Issued to

M/s.__________________________________________________________________

Sl.No:

NOT TRANSFERABLE

Ref No: 22050/Admn/2023, dt. 24.02.2023

TAMIL NADU MEDICAL SERVICES CORPORATION LIMITED

(A Government of Tamilnadu undertaking)
(ISO 9001:2015 certified organization)
NO:417, PANTHEON ROAD,
EGMORE, CHENNAI 600 008.
Ph: 044 – 28190580, 28190259, Fax: 044 – 28190636
Website: www.tnmsc.tn.gov.in / www.tender.gov.in

E-Mail: admo.tnmsc@tn.gov.in/ospnd.tnmsc@tn.gov.in

TENDER DOCUMENT FOR FIXING RATE CONTRACT

FOR TRANSPORTATION OF DRUGS AND MEDICINES FROM ONE DRUG
WAREHOUSE TO ANOTHER DRUG WAREHOUSE OF TAMIL NADU
MEDICAL SERVICES CORPORATION LIMITED WITHIN TAMIL NADU FOR A
PERIOD OF THREE YEARS (2023-2026)

LAST DATE FOR RECEIPT OF TENDER 10.03.2023 – 11.30 A.M.

 TAMIL NADU MEDICAL SERVICES CORPORATION LIMITED
(A Government of Tamilnadu undertaking)
(ISO 9001:2015 certified organization)
NO:417, PANTHEON ROAD,
EGMORE, CHENNAI - 600 008
Ph: 044 – 28190580, 28190259, Fax: 044 – 28190636
Website: www.tnmsc.tn.gov.in / www.tenders.tn.gov.in

E-Mail: admo.tnmsc@tn.gov.in/ospnd.tnmsc@tn.gov.in

TENDER DOCUMENT FOR FIXING RATE CONTRACT

FOR TRANSPORTATION OF DRUGS AND MEDICINES FROM ONE DRUG
WAREHOUSE TO ANOTHER DRUG WAREHOUSE OF TAMIL NADU
MEDICAL SERVICES CORPORATION LIMITED WITHIN TAMIL NADU
FOR A PERIOD OF THREE YEARS (2023-2026)

TENDER REFERENCE : 22050/ADMN/2023, DT.24.02.2023

DATE OF COMMENCEMENT OF SALE
OF TENDER DOCUMENT
LAST DATE FOR SALE OF TENDER
DOCUMENT
LAST DATE AND TIME FOR RECEIPT
OF TENDER
TIME AND DATE OF OPENING OF
TENDER
PLACE OF OPENING OF TENDER
: 24.02.2023
: 09.03.2023 UPTO 05.00 P.M.
: 10.03.2023 UPTO 11.30 A.M.
: 10.03.2023 AT 12.00 NOON
: TAMIL NADU MEDICAL SERVICES CORP. LTD.,
NO: 417, PANTHEON ROAD,
EGMORE,
CHENNAI – 600 008

ADDRESS FOR COMMUNICATION : TAMIL NADU MEDICAL SERVICES CORP. LTD.,

NO: 417, PANTHEON ROAD,
EGMORE,
CHENNAI – 600 008

COST OF THE TENDER DOCUMENT : Rs.5,725/-

 TAMILNADU MEDICAL SERVICES CORPORATION LIMITED

TENDER DOCUMENT FOR FIXING RATE CONTRACT

FOR TRANSPORTATION OF DRUGS AND MEDICINES FROM ONE DRUG
WAREHOUSE TO ANOTHER DRUG WAREHOUSE OF TAMIL NADU
MEDICAL SERVICES CORPORATION LIMITED WITHIN TAMIL NADU FOR
A PERIOD OF THREE YEARS (2023-2026)

The TNMSC Ltd., a Govt. of Tamil Nadu undertaking is involved in activities

such as procurement, storage and distribution of all lifesaving medicines to about

11,500 medical institutions all over Tamil Nadu through its network of 32 Drug

warehouses located in the State of Tamil Nadu. Apart from Drug logistics,

TNMSC Ltd also operates various diagnostic services in the state of Tamil Nadu.

The TNMSC Ltd invites sealed tender under two-cover system from reputed

and experienced agencies of TRANSPORT SERVICES to provide Transportation of

Drugs and Medicines from one Drug Warehouse to another Drug Warehouse

of TNMSC Limited within Tamil Nadu. The interested transporters are required

to submit the technical and financial bids separately. The bids in Sealed Cover-A

(Technical Bid) containing technical details including Undertakings and Sealed Cover-

B (Financial bid) containing the rate offers. In the context of the tender, the following

are the officials delegated.

