CHAPTER 3

MEETINGS
A meeting is when two or
more people come together to
discuss one or more topics, often in
a formal or business setting, but
meetings also occur in a variety of
other environments
 Types of Meetings
The general members meeting
Special meetings
Executive meeting
Annual General Meeting
Preparation for a Meeting :
➢Making administrative
arrangement
➢Preparing for the conduct of
meeting
 GROUP DYNAMICS

The term “Group Dynamics” refers to processes,

performance and alterations which happen inside the
group. It is also about the relationship between the
members within the group, where the members of a
group are like the beads get weaker, then it will make the
necklace shatter in no time.
 NOTICE
A notice is a written intimation of the date, time, place and
business to be transacted at the meeting, to all the members of the
body and special invitees. It is sent by the Secretary of the
Association or the Society or the Company.
The notice of meeting must include the following points:
➢ Name of the Body which is to meet
➢ The type of meeting whether Annual General or Special General or Statutory or Extra-
Ordinary meeting.
➢ Day, date, time and place of the meeting The address of the meeting place must be clearly
and fully stated with the name and number of the specific hall of building assigned for the
meeting.
➢ Agenda or the Business to be transacted at the meeting
 AGENDA
The Agenda of a meeting is a listed programme of various
items of business to be discussed at a meeting, in the order
in which those items are to be taken up for discussion.
The Agenda includes information regarding date, time and
place of the meeting, followed by the list of the items of
business to come up for consideration and decision at the
meeting.
 RESOLUTION
A resolution is nothing but a formal
expression of opinion by a group at a
meeting. When an opinion or suggestion
is adopted by the meeting and a decision
is taken on the matter it is recorded as a
‘resolution’ for taking action.