Order-Oriented Registration

Introduction

04/11/2023

Registration Department
Contents

Chapter 1 Concept of Order-Oriented Registration

Chapter 2 Significance of Order-Oriented Registration

Chapter 3 How to achieve Order-Oriented Registration

Chapter 1

Concept of Order-Oriented Registration

1.1 Interpretation of Order-Oriented Registration

Keyword: Sales order, Registration Order,

Timeline, Workflow,
Get registration accurately and on time

Sales Order Registration Order

• Order release • Receive registration plan

• Check Order • Confirm order and update to IT system

• Purchase • Sample preparation

• Production • Data generation, Dossier preparation, Submission

• Delivery • Get certificate and license

....... .......
 1.1 Interpretation of Order-Oriented Registration

Everyone is well aware that sales orders and order delivery process
which is from signing an agreement to delivering qualified products
requiring a series of processes. From purchase, production,
packaging, booking, delivery, etc., has fixed delivery deadlines and
standards.
At same time, there are different requirements for different types of
orders, prioritizing the delivery of important orders, such as important
orders need to be completed within 20 days.

Similar to registration work, based on an interpretation of the company's strategy and customer
needs, the concept of Order-Oriented Registration is proposed: using the concept to guide
registration work, each project is treated as an order, and different delivery standards are
implemented for different types of orders according to the work timeline to meet the needs of
our customers, thereby enable us to get important value registration accurately and on time.
1.2 Scope of Order-Oriented Registration

Include Registration 1.0, 2.0, 3.0, and includes all countries and registration requirements from
receiving the confirmed product list/market demand to getting certificate, including Independent/Own
Registration, Customer Support Registration, Commercial Registration Expansion, and
Renewal Registration.

Registration 1.0, 2.0, 3.0 is from our Company Strategy Report, please refer to following interpretation:
Registration 1.0: (It shows Reg. 1.0 in IT system)
1) Products which already have registration in the market;
2) Improved products (content, formulation, application, package etc..) on the basis of existing products.
Registration 2.0: (It shows Reg. 2.0 in IT system)
1) Select good formulation products in other market, and first lead-in the new market;
2) Select good AI, and to be the first company to register this AI in a suitable new countries.
Registration 3.0: (It shows Reg. 3.0 in IT system)
1）Brand-new formulated products which developed by ourselves;
2）Register new molecules;
3）Bio pesticides, Bio stimulants.
 1.3 Requirements of Order-Oriented Registration

Standardization, Processization, and Large-scale:

1 Having standards to follow, having workflow to support, and having the operational ability to undertake a
large number of registration orders at same time.

Priority and important value registration： (Priority Level in IT system)

2 Realease registration orders accurately, sort them according to importance level 1-2-3, and specify the
demand time for important value products and emergency orders.

Criteria for accepting orders:

3 If there is an order, it must be accepted. The acceptance sign is that the order has been arranged according
to the national registration work timeline and entered into the IT system.

Follow requirement:
4 Each role in the order flow strictly follows the order standards and workflow to carry out work and
complete designated nodes/order delivery.

Build standards for new order:

5 For new registration types and new markets that are operated for the first time, upon receiving a confirmed
product list/market demand, if there are no standards, establish standards (version 0.5 *).

* Restricted orders: Registration orders that cannot be immediately initiated due to data protection period and difficulty in
getting sample are set as restricted orders, and a starting node is set as the starting node for regular reviews.
Version.
* Version 0.5: means the standard or process is not very accurate, not final version, need improve to get 1.0 version
1.4 Key points of Order-Oriented Registration

1. Need timeline node for work Keyword: Timeline, PBC, Sequence

For registration tasks, such as GLP and local test, dossier preparation, sample management,
submission, etc., work timeline need to be developed based on own requirements and experience
time. And the plan in IT system is based on this timeline.
In the entire process of implementing registration order, only by completing each task accurately
and on time can make sure submitting appliation on time and getting registration approval earlier.
1.4 Key points of Order-Oriented Registration

1. Need timeline node for work Keyword: Timeline, PBC, Sequence

Therefore, when we discuss the PBC, we need to make node based on the work timeline,
and finally calculate the node timely delivery rate as the basis for order completion.
If there are changes in the external situation or delays caused by other factors that have not been
considered, we can discuss whether this standard timeline is appropriate.

One of the values of this method is that it directly affects the submission sequence number.：
For the standard timeline we will set for submission, some colleague may think that submitting
one day earlier or one day later is no different, but you are not clear about what other customers
are doing and may be behind others one day later. Although it only takes one day, due to the large
number of reports, the audit time may be extended by several months or even a year, and the
approaval time will also be greatly delayed.
1.4 Key points of Order-Oriented Registration

2. Need standard and workflow for work

Ø Target country level：Build, make consensus, improve workflow

To complete the Order-Oriented Registration, it is necessary to extract and summarize the main
processes to make internal standard and workflow. Colleagues responsible for different parts can
quickly grasp them after learning, so that the overall registration work can be quickly promoted.