 1. LAST DATE FOR RECEIPT OF TENDERS

a) Sealed Tenders in two separate covers {Technical bid (Cover “A”)} and
{Financial Bid (Cover “B”)} will be received till the time and date specified by
the Tender Inviting Authority, Tamil Nadu Medical Services Corporation Limited
(TNMSC Ltd.), No.417, Pantheon Road, Egmore, Chennai - 600008, for the
tender for fixing Rate contract for Transportation of Drugs and Medicines from
one Drug Warehouse to another Drug Warehouse of TNMSC Limited within
Tamil Nadu for a period of three years. The Name and address of the Firm
/ Company quoting the Tender should be clearly indicated in the outer cover
as per the constitution of the Firm / Company particulars.

b) The bid shall be valid for a period of 120 days from the date of opening of Cover-
A (Technical Bid) and prior to the expiry of the bid validity, the Tender Inviting
Authority may request the Tenderers to extend the bid validity for further period
as deemed fit.

2. GENERAL CONDITIONS OF THE CONTRACT

2 (1) SCOPE OF WORK

The successful tenderer will have to provide Transportation services to TNMSC

Ltd, its network of Warehouses of TNSMC Ltd by deploying their personnel to collect
& deliver parcels as per appropriate instructions issued by TNMSC Ltd. The list of
Drug warehouses of TNMSC Ltd are at Annexure-A from where collection and
deliveries shall be made.

TNMSC reserves the rights to award the contract to more than one
transporter either on regional basis or on district basis at its own discretion.

2 (2)ELIGIBILITY CRITERIA:

a) The transporters who are in the business of providing Transportation

services with a minimum experience of 3 years.
b) The tenderer (Transporter) should have their offices in all major cities of
Tamilnadu to ensure uninterrupted collection and deliveries of parcels.
 c) Financial turnover for last 3 years, ending with March 2021 should be not
less than Rs.75 Lakhs per annum.
d) Bidders should not have been blacklisted / terminated by any
Government organization/agency for unsatisfactory past performance,
corrupt, fraudulent or any other unlawful or unethical business practices.
An undertaking to this effect should be submitted as per Annexure-1.
e) Earnest Money Deposit (EMD) of Rs.50,000/- to be paid in the
form of Demand Draft/Banker’s Cheque favouring Managing
Director, TNMSC Ltd shall be paid. EMD in the form of Bank
Guarantee/Postal orders/Cheques shall not be accepted and
thus render for disqualification.

2 (3)DOCUMENTS TO BE SUBMITTED IN TECHNICAL BID (COVER-A):-

i. The tenderers shall submit the following documents:-

a) Registration certificate with the statutory bodies as necessary for
carrying out thebusiness.
b) Goods &Service Tax (GST) Registration certificate in the name of the
tenderer.
c) Permanent Account Number (PAN).
ii. Average Annual Turnover certificate/statement certified by Charted
Accountant along with Balance Sheets for last three financial years (i.e.,
2019-20 to 2021-22) as per Annexure-4.
iii. Documentary evidence / confirmation for having possessed SMS/website
tracking system to track the consignment from collection to delivery.
iv. Constitution details of the Tenderer (such as Proprietary/Partnership/
Private limited/Limited) along with documentary evidence such as
Memorandum of association/ Partnership deed etc. and with details of the
Name, Address, Telephone Number, Fax Number, e-mail address of the
firm and of the Managing Director / Partners / Proprietor. Also the list of
present Directors in the Board of the Company / Partners duly certified by
a Company Secretary of the Company / Practicing Company Secretary /
Charted Accountant to be furnished
 v. The instruments such as power of attorney, resolution of board etc.,
authorizing an officer (employee) of the Tenderer signing the tender and
other documents. Details of Authorized official to transact business with
TNMSC Ltd such as for submission of tender, attending tender opening and
to perform day to day activities with TNMSC Ltd as per Annexure-3.
vi. Bank Mandate details as per Annexure-6
vii. Details of number of branches in Tamil Nadu as per Annexure-5.
viii. Checklist as per Annexure-7

2 (4) FINANCIAL BID (COVER-B):-

Cover B contains the Price Bid of the Tenderer.

