the laboratory in method December Accomplishment
analytes 56 96 PPSSD
processing of development and 31, 2021 Report/Method
detected
laboratory samples validation Validation Report
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 17 of 38
BAGUIO NATIONAL CROP RESEARCH, DEVELOPMENT, AND PRODUCTION SUPPORT CENTER (BNCRDPSC)
Key
Baseline Data Target Responsible Completion Monitoring
Objective Performance Action Plan
(2020) (2021) Unit Date (2021) Method
Indicator
Strengthen
plant 500 bags 2128 bags
Improve production
regulatory, Number of BCA Trichoderma Trichoderma December 31,
facilities BNCRDPSC Monthly report
laboratory produced and 5,000 pcs , 5000 pcs 2021
and pest Diadegma Diadegma
management
Number of technologies generated and patented
Package the December 31,
generated 100% 100% BNCRDPSC Terminal report
completed project 2021
Prepare and submit
Generate new December 31,
Patented/ISSN 0 2 (ISSN) needed BNCRDPSC IEC material
and relevant 2021
requirements
agricultural
technologies Number of Research
Promote generated
completed 100% 100% BNCRDPSC 2021 Terminal report
technology
Conducted/On
10 11
going
New 2 3
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 18 of 38
Regular monitoring
of facilities December 31,
maintained 100% 100% BNCRDPSC report
and implement the 2021
maintenance plan
Upgrade Improve one (1) December 31,
upgraded 1 1 BNCRDPSC report
infrastructur greenhouse 2021
e and support Number of equipment
facilities
services Implement the December 31,
maintenance plan 2021
Number of transportation vehicle
Implement the December 31,

maintenance plan 2021
RIS, CSF,
Number of Identify interested
December 31, Monitoring
technology 10 and adopters BNCRDPSC
Enhance 20 2021 report /
adopters
promotion of narrative report
opportunities Number of
in agriculture technology Identify feasible December 31,
2 7 BNCRDPSC Narrative Report
demonstration techno-demo area 2021
s conducted
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 19 of 38
Conduct trainings Training report,

Number of by Evaluation of
December 31,
trainings 4 6 clients/stakeholder BNCRDPSC training and
2021
conducted s resource
speakers, CSF
Package technology
2 December 31, IEC, terminal
developed 1 BNCRDPSC
2021 report
2 December 31,
updated 1 Revise techno guide BNCRDPSC IEC, WFP
2021
Number of Identify
December 31,
beneficiaries 460 500 beneficiaries BNCRDPSC RIS, CSF
2021
served
Number of December 31,
20 63 Identify groups BNCRDPSC RIS, CSF
groups served 2021
Number of ICT hardware
procure computer
processor and
procured 1 2
purchase Microsoft
Integrate
Office package
information
management December 31,
2021
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 20 of 38
Submit proposal for

December 31, Approved
local 1 approval to the BNCRDPSC
2021 project proposal
funding agency
LOS BAÑOS NATIONAL CROP RESEARCH, DEVELOPMENT, AND PRODUCTION SUPPORT CENTER (LBNCRDPSC)
Objective Key Baseline Target Action Plan Responsible Completion Monitoring

Performance Data (2020) (2021) Unit Date (2021) Method
Indicator
Planting of lowland
vegetables,
propagation of
culinary and
Monthly
Number of medicinal herbs
Accomplishment
quality planting and spices,
Ensure access Reports (MAR)/
materials propagation of December 31,
of farmers to 8,894 34,975 LBNCRDPSC Project
distributed NSIC fruit tree 2021
quality seeds Monitoring and
based on seedlings,
Evaluation Sheet
standards ornamentals, black
(PMES)
pepper, sweet
potato cuttings and
cassava planting
materials
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 21 of 38
Monthly
Number of Accomplishment
vermicompost Reports (MAR)/
Production of December 31,
distributed 3,000 11,500 LBNCRDPSC Project
vermicompost 2021
based on Monitoring and
standards Evaluation Sheet
(PMES)
Approval of
request,
Volume of seeds
Preparation/
(kg) distributed December 31,
4,387.22 9,547.00 packing of lowland LBNCRDPSC MAR/PMES
based on seed 2021
vegetables and
standards
legumes, Delivery/
pick-up
2 out of the 2 2 out of the 2

