SENATE ACT NO.

002 – 2223
An Act Amending the Directorate Rules and Procedures Act of 2018

PREAMBLE
We, the members of the Senate of the Central Student Government of Xavier
University- Ateneo de Cagayan, in order to fulfill our constitutional duty to
make laws that effectively and positively respond to the needs of our fellow
students and fulfill our aspiration for the pursuit of the common good,
observation of the rule of law and the attainment of genuine student-
centered service, following the Vision of the University of forming men and
women for others, hereby promulgate and pledge faithful obedience to these
Rules.

ARTICLE I
GENERAL PROVISIONS

Section 1 Short Title. This Bill shall be known and cited as the “Senate
Rules and Procedures Act of 2022”. For the purpose of brevity,
the government shall be referred to as the XU-CSG.
Section 2 Definition of Terms. The following terms shall be used in this
Act:
a. Xavier University – Central Student Government or XU–CSG
– the highest seat of student governance of Xavier University
– Ateneo de Cagayan;
b. The Senate – the Legislative Branch of the Xavier University –
Central Student Government, composed of the College
Council Vice Presidents and the authorized representative of
the extra-curricular organizations, charged with the crafting
of legislation for the student body;
c. College Councils – the student governments of each College
Councils, led by their elected Presidents;
d. Assembly of Extra-Curricular Organizations or AECO – the
umbrella organization of the extracurricular organizations in
the University; and
e. Sectoral Representative – an individual who is either elected
or appointed to represent a particular sector of students.
Section 3 Scope. The coverage of this Act shall be limited to the Senate of
the Xavier University – Central Student Government

ARTICLE II
COMPOSITION OF THE SENATE
Section 1. Membership. The Senate by the operation of the 2005 XU – CSG
Constitution is composed of the College Council Presidents and
the Convener of the Assembly of Extra-Curricular
Organizations.
Representatives of identified sectors may participate in the
proceedings of the Senate but shall not be granted voting
privileges.
Section 2. Senate Convener. The Senate shall be presided by the Xavier
University – Central Student Government Vice President, to be
referred as the Senate Convener during session.

Section 3 Senators. The College Council Vice Presidents and the Convener
of the Assembly of Extra-Curricular Organizations shall be
automatic members of the Senate and shall be referred to as
Senators.
Sectoral Representatives may be granted membership to the
Senate as provided for by law or amendments to the
Constitution and then referred to as Senators.
Section 4 Duties of Senators The primary duty of Senators is to legislate.
In order to fulfill this duty, Senators shall:
a. Prepare, introduce, and work for the passage of legislative
measures to effectively address the needs and concerns of
XU students;
b. Attend regular sessions and committee sessions of which
they are members or where their proposed legislative
measures are under consideration; and
c. Actively participate in deliberations on legislative measures
Section 5. Legislative Secretary. The Senate Convener shall appoint a
Legislative Secretary, subject to the concurrence of the majority
of the Senate. The Legislative Secretary shall be responsible for
the documentation of the proceedings of the Senate in journal.
They shall also initially convene the session
 for the purpose of electing a temporary presiding officer in case
the Senate Convener is absent.