i. Price Bid should be typewritten and every correction and interlineations in the
bid should be attested with full signature by the Tenderer, failing which it will be
treated as ineligible. Corrections done with correction fluid should also be duly
attested. Each page of the price bid should be duly signed by the Tenderer
affixing the official seal.
ii. The price bid should not contain any condition, if found the bid is liable for
rejection.
iii. In determining the lowest evaluated price, (the rate quoted) the evaluation
shall include Basic Price + GST.
iv. The rate quoted in column of Annexure should be for a unit and for the given
specification. The rates quoted in paisa are to be in 2 digits only. The Tenderer
is not permitted to change/alter specification or unit given in the Annexure.
Request for any changes in the rates quoted at later date will not be
entertained by TNMSC Ltd., on any circumstance other than the Tax revision
made by any Government. Tax portion should be mentioned in the form of
percentage only (%).
v. The quoted rate shall include loading and unloading charges also. No
separate amount shall be paid for the same under any circumstances.
vi. The technical bid (Cover A) with all documents called for and EMD shall
be duly signed and sealed in a separate cover and super-scribed as
 technical bid cover – A addressed to Tender Inviting Authority and
with name and address of the bidder.
vii. The Price bid (Cover – B) duly filled with prices in the format in the Annexure
and shall be signed and sealed in a separate cover and super-scribed as
“Price Bid cover – B” addressed to Tender Inviting Authority and with
name and address of the bidder.
viii. The separately sealed Cover A and Cover B shall then be placed in an outer
cover which shall be sealed and super-scribed as “TENDER FOR FIXING
RATE CONTRACT FOR TRANSSPORTATION OF DRUGS AND MEDICINES
FROM ONE DRUG WAREHOUSE TO ANOTHER DRUG WAREHOUSE OF
TAMILNADU MEDICAL SRVICES CORPORATION LTD WITHIN TAMIL
NADU FOR A PERIOD OF THREE YEARS, DUE ON 10.03.2023 AT 11.30
A.M and addressed to the TENDER INVITING AUTHORITY, TAMILNADU
MEDICAL SERVICES CORPORATION LIMITED, NO.417, PANTHEON
ROAD, EGMORE, CHENNAI-8.
ix. The bid shall be submitted on or before the due date and time specified. If the
last date for submission of Tender is declared as holiday in the state of Tamil
Nadu including local holiday if any, the tenders may be submitted on the next
working day at the same working place and before the due time.

2 (5) OPENING OF COVER “A” AND COVER “B” OF TENDER

i. Only one authorized official of the bidder is entitled to be present at the time
of opening of Technical Bid – Cover A & Cover B of the tender submitted by
them. No other persons will be permitted.

ii. Tenderers, who are found eligible on satisfying the criteria after technical
evaluation and inspection will only be invited to attend the opening of Price Bid
– Cover “B” of the tender.

3. SPECIFIC CONDITIONS OF THE CONTRACT

1) A complete set of tender documents may be purchased by any interested eligible