approved approved
technology technology
Enhance Number of Establishment and
demonstratio demonstratio
promotion of technology Maintenance of December 31,
ns approved ns approved LBNCRDPSC MAR/PMES
opportunities demonstrations Techno-Demo 2021
from GAA and from GAA
in agriculture conducted Areas
banner and banner
programs programs
(100%) (100%)
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 22 of 38
Coordination and
Number of
conduct of training December 31,
trainings 1 4 LBNCRDPSC MAR/PMES
on developed 2021
conducted
technologies
Approval of
request, Technical
Assistance,
553 group
Distribution of IEC
Number of beneficiaries 257(group
Materials, December 31,
beneficiaries out of the beneficiaries LBNCRDPSC MAR/PMES
Preparation/ 2021
served target 193 )
packing of
(287%)
seeds/planting
materials,
Delivery/ pick-up
Generate new
and relevant
agricultural Number of research
technologies
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 23 of 38
Submission of
proposal and
Submitted and
conduct of
approved
approved Research
proposals, MOA
Projects based on December 31,
completed 4 8 LBNCRDPSC (Memorandum of
Research and 2021
Agreement),
Development, and
project reports
Extension Agenda
and outputs
and Programs
(RDEAP)
Submission of
proposal and
Submitted and
conduct of
9 out of the 9 7 out of the 7 approved
approved Research
approved approved proposals, MOA
conducted / Projects based on December 31,
research research LBNCRDPSC (Memorandum of
ongoing Research and 2021
based on GAA based on Agreement),
Development, and
(100%) GAA (100%) project reports
Extension Agenda
and outputs
and Programs
(RDEAP)
Upgrade
infrastructur
e and support Number of transportation vehicle
facilities
services
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 24 of 38
4 out of 4 4 out of 4 Submission of Approved Work

December 31,
maintained vehicles vehicles Work and Financial LBNCRDPSC and Financial
2021
(100%) (100%) Plan Plan
Submission of
Research Proposals Submitted and
based on Research approved
approved approved December 31,
Increase local and Development, LBNCRDPSC proposals, MOA
R&D R&D 2021
external fund and Extension (Memorandum of
proposals proposals
resources Agenda and Agreement)
Programs (RDEAP)
Submission of Submitted and
Research Proposal approved
approved approved December 31,
international based on the fund LBNCRDPSC proposals, MOA
R&D R&D 2021
source’s research (Memorandum of
proposals proposals
priorities Agreement)
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 25 of 38
ACCOUNTING SECTION
Key Baseline
Indicator (2020)
Improvement Collection of BPI’S records
Submission of
of the and reports for data
Implementation Accounting December 31, quarterly
Section’s 35% 65% buildup
of E-NGAS Section 2021 Financial
reporting Hire and Train Accounting Reports
system Staff
BUDGET SECTION
Key Baselin Target

Responsible Completion Monitoring
Objective Performance e Data (2021 Action Plan
Unit Date (2020) Method
Indicator (2020) )
Ensure
95% 100% Close coordination with the Program
efficient Budget December 31,
based on on Implementing unit specially with Budget Implementation
financial utilization rate 2021
2018 2020 their procurement activities Review
management
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 26 of 38
CASHIER SECTION
Key Baseline
Indicator (2020)
Enhance Hiring of additional personnel to

