Basic Amenities (Cross-reference to PIOA & EWC checklist)

1 A single bed (>1.7m2 of size)

2 A mattress with a minimum thickness of 4 inches
3 A pillow and a blanket
4 A locked cupboard >0.35m(length) x 0.35m (width) x 0.9m (height)
5
The locker is for the safe custody of the employees' valuables including
passport which is accessible by the employees at any time
6 One rest area
7 One dining area with chair & table
8 One kitchen area
9 Bathroom & toilet (1:5 ratio)
10

Fan for each rest area, dining area & bedroom

11
Lamp for each rest area, dining area, bedroom, kitchen area, bathroom &
toilet
12 One area to hang clothes
13 One first aid kit (or state distance from clinic)

OTHER COMMENTS

RATING ACTUAL NO.

COMPLIED IN-PROGRESS
SCORE SCORE
OF INSPECTED Total Score (%)
Performance Indicator Rate ITEM
90 - 100% : Well managed A
80 - 89% : Satisfactorily managed with minor exception B
50 - 79% : Moderately satisfactory with major exception C
0 - 49% : Poorly managed (requires close monitoring and re-visit) D

Assessor Signature Acknowledgement by Management Comments by Management

DATE : NAME :
SIGNATURE :
DESIGNATION :

DATE :

SIGNATURE :
 Daily Activity: facilitated by the child minder or other suitable person;
appropriate to ages and circumstances of the dependants attending the
129
nursery; opportunities for periods of indoor or outdoor activity and periods
of rest; opportunities for development of each dependant

Activity & Play

Equipment Play Equipment: Nursery shall maintain good condition the play equipment
130 with types, quantity and variety considered by the Director General to be
adequate and suitable for dependants in the play activities

Sanitary: Furniture, furnishings, fittings, play equipment and materials to

131 which the dependants have access shall be maintained in a safe, clean and
sanitary condition

Expenses for milk supply: At employer’s own expenses to supply milk in

132
sufficient quantity & quality to meet dependants’ nutritional needs.

Type and amount: The type & amount of milk to be provided to each
133
dependant is prescribed in the Schedule.

Quality of milk: The quality of the milk provided shall be approved by a

134
registered medical practitioner
Milk Supply to
Nursery Cupboards: 2 cupboards each of size (1.5 metres wide x 1 metre high x 0.35
135
metre deep) consisting of 9 pigeonholes

Bathroom: An attached bathroom equipped with suitable squatting water

136 closet, water tap, wash basin and water storage tank, with not less than
one (1) water closet for every 10 dependants.

Cleanliness: Employer shall maintain the nursery in a proper state of repair

137
and cleanliness at all times

K Overall Accomodation
OU's Manager person in charge of employee’s accommodation. (SDP UM
requirement)
Section 24L:
Appointment of the
138
Person in Charge of
Accommodation

OTHER COMMENTS

RATING
ACTUAL NO.
COMPLIED IN-PROGRESS
OF INSPECTED Total Score (%)
Performance Indicator Rate SCORE SCORE
ITEM

90 - 100% : Well managed A

70 - 89% : Satisfactorily managed with minor exception B
50 - 79% : Moderately satisfactory with major exception C
0 - 49% : Poorly managed (requires close monitoring and re-visit) D

Assessor Signature Acknowledgement by Management

DATE : NAME :

SIGNATURE : DESIGNATION :
DATE :

SIGNATURE :
No Checklist Items
Person in Charge of Accommodation (PIOA)
1 Correct PIOA weekly inspection checklist used as per IOM

2 PIOA weekly inspection records (Please state dates)

3 PIOA name

4 Organizational Chart of PIOA/EWC

5 Display Organizational Chart PIOA/EWC (location)

6 Display contact number of PIOA in workers' housing

Employee Welfare Committee (EWC)
1 Corect Checklist of EWC used as per IOM

2 Performed once every 3 months inspection (Please state dates)

Conduct meeting & joint inspection at least once every quarterly (dates
3
& records)

No open issues related to social & employees’ welfare that are not
4
addressed

OPP Digital Housing Complaint System (OPP DHCS)

1 Display of QR Code OPP DHCS (location)
2 Mobile internet coverage in the QR code area
3 Person In-Charge of OPP (please state names)
4 Frequency of OPP monitoring
 Ageing days of housing complaint report in OPP DHCS exceed 14 days
5
without any action (details)

Proof/action plan for in-progress complaints - Why the repair is not

6
done?