agency from the office of Tender Inviting Authority between 11.00 A.M to 5.00
P.M on all working days either in person or by post by making an application in
 writing and upon payment of a non-refundable fee as indicated in the
advertisement in the form of Demand draft drawn in favour of Tamil Nadu
Medical Services Corporation Limited payable at Chennai. Tender Inviting
Authority will not be responsible in any way for postal delay. Alternatively, the
tender document can be downloaded from the websites www.tnmsc.tn.gov.in
and www.tenders.tn.gov.in at free of cost.
2) Tenders should be filled with neat, legible and correct entries. Indistinct figures
should be avoided. The amount/rates should be filled in figures as well as
words. Correction / Omission / Overwriting / Cutting should be dated and
initialed. Any difference in words and figures, the rates which is least shall be
taken for evaluation.
3) Price shall be filled in the format given in the Annexure enclosed. Rates must
be quoted for all categories. No column should be left blank.
4) Lowest tender will be decided based on the rates quoted with GST.
5) The tender should be signed at all places provided therein. Also all pages and
corrections/alterations should be initialed. Each sheet of the tender document
is required to be signed along with the seal by the authority person/persons
submitting the tender in token of his/their having acquainted themselves with
the instructions to tenders, standard conditions, special conditions, financial
bid, scope of work and all other clauses of this tender document. Any tender
document not so signed may be liable for rejection.
6) The TNMSC Ltd reserves the right to reject any/all tenders without assigning
any reason. Tenderers are advised to carefully note the instructions
contained/mentioned in the Tender form.
7) The successful bidder as Transporter must report to the Administration
Department of TNMSC Ltd on weekly basis for details of complaints/
suggestions if any, with regard to services to be rendered.
8) Personnel engaged in services shall not take any item of TNSMC Ltd at its
premises and all its offices without consent of the authorized official of TNMSC
Ltd.
9) The transporter agency should ensure that the parcel / items handed
over to them by the warehouse should be delivered within 24 hours
 where the distance between the two places is not exceeding 300 Kms
and within 48 hours where the distance between the two places is
more than 300 kms. Each and every delivery challan, of the transporter
should be entered with “in” and “out” time and date for the vehicle
placed by them signed by the driver of the vehicle and the warehouse
in charge.
10) The items transported by the transporter should be handled with utmost care
and covered with “Transit Insurance”.
11) The employees/persons engaged by the transporter of the Transporter shall
never considered to enjoy any right to enter the premises of TNMSC
Ltd/Warehouses by virtue of this agreement or otherwise at any time except
with the prior permission of TNMSC Ltd.
12) The Transporter will have no right to transfer or assign the contract or any
rights thereunder to anyone.
13) The Transporter shall be responsible for the conduct and behavior of his
employees. If any employee of the Transporter is found misbehaving with
staffs of TNMSC Ltd, the Transporter shall take necessary and appropriate
action immediately.
14) If the Transporter commits any breach of any of the terms and conditions
hereof and/or fail/neglect to carry out any instructions issued by TNMSC Ltd
from time to time, it shall be open and lawful for TNMSC Ltd to terminate the
agreement forthwith without assigning any reason and can get the work done
by any person(s) or through any other agency at the risk and cost of the
Transporter and the Transporter shall have no right to claim any compensation
whatsoever on this account. The Transporter shall be liable to pay forthwith to
TNMSC Ltd, the difference of payments made to such other sources, besides
damages at double the rate of payment for the period of failure in providing
the services or part thereof.
15) In the event of any loss/damage being caused to TNMSC Ltd on account of the
negligence of the Transporter’s employees the Transporter will have to lodge
FIR, claim insurance compensation &fulfil every formalities as deemed
 necessary in recovering the documents and making good the loss suffered by
TNMSC Ltd. All the charges shall be borne by the transporter.
16) The Transporter shall take proper instructions from TNMSC Ltd for the
execution of the contract at the different places and will faithfully comply with
the same during the course of the contract.
17) If the Transporter commits breach of any covenant or any clause of this
agreement, TNMSC Ltd may send a written notice to the Transporter to rectify
such breach within the time limit specified in such notice. In the event the
Transporter fails to rectify such breach within the stipulated time, the
Agreement shall forthwith stand terminated and the Transporter shall be liable
to TNMSC Ltd for losses or damages on account of such breach.
18) Conditional tenders will not be accepted.

3 (1). LIQUIDATED DAMAGES/ PENALTYCLAUSE:

a) The timely and accurate delivery of the parcels of medicine etc., with
utmost promptness are the essence of this tender. Extensions of the
time limit of the delivery beyond the agreed delivery schedule will
not be given except in exceptional circumstances. In case of delay
in delivery beyond the agreed delivery schedule, penalty at the rate
of 5% per day of the freight value for that consignment or part
thereof, subject to maximum 50% of total Freight Value of delivery
rate shall be imposed. Quantum of liquidated damages assessed and
levied by the TNMSC Ltd shall be final and not challengeable by the Agency.
b) The Transporter shall exercise due care and caution while transporting the
consignments to avoid any damage or loss at any stage. The Transporter
shall be responsible for the safety of the consignment in their custody.
TNMSC Ltd shall be at liberty to recover all the damages or any payable
amount from the Transporter, if the Transporter fails in taking care of the
consignment in its custody.
c) All the material shall be deemed to be in the possession of the Transporter
and in its care and custody, at its risk and responsibility from the moment
they have been handed over to its representative at the collection point and
 till such time they are delivered to the addressees under proper
acknowledgement. The Transporter shall be responsible for any mishap,
accident en-route, the consequences thereof including legal compensations,
if any, and payable during the execution of the contract. TNMSC Ltd shall
not be in any way responsible for any accident or damages incurred or claims
arising there from during the period of the contract.
d) Subject to clause for Force Majeure if the bidder fails to provide the service
as agreed, TNMSC Ltd at its discretion may without prejudice to any other
right or remedy available to TNMSC Ltd in the tender and the contract, forfeit
the entire performance Security Deposit submitted by the Transporter, apart
from blacklisting of the Transporter for further participation in any of the
tenders of TNMSC Ltd.