Accuracy: It means toxicity class is correct, source information is correct, supply correct
certiifcate, label and pamphlet, conduct study with correct protocol etc.
Similar to sales orders require the delivery of qualified products to customers, we need meet
certain standards and delivery qualified registrations to customers.
Such as if the target or dose registration is incorrect, the experiment needs to be rescheduled. If
the toxicity level is incorrect, it may have a significant impact on product sales.
1.4 Key points of Order-Oriented Registration

2. Need standard and workflow for work

Ø Registration department level：

Registration is a systematic task that requires collaboration with R&D, marketing, technical,
external resources, and other departments. Therefore, we have departmental and company level
workflow to ensure that all registration work can be well connected with other departments and
smoothly promoted.

Process in registration order Workflow in the process

• Receive registration plan • “Schedule Registration Order”

• “Confirm Crop and Target”

• Confirm key information in certificate/label
• “Confirm Trade Name”

• Sample preparaiton • “Sample Managerment”

• Evaluation by Gov. or Data generation • “Hande Anomalies in Registration Orders

(including implementation)”
Chapter 2

Significance of Order-Oriented Registration

2.1 Significance of Order-Oriented Registration

Registration is the foundation of achieving the entire company's strategy, and obtaining registration
certificate is crucial for achieving business goals.

Therefore, the concept of it is used to guide registration work, build and improve work
standards and workflow, thereby make us get important registration accurately and on time.

Order-Oriented Registration is not requirement of registration department, but also a requirement to

practice the company's value, requiring all colleagues to follow and implement it according to
requirements.

• Global Registration Capability

• Company Value • Portfolio Strength
• Reliable Partnership

• Registration Department Requirement • Registration is in front

Chapter 3

How to achieve Order-Oriented Registration

Order-Oriented Registration is only a concept, we need to promote work under support from
workflow and IT systems. So we develop a series of workflow and launched a new
registration IT system.

At the same time, based on the fact that Order-Oriented Registration is a key task for
departments and companies, we make a series of measures and assessment indicators to
promote the achievement of goal.
 3.1 Workflow Promotion Plan

The workflow includes the internal processes of the target country and the external processes of the
entire registration department and the company.
For the global implementation of the overall process, there will be a separate introduction next year.
This time, we only briefly introduce the workflow and purpose :

Workflow as follows has been running in HQ and will be promoted overseas in 2024.

No Workflow Purpose

• Improve the accuracy of crop and target determination, and shorten the
1 “Confirm Crop and Target”
determination cycle.
• Can quickly convert product registration demand into accurate and
2 “Schedule Registration Order” executable registration orders, making it easier for us to focus on
important value registration
• During the implementation of registration orders, progress control is
“Hande Anomalies in Registration used to avoid human delays, identify anomalies in a timely manner, and
3
Orders (including implementation)” make appropriate handling measures to improve the on-time delivery
rate of registration orders
• Guide the determination of commercial product names for each target
4 “Confirm Trade Name” country, standardize the trademark registration of company brands and
product names, and protect company brands.
3.2 Launch IT Management System

Its purpose and significance have been introduced in the IT Management System Introduction.

And the main steps in registration order will be implemented in the IT system, gradually replacing
the working lists what we used now.

Summarize and present the best experience of global registration using IT.

Reduce communication costs both domestically and internationally, while

unifying standards to promote work collaboration.

Quantify and refine work for subsequent optimization

 3.3 Key measures and corresponding
indicators

Key Measures Indicators

• Unified consensus and coordination with the global registration team, marketing team,
and strategy regarding the concept and standardization requirements for Order- • /
Oriented Registration.
• Registration order scheduling (accurate and on schedule): • Timely delivery rate of
Improve the distribution of annual registration order issuance time, build registration registration orders.
order scheduling and insertion principles, and resource allocation principles to ensure
the shortest, accurate, and timely registration time for important markets and important • Number of days to
valued registration. shorten the standard
• Registration order process control (accurate and on time): delivery cycle for
Achieve monitoring, analysis and early warning through IT, coordinate around important registration orders
values, prevent anomalies and handle quickly, and conducte progress analysis and (receive list - submit to
work optimization regularly. Gov./get certificate)

• Build and improve registration accuracy related guidelines:

to ensure the accuracy of registration process, registration certificates (including
commercial data packages such as Labels), and meet the needs of commercialization. • Comprehensive
implementation of
• First order to regular order: registration process
Build registration investigation and research (newmarket/new category/policy changes) and effectiveness
processes/guidelines to ensure rapid conversion of first order registration into regular
orders.
THANKS
04/11/2023