ASSESSMENT TASK 1 BSBPMG522

Undertake project work

(MD. Abdullah Al MAMUN)

06 Nov 18 – 12 Nov 18 Name : Dennis PUTERA

Student ID : 17745
Diploma Of Leadership and Management

Name : Dennis PUTERA

Student ID : 17745
Name : Dennis PUTERA
Subject : Diploma of Leadership and Management
Student ID : 17745

06 Nov - 12 Nov

ASSESSMENT TASK ONE

Short Answer Question

1. List three (3) project management tools and explain their use in project management. (20-
30 words each)

Answer :
1. Gantt Chart
Gantt chart commonly used in a project management. Gantt chart is the most popular software
that used to showing activities, task, event with detail person of charge against time. Gantt chart
always use by a company to help the developer to manage thier activities from start to the end of
the project.
2. Pert Chart
Pert chart stand for Program Evaluation Review Technique is a software management tool that can
schedule, organize and coordinate task within a project. The Pert Chart sometimes preffered over
the Gantt Chart because it clearly illustrates task dependencies.
3. Work Breakdown Structure
A Work Breakdown Structure is known as WBS in project management tool. That is a tool to define
and group a project discrete work elements in a way that help organize and define the total work
scope of the project.

2. Explain the use of a GANTT chart in project management. (50 words)

Answer :
Gantt chart commonly use in a project management. Gantt chart is the most popular software that
used to showing activities, task, event with detail person of charge against time.

Gantt chart benefits :

1. Clarity
One of the biggest benefits of a Gantt chart is the tool's ability to boil down multiple tasks and
timelines into a single document.
2. Communication
Teams can use Gantt charts to replace meetings and enhance other status updates.
3. Motivation
Some teams or team members become more effective when faced with a form of external
motivation. Gantt charts offer teams the ability to focus work at the front of a task timeline, or at
the tail end of a chart segment.
4. Coordination
For project managers and resource schedulers, the benefits of a Gantt chart include the ability to
sequence events and reduce the potential for overburdening team members.
5. Creativity
Sometimes, a lack of time or resources forces project managers and teams to find creative
solutions.
6. Time Management
 Most managers regard scheduling as one of the major benefits of Gantt charts in a creative
environment.
7. Flexibility
Whether you use Excel to generate Gantt charts or you load tasks into a more precise chart
generator, the ability to issue new charts as your project evolves lets you react to unexpected
changes in project scope or timeline.
8. Manageability
For project managers handling complex assignments, like software publishing or event planning,
the benefits of Gantt charts include externalizing assignments.
9. Efficiency
Another one of the benefits of Gantt charts is the ability for teams members to leverage each
other’s deadlines for maximum efficiency.
10. Accountability
When project teams face major organizational change, documenting effort and outcomes becomes
crucial to career success.

3. Explain the use of a PERT chart in project management. (100 words)

Answer :
Pert chart stand for Program Evaluation Review Technique is a software management tool that can
schedule, organize and coordinate task within a project. The Pert Chart sometimes preffered over the
Gantt Chart because it clearly illustrates task dependencies.

The advantages of Pert Chart :

 It provides a graphical display of project activities that helps the users understand the
relationships among the activities.
 It is the ideal technique for tactical level planning and operational level control of projects.
 It is effective in planning single project activities in any type of industry.
 It allows project managers to do 'what if' analysis on project activities.

The disadvantages of Pert Chart :

 It cannot effectively handle situations in which two or more projects share available resources.
 It fails when there is a change in the precedence and sequential relationships of project
activities.
 It requires a lot of information as input to generate an effective plan. This may prove too
expensive.

4. Explain the use of a work breakdown structure in project management. (100 words)

Answer :
A Work Breakdown Structure is known as WBS in project management tool. That is a tool to define
and group a project discrete work elements in a way that help organize and define the total work
scope of the project.

The benefit of work breakdown structure :

 Divide project into an indentified unit and manageable.
 Indentified cost according to the contract, projection cost, actual cost and scheduling whole
component project.
 Integrated cost and schedule for planning and working.
 Provide summary from cost and project schedule for reporting purpose.
5. Explain the use of the critical path method in project management. (100 words)

Answer :
The critical path method (CPM) is a step-by-step project management technique for process planning
that defines critical and non-critical tasks with the goal of preventing time-frame problems and process
bottlenecks. The CPM is ideally suited to projects consisting of numerous activities that interact in a
complex manner.