3(2).EXECUTION OF AGREEMENT AND PERFORMANCE SECURITY:

TNMSC Ltd will enter into an agreement in the prescribed format with the
successful bidder for a period of three years with a provision for further extension
of not more than one year with the same terms and conditions on mutual
acceptance. The agreement of contract should be executed on Non Judicial Stamp
Paper of Rs.100/- (One Hundred only).

The successful Bidder has to deposit Rs.2,50,000/- (Rupees Two Lakhs

Fifty Thousand Only) towards Performance Security Deposit in the form of DD /
Bankers Cheque drawn at any Nationalized Bank favouring “TNMSC Ltd” payable
at Chennai. The Security Deposit shall be on hold with TNMSC Ltd for the entire
contract period. The Security Deposit will be refunded without interest on expiry of
the contract subject to adjustment of all outstanding dues.

3 (3).INDEMNITY

The successful tenderer (Transporter) hereby covenants and agrees to

indemnify and shall at all times keep indemnified TNMSC Ltd against any loss or
damage that TNMSC Ltd may sustain as a result of the failure or neglect of the
agency to faithfully carry out its obligations under this agreement or negligence,
carelessness, inefficiency, fraud, mischief and misappropriation or any other type
of misconduct of the Agency or its employees, agents, representatives and further
to pay for all losses, damages, costs, charges and expenses which the TNMSC Ltd
may reasonably incur or suffer and to indemnify and keep indemnified the TNMSC
Ltd in all respects.

4. PAYMENT TERMS

(i) The warehouse in charge of the district shall measure the dimension of
the consignment in terms of L X W X H in meter and record the same in
the OGR / delivery challan which shall be accompanied with the bill along
with delivery acknowledgement at the receiving station for payment.
(ii) The Transporter has to submit their monthly GST invoice / bill in triplicate
to TNMSC Ltd at the end of each calendar month on or before 7th of
following month for the services rendered during the billing month along
with proof of delivery. No advance payment shall be made.
(iii) Proof of delivery (POD) is to be submitted within a month and on demand
in specific cases, if required earlier and shall preserve the delivery records
at least for the period of 12 months and shall be in position to produce the
same and when demanded in case of any disputes.
(iv) Payment will be made by NEFT/RTGS only after deducting applicable TDS
and any statutory Deductions as per law.
(v) If the vehicle is retained more than one hour during working days / working
hours at the warehouse, due to reasons attributable to ware house
operations, a retention charge of Rs.100/- per hour will be paid upto a
maximum of 2 hours for which in and out time should be noted in the DC.
The above is also applicable for both originating ware house for loading
and destination warehouse for unloading. The retention time will be
calculated from the “in” and “out” time of the vehicle entering the
warehouses. The decision of the Managing Director in this regard is final
and binding.
(vi) For making payment the ware house in charge must sent duplicate DC
along with OGR and IGR with in and out time at both the warehouse (Origin
/destination).
 (vii) Variation in price due to fuel cost:
The variation in price (increase/decrease) due to variation in diesel price
will be computed on quarterly basis reckoned from date of LOA on the basis
of average price of the quarter period and with the following formula:-

Variation in price = 0.7 (F1/F) X 100 = 10% or actuals, whichever is

lesser,
Where, F is the price of Diesel on the date of LOA and F1 is the average
price of Diesel on the quarter period computed on number of days basis
and 0.7 is the contribution percentage of diesel price on the rate. An
illustrative example is given below:-

1. Date of LOA (Say) = 01.03.2023

2. Rate per Cubic Meter per Km fixed in the LOA = Rs. A (say)
3. Diesel price as on 01.03.2023 = Rs.95/- (say)
4. Average diesel price for a period of 3 months computed on the basis of
number of days of a quarter i.e., from 01.03.2023 to 31.05.2023 = Rs.97.5
(say)
5. Escalation = (Rs.97.5/Rs.95) x 100 =2.63%
6. Contribution at 70% = 0.7x2.63 = 1.841% which is within 10%
7. Increase in price permissible = Rs. A x 1.01841 = B
8. If B is less than 10% the actual increase will be considered and if B is more
than 10% only 10% will be considered.

