INTEGRATED MANAGEMENT SYSTEM Version: 1.

TITLE: IMS MANUAL Page: Page 7 of 10

DEPT: ALL Date: 03-Apr-2023

1. GENERAL
1.1 What is an Integrated Management System (IMS)?

An Integrated Management System (IMS) integrates all of Yathva’s systems and processes into one
complete framework, enabling an organization to work as a single unit with unified objectives and to
accomplish the defined set of goals.
The Integrated Management System is a tool to help Yathva manage its overall objectives and strategic
direction qualitatively. The IMS is a means of recording how quality is being managed within Yathva, so
everyone consistently does their job, delivering a consistent and quality product or service. In other words,
IMS reflects the Business.

1.2 Plan – Do – Check – Act cycle

This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.
 INTEGRATED MANAGEMENT SYSTEM Version: 1.0

TITLE: IMS MANUAL Page: Page 8 of 10

DEPT: ALL Date: 03-Apr-2023

The IMS approach applied in this document is founded on the concept of Plan-Do-Check-Act (PDCA). The
above diagram shows the relationship between PDCA components and the framework incorporated in this
document. The numbers given in the picture refer to the chapter/section numbers in this manual.
The PDCA concept is an iterative process used by Yathva to achieve continual improvement.
• Plan: determine and assess IMS risks, IMS opportunities, and other risks and opportunities, and
establish IMS objectives and processes necessary to deliver results by the organization’s IMS policy
• Do: implement the processes as planned
• Check: monitor and measure activities and processes regarding the IMS policy and IMS objectives,
and report the results
• Act: take actions to continually improve the IMS performance to achieve the intended outcomes.

1.3 Objective

To provide consistent information, both internally and externally, about Yathva’s IMS.
To demonstrate to the Customers, Suppliers, Stakeholders, and other interested parties, the ability of
Yathva to establish an IMS in meeting their requirements and expectations to satisfy legal requirements
and improve environmental impact along with the health & and safety of all the concerned including
employees.
To provide a documented system that serves as a basis for auditing the implementation and the
effectiveness of the IMS.
To provide the continuity of Yathva’s IMS and its requirements during changing circumstances.
To demonstrate compliance with the requirements of ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018
Standard on which this IMS is based.

1.4 List of Abbreviations

Below is the list of abbreviations used in this document and any other document related to and across the
Integrated Management System.
Sl.
Abbreviation Description
No.
1 IMS Integrated Management System
3 HSO Health and Safety Officer
4 MD Managing Director
5 MRM Management Review Meeting
YATHVA or
6 Yathva Energy Solutions Pvt Ltd
Yathva or YESPL
7 PDCA Plan-Do-Check-Act
8 SOP Standard Operating Procedure
9 FRM Form
10 MR Management Representative
11 QMS Quality Management System
12 QM Quality Manual

This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.
 INTEGRATED MANAGEMENT SYSTEM Version: 1.0

TITLE: IMS MANUAL Page: Page 9 of 10

DEPT: ALL Date: 03-Apr-2023

13 ISO International Organization for Standardization

14 DOC Document
15 IQA Internal Quality Audit
16 TPA Third-Party Audit
17 NC Non-Conformity
18 HOD Head of the Department

1.5 Issue, Changes, and Approvals

This section shall show the approval/authorization of the IMS Manual. This also shows the commitment of
Top Management. This consists of 3 stages as indicated preparation, review & and approval. This document
shall be prepared by the Management Representative, reviewed & and approved by the Managing Director.
Any amendment to this IMS Manual shall be reviewed by the Management Representative and approved
by the MD. The revision, updating, and distribution will be the responsibility of the Management
Representative.
In case of minor changes, requiring amendment of one or several pages of the IMS Manual, only such page
or pages shall be revised. In such cases, the revision number of the relevant page(s) will be incremented,
printed, and inserted and the issue indicator will remain unchanged. The type of amendment is denoted on
the History of Revision List.
In case the change to the IMS Manual requires amendment of several numbers of pages, or after a
significant number of minor changes, the document will be reissued. In this case, the issue indicator will be
incremented, and the revision number shall be re-set to one.

1.6 Related Documents

Documents (hard & soft) related to this manual include:

• All procedures and related work instructions/method statements.
• All forms, plans, and inspection/test methods used in conjunction with this manual and process
procedures.
• Documents of external origin (legal/legislative requirements and catalogs)

1.7 Distribution of IMS Manual

Distribution of the IMS Manual shall be controlled and authorized by the Management Representative. A
controlled copy of the IMS Manual will be issued by the established distribution list. The Management
Representative will ensure that the controlled copies will be updated promptly. He will distribute all
amendments to the IMS Manual to all holders of the controlled copies and retrieve obsolete pages or
documents.

Uncontrolled copies of the IMS Manual issued to the customers on demand for reference purposes. The
uncontrolled copies shall not be updated.

The following are the authorized holders of the controlled copy of the IMS Manual.

This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.
 INTEGRATED MANAGEMENT SYSTEM Version: 1.0

TITLE: IMS MANUAL Page: Page 10 of 10

DEPT: ALL Date: 03-Apr-2023

Controlled
TYPE OWNER ROLE
Copy No
01 MASTER COPY G. Ravi Maruthi Reddy Managing Director/Quality Manager
02 CONTROL COPY Certification Body Certification Body
03 CONTROL COPY C.V. Sheshiah Technical Manager- Anantapuramu Lab
Technical manager- Hyderabad and
04 CONTROL COPY K. Uma Maheshwara Rao
Anantapuramu
Technical manager- Hyderabad and
05 CONTROL COPY N. Srinadh
Anantapuramu

06 CONTROL COPY P. Rupa Management Representative

07 CONTROL COPY

1.8 Legal Identities

Yathva Energy Solutions Pvt Ltd is a registered company, legally identifiable and registered with various
Government Departments and agencies detailed below.

• Directorate of Industries and Commerce, Government of Andhra Pradesh. Entrepreneur’s

Memorandum Number: 28 006 22 06042 Part-1. Date of Issue 29.11.2012 for All Services of
Electrical Generation, Transmission, Distribution, Testing, and Commissioning.
• Nature of activity servicing of industrial automation system also registered with Service tax No.
AAACY 5640BSD002 dated 14.02.2013.
• Registered with Registrar of Companies, Andhra Pradesh Under Registration No.
U40100AP2012PTC082554 / 2012-20133 Dated. 17.08.2012
The laboratories are located at the following addresses.

Legal Identity - 1:

Test Lab: 2-1-53/4, 4thFloor Ellamma Banda, Kukatpally Hyderabad-500072

Phone: 9989911922, email: testlab@yathvaenergy.com

1.9 RELEASE AUTHORISATION

This IMS Manual is released under the authority of the Managing Director and is the property of Yathva.

This document is strictly confidential and intended solely for the person or organization to which it is addressed. No part of this document may
be reproduced or transmitted in any form or any means, for any purpose, without the express written permission of YATHVA ENERGY SOLUTIONS
PVT LTD Management.