1. To Write notes on business letter according to module description.

(a) what is the business letter?

Business letter is a formal written message exchanged between individuals, companies, or

organizations for professional communication. It follows a specific format and convey
information in a clear, structured manner. These letters are commonly used for various
purposes, including job applications, inquiries, complaints, and official correspondence.

(b) Describe the appearance of business letters.

Sender's Address:

Positioned at the top of the letter.

Includes the sender's name, job title (if applicable), company name, and address.

Date:
Placed below the sender's address.
Recipient's Address:

Located below the date.

Includes the recipient's name, job title (if known), company name, and address.

Salutation:
The greeting at the beginning of the letter.
"Dear [Recipient's Name]" is a common form.

Body of the Letter:

The main content of the letter.
Organized into paragraphs with clear and concise language.

Complimentary Close:
A polite closing phrase placed before the sender's signature.
Examples include "Sincerely," "Yours faithfully," or "Best regards."

Signature:
The sender's handwritten or typed signature.
Enclosures/Attachments:

If there are additional documents included with the letter, they are mentioned at the end

.
(C)Identify the parts of business letter.
The parts of a business letter include:

 Sender's Address
 Date
 Recipient's Address
 Salutation
 Body of the Letter
 Complimentary Close
 Signature

d) Describe content of each part of a business letter

contents of each part of a business letter are:

Sender's Address:

Includes the sender's name, job title, company name, and address.
Provides the recipient with the sender's contact details.

Date:
Indicates the date when the letter was written.

Recipient's Address:
Includes the recipient's name, job title, company name, and address.
Specifies the intended recipient of the letter.

Salutation:
The greeting at the beginning of the letter.
Addresses the recipient in a formal and respectful manner (e.g., "Dear Sir").

Body of the Letter / Main body:

The main content that conveys the message or information.
Organized into paragraphs, each addressing a specific point or topic.

Complimentary Close:
A polite closing phrase before the sender's signature.
Examples include "Sincerely," "Yours faithfully," or "Best regards."

Signature:
The sender's handwritten or typed signature.
Enclosures/Attachment (if available).

(e)Describe different format/styles of writing business letter (full block, modified block, full
indented, semi-indented).
Full Block Style:
Appearance:
All elements (sender's address, date, recipient's address, salutation, body, closing, and
signature) are aligned to the left margin.
No indents are used.

Usage:
Simple and widely used for formal business correspondence.
Offers a clean and modern look.

Modified Block Style:

Appearance:
Similar to full block, but the date, closing, and signature lines are indented.
The sender's address, date, and closing are usually aligned to the right of the center.

Usage:
Provides a slightly more formal appearance than full block.
Commonly used in official letters and government documents.

Full Indented Style:

Appearance:
All elements are indented, except for the sender's address, which is usually aligned to the left
margin.
Each paragraph is indented.

Usage:
Traditional and less common in modern business communication.
Historically used for a more formal or classic look.

Semi-Indented Style:
Appearance:
Similar to full indented style, but only the first lines of paragraphs are indented, not the sender's
address or other elements.

Usage:
Strikes a balance between formality and modernity.
Offers a structured appearance while remaining relatively contemporary.
Choosing the appropriate style depends on factors such as organizational preferences, industry
standards, and the desired level of formality for a particular business communication.
(f) Write different types of business letters (jobs application letters, inquiry letters, acceptance
letters, claim letters letter of recommendation ).

 Job application letter.

[Your Name]
[Your Address]
[City, State,]
[mail Address]
[Date]

[Employer's Name
[Company Name]
[Company Address]
[City, State,]

Dear [Employer's Name],

[Introduction - State the position you are applying for and how you learned about the job.]

[Main Body - Highlight your qualifications, experience, and why you are a suitable candidate.]

[Closing - Express gratitude and mention your desire for an interview.]

Sincerely,
[Your Name]
Signature
 Inquiry letter.

