ASIA PACIFIC COLLEGE

School of Management

Quantium Solutions

In partial fulfillment of the requirements

for the course in

Fundamentals of Business Analytics

By

Jimnah Joseph Cacalda Kyle Zyver Ramiterre

Simon Samuel Esguerra Rodlyn Erica Rianzares

Eljaisah Daphne Gonzales Mary Pauleen Sargento

Geanne Jorge Sherbby Solis

Nathaly Jane Mables

March 2023

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 Table of Contents

A. Overview.............................................................................................................................................3

B. Business Value....................................................................................................................................3

C. Engagement Scope.............................................................................................................................4

D. Timeline and Key Activities..............................................................................................................5

E. Project Deliverables...........................................................................................................................6

F. Knowledge Transfer and Capability Building Expectations........................................................10

G. Period Performance.........................................................................................................................11

H. Team Staffing...................................................................................................................................11

I. Pricing and Terms...........................................................................................................................12

J. Project Assumptions........................................................................................................................13

K. References.........................................................................................................................................14

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 A. Overview

Quantium Solutions is a logistic company that provides international delivery service that is
located in the Philippines but has a facility head post in Singapore. As we look into the business
there are many problems that needed to be fixed. This project created a model which will help a
logistics company’s finance department to set up a process that will improve the remittance of
cash-on-delivery payments of customers on time.
A. The team also come up with numerous strategies and solution to help the finance
department of Quantium Solution be more efficient when it comes to the remittance of
money. One of the given solutions for it is mitigation strategies to help the company
solve and be more efficient when it comes to remitting of money. They also included
some Timeline and key activities to have a look on the estimated number of weeks
needed for the project. They also included assumptions so that they can have a look on
what are the possible success and risks that this project can give after it has been put on
the project testing. It is important to take note that this proposal entails that we are
building a company to provide services for Quantium Solutions because it highlighted
phases such as setting up a business venture.

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 B. Business Value

For the first mitigation strategy, the value this brings does a great deal in providing insights
into how to improve leadership. Such that it includes assessment on communications styles and
decision-making abilities which then addresses issues in leadership that hinders in properly
enforcing the protocols and procedures. These improvements can lead to increased employee
engagement and retention, higher customer satisfaction, and better overall performance. Then for
the second mitigation strategy, by investing in advanced analytical techniques and gaining
deeper insights into their data, companies can make more informed and effective decisions. This
leads to decreased risks as you make informed decisions resulting in increased profitability and
operational efficiency. The case for allowing competitive analysis into the company, these
improvements can lead to increased market share due to stronger brand recognition that it
provoked.

In summary, implementing these mitigation strategies can help companies operate more
efficiently, make better decisions, stay competitive in the market, and develop stronger
leadership. These improvements can lead to increased profitability, higher customer satisfaction,
and better overall performance.

1. Weaknesses

 Lack of administrative leadership as protocols and procedures are not properly enforced.
 Inadequate methods in advanced analytical techniques by relying solely on basic
statistical models.
 Incompetent market knowledge as they are unsure of their position within the market,
whether they are in an advantageous or unfavorable position compared to their
competitors.

2. Mitigation

Leadership Analysis

Perform an assessment of their leaders’ administrative capabilities and what is needed to

properly execute the company's goals and objectives. This can be done by analyzing its
leaderships performance record and how their employees see the organization's leadership and
overall culture. The data collected can be used by the company to identify their key leadership
drivers and produce a suitable leadership strategy.

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Training

Integrate advanced analytic techniques like data mining in their analytical methods to be
able to identify market patterns and relationships through larger data sets.

Competitive Analysis

A proper analysis of the competition to identify strengths and weaknesses and conducting
new market research on the target market will help determine the company’s market position.

B. Engagement Scope

This proposed project will only affect functional areas such as Finance, IT, and Operations.
In which it will be focused on improving cash remittance that seems to be lagging the
performance of the company. Also, to develop a model that the goal is to help logistic company’s
finance department to set up a process that will improve the remittance of cash on delivery
payments of customers on time.

Scope:

 Analyze existing cash remittance processes and identify pain points, bottlenecks, and
areas for improvement.
 Build a model that provides real-time visibility into cash remittance performance and
alerts users to anomalies or potential issues.
 Identify opportunities to automate manual processes and reduce processing time and
errors.

Limitations:

 The project will focus on analytics and technology solutions to improve cash remittance
processes. It will not involve process reengineering or changes to existing business
policies or procedures.
 The project will be limited to the data sources and systems that are available within the
organization.
 The accuracy of the model will depend on the quality of data available.