Monthly
Record of payment develop, facilitate, conduct and
Manual monitoring of
payment for efficiency using validate data collection and Cashier and
database Payment December 31, the record on
suppliers an application to Procurement of additional ICT Accounting
using database 2021 suppliers’
and view payments equipments related to the Section
excel file payment and
employee and registered development of payment
bank details.
bank details. database
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 27 of 38
OFFICE OF THE DIRECTOR
Key
Objective Performance Action Plan
(2020) (2021) Unit Date (2021) Method
Indicator
Strict implementation of the
Affix tracking
Use of the Doctrack System
Number/QR
for every document
code for every
Continuous document
Use of Log Book,
To improve enhancement Office of the
DocTrackSystem Require Operating Unit/s
the use of /implementat Director, December 31,
(online) and 1 (OUs) to use the “Update
Doctrack ion of Operating 2021 Filing/consolid
Feedback Forms Remarks” function in the
System tracking Units/Divisions ation of
(hardcopy) Doctrack system and submit
system submitted
monthly feedback
monthly
form/action take on the
feedback forms
documents routed to their
offices
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 28 of 38
OFFICE OF THE ASSISTANT DIRECTOR FOR REGULATORY SERVICES
Key Baseline
Target Responsible Completion Date Monitoring
Objective Performanc Data Action Plan
(2021) Unit (2021) Method
e Indicator (2020)
(1) Ensure that
Office of the
hard copies of
Implementat Customer Assistant
CSFs are always
ion of Feedback Director for
Use of hard copy, QR and google available in the
Customer form, Regulatory, December 31,
0 1 link of CSF forms for receiving area.
Service Form Monthly Operating 2021
customer/unit feedbacks (2) QR’s/link
after Analysis of units &
are available in
transactions CSF Customers/
desktops and
Clients
laptops.
To
Continuous Ensure that
implement a
enhancement every document
process flow Office of the
/ Strict implementation of the use received has a
and tracking Assistant December 31,
implementati 0 1 of the DocTrack system for every tracking no. and
in Director for 2021
on of the document QR code affixed
handling/pro Regulatory
tracking to it
cessing
system
documents
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 29 of 38
OFFICE OF THE ASSISTANT DIRECTOR FOR OPERATIONS AND TECHNICAL AND PRODUCTION SERVICES
Key Baseline Target

Responsible Completion Date Monitoring
Objective Performance Data (2021 Action Plan
Unit (2021) Method
Indicator (2020) )
Office of the
Ensure Assistant
Attendance log,
submission of No. of training/ Conduct training and seminar on Director for
Not December 31, Training/Semin
good quality seminar 1 research proposal writing and Research &
applicable 2021 ar report, and
research conducted packaging Development
Certificates
proposal and Pest
Management
Implement a Office of the
Ensure that
process flow Continuous Assistant
every document
and tracking enhancement/ Strict implementation of the use Director for
Not December 31, received has a
in implementation 1 of the DocTrack system for every Research &
applicable 2021 tracking no. and
handling/proc of the tracking document Development
QR code affixed
essing of system and Pest
to it.
documents Management
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 30 of 38
GENERAL SERVICES SECTION (GSS)
Key Baselin Target

Responsibl Completion Monitoring
Objective Performance e Data (2021 Action Plan
e Unit Date (2021) Method
Indicator (2020) )
Corrective and
Preventive
Maintenance Plan
To prevent
Number of
equipment Request for
Divisions Strict monitoring of scheduled
failure before General Maintenance Form
scheduled for preventive and corrective December
it occurs to 0 8 Services
maintenance maintenance for equipment (AC 31, 2021
avoid further Section
every six (6) unit) Pre-Evaluation
damage and
months Report Form
costly repair
Post-Evaluation
Report Form
To prevent RP Number of RP Corrective and