Proof of investigations carried out to address delayed rectification - Why

7 does it take too much time to complete repair? Any on-going actions
done?

Frequency of OPP access by PIC for monitoring and address issues

8
(details)

9 Person In-Charge to update complainants on rectification progress

10 Completed repairs have complainant signature

11 Display contact number OPP DHCS Person In-Charge at workers' housing

Basic Amenities (Cross-reference to PIOA & EWC checklist)

1 A single bed (>1.7m2 of size)
2 A mattress with a minimum thickness of 4 inches
3 A pillow and a blanket
4 A locked cupboard >0.35m(length) x 0.35m (width) x 0.9m (height)
5
The locker is for the safe custody of the employees' valuables including
passport which is accessible by the employees at any time
6 One rest area
7 One dining area with chair & table
8 One kitchen area
9 Bathroom & toilet (1:5 ratio)
10 Fan for each rest area, dining area & bedroom
11
Lamp for each rest area, dining area, bedroom, kitchen area, bathroom
& toilet
12 One area to hang clothes
13 One first aid kit (or state distance from clinic)

** In line with ILO R016 Living in Conditions ( Agriculture) Recommendations 1921. Need to ensure that where accomod
there is - (i) respect the privacy of the employees, accomodation can be for individuals, groups or with family; (ii) the cond
intimidating nor restricting worker's movement; (ii) joint responsibility for workers to maintain the hygience and safety o
conditions.
 Guidelines

1. To used latest weekly inspection checklist.

2. To request the checklist from RSQM if not have

1. PIOA to inspect on weekly basis at every division in alternate

week.
2. Report shall be signed by PIOA and submit to Manager for further
action.
3. Manager shall sign the report after review and check.
4. Any non compliance findings during the inspection shall be closed
within 1 week and monitored.
1. Estate : MA or EHA
2. Mill : Appointed person by Manager (from mill's headcount)

1. To review the current EWC Org chart based on latest OU Org

2. To keep a copy in the filing system

1. OU to established the designated location at least at morning

muster area, in front of the office or any visible area for worker
1. Inside the house (emergency contact number)

1. To used latest Quarterly inspection checklist.

2. To request the checklist from RSQM if not have

1. To include in the Social Management Plan

2. To conduct the inspection with the committee.
3. Sample size of 10-20% of population for every quarter
4. Report shall be submitted to Chairman/Manager once completed.
5. Manager to sign the report

1. To include in the Social Management Plan

2. Joint inspection shall involve all level of EWC members
3. The meeting shall be minuted and endorsed by the Chairman.
4. The MOM shall be kept in filing system
5. Attendance record for all activities are compulsory.

1. All issues are require to close within the agree timeline.

2. The evidence of closure shall be attached with the MOM in the
filing system.

1. Display at every house, Muster ground, Sundry shop etc.

2. The QR code must be valid at all the time.
1. The area must be minimum of 'Edge' network coverage
1. PIC of OPP shall be executive level
1. The OPP shall be monitored on daily basis.
 1. The complaint cannot be exceeding 14 days.
2. If more than 14 days, it shall communicated to the Manager/RGM
on the issues.

1. The action plan must be endorsed by the Manager/RGM

2. The action plan shall communicated to the complainer and must
be recorded.

1. Investigation shall be documented for issues require CAPEX

budget and long time to complete.
2. Communication record must be available.
1. The OPP shall be monitored on daily basis.

1. PIC shall update the monitoring excel/tracker the progress on

weekly basis or after the completion if the task.

1.. Print the excel form of OPP and get the signature of complainant.

1. To display at the every worker house

2. Can be included in the emergency contact number (to highlighted
the position of PIC in the emergency contact numbers) or at the OPP
QR code poster

ommendations 1921. Need to ensure that where accomodation is provided,

on can be for individuals, groups or with family; (ii) the conditions are not
onsibility for workers to maintain the hygience and safety of the living