They shall also prepare the agenda for the session of the body
and furnish the members thereof with a copy of the same at
least three (3) days before the session during which the agenda
is set for discussion.
Section 6 Associate Legislative Secretary. The Senate Convener shall
appoint an Associate Legislative Secretary, subject to the
concurrence of the majority of the Senate, who shall assist the
Legislative Secretary in their duties and other duties as provided
for by the law.
Section 7 Specialized Areas. A Senator shall have the function of an
investigative person who shall identify and recommend
possible policies or actions on issues concerning student
interest and welfare. They, being a member of the Senate, shall
be responsible for the drafting and lobbying of policies
formulated.
The Senate Convener shall appoint Senators that will handle
each of the specialized areas present in the Senate.
The members of the body shall have Senatorship as follows:
a. Senator of Academic Affairs – the Senator of Academic
Affairs shall investigate, report, and study on matters and
measures relating to the academic affairs of the students.
The Senator must also be familiar with the academic
provisions of the Magna Carta of Students’ Rights and
Responsibilities;
b. Senator of Environmental Affairs – the Senator of
Environmental Affairs shall act on matters pertaining to the
environmental issues in the University. The Senator shall act
on legislations relating to environmental initiatives, policies,
and programs;
c. Senator of Formation and Social Involvement – the Senator
of Formation and Social Involvement shall study, investigate,
and report on matters pertaining to the formation of
students in the areas of social issues, and the objective
promotion of these issues in the University;
d. Senator of Information and Promotion – the Senator of
Information and Promotion shall act on the appropriate
measures pertaining to the management and dissemination
of information relating to matters that the Xavier University
– Central Student Government is engaged in, including but
not limited to its projects, activities, legislation, policies, and
programs;
e. Senator of Physical Enhancement – the Senator of Physical
Enhancement shall act on matters pertaining to the
infrastructures and maintenance of university facilities,
improvement to the usage of these facilities, and ensure that
the provisions pertaining to University facilities in the
Magna Carta of Students Rights and Responsibilities are
observed;
f. Senator of Political Affairs – the Senator of Political Affairs
shall act on matters relating to the political structure of the
Xavier University – Central Student Government, the Electoral
Process, the Local Government Code, and the XU – CSG
Constitution. The Senator shall also act on legislations,
including but not limited to the amendments, pertaining to
the aforementioned matters and other matters deemed
necessary;
g. Senator of Rules and Regulations – the Senator of Rules and
Regulations shall prepare and enforce the rules of the body
for the smooth conduct of the body’s proceedings.
Furthermore, the Senator shall study the legal aspect of all
matters and measures including proposed motions,
resolutions, bills, or the amendment of any existing bill
recommended for enactment. The Senator shall also be
familiar with the processes and regulations being enforced
in the University and must be familiar with the policies and
provisions of the Magna Carta of Students’ Rights and
Responsibilities; and
h. Senator of Student Services and Welfare – the Senator of
Student Services and Welfare shall investigate, report, and
study on matters pertaining to the needs of the students in
terms of the services provided by the University offices,
assistance to student groups, infrastructures, and
maintenance of university facilities. In the process, they
secure the students’ well-being in the university.
 The Sectoral Representative/s shall also be the Senator of the
respective sector that they are representing. They shall focus on
drafting legislation about the wellbeing of the sector that they
are representing.
Section 8 Standing Committees. Standing Committees are permanent
and established committees engaged in specific areas of
concern to better formulate legislation. They shall investigate
and have oversight responsibilities to determine whether laws
and programs addressing within their jurisdictions are being
implemented and carried out in accordance with the intent of
the Senate, and whether they should be continued, curtailed, or
eliminated.

In performance of these responsibilities, the Standing

Committees shall review and study on a continuous basis, or
upon order of the Senate:
a. The administration, application, effectiveness, and
execution of laws and programs addressing subjects within
their respective jurisdictions;
b. The organization and operation of Local Government Units of
the Xavier University – Central Student Government and its
entities having responsibilities for the administration and
execution of laws and programs addressing subjects within
their respective jurisdictions; and
c. Any conditions or circumstances that may indicate the
desirability or necessity of enacting new or additional
legislation addressing subjects within their respective
jurisdictions.

The following are the Standing Committees of the Senate:

a. Committee on Academic Affairs and Students Rights –
chaired by the Senator of Academic Affairs. Oversight
includes but not limited to the academic policies instituted
by the University and the implementation of the Magna Carta
of Students’ Rights and Responsibilities;
b. Committee on Appointments, Reviews, and Oversights –
chaired by the Senator of Political Affairs. Oversight includes
but not limited to matters pertaining to the appointment of
officers of the Xavier University – Central Student
Government, review of the Electoral Code, Local Government
Code, and other matters deemed necessary;
c. Committee on Budget and Finance – chaired by Senator of
Rules and Regulations. Oversight includes but not limited to
matters pertaining to the financial management of the
resources of the Xavier University – Central Student
Government and the review of the General Appropriations
Act;
d. Committee on Campus Infrastructure, Development, and
Facilities - chaired by the Senator of Physical Enhancement.
Oversight includes but not limited to matters pertaining to
the management of University facilities, policies concerning
the usage of these facilities, and the development of
infrastructure for student use;
e. Committee on Environmental Affairs and Protection –
chaired by the Senator of Environmental Affairs. Oversight
includes but not limited to the environmental affairs of the
University, effectiveness of environmental protection, and
promotion of key environmental concepts and strategies;
f. Committee on Social Action and Formation – chaired by the
Senator of Formation and Social Involvement. Oversight
includes but not limited to matters pertaining to the holistic
formation of the students, community involvement, mental
health support, and social actions initiated and participated
by the University;
g. Committee on Information and Technology – chaired by the
Senator of Information and Promotion. Oversight includes
but not limited to communications management and
information dissemination of the Xavier University – Central
Student Government; and
h. Committee on Student Services – chaired by the Senator of
Student Services and Welfare. Oversight includes but not
limited to matters pertaining to the monitoring of student
services offered by the University and the execution of these
services.
 The Sectoral Representative/s shall also head the Committee of
the respective sector that they are representing. Their
jurisdiction shall lie on the sector the Committee is
representing.
Section 9 Composition of Standing Committees. The composition of the
Standing Committees will be determined by the Committee
Chair and shall be approved by the Senate at the start of the
term. Each Standing Committee shall be composed of not lower
than three (3) members and shall not exceed five (5) members.
Section 10 Ex-Officio Member. The Senate Convener shall be an ex-officio
member of each Standing Committee and shall have the same
rights and privileges as a regular committee member.
Section 11 Quorum of Standing Committees. The quorum of each
Standing Committee shall be constituted at 50% + one (1).
Section 12 Limitations. A Senator cannot serve as a Senator of more than
one (1) Specialized Area, cannot serve as a Chairperson of more
than one (1) Standing Committee.
Section 13 Rules of Standing Committees. Standing Committees may
adopt their own rules by a majority vote of all their members.
Provided, that these rules are consistent with the Rules of the
Senate and will not expand or in any way alter their jurisdictions
as provided herein.
Section 14 Place, Time, and Notice of Committee Sessions. Standing
Committees shall conduct their sessions at such time they may
determine in any designated conference rooms within the
University. Each Standing Committee may conduct their
sessions though electronic platforms like video conference,
telecommunication applications, and other computer online
technologies.
Members shall be notified through an electronic mail, a
memorandum, or instant messaging three (3) days before a
scheduled committee session. Such notices shall specify the
date, time, and place of the session, the measures and other
 matters to be taken up, and the names of the resource persons
invited.

Section 15 Attendance in Committee Sessions. Every member of a

standing committee shall be present in all the committee
sessions unless prevented from doing so by sickness,
academic-related reasons, and other unavoidable
circumstances duly reported through the Committee Secretary.

ARTICLE III
SESSION
Section 1 Regular Session. The Senate, as the highest policy-making body
of the Xavier University – Central Student Government, requires
expediency in all matters. The natures of its organization and
objectives behoove regularity in its meeting. The administering
Senate will be given the liberty to decide on the regularity of its
sessions.
Section 2 Senate Audience. All Senate sessions shall be opened to the
public except on sessions deemed by the Senate necessarily
closed. No authorized person shall be permitted to address it
nor discuss with any person thereof during session. However, for
purposes of necessity deemed by the Senate Convener, this
provision may be suspended.
Section 3 Special Session. The Senate may meet on such other dates as
necessitated by the nature of the agenda or agendum to be
discussed. The Senate Convener or a majority of the Senators
shall have the sole power to convene the Senate.
Section 4 Closed Door Session. On matters requiring a high degree of
confidentiality, the Senate may decide by a simple majority to
close the door from spectators.
Section 5 Voting Privileges. Except the Senate Convener who will only vote
in cases of a tie, every member present shall vote as required.
Section 6 Adjournment and Recess. A session shall not be suspended or
adjourned except by the direction of the Senate which will
require a simple majority of the votes casted. However, recess
may be declared by the Senate Convener in short intervals.

