CHECKLIST OF FREEDOM OF MOVEMENT

OPERATING UNIT MerotaiDATE

Estate
LOCATION DIVISION
ASSESSOR NAME DESIGNATION
Mohamad Alif Md Lazi

Comply Not Comply Partially Remarks / Comments

No Checklist Items
(1) (0) (0.5) Please state for any issues

Roles and Responsibilities (SOP)

(a) Security

(i) Record information relating to name, date and time of all employees, residents
1
and vehicles entering and exiting to and from the operating unit.

(ii) To notify the supervisor for any exit from the operating unit during the
employee’s working hours. In the event the employee does not notify the
supervisor to exit the operating unit during working hours, the security personnel
2
is required to remind the employee of the consequences of his actions as per
Appendix 1, record the name date and time of exit in the record book and then,
allow the employee to exit the operating unit

(iv) Ensure compliance of regulations and standard operating procedures imposed

3
by the authorities relating to Covid-19.

(b) Management of Operating Unit

(ii) To allow employees intending to leave the premises of the operating unit
4
during working hours.

(iii) Communicate to employees the consequences of exiting the premises of the

5
operating unit during working hours

(iv) Keep residents, employee representatives and employees informed of the

movement regulations / restrictions set by the authorities due to Covid-19
6
through briefings during morning muster and notifications posted on the notice
boards accessible to employees.

(c ) Residents & Employees

(i) Record information relating to name, date and time during entry to and exit
7
from the operating unit for safety and security purposes.

(ii) Provide reasons and notify supervisor or Management of operating unit before
8
exiting the premises during working hours.

(iii) Comply with movement restrictions or regulations set by the government of

9
Malaysia.

Procedure and Requirements (SOP)

(a) At Entry

(i) If the individual is a resident or employee residing within the premises, Security
Unit to record name, vehicle number and time of entry and allow the individual to
enter.

10 If the individual is non-resident, Security Unit to check on reason for entry and
confirm it with the resident or office personnel. Upon confirmation from the
resident or office personnel, Security Unit is to record name, mobile phone
number, reason for entry, vehicle number and time of entry. Entry to operating
unit will only be given for valid reason(s).
 (ii) Residents and employees are free to enter the operating unit at any time in
11
accordance with the regulations set by authorities.
 No Checklist Items
Roles and Responsibilities (SOP)
(a) Security
(i) Record information relating to name, date and time of all employees, residents and vehicles
1 entering and exiting to and from the operating unit.

(ii) To notify the supervisor for any exit from the operating unit during the employee’s working
hours. In the event the employee does not notify the supervisor to exit the operating unit
2 during working hours, the security personnel is required to remind the employee of the
consequences of his actions as per Appendix 1, record the name date and time of exit in the
record book and then, allow the employee to exit the operating unit

(iv) Ensure compliance of regulations and standard operating procedures imposed by the
3 authorities relating to Covid-19.
(b) Management of Operating Unit
(ii) To allow employees intending to leave the premises of the operating unit during working
4 hours.
(iii) Communicate to employees the consequences of exiting the premises of the operating unit
5 during working hours

(iv) Keep residents, employee representatives and employees informed of the movement
6 regulations / restrictions set by the authorities due to Covid-19 through briefings during
morning muster and notifications posted on the notice boards accessible to employees.

(c ) Residents & Employees

(i) Record information relating to name, date and time during entry to and exit from the
7 operating unit for safety and security purposes.
(ii) Provide reasons and notify supervisor or Management of operating unit before exiting the
8 premises during working hours.

9 (iii) Comply with movement restrictions or regulations set by the government of Malaysia.
Procedure and Requirements (SOP)
(a) At Entry

(i) If the individual is a resident or employee residing within the premises, Security Unit to
record name, vehicle number and time of entry and allow the individual to enter.

10 If the individual is non-resident, Security Unit to check on reason for entry and confirm it with
the resident or office personnel. Upon confirmation from the resident or office personnel,
Security Unit is to record name, mobile phone number, reason for entry, vehicle number and
time of entry. Entry to operating unit will only be given for valid reason(s).

(ii) Residents and employees are free to enter the operating unit at any time in accordance
11 with the regulations set by authorities.
(iii) Security Unit is not authorised to prohibit entry of residents and employees without a valid
12 reason.
(a) At Exit
(i) Security Unit to check whether individual who intends to exit is a resident or employee
13 residing within the operating unit and to record their name, mobile phone number, vehicle
number and time of exit before allowing the individual to exit.
 (ii) Employees are required to notify the supervisor or Management of operating unit prior to
exiting the premises during working hours. In the event the employee does not notify the
14 supervisor to exit the operating unit during working hours, the security personnel is required to
remind the employee of the consequences of his actions as per Appendix 1 and then, allow the
employee to exit the operating unit.

(iii) Security Unit is not authorised to prohibit the employee from exiting the operating unit
15 outside working hours. Residents who are not employees cannot be prohibited from exiting the
premises at any time unless restrictions are imposed by the authorities due to Covid-19.

(c ) Restriction of Movement due to Regulations by Authorities

The Management of the operating unit should communicate to the

residents, employee representatives and employees on the movement regulations or
restrictions set by the authorities due to Covid-19. This would include the relevant action plans
16 and control mechanisms by the Management such as closing of entry and exit points or access
roads in accordance with the standard operating procedure imposed by the relevant
authorities.The Management will not impose additional movement restrictions beyond that
imposed by the relevant authorities.