The variation in prices will be computed at the end of every quarter and will
be paid cumulatively at the end of each year.

5. TERMINATION OF CONTRACT

a) TNMSC Ltd may terminate the contract without assigning any cause by giving
three months’ notice in writing. However, the notice period may be extended
by mutual agreement till alternate arrangements are made. Further, any
pending or unresolved service, function, task, performance, unpaid fees and
any other remedies shall continue by both the parties during the period of
termination notice and the same must be satisfied before this agreement is
terminated.
 b) The Transporter shall have no claim to any payment or compensation
whatsoever on account of any profit or advantage, which would have derived
from the execution of the work in full, but which it did not derive in
consequences the full amount of the work not having been carried out, neither
shall he have any claim on compensation / damage for the loss suffered by
reason of termination of agreement by TNMSC Ltd.
c) TNMSC Ltd without prejudice to any other remedy, reserves the right to
terminate the Tender/ contract in whole or in part and also to blacklist the
Transporter for a suitable period without giving any notice or found guilty for
breach of condition/s of the tender or contract, negligence, carelessness,
inefficiency, fraud, mischief and misappropriation or any other type of
misconduct by the Transporter or by its staff or agent. TNMSC Ltd’s decision
in such a situation shall be final and shall be accepted by the Transporter
without any objection or resistance. In such case of termination, TNMSC Ltd
will have the right to put in place any other agency for carrying out the
remaining enrolment work. Any extra expenditure shall also be recovered from
the agency.
d) If the Transporter withdraws or the services provided by the successful bidder
are not found satisfactory during the period of contract from the date of taking
over charge, TNMSC Ltd reserves the right to terminate the contract without
giving any notice and initiate appropriate necessary action in the matter for
making alternate arrangements

6. SAVING CLAUSE

No suit, prosecution or any legal proceedings shall lie against the Tender
Inviting Authority or any person for anything that is done in good faith or intended
to be done in pursuance of the tender.

7. RESOLUTION OF DISPUTES

The TNMSC Ltd., and the Transporter shall make every effort to resolve,
amicably by direct informal negotiation on any disagreement or dispute arising
between them under or in connection with the contract.
 In case of a dispute or difference arising between the TNMSC Ltd., and the
service provider agency relating to any matter arising out of or connected with the
agreement, such dispute or difference shall be settled in accordance with the
Arbitration and Conciliation Act, 1996 and the venue of arbitration shall be Chennai
alone.

In case of discrepancy in payment provisions such as levy of Liquidated

damages, short passing of bills etc., the same shall be represented to TNMSC Ltd.,
within 15 days from the date of receipt of payment, failing which TNMSC Ltd., will
not entertain any claim thereafter.

8. APPEAL

This tender is governed by the provisions of Tamil Nadu Transparency in

Tenders Act 1998 and the Rules there under.

Any Transporter aggrieved by the orders passed by the Tender Accepting

Authority under section 10 of the said Act, may appeal to the Government within ten
days from the date of receipt of order and the Government shall dispose the appeal
within fifteen days from the date of receipt of such appeal.

No Appeal shall be preferred while the tender is in process and until tender is
finalized and Notification of award is issued by the TNMSC Ltd.

9. JURISDICTION

In the event of any dispute arising out of the tender such dispute would subject
to the jurisdiction of the Civil Court within the city of Chennai only and official
communicating language shall be Tamil (or) English, even if any dispute is raised in
any other fora.

