Assessment Task 1: Written Questions

1. List three project management tools and explain their use in project management.

 Three management tools and their use in project management are as follows:

a) Gantt Chart: A Gantt chart is a popular project management bar chart that tracks tasks
across time. When first developed in 1917, the Gantt chart did not show the relationships
between the tasks. Since then, it has become common to track both time and
interdependencies between tasks, which is now its everyday use.
b) Logic Network: A Logic Network indicates the sequence of activities in a project over time.
It shows which activity logically precedes or follows another activity. It can be used to
identify the milestones and critical path of a project. It will help you understand the
dependencies in your project, timescale, and its workflow. Valuable information that you
may otherwise overlook can be revealed using this technique .
c) PERT Chart: PERT is a method for analysing the tasks involved in completing a given
project, especially the time needed to complete each task and identifying the minimum time
required to complete the total project.

2. Explain the use of a GANTT chart in project management.

> Gantt Chart: A Gantt chart is a popular project management bar chart that tracks tasks across time.
When first developed in 1917, the Gantt chart did not show the relationships between the tasks.
Since then, it has become common to track both time and interdependencies between tasks, which
is now its everyday use.

Since their first introduction, Gantt charts have become an industry standard. They are an important
project management tool used for showing the phases, tasks, milestones and resources needed as
part of a project.

3. Explain the use of a PERT chart in project management.

> PERT Chart: The Program Evaluation and Review Technique, commonly abbreviated to PERT is a
model for project management developed by the United States Department of Defense's US Navy
Special Projects Office in 1958 as part of the Polaris mobile submarine-launched ballistic missile
project.

PERT is a method for analysing the tasks involved in completing a given project, especially the time
needed to complete each task and identifying the minimum time required to complete the total
project.
4. Explain the use of a work breakdown structure in project management.

> Work Breakdown Structure (WBS): The United States Department of Defense (DOD) created the
Work Breakdown Structure concept as part of the Polaris mobile submarine-launched ballistic
missile project.

A Work Breakdown Structure is a hierarchical decomposition of the deliverables needed to complete

a project. It breaks the deliverables down into manageable work packages that can be scheduled,
costed and have people assigned to them. A Work Breakdown Structure is a standard project
management tool and the basis for much project planning.
5. Explain the use of the critical path method in project management.

> Critical Path: A Critical Path indicates the sequence of activities in a project over time. It shows
which activity critically precedes or follows another activity. It can be used to identify the milestones
and critical path of a project. It will help you understand the dependencies in your project, timescale,
and its workflow. Valuable information that you may otherwise overlook can be revealed using this
technique.
6. Outline three types of documents and sources of information that are used to define the parameters
of a project.
> Three types of documents and sources of information that are used to define the parameters of a
project are as follows:
a) Project charter: Within initiating a project, the project initiator or sponsor develops a document
called a project charter. This is a document that identifies the need for the project, formally provides
authorization for a project, and grants authority to the project manager to request resources and
conduct project activities.
b) Project management plan: Within the planning phase, a project management plan is developed by
the project manager in collaboration with the project sponsor or initiator, based on the information
provided by the project charter.
c) Risk management plan: How to effectively deal with potential risks is always of significant concern
to any project manager and their team. The risk management plan identifies any potential risks to
the success of the project and documents how those risks will be addressed. Inputs for this plan will
come from the project management plan and project charter, the stakeholder register, enterprise
environmental factors, and organizational assets.
7. Explain the importance of planning for risks in a project and list three processes that can be used to
identify risks as part of a risk assessment process for a project.

1. > Checklists. See if your company has a list of the most common risks. If not, you may want
to create such a list. After each project, conduct a post review where you capture the most
significant risks. This list may be used for subsequent projects. Warning – checklists are great,
but no checklist contains all the risks.
2. Assumption Analysis. The Project Management Body of Knowledge (PMBOK) defines an
assumption as “factors that are considered to be true, real, or certain without proof or
demonstration.” Assumptions are sources of risks. Project managers should ask stakeholders,
“What assumptions do you have concerning this project?” Furthermore, document these
assumptions and associated risks.
3. Cause and Effect Diagrams. Cause and Effect diagrams are powerful. Project managers can
use this simple method to help identify causes--facts that give rise to risks. And if we address
the causes, we can reduce or eliminate the risks.
8. Explain the importance of a risk management plan in identifying and managing risks for a project.
> Effective risk management strategies allow you to identify your project’s strengths, weaknesses,
opportunities and threats. By planning for unexpected events, you can be ready to respond if they
arise. To ensure your project’s success, define how you will handle potential risks so you can
identify, mitigate or avoid problems when you need to do. Successful project managers recognize
that risk management is important, because achieving a project’s goals depends on planning,
preparation, results and evaluation that contribute to achieving strategic goals.
9. Explain risk avoidance in project management.
> Risk Avoidance: Risk avoidance is the act of taking some sort of action or putting plans in place
that will greatly reduce the likelihood of the risk event even happening, not just reducing its
impact. ... But on the risks that it is possible for, it can mean a great deal to your overall bottom line
on a project.