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 C. Timeline and Key Activities

D. Project Deliverables

Starting Up Stage Milestones/Deliverables

Phase 1: Planning of Business Venture · Market Research
· Defining the business concept
· Creating of business plan
· Team formation
· Risk assessment
· Creating of timeline
Phase 2: Budgeting of Hardware & Software · Identify hardware and software
Needs requirements
· Research and selection of vendors
· Budget preparation

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 · Budget approval
· Documentation
Buying Stage
Phase 3: Search for Rent · Determine space requirements
· Define location criteria
· Research potential locations
· Conduct site visits
· Negotiate lease terms
· Review lease agreement
· Obtain necessary permits and licenses
Phase 4: Payment Process for Rent · Establishment payment process
· Set up payment system
· Confirm payment schedule
· Monitor rent payments
· Establish late payment policy
· Maintain accurate records
· Renew lease agreement
Phase 5: Search for Equipment · Conducting research on equipment
features
· Conducting research on equipment
vendors
· Negotiating terms of purchase
Phase 6: Buy Equipment · Finalizing equipment selection
· Coordinating delivery and installation
· Conducting inspections
Phase 7: Search for an Ideal Data · Identifying the business needs
Visualization Software · Researching available software
options
· Conducting demos and trials
· Selecting the ideal software
· Implementing Software
· Monitoring and evaluating
Phase 8: Buy Tableau · Finalizing the decision to purchase
Tableau
· Obtaining Financing
· Purchasing the Tableau license or
subscription
· Installing and configuring Tableau
Licensing Stage
Phase 9: Processing of Government Mandated · Identifying the necessary permits and
Requirements (BIR & Mayor’s Permit) licenses
· Completing the required forms
· Submitting the forms and

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Recruitment & Selection Stage
Phase 10: Hire Employees
Orientation & Training Stage
Phase 11: Training of Software & Hardware
Use
Stakeholder Buy-in Stage
Phase 12: Stakeholder Buy-in
Phase 13: Business Operations Analysis
Project Design Stage
Phase 14: Plan Objectives
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requirements
· Paying the necessary fees
· Obtaining the permits and licenses
· Defining job roles and responsibilities
· Creating Job Posting
· Screening Resumes and Applications
· Checking references
· Creating training materials
· Conducting training sessions
· Assessing performance
· Identify key stakeholders who will be
affected by the project or process.
· Develop a communication plan that
outlines how stakeholders will be
informed and engaged throughout the
project or process.
· Conduct stakeholder analysis to
understand the stakeholders' interests,
expectations, and potential concerns.
· Develop a stakeholder engagement
plan that outlines how stakeholders
will be involved in decision-making
and how their feedback will be
incorporated into the project or
process.
· Communicate with stakeholders
through regular updates, meetings, and
other communication channels to
ensure they are informed and engaged
in the project or process
· Analyzing how the business
operations work in the chosen
company
· Defining the project scope, objectives,
timelines, and deliverables, as well as
identifying the project team and their
roles and responsibilities.
· Defining the purpose of the prototype
· Resource Allocation: Allocate the
necessary resources, including human,

Phase 15: Market Analysis
Phase 16: Create a Prototype
Model Refinement Stage
Phase 17: Feedback
Phase 18: Model Refinement
Implementation Stage
Phase 19: Project Testing (UAT)
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financial, and technological, to ensure
the successful completion of the
project.
· Identification of target market
· Assessment of Competition
· Analysis of Market Trends
· Determination of pricing strategy
· Development of marketing strategy
· Development of Sales Strategy
· Develop a design concept for the
prototype, including its features and
functionality.
· Create a low-fidelity prototype, which
may be a sketch or wireframe, to test
the concept and receive feedback.
· Based on feedback, refine the design
concept and create a higher-fidelity
prototype, which may be a clickable
mockup or a non-functional version of
the final product.
· Test the prototype with real users and
iterate based on feedback until it
meets the project's objectives.
· Collect feedback from stakeholders on
the prototype or model developed in
the previous phase.
· Analyze the feedback to identify areas
for improvement and refinement.
· Prioritize the areas for improvement
based on their impact on the project or
process.
· Develop a plan to refine the model or
prototype based on the feedback and
priorities.
· Refine the model or prototype based
on the plan and feedback and test it to
ensure that it meets the project's
objectives.
· Develop test cases and scenarios to
ensure that the project meets the
requirements and objectives.
· Conduct user acceptance testing
(UAT) with real users to ensure that