ARTICLE IV
QUORUM
Section 1 The quorum of the Senate Sessions shall be constituted at 50%
+ one (1). The Senate shall not transact business without a
quorum.
Section 2 Call to Order. The Senate Convener shall call the Senate into
order. After calling the Senate into order, the invocation shall
commence by a member designated by the Senate Convener.
Section 3 Roll Call. The names of members shall be called by surnames
alphabetically. When two (2) or more members have the same
surnames, the full name of each shall be called. If a member’s
name is called, they shall say “present and voting” to record
their presence in the chamber. For members who are not
present, their names should be called twice before they are
recorded “absent”.
Section 4 Absence of Quorum. Whenever there is no quorum, the Senate
Convener may declare a recess until such time a quorum is
constituted. A majority of the members present may decide to
adjourn the session.
Section 5 Authorized representatives shall be recognized accordingly as
provided by the 2005 XU – CSG Constitution.

ARTICLE V
ATTENDANCE

Section 1 Every member shall be present in all sessions of the Senate

unless excused by it on the following grounds:
a. Expressly excused by the Senate Convener;
b. Sickness requiring absence; and
 c. Academic-related reasons.

By which a written letter must be given beforehand to the

Legislative Secretary at least one (1) day prior to the date of the
session.
Section 2 Absence is defined as failure of one member to join a Senate
session and represent its constituents. Three (3) absences shall
automatically declare a member in bad standing.
Section 3 Arrival after 15 minutes shall be considered late. Three (3) late
arrivals shall constitute one (1) absence.

ARTICLE VI
ORDER OF BUSINESS
Section 1 The order of business of the body shall be as follows:
a. Call to Order by the Presiding Officer;
b. Invocation;
c. Roll Call and Determination of Quorum;
d. Reading and Approval of Agenda;
e. Reading of Previous Minutes of the Meeting;
f. Special Reports;
g. Agenda;
h. Other Matters; and
i. Adjournment.

ARTICLE VII
ORDINARY BUSINESS
Section 1 First Reading. The First Reading of proposed bills shall consist
only the reading of the number and title thereof followed by its
referral to the appropriate Standing Committee. The First
Reading of proposed resolutions shall consist of reading of the
number and title thereof, followed by the reading of the full text,
and then the approval of the resolution.
Section 2 Committee Review and Consultation. Once a bill has been
approved in its First Reading, it shall be referred to the body
which will decide which Standing Committee the bill would be
submitted for review and consultation.
 The Committee Chair shall conduct committee hearings and
consultations right after it has been referred by the body.

The assigned Standing Committee shall deliberate on and act

upon all measures referred to them inclusive of bills and shall
recommend for approval or adoption by the Senate those that,
in their judgment, advance the interests and promote the
welfare of the student body.
The Standing Committees shall provide periodic updates to the
Senate on the status of measures referred to them through
electronic mail, a committee report, or through a
memorandum.
Section 3 Second Reading. After the Committee Review and Consultation,
the Senate may discuss the proposed measures on its Second
Reading or refer it to the Senator of Rules and Regulations if the
body is not ready to discuss the same, otherwise, discussion
shall ensue.
The Second Reading shall constitute the reading of the full text
of the proposed measure. The Legislative Secretary shall furnish
a copy of the proposed measure, one (1) day before discussion.
Section 4 Amendment of Proposed Measures. After the closing of the
debate, the Senate shall proceed to the consideration of any
amendment as may be proposed. Discussion of the proposed
amendment shall follow.
After the period of discussion and/or amendment of the
proposed measure, the same shall be put to a vote. No
discussion shall be allowed to take place after the time of
discussion.
Section 5 Approval of Proposed Measures. After a bill is passed on its
Second Reading, the Senate shall give a copy of the said bill to
the Supreme Constitutional Court for review of its
constitutionality. After the validation of the Supreme
Constitutional Court, the Senate shall proceed to the approval of
the bill on its Third Reading.
Section 6 Third Reading. Upon the Third and Final Reading of a bill, no
amendment thereto shall be allowed. And the vote through yeas
and nays and the affixation of signatures thereon, shall be
logged in the journal immediately thereafter.