TENDER INVITING AUTHORITY

TNMSC Ltd.
 Annexure - A
Sl. Name of the
Warehouse address
No District
Tamil Nadu Medical Services Corporation Limited,
Kamarajar Salai, Opp. ESI Hospital, K.K. Nagar,
1. Chennai - 600 078
Phone:044-24899430
Cell : 99401 88247
Chennai
Tamil Nadu Medical Services Corporation Limited
Govt. Peripheral Hospital Campus, Anna Nagar,
2. Chennai - 600 102
Phone:044-26263819
Cell : 99401 88246
Tamil Nadu Medical Services Corporation Limited
Medical College and Hospital Campus, Civil
Aerodram (PO), Avinashi Road,
3. Coimbatore
Coimbatore - 641 014
Phone:0422-2571954
Cell : 99401 88245
Tamil Nadu Medical Services Corporation Limited
Beach Road, Near DMO Bungalow,
Devanampattinam
4. Cuddalore
Cuddalore - 607 001
Phone:04142-294877
Cell : 99401 88244
Tamil Nadu Medical Services Corporation Limited
Government Head Quarters Hospital Campus,
Vannampatti Road
5. Dharmapuri
Dharmapuri - 636 701
Phone:04342-230334
Cell : 99401 88248
Tamil Nadu Medical Services Corporation Limited
Gobala Samudram Tank,
Near Government Head Quarters Hospital
6. Dindigul
Dindigul - 624 001
Phone:0451-2420438
Cell : 99401 88249
Tamil Nadu Medical Services Corporation Limited
Arignar Anna Memorial Cancer Hospital Campus,
Bangalore Road, Karapettai
7. Kancheepuram
Kancheepuram - 631 552
Phone:044-27264065
Cell : 99401 88250
Tamil Nadu Medical Services Corporation Limited
Nagercoil, Asaripallam (P.O.)
8. Kanyakumari Kanyakumari District - 629 201
Phone:04652-226036
Cell : 99401 88252
Tamil Nadu Medical Services Corporation Limited,
Collectorate Campus, Madurai - 625 020
9. Madurai
Phone:0452-2522174
Cell : 99401 88251
Sl. Name of the
Warehouse address
No District
Tamil Nadu Medical Services Corporation Limited,
Chester Field's Peyton's Road,
Opp. To Civil Supplies Godown,
10. Nilgiris
Udhagamandalam, Nilgiris - 643 001
Phone:0423-2444796
Cell : 99401 88253
Tamil Nadu Medical Services Corporation Limited,
Government Head Quarters Hospital
11. Erode Perundurai - 638 502
Phone:04294-225548
Cell : 99401 88254
Tamil Nadu Medical Services Corporation Limited,
Sipcot Complex (Near TASMAC Godown),
12. Pudukkottai Pudukkottai - 622 002,
Phone:04322-244481
Cell : 99401 88255
Tamil Nadu Medical Services Corporation Limited,
Sikil Rajaveethi, Kenikarai,
13. Ramanathapuram Ramanathapuram - 623 504
Phone:04567-220603
Cell : 99401 88256
Tamil Nadu Medical Services Corporation Limited
Near G.M.K. Medical College, Salem Steel Road,
M.Kollapatti
14. Salem
Salem - 636 030
Phone:0427-2384403
Cell : 99401 88257
Tamil Nadu Medical Services Corporation Limited
Panankadi Road
15. Sivagangai Sivagangai - 630561
Phone:04575-240180
Cell : 99401 88258
Tamil Nadu Medical Services Corporation Limited
Thanjavur Medical College Hospital Campus,
Vallam Road
16. Thanjavur
Thanjavur - 613004
Phone:04362-240101
Cell : 99401 88263
Tamil Nadu Medical Services Corporation Limited
Theni Medical College Campus
17. Theni Theni - 625 512
Phone:04546-294017
Cell : 99406 29520
Tamil Nadu Medical Services Corporation Limited
Periamilagu Parai, T.B. Hospital Campus,
Collectorate Office Road
18. Thiruchirapalli
Thiruchirappalli - 620 001
Phone:0431-2412446
Cell : 99401 88260
Sl. Name of the
Warehouse address
No District
Tamil Nadu Medical Services Corporation Limited
Opp. Sadak Abdullah College, Tiruchendur Road,
19. Tirunelveli Palayankottai, Thirunelveli - 627 011
Phone:0462-2578714
Cell : 99401 88261
Tamil Nadu Medical Services Corporation Limited
Chest Clinic (TB) Campus, Anna Nagar
20. Thiruvannamalai Thiruvannamalai - 606 602
Phone:04175-237610
Cell : 99401 88259
Tamil Nadu Medical Services Corporation Limited
Mannargudi Road, Near Circuit House Building,
Vilamal (P.O.)
21. Thiruvarur
Thiruvarur - 613 701
Phone:04366-224122
Cell : 99401 88264
Tamil Nadu Medical Services Corporation Limited
Devarpuram Road, Near South Police Station
22. Thoothukudi Thoothukudi - 628 003
Phone:0461-2328948
Cell : 99401 88262
Tamil Nadu Medical Services Corporation Limited
TB Sanatorium Campus, Adukkambarai Post
23. Vellore Vellore District - 632 011
Phone:0416-2230880
Cell : 99401 88265
Tamil Nadu Medical Services Corporation Limited
Collectorate Master Plan Complex, Near District,
Sports Complex, Sattur Road,
24. Virudhunagar Kooraikundu Village
Virudhunagar - 626 001
Phone:04562-253208
Cell : 99401 88268
Tamil Nadu Medical Services Corporation Limited
Government Primary Healthcare Campus,
25. Villupuram
Kandamanadi,
Villupuram – 605401
Tamil Nadu Medical Services Corporation Ltd.,
Old Eye hospital campus,
26. Peramablur Chennai - Trichy National Highways Service road,
Thoramangalam
Perambalur - 621 212.
Tamil Nadu Medical Services Corporation Ltd.,
TS. No. 506/2, Ward 4, Block 16,
27. Nagapattinam
Old Nagoor Road, Nagapattinam Town,
Nagapattinam – 611 001.
District Drug Warehouse at Namakkal,
Tamil Nadu Medical Services Corporation Ltd.,
28. Namakkal
Near Additional Primary Health Centre,
Alanganatham pirivu, Namakkal – 637013.
Sl. Name of the
Warehouse address
No District
Tamil Nadu Medical Services Corporation Ltd.,
Near Primary Health Centre at
29. Karur Velliyanai campus,
Karur – Dindigul State highways road,
Karur – 639118.
Tamil Nadu Medical Services Corporation Ltd.,
Opp. To Collector office,
30. Krishnagiri Thirumalai Nagar, Bainapalli Village,
Ramapuram post,
Krishnagiri – 635001.
Tamil Nadu Medical Services Corporation Ltd.,
(PHC at Katchur)
31. Thiruvallur No. 297, Venkatapuram Village road,
Thiruvallur – Uthukottai State Highways road,
Thiruvallur – 602 026
Tamil Nadu Medical Services Corporation Ltd.,
(PHC at Kullampalayam)
No. 1E, Kullampalayam Village,
32. Tiruppur
Kangeyam – Tharapuram State Highways road,
Uthiyur (Post),
Tiruppur – 638 703.
 ANNEXURE-1
UNDERTAKING
(In Rs. 20.00 Non-judicial Stamp paper)
Tender Ref No: 22050/Admn/2023, dt.24.02.2023