Phase 20: Data Integration (API)
Phase 21: Project Implementation
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the project meets their needs and
expectations.
· Identify and resolve any issues or bugs
discovered during testing.
· Repeat testing as necessary until the
project meets the requirements and
objectives.
· Obtain final approval or sign-off from
stakeholders indicating their
acceptance of the project
· Data Integration Planning: Define
project goals, data sources, and
requirements, as well as identify the
APIs that need to be integrated and
how they will be used.
· API Research and Selection: Research
available APIs and select those that
meet the project's requirements.
· API Development: Develop or
customize APIs as needed to meet the
project's requirements.
· Data Mapping and Transformation:
Map the data elements between the
various APIs and transform the data as
needed to integrate it into a cohesive
format.
· Integration Testing: Conduct testing to
ensure the integrated APIs work as
expected and data is correctly
transformed and mapped.
· Deployment: Deploy the integrated
APIs into the production environment
· Execution: Implement the project plan
and execute the various tasks and
activities required to complete the
project successfully.
· Monitoring and Control: Monitor the
project progress regularly, identify and
resolve any issues or risks that may
arise, and ensure that the project
remains on track to meet its
objectives.
 E. Knowledge Transfer and Capability Building Expectations

It is important that communication within and between departments have a straightforward

system for communicating and collaborating with one another. Information and data should also
be accessible to prevent delays and bottlenecks within the organization. To achieve this, an
implementation of a suited knowledge transfer system not only streamlines communication
within the organization, but it also provides rapid access to knowledge and data thus accelerating
its dissemination and accumulation within and between its departments.

 Have a knowledge management structure that organizes data and knowledge collected.
Acquire a database that establishes a hierarchy of data accessibility to ensure that proper
data and knowledge is provided thus avoiding redundancies within the system. Also
provide an onsite server as the central hub for collecting and storing data as well as
integrating online management systems (ex. Google Drive) for data organization and
sharing.

 Create a knowledge transfer plan to establish a system of retaining information and

knowledge. This ensures that an appropriate transition of information is conducted
whenever an employee leaves the company or is assigned to another role. A thorough
turnover period of duties should contain, but not limited to a training program as well as
creating a turnover document to properly integrate the newly filled-up position with the
critical information (client and supplier contact details, unfinished tasks, current
responsibilities, etc.) needed to continue operations.

We are looking forward to the inevitable changes and advancements in technology within and
around the logistics industry. Through proper training and establishing pertinent knowledge
acquisition, collection, and transfer systems, we expect that the organization to be well-equipped
for sustainability and adaptability in the future. Its capability to perform in achieving its goals
and objectives, while it may need more refinement, will be enough to deliver short-term and
long-term success and stay competitive for years to come.

F. Period Performance

Stage/s Period of Performance

Starting Up Stage 12 weeks (3 months)
Buying Stage 8 weeks (2 months)
Licensing Stage 4 weeks (1 month)
Recruitment & Selection Stage 8 weeks (2 months)
Orientation & Training Stage 4 weeks (1 month)

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 Stakeholder Buy-in Stage 4 weeks (1 month)
Project Design Stage 13 weeks (3 months)
Model Refinement Stage 3 weeks
Implementation Stage 3 weeks
Total Weeks/Months 59 weeks (1.13 year)

G. Team Staffing

Position Hours per Week Number of Salaries per

Weeks Month
Data Analyst (1) 37 to 40 hours per week 27 weeks ₱30,017
Data Analyst (2) 37 to 40 hours per week 27 weeks ₱30,017
IT Specialist (1) 25 to 40 hours per week 24 weeks ₱21,216
IT Specialist (2) 25 to 40 hours per week 24 weeks ₱21,216
Project Analyst (1) 40 to 45 hours per week 59 weeks ₱29,279
Project Analyst (2) 40 to 45 hours per week 59 weeks ₱29,279
1 HR Manager 40 hours per week 12 weeks ₱43,267
1 Project Consultant 40 hours per week 59 weeks ₱17,502
1 Trainer 40 hours per week 4 weeks ₱31,309

H. Pricing and Terms

Year 1 Year 2
Hardware Costs Price
Computer, i5, 8gb RAM, 1050ti ₱ 26,000 / unit * 9 ₱ 234,000 ₱ 45,000
Server 16TB ₱ 86,000 / unit * 1 ₱86,000 ₱20,000
Software Costs
Tableau ₱ 4,000 / person / ₱432,000 ₱432,000
monthly * 9 * 12
Training and Education Costs
Tableau Certification Training ₱ 649 / person * 8 ₱5,192 ₱0
(Udemy)
Representation Costs