The benefits of critical path method :

 Provide an interface from a project workflow.
 Have a time prediction that need to complete the project.
 Showing a workflow from activities which important for scheduling.

6. Outline three (3) types of documents and sources of information that are used to define the
parameters of a project. (30-60 words each)

Answer :
1. Project Charter
A project charter is a formal. That is a short documents that describe your project entirely
including what the objective are, who is the stakeholders and how it will be carried out. The
project parameters are therefore indentified from the project charter.
2. Project strategic / Business Plan
For a companye to growth and succes, a bussiness plan is a necessary. Bussiness plan is a tool for a
company to track growth, prepare a budget and prepare unforeseen change in the market place.
3. Budgets
Budgets is use to define project parameter relating to cost. budgeting is the process of preparing
detailed statement of financial results that are projected for a certain period of time.

7. Explain the importance of planning for risks in a project and three (3) processes that can be used to
identify risks as part of a risk assessment for a project. (70 words)

Answer :
Planning for risks in a project is a must and very important. Planning for a risks in project allow you to
indentify the project weakness, opportunities and threats. With planning for a risks your project can
avoid unexpected problem and can still respond if they arise.

3 Process to indetify risks for a project :

1. Failure Modes and Effects Analysis
In project risk assessment, a failure can be any significant event that the sponsor does not want to
happen a budget overrun, a schedule overrun, or a failure to meet scope, quality, or mission
performance objectives. While risks may arise from specific causes, they may also be the result of
general environmental conditions that are not limited to specific times and places but are
pervasive throughout the project. The objective of failure modes and effects analysis is the
identification of root or common causes, which may affect the project as a whole.
2. Pareto Diagrams
One of the important uses of a good risk analysis is to determine where to apply management
resources and what to leave alone, as management resources are not unlimited. One approach is
to break down the uncertainties into manageable parts. Pareto diagrams are one way to show the
sources of uncertainty or impact in descending order. This form of presentation makes explicit
those activities that have the greatest effect on the project completion date or cost and that
therefore require the greatest management attention. The project director or manager must then
determine whether the high-ranking events are (1) truly root causes or (2) simply work packages or
 activities that may reflect underlying causes but are themselves symptoms. The resulting analysis
can provide guidance for managers to reduce, mitigate, buffer, or otherwise manage these sources
of uncertainty.
3. High Impact, Low Probability
By definition, high-impact, low-probability events are rare occurrences, and therefore it is very
difficult to assign probabilities to them based on historical records. Data do not exist and so
subjective estimates of probabilities are necessary. However, the objective is not the scientific
determination of accurate probabilities of rare events but the determination of what management
actions should be taken to monitor, mitigate, and manage the risks.

8. Explain the importance of a risk management plan in identifying and managing risks for a project. (50
words)

Answer :
Risk management plan is one of the most important thing that a company need to be able to growth
and expand. All company or businesses face the risk of unexpected events. There are a possibility for a
company to face a natural disaster, loss of funds through theft, instability economic that could impact
operations. All that risks could cost a lot of money and cause the company bankrupt. But with a risk
management plan, you can prepare for the unexpected and minimizing the risks before that happen.
This risk management plan can protect you company in future.

9. Discuss risk avoidance in project management. (50 words)

Answer :
Risk avoidance is the elimination of hazards, activities and exposures that can negatively affect an
organization's assets. Risk avoidance is not performing any activity that may carry risk. Whereas risk
management aims to control the damages and financial consequences of threatening events, risk
avoidance seeks to avoid compromising events entirely.

10. Explain the use of risk mitigation strategies in project management. (70 words)

Answer :
Inasmuch as the main objective of risk mitigation strategies is to curtail the effects of possible threats
or hazards, these strategies shall be taken into consideration during the project planning stage. While
in the process of developing each phase, procedure or methodology, the project management team or
the principal players of a transaction or venture shall also establish the critical points where the
possible risks may take place.

11. Explain the concept of risk acceptance in project management. (100 words)

Answer :
Risk Acceptance is technique of responding to risk. To adopt this technique:
- It must be a conscious decision to respond to a risk by “accepting” its consequences, as opposed to
avoiding it (on the part of the business or individual concerned).
- The cost of avoiding the risk, or accepting it’s occurrence must have been evaluated (by the
business or individual affected).
Normally, risk acceptance is adopted as a response to risk when the cost of avoiding the risk is much
higher than the cost of accepting it.