FORMS

NAME CONTENT SIGNATORIES REMARKS

OLD OLD (2) >Name changed from ObR to
NEW
OBLIGATION REQUEST
CAFOA
>The Head of the Department
(ObR) >Subsidiary Ledgers Portion -Posting to >Budget Officer
OBLIGATION the registries/SL by the Accounting Unit.
>Treasurer and Accountant
NEW (4)
REQUEST >Functions and Allotment Class shall sign on the CAFOA
>The Head of the Department making the
>Amount in words request shall sign the Request portion >shall be prepared in six (6)
copies
>Approved Amount >Budget Officer shall sign the certification as
NEW
to the existence of appropriations
CERTIFICATION ON
APPROPRIATIONS, FUNDS AND >Treasureras to the availability of funds
OBLIGATION OF ALLOTMENT
(CAFOA) >Accountant as to the obligation of
allotment

DISBURSEMENT NEW *Same signatories >Addition of Accounting

VOUCHER >Mode of Payment omitted in the new
DISBURSEMENT VOUCHER (DV) form
(same name)
> Addition of Fund name in which the
disbursement should be charged
>Head of the Department /Officeas
Entries Portion (Box F)
> Head of Accounting Department/Office >shall be prepared in four (4)
copies
> Head of Treasury Department/Office

>Accounting Entries (Box F) - accounting > Head of the Agency or his/her Authorized
entries provided for the transaction. Representative
 FORMS NAME CONTENT SIGNATORIES REMARKS

NEW OLD (2) > Addition of Cash Availability

portion (certified and signed
> Addition of Fund name and >Signature of the person requesting
by the Local Treasurer)
Responsibility Number
PURCHASE REQUEST PURCHASE REQUEST
>Signature of the person approving the
>Responsibility Number
>SAI No.was omitted purchase
(same name)
>Addition ofCash Availability portion >shall be prepared in four (4)
NEW (3) copies
>Signature of the person requesting

>Signature of the person approving the

purchase

>Signature of the Local Treasurer certifying

that cash is available

NEW OLD (2) > In case of Negotiated

Purchase, the Secretary to the
PURCHASE ORDER >Email Address and Telephone No. >Signature of the Approving Official
PURCHASE ORDER (same name) Omitted
Sanggunian shall indicate the
>Signature of supplier signifying his/her Sanggunian Resolution
>Addition of TIN approval to the term set by the agency Number under which the local
Sanggunian approved the
>Addition of portion contract.
(In case of Negotiated Purchase
Pursuant to Sec. 369(a) of RA 7160) >shall be prepared in four (4)
NEW (3) copies
>Signature of the Approving Official

>Signature of supplier signifying his/her

approval to the term set by the agency

*(In case of Negotiated Purchase)

> Secretary shall certify the fact in the

certified correct portion
 FORMS NAME CONTENT SIGNATORIES REMARKS

OLD NEW *Same signatories >Name changed from

ACKNOWLEDGEMENT Acknowledgment Receipt for
ACKNOWLEDGMENT RECEIPT > Fund name >The recipient or end user of the property
FOR EQUIPMENT AND Equipment and Property to
RECEIPT FOR EQUIPMENT Property Acknowledgment
PROPERTY > Date acquired and amount of the > The designated Supply and/or Property
AND PROPERTY (AREP) property Receipt
Custodian

>Omission of Noted Portions signed by

GSO Officer >” Noted by” Portion was
NEW
changed to “Issued by”
PROPERTY ACKNOWLEDGMENT
RECEIPT (PAR) > shall be prepared in two
(2)copies

ACCEPTANCE AND INSPECTION NEW OLD (3) >shall be prepared in four (4)
ACCEPTANCE AND REPORT (AIR) copies
> Inspection Officer/Committee of the End
INSPECTION REPORT (same name)
> Fund name
user > Inspection Officer/Committee
>Item No. changed to Stock/Property No. >General Services Officer of the End user will no longer sign
>Inspection Officer of Assessor’s Office

NEW (2)

>The Supply and/or Property Custodian shall

acknowledge receipt of the items and sign
“Acceptance” portion

> The Inspection Officer/Committee shall sign

in the “Inspection” portion
 NEW OLD > shall be prepared in two (2)
LIQUIDATION REPORT copies
LIQUIDATION REPORT >Fund name and Period Covered > Employee/officer who was granted the cash
(same name) advance. >
>Serial No./Date/FPP
> Head of the Accounting Division/Unit
>Box A Certified: Correctness of the
above data

>Box B Certified: Purpose of travel/cash NEW

advance duly accomplished
>Box C Certified: Supporting documents
complete and proper
(the number of the JV used as basis in
recording the liquidation in the GJ should
be indicated)
> Box A –shall be signed by the
employee/officer who was granted the cash
advance.
>Box B -shall be signed by the immediate
supervisor of the official/employee who
incurred the expenses

>Box C -shall be signed by the Head of the

Accounting Division/Unit

OLD OLD
SUMMARY OF SUPPLIES & NEW >Name changed from Summary of
MATERIALS ISSUED >Signed by the employee who prepared the Supplies & Materials Issued to
SUMMARY OF SUPPLIES & SSMI Report of Supplies and Materials
MATERIALS ISSUED *To be filled up by the Supply and/or Issued
(SSMI) Property Division/Unit:

>Fund /Date/Serial No./Stock No. NEW

NEW >Recapitulation: >Accounting staff shall sign on the
 Stock No. >Certification –shall be signed by the Supply “Posted by” Portion
 Quantity and/or Property Custodian
REPORT OF SUPPLIES AND > There’s a new portion to be
>Certification
MATERIALS ISSUED > Posted by/date – shall be signed by filled in by the Accounting
(RSMI)
accounting staff who posted the RSMI to the Division
>To be filled up by the Accounting SLC based on recapitulation and the date of
Division/Unit: posting > shall be prepared in two (2)
copies
>Unit Cost/Amount
>Recapitulation:
 Unit Cost
 Total Cost
 Account Code
>Posted by/date
 NEW OLD (4) >Addition of :
PAYROLL
 Box C -certification by
>Fund name >Head of the Office/Advisor
PAYROLL >Head of the Agency/authorized
PTO
>Box C – certification by Treasury Division
 Box F – CAFOA/Date
representative  Box G –Accounting
> Head of Accounting Division/Unit Entries
>Box F - the assigned CAFOA and the date
>Disbursing Officer
>Box G- the accounting entries for the >shall be prepared in four (4)
payroll transaction NEW (6) copies
>Head of the Office/Advisor > Head of Treasury Division/ Unit
>Head of the Agency/authorized or his/her authorized and
representative Preparer of the accounting
> Head of Accounting Division/Unit entries shall signed in the payroll
>Disbursing Officer
> Head of Treasury Division/ Unit or his/her
authorized representative as to availability of
cash for the purpose
>Preparer of the accounting entries