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 Salaries and Wages
Data Analyst ₱ 30,017 ₱390,221 ₱390,221
Data Analyst ₱ 30,017 ₱390,221 ₱390,221
IT Specialist ₱ 21,216 ₱275,808 ₱275,808
IT Specialist ₱ 21,216 ₱275,808 ₱275,808
Project Analyst ₱ 29,270 ₱380,510 ₱380,510
Project Analyst ₱ 29,270 ₱380,510 ₱380,510
HR Manager ₱ 43,267 ₱562,471 ₱562,471
Project Consultant ₱ 17,502 ₱227,526 ₱227,526
Trainer ₱ 31,309 ₱407,017 ₱407,017
Operational Costs
Internet 300mbps ₱ 2,199 / monthly * 12 ₱26,388 ₱26,388
Electricity ₱ 15,000 / monthly * 12 ₱180,000 ₱180,000
Maintenance ₱ 3,000 / monthly * 12 ₱36,000 ₱36,000
Wi-Fi Router – 2500 ₱ 2,500 * 1 ₱2,500 ₱0
Total ₱4,292,172 ₱3,984,480

I. Project Assumptions

These are the following project assumptions that can be derived from the project:
 The team will complete the milestones and deliverables according to the timeline.
 The possible risks encountered will be handled properly and smoothly by the team.
 The hardware and software equipment acquired will help the team execute the project
efficiently.
 The budget proposed by the group will be approved by the management and will be ready
for disbursement.
 The overall project will have excellent feedback from the stakeholders.
 The project will be able to optimize Quantium Solution’s speed of remittance of CODs
from the company to the clients.

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 J. References

o https://www.talentlms.com/blog/knowledge-transfer-plan/
o https://www.efrontlearning.com/blog/2021/07/knowledge-transfer-plan.html
o https://helpjuice.com/blog/knowledge-transfer
o https://helpjuice.com/blog/knowledge-management
o https://www.eomelbourne.org/blog/proper-handover-and-transition-at-work
o https://www.udemy.com/course/tableau-2018-tableau-10-qualified-associate-
certification/?gclid=Cj0KCQiA3eGfBhCeARIsACpJNU-
BG00rtPOnTk_3B1FyaPZemZGIo1Ulqig50qiYVCDYz0nbRQy2eIwaAtgZEALw_wcB
&matchtype=b&utm_campaign=Branded-
Topic_la.EN_cc.ROW&utm_content=deal4584&utm_medium=udemyads&utm_source=
adwords&utm_term=_._ag_78424278709_._ad_636510642226_._kw_tableau+certificati
on+course+udemy_._de_c_._dm__._pl__._ti_kwd-
1412374682530_._li_9067334_._pd__._
o https://www.lazada.com.ph/products/synology-ds1821-8-bay-diskstation-nas-diskless-
i1620002818-s6948028547.html?clickTrackInfo=query%253A%253Bnid
%253A1620002818%253Bsrc%253ALazadaMainSrp%253Brn
%253A5afa7db329514599d4bd1760398eb8c0%253Bregion%253Aph%253Bsku
%253A1620002818_PH%253Bprice%253A65990%253Bclient%253Adesktop
%253Bsupplier_id%253A500167857067%253Basc_category_id
%253A13854%253Bitem_id%253A1620002818%253Bsku_id
%253A6948028547%253Bshop_id
%253A1802312&fastshipping=0&freeshipping=0&fs_ab=1&fuse_fs=0&lang=en&locati
on=Metro%20Manila&price=6.599E
%204&priceCompare=&ratingscore=0&request_id=5afa7db329514599d4bd1760398eb8

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 c0&review=&sale=6&search=1&source=search&spm=a2o4l.searchlistcategory.list.i40.2
2d0207dUN2myZ&stock=1
o https://www.lazada.com.ph/products/500gb-1tb-2tb-4tb-seagate-hard-disk-barracuda-
and-skyhawk-35-inches-high-quality-pc-desktop-cctv-hdd-storage-for-gaming-office-
online-class-work-business-use-collinx-computer-i1605826219-s15558698396.html?
o https://www.runn.io/blog/capability-building#:~:text=What%20is%20capability
%20building%3F,achieve%20its%20full%20economic%20potential.

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