Communication on the movement restrictions and action plans will bein accordance with the
following:
i) For employees, communication should be done through briefings
17 during morning muster and notifications posted on the notice
boards accessible to employees.
ii) For residents who are non-employees, notifications will be given
through family members working at the operating unit.

(iii) Security Head at the operating unit is responsible to update the Management on changes in
18 movement regulations or restrictions set by the authorities on a fortnightly basis. Assistant
Managers are required to keep supervisors updated on any changes to the regulations and its
effect on employee movement.

(iv) Employees will be reminded of the consequences of breaching the regulations by the
19 Management of the operating unit from time to time.
(v) The Management of the operating unit should ensure that employees’access to basic needs
20 such as sundry shops and remittance agents are available to employees within or near the
premises.

(vi) Security Unit is to ensure that employees and residents exiting the operating units possess
their passports, work permits or other documentation as stipulated by the authorities.
21 Employees with expired work permits which is in the process of being renewed will not be
prevented from exiting the premises. However, the Management or Security Unit will remind
these employees on the consequences of leaving the work premise with expired work permits

INSTRUCTION FROM IOM

22 Briefing / socialization of new SOPs to OU management by RSQM & RHR
23 Briefing / socialization of new SOP to staff & workers by OU Management
24 Making available one page SOP version at strategic locations
25 Changing work arrangements involving the MA & the AP (PIC during the unavailability of MA)

Communicating & monitoring grievance on Freedom of Movement through the Social Dialogue
26 platform
Monitoring employee satisfaction on Freedom of Movement through the Employee
27 Engagement Survey e.g. Muster / Social Dialogue meeting
ITEM TO BE DISPLAYED / AVAILABLE ON THE GROUND
28 Appendix 1 to be displayed at AP Post
 29 Appendix 2 to be posted / available at Security Post
There should be no more Appendix 4 (Consent Letter to Leave Work Premise during Working
30 Hours) at the AP Post or Clinic used.
31 Record of OU to brief their Security Unit and all workers on SOP.
RECORD SHOULD BE AVAILABLE ON THE GROUND
AP record of workers and visitors in and out. For visitors, including vehicle number, time of
32 entry and exit, mobile number and reason of entry
33 Briefing attendance for all employees / workers for the SOP
34 Briefing on the elimination of Appendix 4 to all workers
35 Social Dialogue / Morning Muster record for any grievances on the SOP and action plan (if any)
Guidelines

1. Vehicle pass log book (min. req. of Name, Vehicle Reg Number, Date & time in and
out)
1. Log book for employee who exiting premis during working hours (record name, time
in & out)
2. Appendix 1

1. subject to MKN & KKM instruction (current - to wear face mask at all the time & scan
mySJ when entering the premise)

1. No restriction of movement during working hours

2. Document as per checklist #2
1. Briefing record (attendance, pictures & briefing content)
2. If using muster log book, attach the attendance
1. Muster logbook
2. Notice or poster at Notice board or any designated area that visible to resident

1. Vehicle pass log book (min of Name, Vehicle Reg Number, Date & time in and out)

1. Supervisor/Officer to have a book for worker who request to exit the operating unit
during working hours
1. subject to MKN & KKM instruction (current - to wear face mask at all the time & scan
mySJ when entering the premise)

1. Vehicle pass log book (min. req. of Name, Vehicle Reg Number, Date & time in and
out)

2. For visitor (non resident)

- Security to ask reason for entering
- To record - Name, Veh Reg Number, Mobile Phones, entry time, reason for entering

1. Based on an understanding of security personnel during interview

1. Based on an understanding of security personnel during interview

1. Security to record - Name, Mobile phone numbers, Veh. Reg. number & exit time.
1. Log book for employee who exiting premis during working hours (record name, time
in & out)
2. Appendix 1

1. Based on an understanding of security personnel during interview

1. Muster logbook or communication book

2. Notice or poster at Notice board or any designated area that visible to resident
3. Not beyond the instruction from MKN & KKM regards to COVID-19.

1. Muster logbook or communication book

2. Notice or poster at Notice board or any designated area that visible to resident
3. Not beyond the instruction from MKN & KKM regards to COVID-19.

1. Higher position of security personnel at OU

2. To update the restriction movement by government to OU management.
3. Auditor to interview the SM, Sergeant or Corporal.

1. Appendix 2

1. To identify the nearest sundry shop & remmitance agents / money transfer agents
2. Evaluate the access to the location

1. Based on an understanding of security personnel during interview

1. Briefing/training record (attendance, pictures & briefing/training content)

1. Briefing/training record (attendance, pictures & briefing/training content)
1. Location - FPE, AP Post at each division, notice board etc.
1. Person in charge during medical emergency

1. SD Online Tracking System

2. Minutes of Meeting (if)
1. Employee satisfaction survey records
2. SD Minutes of meeting

Based on physical observation

Based on physical observation
Based on physical observation
1. Briefing/training record (attendance, pictures & briefing/training content)

1. Log book for employee who exiting premis during working hours (record name, time
in & out)
1. Briefing/training record (attendance, pictures & briefing/training content)
1. Briefing/training record (attendance, pictures & briefing/training content)
1. To assess the Social Management Plan/Social Action Plan
2. SD OTS