Stanford Library

STAKEHOLDERS
ACTOR What He Can Do On The Software Created

Student  Students can easily locate desired material, on-site and via web
access.
 Students can “Check out and Return” materials available for issue.
 Students can identify materials currently issued to their unique
identifier.
 Students can return issued materials at several return stations that
are conveniently located.

Library Staff  Library staff can easily locate desired material.

 Library staff can easily re-deploy accessed materials available for
issue.
 Library staff can “Check out and Return” materials available for issue.
 Library staff can calculate materials’ due dates.
 Library staff can generate materials reporting, both Standardized
Reporting and Ad Hoc Reporting
 Library staff can determine accurate penalty calculations for clients.

Management  It suggests what the Management system must do. Note:

Management System is not a Stakeholder.
 The core of this system will be a COTS database able to manage
millions of records.
 The database will be secured and will grant access via multiple entry
points, for both Student and Staff users.
 Reporting interface will allow users to access materials data via
Standardised Reporting and Ad Hoc reporting.
 User enterprises will allow users to manage materials access,
regarding:
 Search/location of materials,
 Issue and return materials,
 Penalties calculations,
 Locate/map return stations
 Determine scheduled return dates
PROBLEM DEFINITION AND SOLUTION
This LMS system is needed library management for the cases:

1. Reduce costs associated with staffing, materials tracking, and maintenance.

2. Alarm for materials metadata reporting.
3. Trend analysis.
4. Enhanced reputational benefits for both school management and staff.

This LMS system is needed for students for the cases:

1. Improve learning experience and educational benefits associated with ease of use.
2. Time reduction for accessing using, managing, and returning materials.
3. Avoid penalties and expenditures.
4. Allowed preferred access point physical, desktop workstation or mobile.

Advantages of LMS

Advantages of Library Management System for the Library:

 Reduce overheads and productivity of library staff

 Cost reduction
 Up-to-date records all books, research papers, magazines, and other materials available in
the library
 It will generate dynamic reports for better decision-making

Advantages of Library Management System for the Students:

 Improve student experience in the library.

 Improved learning experience, and educational benefits associated with ease of use.
 Time reduction for accessing, using, managing, and returning materials
 Avoid penalties and expenditures.
 Allowed preferred access point, physical staff, kiosk, desktop workstation, or mobile

EXISTING SYSTEM

The existing system is completely manual and currently offers none of the mentioned features.

PROPOSED SYSTEM

 User friendly interfaces via preferred access points(kiosk, desktop workstation, or mobile)
 Improved materials returns via conveniently located return stations.
 Improved experience regarding the time costs for accessing, using, managing and returning
materials.
 Improved learning experience.
 Improved educational opportunities associated with ease of use.
 Flowchart for LMS

Create and provide a flow chart for the system.

Advantages of Library Management System for the Library

Add Materials
Store Materials Record
Record

Delete
Materials Access Materials Record
Records

Return/Re-Issue Issue Materials

Materials

Monitor/Notify
Materials
SCOPE using the Use Case Diagram (UML)
Create a Use Case Diagram including all the actors and processes for an end-to-end process of the
system.

Login to LMS

Access
Materials
STUDENT LIBERARY
STAFF

Manage
Issued
Materials

Dropbox
Returns

RFID Anti-Theft
Detectors

LMS System
Reporting
LIBRARY
MANAGEMENT
SCOPE using context diagram

Depict the SCOPE using Context Diagram

KIOSK ACCESS On-site Staff/Student

Access LMS System

Desktop Access to
WEB ACCESS
Manage Issuance

Mobile Access to
MOBILE ACCESS Manage Issuance
v
Deliver Reporting

DROPBOX RFID Tracking to

RETURNS Manage Return

RFID Tracking to
Manage Theft

RFID

THEFT LMS System

Reporting
SYSTEM

Data Flow Diagram

Create a Data Flow Diagram

Add Materials
Metadata
Return
Location

Access Materials
Metadata
Return
Materials Repository Location

Materials Reporting
Interface

Return
Location
Issue/Return
Materials

IN SCOPE

 Physical “KIOSK” access points on location will be used by students and stop to locate and
manage materials.
 Browser application will be used for web access by students, staff and management actors,
for materials activities
 Drop box locations Allow collection of materials, and transmit data to the LMS system for
status and location updates
 LMS system will track materials metadata
 LMS system will track the material’s location
 LMS system will track materials status
 LMS system will track materials overdue penalties debits and credits
 LMS system will deliver reporting on materials metadata.
 LMS database will confirm the Stanford information system’s non-functional requirements
standards regarding accessibility.
 Auto-generated notifications for a due date, availability, and penalties payment.
OUT OF SCOPE

 LMS will not manage materials required for classes or otherwise not owned by the library .
 LMS will not manage fees unrelated to the library.
 LMS will not manage systems security unrelated to the library.
 Browser access will be limited to Stanford-approved and supported browsers and browser
versions
 The mobile application will be limited to Android OS devices.
 Materials not available in electronic formats will not be accessible within web and mobile
access points.
 Materials access will be limited to items allowed by governing copyright laws.

WIREFRAME:

ER DIAGRAM FOR THE SOFTWARE

Student
Material
Student Name
Materials RFID
Student ID
Type Author

Status Title
Publisher
Location
Staff Edition
Publish Date
Staff Name
Purchase Date
Staff ID
Pricing

FUNCTIONAL REQUIREMENTS

1. The LMS should keep records of different categories of material available in the library like
books, magazines, research papers, journals, and newspapers.
2. The books should be classified subject-wise in the software.
3. Each category like books, magazines, research papers, journals and newspapers will have a
different issue in periods for example a book can be issued for 3 weeks but a magazine only
for one week. Newspapers cannot be issued for use outside the library and so on.
4. Every reading material available shall have an RSID tag on it. Record of the same will be
stored in the database. For each reading material record information like author, book
name, publisher name, book edition, date and year of publication, cost of the book, and date
of purchase of the book.
5. When a student wants reading material from the library, they will select the material and go
to the counter. The library staff will use a RFID reader to capture the details of the book. The
student’s name is tagged along with the book they borrowed.
6. System will record the issue date and return date of the book.
7. System shall do an automatic calculation of fine in case of delayed return of books.
8. Library staff should be able to search for books on the LMS by search criteria like the name
of the book or author.
9. Students should be able to access the library system online to know the return date. They
should be able to access it via the web or mobile interface.
10. System should send automated emails to the students 3 days before the return date to
avoid late return of books
11. Access to free e-journals and e-books through the software.
12. Anti-theft detection: RFID readers are placed at the exit gate of the library and the RFID
reader tracks books to the range of 2 meters and would trigger the alarm with a loud sound
in case anyone tries to pass through the gate with an unissued book.
13. Book Dropbox stations to be installed outside the library: Students can return books at any
time in the RFID-enabled book Dropbox. Student’s loan is immediately cancelled once the
student deposits the book in the drop box.
 14. Management would like the following reports:
 Which books are most rented?
 Records of issued and unissued materials in the library (Management will decide
whether to stop them or not).
 Amount of fine collected in a day, week and month.
 Number of lost books.
 Report on total number of books, journals, etc
 Age of books, that is, which books are more than 20 years old.

NON-FUNCTIONAL REQUIREMENTS
System requirement
 Data should be stored in cloud.
 Highly secure scalable and reliable.

Usability

Users will need an active Internet connection.

Environments

 Browser support limited to latest 3 versions of safari Chrome edge explorer.

 LMS can be used on any windows run computers.
 Elements can be used on any Mac OS run computers.