In the case of a virtual session, the affixation of signatures will

be done by the Legislative Secretary through the usage of the
members’ electronic signature.
Section 7 After a bill is approved by the Senate, it shall be presented to the
President before it becomes law. The President shall act on every
bill approved by the Senate within ten (10) days after receipt
thereof. Otherwise, it shall become a law as if they had signed it.
Section 8 Presidential Veto. If the President disapproves the bill, they
shall veto it and return to the Senate. The veto may be overridden
by the Senate within five (5) days after the date of the veto by a
vote of at least two-thirds (2/3) of the Senate sitting en banc.
Section 9 No bill shall become a law unless it passes three readings on
separate days and printed and/or electronic copies thereof
must be distributed to the members of the Senate, a day before
its passage. With the exception when the President certifies
that it is necessary to expedite the immediate bill to meet an
emergency.
Section 10 Unless otherwise, provided by other policies, all motions,
resolutions, and bills shall be passed and approved by a
majority vote of all members of the Senate.

ARTICLE VIII
DECORUM AND DEBATE

Section 1 Manner of Having the Floor. To have the privilege of having the
floor, members must raise their hand and request the Senate
Convener for recognition.
 In the case that the session is held in a virtual setup, members
must use the “raise hand” button present in a teleconferencing
application and request the Senate Convener for recognition.

Section 2 Recognition of a Member. The Senate Convener shall recognize

a member to speak. Between two members asking for the
recognition, the one who raises first shall have priority over the
other.
Section 3 Decorum. A member who has the floor shall speak only on the
matter at hand, avoid personalities in all cases, and refrain from
indecorous words or acts. The Senate Convener may direct,
declare statements, remarks, or words unparliamentary, and
order that these be stricken off the record. A member may ask
the Senate Convener to call out another member for words
spoken in debate and shall indicate the words objected to.
Section 4 While on speech, the speaker shall not be interrupted or
interpolated by any member except by the Senate Convener who
may, by their discretion, decide whether any interruption or
interpolation be entertained.

ARTICLE IX
MINUTES OF THE MEETING
Section 1 The Legislative Secretary shall keep the minutes of all Senate
proceedings which shall be exact of what took place in the
session.
Section 2 The minutes shall contain the following:
a. The members present;
b. The members absent;
c. The date and venue, or online platform;
d. The time convened and adjourned;
e. The motions, resolutions and bills approved; and
f. Initiators of moves and those who seconded,
against and abstained on each motion,
resolution, and enactment passed and
approved.
Section 3 The reading of the minutes of the previous session may be
dispensed with unanimous consent of the body.

ARTICLE X
VOTING
Section 1 Manner of Voting. The Senate Convener shall state the motion
or question that is being put into vote in a clear, precise, and
simple language. The Senate Convener shall say “for those who
are in favor, say ‘aye’”. After the affirmative vote is counted, the
Senate Convener shall say “for those who are against, say ‘nay’”.
Section 2 Voting in any motion or questions shall be made in any of the
following methods or procedures:
a. By raising of hands;
b. By roll call;
c. By viva voce;
d. By secret ballot; and
e. By voting in the chat box of a teleconferencing
application

Section 3 Explanation of Vote. A member may explain the vote they made
in not more than three (3) minutes.
Section 4 No Interruption during Voting. The voting shall not be
interrupted by any other business or question.
Section 5 Tie Vote. The Senate Convener shall only vote in case of a tie.
Section 6 Recording of Results of Voting. The affirmative, negative, and
abstention votes on any subject shall be entered in the
minutes.

ARTICLE XI
CONDUCT OF REGULAR SESSIONS THROUGH ELECTRONIC PLATFORMS
Section 1 Conduct of Sessions through Electronic Platforms. In cases
when the attendance of Members in sessions becomes
extremely difficult or impossible, and there is urgent necessity
 to act on any measure, the Senate Convener, may authorize the
conduct of sessions through electronic platforms like video
conference, telecommunications, and other computer online
technologies.
Section 2 Attendance. Notwithstanding the provisions of Article IV,
Section 3 of these Rules, members shall, as far as practicable,
register their attendance by joining the virtual conference and
say “present and voting” when the roll is called. This shall be
verified and authenticated by the Legislative Secretary.
Members shall enter the virtual conference 15 minutes prior to
the call of order. A grace period of another 15 minutes is given to
members who are experiencing technical difficulties in
connecting to the online meeting platform. Beyond this period,
once a quorum is identified, the session will begin.
Section 3 Voting. Notwithstanding the provisions of Article X, Section 1
and Section 2, members shall register their votes through a roll
call, viva voce or the chat box of the virtual conference.
Section 4 Decorum. Each member is regarded as physically present when
one’s camera is turned on. All members must always turn on
their cameras during the session. Unless motions are made to
temporarily leave the chamber or when technical issues arise
among members.
Section 5 For the purpose of understandability on all virtual sessions,
each member must mute their microphones unless granted the
privilege to speak by the Senate Convener.