10. Explain the use of risk mitigation strategies in project management.

> Risk Mitigation: A project team might implement risk mitigation strategies to identify, monitor and
evaluate risks and consequences inherent to completing a specific project, such as new product
creation. Risk mitigation also includes the actions put into place to deal with issues and effects of
those issues regarding a project.

Five risk mitigation strategies:

1. Assume and accept risk

2. Avoidance of risk
3. Controlling risk
4. Transference of risk
5. Watch and monitor risk

11. Explain the concept of risk acceptance in project management.

> Risk Acceptance: Risk Acceptance: Risk acceptance or risk retention means the fact of accepting
the identified risk and not taking any other action in order to reduce the risk because we can accept
its impact, the possible consequences - we simply risk it.

Assessment Task 2: Project set up

Native Bush Spices Australia

Project Scope

Introduction
 Native Bush Spices is an Australian spices company which serves the country since 2010. It is
situated in NSW and sold the Australian local nourishment items. However, organization have
grocery stores and wellbeing stores in Australia. To expand the company business internationally,
native bush requires the new website because the current website did not deliver the enough data
to clients about company products. Moreover, current website was not enough to fulfil the clients
shopping office on web.

Business objectives
The current objective of Native bush Spices Australia is to establish a new website to go online for all
national and international customers within the span of two months. Through
proposed project the brands of Bush spices will continuously
recognized and demanded, and business will increase 20% more within the period of 12 months.
Aim of this report is to identify the expected costs, benefits and expected risks to new proposed
website of company.
Risk assessment
1. Key and necessary resources could not be arranged due to delayed in approval of project
resources as well as delayed in funding also could affect to commencement of project.
2. Lack of skills and training necessary to develop the website.
3. For web development the outsourced teams are required to hire.
4. Inefficiency of resources for creation of logo and content development.
5. Expected failure to make a schedule for testing and upgrading the website beyond the
working hours so that customer usage of website could not effect.
6. Malfunctioning and errors in website development.
7. Conflicts among the team members.
8. Staff leave could also cause in delay of project commencement.

Stakeholders
 Project Manager
 Customer Service Officer
 Operation Manager

Resources
The additional resources that will be needed

Relationship to other projects

This project does not depend on any of the other projects of the company.

Reporting
Define the project’s reporting requirements

Assessment Task 3: Project development

A1) Website Design Brief:

Native Bush Spices Australia

Website Design Brief:

The new website is seen as a critical part of the company’s expansion strategy. The Operations
Manager has advised that the website is to include a shopping cart, so customers can order products
directly through the website. He would also like customers to be able to access recipes and general
information about the health benefits of bush spices.

Background Information
The rationale of the project is to improve their business by bringing significant change in their range
of products. They intend to increase their market share through international expansion. The main
issue which is to be addressed in this project scope is to transforming their existing website into a
new one with more features. Some of the important legislation that needed to be considered in this
project are WHS act, 2011, Fair works Act, 2009, Food act, 1990 and important regulations
prescribed by Food regulations standing committee (FRSC) (australia.gov.au ,2019)  .

Target Audience
The company’s target customers are those that enjoy gourmet foods.
The customer age range should be between 35 and 65.
Customers who are health conscious, care about protecting the environment and have an average
annual income of $80,000.

Content
The website is to include a shopping cart, so customers can order products directly through the
website. We would also like customers to be able to access recipes and general information about
the health benefits of bush spices.