[Your Name]
[Your Company Name]
[Your Address]
[City, State,]
[Email Address]
[Date]

[Recipient's Name]
[Recipient's Company Name]
[Recipient's Address]
[City, State,]

Dear [Recipient's Name],

[Introduction - State the purpose of your inquiry.]

[ Main Body - Provide details, ask specific questions, and request information.]

[Closing - Express appreciation for the assistance and provide contact information.]

Sincerely,
[Your Name]

 Acceptance Letter:

[Your Name]
[Your Address]
[City, State,]
[Email Address]
[Date]

[Offering Party's Name]

[Company Name]
[Company Address]
[City, State,]
Dear [Offering Party's Name],

[Express gratitude for the offer and state your acceptance.]

[Include any additional details or conditions.]

[Closing - Reiterate appreciation and enthusiasm.]

Sincerely,
[Your Name]

 Claim Letter:

[Your Name]
[Your Address]
[City, State,]
[Email Address]
[Date]

[Company Name]
[Customer Service Department]
[Company Address]
[City, State,]

Dear [Customer Service Department],

[Introduction - State the nature of the claim and provide relevant details.]

[Main Body - Explain the issue, attach supporting documents, and request resolution.]

[Closing - Express expectation for prompt resolution and appreciation for attention.]

Sincerely,
[Your Name]
Signature

 Letter of Recommendation:
 [Your Name]
[Your Title/Position]
[Your Company/Organization]
[Your Address]
[City, State, ZIP Coe]
[Email Address]
[Date]

[Recipient's Name]
[Recipient's Title/Position]
[Recipient's Company/Organization]
[Recipient's Address]
[City, State, ZIP Code]

Dear [Recipient's Name],

[Introduction - State your relationship with the person you are recommending.]

[ Main Body - Highlight the individual's qualifications, skills, and achievements.]

[Closing - Offer to provide additional information and express confidence in the individual.]

Sincerely,
[Your Name]
Signature

2.Write a job application letter for applying a job announced on any media(source).
 SAMSON JOHN
ARUSHA -TANZANIA,
P.O BOX 28, ARUSHA,
DEC 13, 2023.

Dear Manager,
G.G.H COMPANY,
P.O BOX 1O, MBEYA

Dear Manager,
REF: JOB VACANCY APPLICATION ON GRAPHICS AND DESIGN

Refer the heading as explained above.

I am Samson John, aged 22years old l complished my studies at arusha technical college where I
was taking bachelor of Science in Computer Science.
Dear manager of G.G.H, I’m good in graphics and design and other fields relating to my
professional as well. I will be so happy to work in your company.

I hope my request will be considered.

S.john
Samson John

g) To define Curriculum Vitae/ Resume

 Curriculum Vitae/ Resume is an itemized list of a person’s entire education, publications,
accomplishments, notable projects, awards, honors, achievements and Professional experiences
h) To identify basic parts of Curriculum Vitae/ Resume
 Personal details
 Education and qualification
 Employment history
 Clinical experience
 Certification & Achievement
 Hobbies
 Referees

i) To describe each part of a Curriculum Vitae/ Resume

Personal details:
This part shows personal particulars such as names and birthdate.
Education and qualification:
This part shows the education background of a person which can be schools and
institutions where he/she studied.

Employment history:
It shows the institutions where the person has worked after completing his/her
studies.

Clinical experience
This part shows the kind of job/ work a person has done and the duration of time by
which he/she has been in work.

Certification & Achievement

It shows certificates or awards which have been achieved by a person.

Hobbies
It indicates likes and dislikes of a particular individual.

Referees
These are people who are close to a person they can be teachers, workers etc

j) To distinguish different types of CV/ resume

a) Chronological CV
This CV contains details of education and qualification, together with interests. This CV is
used to match your qualifications and work experience.

b) Functional CV

This CV basically shows your skills and achievements rather than your work history. It
typically starts with a personal profile which highlights the achievements, skills and
personal qualities that you have.

C) Hybrid CV

It’s a combination of both Chronological and Functional resumes. This is deployed where
a candidate wishes to focus on their skills and working experiences as well.