ARTICLE XII
MOTIONS AND THEIR PRECEDENCE

Section 1 Recording of Motions. Every motion shall be entered in the

minutes with the name of its initiator.
Section 2 Reading and Withdrawal of Motions. When a motion is made,
the Senate Convener shall state the title, shall cause it to be
read by the Legislative Secretary before being debated. A motion
may be withdrawn any time before its approval or amendment.
Section 3 Precedence of Motion. While a motion to approve any item in
the agenda is being discussed, no other motion shall be
entertained except the following in the order which appear
below:
a. Privilege motion;
b. Subsidiary motion; and
c. Incidental motion
Section 4 One Motion for One Subject Matter. A motion shall cover only
one (1) subject matter.
Section 5 Point of Order. A Point of Order is a privileged question that
raises a violation of these Rules in relation to the matter under
discussion on the floor. A motion to read any part of these Rules
is equivalent to a Point of Order and takes precedence over any
motion other than a motion to adjourn.

ARTICLE XIII
CODE OF CONDUCT
Section 1 Code of Conduct. There is hereby established in the Senate the
following Code of Conduct:
a. A member shall act at all times in a manner that reflect
creditably on the Senate;
b. A member shall adhere to the spirit and the letter of these
Rules and to the rules of the standing committees;
c. A member shall not hold any other office in the Xavier
University – Central Student Government during the
member’s term as a Senator;
d. A member shall not personally appear as a counsel before
any courts of the Supreme Constitutional Court, the Electoral
Commission, and the Commission on Students’ Rights and
Welfare during the member’s term;
e. A member may not authorize or allow an individual, group, or
organization not under the direction and control of the
Senate to use the words “The Senate”, “Official Business”, or
the combination of both these words, or the seal of the
Senate, or any other representation thereof on any letterhead
or transaction or for any other purpose;
 f. A member shall not disclose any matter requiring high
degree of confidentiality received in the course of the service
with the Senate, except as authorized by the Senate or in
accordance with its Rules;
g. A member must at all times be accountable to the student
body, serve them with paramount dependability, honesty,
loyalty, and competency, and do all with justice; and
h. A member must at all times defend, observe, and uphold the
XU –CSG Constitution.
Section 2 Sanctions. Any member who commits any of the following
disorderly behavior shall, by simple majority of the body and
after due process, be sanctioned as provided:
a. Refusal after three warnings made by the Senate Convener to
desist from employing derogatory, improper, or offensive
language while in session shall have a sanction of:
1. Oral reprimand
2. Removal from session; and
3. After three (3) offenses of which shall constitute a bad
b. Noncompliance to the Senate Convener and the body’s
rulings (point of order and other regulations) after three (3)
warnings shall be sanctioned with oral reprimand and three
(3) offenses shall qualify the member in bad standing.
c. Any violation of the Code of Conduct shall result in the
suspension of the member in question. Provided that the
suspension does not last more than three (3) session days.
Multiple violations of the Code of Conduct shall be
considered as neglect of duty, gross misconduct, and
conduct unbecoming of a student leader and shall be
constituted as grounds for removal from office. standing.

Section 3 Bad standing shall refer to the status of members of

unreputable records. Multiple records of bad standing shall be
considered as neglect of duty, gross misconduct, and conduct
unbecoming of a student leader and shall be constituted as
grounds for removal from office. Records of bad standing are the
following:
a. Three (3) unexcused absences;
b. Three (3) offenses of Article XIII, Section 1A

c. Three (3) offenses of Article XIII, Section 1B

Section 4 A bad standing shall be reported monthly to the students in
various publications as may be decided by the body.

ARTICLE XIV
REQUISITES OF PROPOSED POLICY
Section 1 Any proposed policy filed with the Legislative Secretary by an
individual member of the Senate or by a particular group must
bear the signature of the author. In the case of a group
proposing some policies, it must contain a signature of the
member in rank or recommended by the majority of the group
elements and the signature of the Senator of the specialized
area which pertains to the matter involved.
Section 2 Policies must be filed with the Legislative Secretary five (5) days
before its motion. The secretary shall assign to it a number for
purposes of record and identification and shall refer it to the
appropriate Senator of the body.