Call to Action
What the people who visit the website should do

Functional Requirements

Design Ideas

Logo

Search Engine Optimisation (SEO)

The terms that should be used in the website to ensure SEO

Practical Issues

12. Develop a project management plan:

Project Management Plan Title: Website development for NBSA

Background/Context: To build up the new site for Native Bush Spices Australia as old site was not
conveying enough data to the clients and was deficient with regards to the client shopping office on
the web. The organization too need to extend their business abroad. The Native Bush Spices
Australia is situated in NSW to cook the Australian local nourishment items and has natural
affirmation. They have a little grocery stores and wellbeing stores in Australia. The organization
pushes the need to:
1. Grow the business in abroad markets likely in Hong Kong, Japan and Singapore
2. Increment the deals in next 3 years
3. Make mark mindfulness
4. Create more extensive item extend
The issue that the organization is looking so as to meet its goal is their restricted and conventional
site, which just depicts the organization and its item. The point is to build up the site with the office
of the shopping basket to empower the clients with internet shopping office for its clients which are
generally in the age go between 35 years and 65 years. Likewise, they need to expand their image
mindfulness with general data about medical advantages of Bush flavours. The enactment and
controls that should be viewed, as that is applicable for the association, as well as explicitly to the
undertaking may be:
1. Work and health safety:
Acts give a general overview of how to make workplaces safe and healthy. They outline your legal
responsibilities and duties as an employer and business owner. Regulations set out the standards
you need to meet for specific hazards and risks, such as noise, machinery, and manual handling.
They also set out the licenses you need for specific activities, the records you need to keep, and the
reports you need to make. Regulating agencies (also known as regulators) administer health and
safety laws. They’re responsible for inspecting workplaces, providing advice and help, and handing
out notices and penalties where necessary.

2. Food health and Safety:

Food safety benchmarks put commitments on Australian nourishment organizations to create
nourishment that is sheltered and appropriate to eat. A nourishment business is any the same old
thing or movement that includes the treatment of any kind of nourishment available to be
purchased, or the clearance of sustenance in Australia. The norms, which additionally contain
wellbeing and cleanliness commitments for sustenance handlers, mean to lower the occurrence of
nourishment borne ailment.

Objective:
To create and execute another site for Native Bush Spices Australia inside two months from the
usage of the task plan. The advantages of the undertaking demonstrates the business increment by
20% more than 12 months and as per statistical surveying the brand will be progressively perceived.
The financial plan for advancement of site is $35,000. This is to include:
1. Advancement of substance.
2. New logo to suit web architecture.
3. Site advancement including incorporation of shopping basket and expert photos of staff what's
more, premises.
4. Counting bulletin on the site.
5. Procuring somebody to comprehend consideration of Search Engine Optimization (SEO).

To create and execute another site

for Native Bush Spices Australia
inside two months from the
usage of the task plan. The
advantages of the undertaking
demonstrates the business increment
by
20% more than 12 months and as per
statistical surveying the brand will be
progressively perceived.
The financial plan for advancement
of site is $35,000. This is to include:
1. Advancement of substance
2. New logo to suit web architecture
3. Site advancement including
incorporation of shopping basket and
expert photos of staff what's
more, premises
4. Counting bulletin on the site
5. Procuring somebody to
comprehend consideration of Search
Engine Optimization (SEO
A3) Project Status Report:

Native Bush Spices Australia

Project Manager:
Project objective: To create and actualize another site for Native Bush Spices Australia inside two
months from the execution of the venture plan. The advantages of the task demonstrates the
business increment by 20% more than a year and as indicated by statistical surveying the brand will
be progressively perceived.
The financial plan for improvement of site is $12,000. This is to include:
1. Improvement of substance.
2. New logo to suit web composition.
3. Site improvement including consideration of shopping basket and expert photos of staff and
premises.
4. Counting bulletin on the site.
5. Contracting somebody to comprehend incorporation of Search Engine Optimization (SEO).

Project Progress Summary:

It is a month into the task for the

advancement of the site (midway).
The visual planner has left
the association out of the blue after a
contention with organization's record
administrator. The
CEO of Native Bush Spices
Australia is disillusioned and has left
an email requesting the
advancement report what's more,
data about the progressions that will
be actualized into the task
to meet the expectations on time. The
administrator staff part has offered to
venture up and help
more with the task. The web
engineer has prompted that once the
designs come through it will
just take them 3 business days to
refresh the site. The new visual
planner (your administrator
assistant) says they require 5 days as
they are still new to this work. They
require one day to
take photos and afterward 4 days to
alter and build up the logo.
It is two months into the task for the advancement of the site (midway). The customer service officer
has left the association out of the blue after a contention with organization's record administrator.
The CEO of Native Bush Spices Australia is disillusioned and has left an email requesting the
advancement report what's more, data about the progressions that will be actualized into the task
to meet the expectations on time. The administrator staff part has offered to venture up and help
more with the task. The web engineer has prompted that once the designs come through it will just
take them 3 business days to refresh the site. The new customer service officer (your administrator
assistant) says they require 5 days as they are still new to this work. They require one day to take
photos and afterward 4 days to alter and build up the logo.