Strict monitoring of scheduled General
vehicle failure vehicle scheduled December Preventive
0 28 preventive and corrective Services
before it for maintenance 31, 2021 Maintenance Plan
maintenance for RP vehicle Section
occurs to monthly
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 31 of 38
avoid further
damage and Request for
costly repair Maintenance Form
Pre-Evaluation
Report Form
Post-Evaluation
Report Form
Corrective and
Preventive
To prevent Maintenance Plan
building and
facility Number of
Strict monitoring of scheduled Request for
damages Divisions General
preventive and corrective December Maintenance Form
before it scheduled for 0 8 Services
maintenance for Building and 31, 2021
occurs to maintenance Section
Facilities Pre-Evaluation
avoid further monthly
damages and Report Form
costly repair
Post-Evaluation
Report Form
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 32 of 38
INFORMATION AND COMPUTER SECTION (ICS)
Key Baseline
Indicator (2020)
Development Monitoring of
Installation of ICT infrastructure, Information
of BPI ICT December 31, the development
0 1 LAN, structure cabling and and Computer
Infrastructur 2021 status every end
telephony Section
e of the month
Evaluation of
Development Information
Upload or encode data/ library December 31, the development
of Library 0 1 and Computer
materials in the system 2021 every end of the
Database Section
Integrate month
information Development Monitoring of
management Information
of Document Enhance functionality of the December 31, the development
0 1 and Computer
Tracking system 2021 status every two
Section
System (2) months
Enhancement
Monitoring of
of Travel Enhance functionality of the Information
the development
Order 0 1 system and create mobile app for and Computer June 2021
status every
Processing ALL users Section
month
System
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 33 of 38
INTERNAL AUDIT UNIT
Key Completion
Data (2020) (2021) Unit
Indicator (2021)
Training and
seminars on
To ensure a highly Internal Audit
qualified and trained Number of and other Internal December Attendance,
Staff concerning Training and 0 2 courses Audit Unit 31, 2021 Training/ Seminar
Internal Audit seminars concerning the Report and
functions attended Internal Audit Certificates
function and
tasks.
PERSONNEL SECTION
Key Completion
Data (2020) (2021) Unit
Indicator (2021)
Completion of the
PRIME HRM Level II BPI PRIME HRM December CSC-BSP FO Status
Level I Level II Personnel
Accreditation Accreditation Action Plan for CY 31, 2021 Reports
2021
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 34 of 38
Develop HRD Plan

Percentage of and HR December
88.80% 90% Personnel Training Reports
staff trained Orientation 31, 2021
Programs
Information
1. Applications for
Number of staff dissemination on
Scholarship and Study
with higher the Scholarship December
64 78 Personnel Leave
Enhance human degree (MS and Programs offered 31, 2021
2. Annual updating of
resource capability PhD) by different
PDS
Institutions
Information
dissemination on
Number of staff
the Applications December Nomination
recognized/ 0 7 Personnel
for Nominations 31, 2021 Forms/Letters
awarded
on Award giving
bodies
For record keeping
of employee’s
Development of Collect data from December Properly
information under 0 50% Personnel
database the concerned OUs 31, 2021 accomplished PDS
Contract of Service
(COS)
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 35 of 38
PLANNING AND MANAGEMENT OFFICE (PMO)
Key Baselin
Objective Performance e Data Action Plan
Indicator (2020)
Availability of
BPI-Monitoring To create a centralized
Google Sheets
and Evaluation reporting system across BPI- December 31,
To improve 0 1 PMO to all
System (Google Operating units using Google 2021
the Operating
Drive) developed Drive
monitoring Units
and
evaluation Special Project-
system of Program
PMO To conduct PIR for Special December 31,
Implementation 0 2 PMO PIR Report
Project 2021
Review (PIR)
conducted
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 36 of 38
PROCUREMENT MANAGEMENT SECTION
Key Baseline
Indicator (2020)
Regular attendance to
Training
To ensure procurement related seminars
December 31, Report or
efficient and trainings for updates on
2021 Certificate of
procurement No, of trained 15% of 100% of the government procurement
Attendance
process of concerned procure procurem reform act Procurement
goods, personnel on ment ent staff Management
infrastructure procurement staff trained Section
, and process trained staff Training
consulting Training of end-users, TWG
December 31, Report and
services Members, on their role on the
2021 Attendance
procurement process
Sheet
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 37 of 38
Key
Objective Performanc Action Plan
(2020) (2021) Unit Date (2021) Method
e Indicator
Monthly
Ensure Improvement/ Expansion
Percentage of Accomplishmen
efficient of Warehouse/ Bodega
delivered Property and December 31, t Report and
delivery of 75% 90%
supplies/ Supply Section 2021 record of
goods and
property Additional/ Hiring of Purchase Order
services
Manpower conforme
Create new Inventory