ARTICLE XV
TREATMENT OF COMMUNICATIONS, PETITIONS, AND REQUESTS
Section 1 Communications, petitions, and requests shall be addressed to
the:
The Senate
Central Student Government
Xavier University – Ateneo de Cagayan
Section 2 Communications, petitions, and requests shall be sent to the
official electronic mail of the Xavier University – Central Student
Government Office of the Vice President at this address: csg-
ovp@my.xu.edu.ph.
Section 3 It shall be immediately referred to the Senators or individuals
concerned by the Legislative Secretary.

ARTICLE XVI
SUSPENSION OF THE RULES
Section 1 The Rules of the body may be suspended to allow non-members
thereof to address it in session hour or whenever it is necessary
as may be judged.
Section 2 A motion to suspend the rules shall require a majority vote of
the members present.

ARTICLE XVII
CONSULTATION
Section 1 The Senate may require/invite, as may be essential, any official
or personnel of the Xavier University – Central Student
Government of the University, or an individual to appear before
it in any session to give insights on certain matters related to
their position or specialization which may aid in the legislation
of certain policies.

ARTICLE XVIII
LANGUAGE REQUIREMENT
Section 1 For the purpose of clarity and understandability, Filipino,
Cebuano, and English shall be used in the proceedings of the
Senate.

ARTICLE XIX
SPECIAL REPORT
Section 1 Special reports may be addressed to the body on any matter of
student interest.
Section 2 The speaker so recognized shall be given time allotment by the
Senate Convener.
Section 3 While in privilege speech, the speaker shall not be interrupted,
except, on question of point of order.

ARTICLE XX
PROPOSALS TO AMEND THE CONSTITUTION
Section 1 Proposals. The Senate, upon a vote of three-fourths (3/4) of all
its members, may propose amendment(s) to or revision of the
Constitution, supported by at least ten percent of the total
student population of Xavier University.
Section 2 Form of Proposals and Procedure for Adoption. Proposals to
amend or revise the Constitution shall be by resolution which
may be filed at any time by any member. The adoption of
resolutions proposing amendments to or revision of the
Constitution shall follow the procedure for the enactment of
bills.

ARTICLE XXI
SUBSIDIARY RULES

Section 1 The Robert’s Rules of Order shall be suppletory to these rules in

so far as its insufficiency is concerned.

ARTICLE XXII
FINAL PROVISIONS

Section 1 Repealing Clause. All other laws, decrees, executive orders,

proclamations, and other executive issuances which are
inconsistent with or contrary to the provisions of this Act are
hereby amended or repealed accordingly.
Section 2 Separability Clause. If any provision of this Act shall be held
unconstitutional or invalid, the other provisions not otherwise
affected shall remain in full force and effect.
Section 3 Effectivity. This Act shall take effect immediately after its
approval from the Senate and approval of the President.
Approved by The Senate:

RENEILA MAUREEN EGUIA

Senate Convener

RYDEE KLEIN BARRIO JHENEVA LOUISE PALMA

Senator of Academic Affairs Senator of Environmental Affairs

VINCE AGUSTINE LABIANO ALLIANA TRIZIA BORCENA

Senator of Formation and Social Action Senator of Information and Promotion
Involvement

JUSTIN MAR ALVEAR JELO ABAD

Senator of Physical Enhancement Senator of Political Affairs

LOUREINCE REYMOND JOHN PAUL ROBERT BILDAN

CAPINPUYAN Senator of Student Services and Welfare
Senator of Rules and Regulation
Approved by the Central Board:

SHILINA GOLEZ
Central Board Convener

PAUL DANIEL SILMONET MARIA ANGELICA GACUS

School of Business and Management United Arts and Sciences Student
Student Council Council

VINCENT RAYGIE MANEJA NATASHIA KAYE FLORES

Association of the College Engineering Computer Studies Student Council
Students

TARA TORRES IRISH VINE CAAYUPAN

Agriculture Student Council Teachers’ Guild

BETH NALAM
Council of Nursing Students