Assessment Task 4: Project evaluation

2. Develop a final project evaluation report and finalise record keeping
Native Bush Spices Australia

Project Evaluation Report

Reason for Closing the Project:

The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made, conveyed
to the customer and executed on
the framework for
Local Bush Spices Australia. The
office for the shopping basket has
been included according
to prerequisite from the customer
and the medical advantage
subtleties of the items content
was made and refreshed on it.
Hence, we have effectively
finished the task which prompts
its conclusion.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made, conveyed
to the customer and executed on
the framework for
Local Bush Spices Australia. The
office for the shopping basket has
been included according
to prerequisite from the customer
and the medical advantage
subtleties of the items content
was made and refreshed on it.
Hence, we have effectively
finished the task which prompts
its conclusion.
The task has achieved its end and
has met every one of the
necessities of making the site.
The site has been made, conveyed
to the customer and executed on
the framework for
Local Bush Spices Australia. The
office for the shopping basket has
been included according
to prerequisite from the customer
and the medical advantage
subtleties of the items content
was made and refreshed on it.
Hence, we have effectively
finished the task which prompts
its conclusion.
The task has achieved its end and has met every one of the necessities of making the site. The site
has been made, conveyed to the customer and executed on the framework for Local Bush Spices
Australia. The office for the shopping basket has been included according to prerequisite from the
customer and the medical advantage subtleties of the items content was made and refreshed on it.
Hence, we have effectively finished the task which prompts its conclusion.
Highlights and innovations:

The project highlights the staff

performance to be satisfactory,
website is working extremely
well.
The project highlights the staff performance to be satisfactory, website is working extremely well.

Summary of recommendations:

1.) Train to he staff to maintain

the website.
2.) Approval in delay of project
3.) Demand for more budget
4.) Hire uniquely skilled graphic
designer.
5.) Make operation manger to
close the project.
1.) Train to the staff to maintain the website.
2.) Approval in delay of project.
3.) Demand for more budget.
4.) Hire uniquely skilled graphic designer.
5.) Make operation manger to close the project.

Performance against objectives:

All ventures shift to some degree from the first arrangement, these varieties ought to be
distinguished what's more the explanations behind the fluctuation depicted. The genuine
conveyance of the venture was arranged for inside two months from the usage of the arrangement.
Be that as it may, the contention between the designs craftsman of the undertaking and records
chief lead to the outcome where the visual fashioner left the undertaking in the midway. The group
needed to execute a re-examined usage plan due to which the undertaking conveyance was
deferred. We needed to discover the new architect, change the dates of the achievements and
exercises related with the venture, check with the activities administrator for an overhauled new
spending plan to finish the venture inside the limits of the budget.

Performance against outputs:

The project is complete, website is live, and we are receiving the positive feedback from the clients.
All the planned outputs were delivered except the delay in its delivery as the graphics designer of
the team left the project in half way. Therefore, after various changes made to the actual plan, we
were successful in establishing the standards and expectations of the client to create the website.

Performance against budget

Include the actual performance of the project against the project budget and make comments
regarding variations.

Cost area Estimated Cost Actual Cost

Newsletter $1000 $1000
Logo Design $1500 $3000
Website Development $5000 $5000
Website Content $1000 $1000
$8500 $10000

Lessons learnt:

1. Setup contingency planning in

case any team member leaves
2. Provide website maintenance
training so that there is a person
who continuous maintains
the website
3. Always keep the estimated
budget below the actual initial
budget allotted
4. Find the best possible cheap
resources
5. Train an employee for the tasks
in the activities who is in loop
with the whole workings of
the project
1. Setup contingency planning in case any team member leaves.
2. Provide website maintenance training so that there is a person who continuous maintains
the website.
3. Always keep the estimated budget below the actual initial budget allotted.
4. Find the best possible cheap resources.
5. Train an employee for the tasks in the activities who is in loop with the whole workings of
the project.

5.