System
Manual
Conduct of
Conduct of
Physical Conduct training for the
No. of Physical
Inventory Inventory Property Custodian
Inventory Inventory of Property and December 31, Submission of
of Database
Reports Property and Supply Section 2021 Report
Properties System
Submitted Equipment
and
using EXCEL
Equipment Additional ICT Equipment
format
Revision No.: 3
IMPROVEMENT PLAN
Page No.: 38 of 38
RECORDS SECTION
Key Baseline
Indicator (2020)
To ensure records staff are
appropriately qualified, trained Number of Training on Basic Training
June 30,
or experienced and that all staff training 0 1 Records Records Section Report and
2021
understand the need for records attended Management Attendance
management
To ensure selection and disposal Number of Conducted Records
June and Certificate of
decisions can be explained by Records Appraisal and
0 2 Records Section November of Disposal from
careful documentation of the Disposal Disposal as per NAP
2021 NAP
appraisal and disposal of records Conducted set Standard
Prepared by:
BPI QMS Team


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13 Chief, Los BanÞos National Crop Research, Development, and Production Support Center

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Bureau of Plant Industry Doc Ref No.

Quality Management System Effective Date: December 16, 2021

God bless us all.

GEORGE Y. CULASTE, PhD

Quality Management System Effective Date: December 16, 2021

02. AGENCY PROFILE 5

03. ORGANIZATIONAL STRUCTURE 16

Quality Management System Effective Date: December 16, 2021

Plant Product Safety Services Division 12-13 of 16

04. SCOPE AND COVERAGE 3

05. QUALITY POLICY 1

06. MANAGEMENT PROCESS 2

07. CORE OPERATIONS 15

08. SUPPORT PROCESS 10

Quality Management System Effective Date: December 16, 2021

Cashier Section 1-2 of 10

09. LIST OF INTERESTED PARTIES REQUIREMENTS 35

Procurement Management Section 25-26 of 35

Quality Management System Effective Date: December 16, 2021

Planning and Management Office 29-30 of 35

10. RISK AND OPPORTUNITY REGISTRY AND ACTION PLAN 141

Quality Management System Effective Date: December 16, 2021

Crop Research and Production Support Division 72-73 of 141

Opportunity Registry (Internal Relevant Interested Party)

Quality Management System Effective Date: December 16, 2021

National Seed Quality Control Services Division 139-140 of 141

11. CONTROL OF EXTERNAL PROVIDERS 2

12. REFERENCE MATRIX 30

13. IMPROVEMENT PLAN 43

Quality Management System Effective Date: December 16, 2021

Los Baños National Crop Research, Development and Production

Quality Management System Effective Date: December 16, 2021

This Manual aims to:

1. Document the quality management system of the BPI;

Reviewed by: Approved by:

JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD

Quality Management System Effective Date: December 16, 2021

AUTHORIZATION FOR IMPLEMENTATION Revision No.: 3

Reviewed by: Approved by:

JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD

Quality Management System Effective Date: December 16, 2021

COPY NUMBER TYPE OF COPY RECIPIENTS

Quality Management System Effective Date: December 16, 2021

Reviewed by: Approved by:

JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD

Quality Management System Effective Date: December 16, 2021

CODING SYSTEM OF THE QUALITY Revision No.: 3

AAA– Acronym of the organization

Reviewed by: Approved by:

JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD

Quality Management System Effective Date: DECEMBER 16, 2021

Reviewed by: Approved by:

JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD

Quality Management System Effective Date: December 16, 2021

Quality Management System Effective Date: December 16, 2021

Quality Management System Effective Date: December 16, 2021

● Research and Development/Technology generation (EO 366 “Rationalization Plan”

● Plant quarantine (PD 1433 “Plant Quarantine Decree of 1978”, EO 366

Quality Management System Effective Date: December 16, 2021

E. Core Values (SPICE IT)

Quality Management System Effective Date: December 16, 2021

Reviewed by: Approved by:

JONAR I. YAGO, PhD GEORGE Y. CULASTE, PhD