User Guide – Winter 2024 Course Registration Consent Form

1. Winter 2024 Course Registration Consent form can be found under “REQUEST FORMS” in the left-
hand side “NAVIGATION TAB” on your MYUCW student portal. Refer to the screenshot below:

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC
2. When a form is opened, instructions will be provided on how to correctly fill out the form and
determine eligibility requirements for course registration in the Winter 2024 term. Please be kindly
advised to read the instructions carefully before submitting your request.

3. Next step, please fill-out all the questions in SECTION A: STUDENT INFORMATION that are applicable
to you.

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC
4. Please select the student category that applies to you in Question 1 from the drop-down list whether
you are a Domestic Formal Online Student, Domestic On-Campus Student, International Formal
Online Student, or International On-Campus Student.

Please note the following definitions of various student categories:

Domestic Formal Online Student - Canadian Citizen or Permanent Resident of Canada enrolled into
UCW Formal Online Program (100% online program - distance learning). Please select the option 'Not
Applicable' in Study Permit/Student Visa related question.

Domestic On-Campus Student - Canadian Citizen or Permanent Resident of Canada enrolled into UCW
On-Campus Program. Please select the option 'Not Applicable' in Study Permit/Student Visa related
question.

International Formal Online Student - International Student enrolled into UCW Formal Online Program
(100% online program - distance learning) who are NOT required to obtain a Canadian Study
Permit/Student Visa. Please select the option 'Not Applicable' in Study Permit/Student Visa related
question.

International On-Campus Student - International Student enrolled into UCW On-Campus Program.

5. Go to next questions:

For Domestic Formal Online Student, Domestic On-Campus Student, or International Formal Online
Student:

 Please select the option ‘Not Applicable’ in Question 2 as indicated in the screenshot below
since you are NOT required to obtain a Canadian Study Permit/Student Visa.

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC
For International On-Campus Students:

 You must have a Canadian Study Permit/Student Visa approval at the time of submission of
consent form AND you should select ‘Yes’ in Question 2.

 Next, please select the Study Permit/Student Visa approval document that you are holding
at the time of submission of consent form in Question 3. (Mandatory to answer this question
for all International On-Campus Students)

You must have one of the following Study Permit/Student Visa approval documents for
course registration in Winter 2024 Term:

1. Study Permit if you are currently in Canada

2. Student Visa (Visa stamp on your passport) if you will be arriving in Canada before
January 3rd, 2024
3. IRCC Letter of Introduction if you will be arriving in Canada before January 3rd, 2024

 Next, you should upload the Study Permit/Student Visa approval document that you are
holding at the time of submission of consent form in Question 4. (Mandatory to upload your
document in this field for all International On-Campus Students, otherwise, your consent form
will be declined as International On-Campus Students are NOT eligible for the course
registration in Winter 2024 Term without a valid Canadian Study Permit/Student Visa
approval provided with this consent form)

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC
  Next, you should provide your estimated date of arrival and airline details if you are NOT in
Canada in Questions 5 & 6.

 If you have NOT received a Canadian Study Permit/Student Visa approval yet AND/OR
selected ‘No or Not Applicable’ in Question 2, your consent form will be declined as
International On-Campus Students are NOT eligible for the course registration in Winter
2024 Term without a valid Canadian Study Permit/Student Visa approval provided with this
consent form.

6. Next step, please go to SECTION B: STUDENT'S CONSENT and check all the options (mandatory) to
submit your consent form.

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC
7. After completing all required information, please click on ‘CONTINUE’ button at the end of this form.
You will be taken to the next page to review your form. Then, please click on ‘CONFIRM REQUEST’
button to submit the consent form.

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC
8. Your consent form will be reviewed once it is received by the Registrar’s Office before the deadline,
and you will be informed of the decision through email on your MYUCW portal once your consent
form is processed.

9. If you are eligible to commence Winter 2024 Term and your consent form is approved, please DO NOT
submit this form again. Registrar’s Office will automatically register you in the courses for Winter
2024 Term and you will be notified with further information upon course registration on your MYUCW
portal.

Thank You!

University Canada West | www.ucanwest.ca | info@ucanwest.ca

1461 Granville Street, Vancouver, BC