I, Thiru/Selvi/Tmt--------------------- (name of the official) at the capacity of

……………………….. (designation) of M/s. ………………………………………………. (name of the

tenderer) hereby confirm that we have not been blacklisted by any State/Central

Government/Semi Government/Quasi Government departments for carrying out Courier

and Cargo Services as on date of submission of tender mentioned above

Signature with Official Seal

Name:
 ANNEXURE-2

BID SECURITY DECLARATION

Tender Ref No: 22050/Admn/2023, dt.24.02.2023

I, Thiru/Selvi/Tmt……………………………. (name of the official) at the capacity of

……………………….. (designation) of M/s. ………………………………………………. (name of the

Tenderer) hereby declare that if I/we withdraw or modify our bid during the validity of the

tender, The Tamil Nadu Medical Services Corporation Ltd, Chennai reserves its right to

suspend/remove from list or to blacklist for specified period to participate in the tenders of

Tamil Nadu Medical Services Corporation Ltd, Chennai apart from forfeiture of Earnest

Money Deposit paid for the tender mentioned above.

Signature with Official Seal

Name:
 ANNEXURE-3

AUTHORIZATION LETTER

Tender Ref No: 22050/Admn/2023, dt.24.02.2023

I, Thiru/Selvi/Tmt______________________ (name of the official) at the capacity of

……………………….. (Designation) of M/s. ……………………………………………………. (name of the

tenderer) hereby confirm that Thiru/Selvi/Tmt. …………………………….. (Name) shall be the

Authorized official to transact day to day activities pertaining to the tender reference

number mentioned above with TNMSC Ltd from submission of tender document until award

of contract in the event of becoming successful tenderer. The specimen signature of

Thiru/Selvi/Tmt. ……………………………….. (Name) is attested below along with Photograph of

the authorized official.

Signature with Official Seal

Name:

Signature of the authorized official:

Photo

Attested By:
 ANNEXURE-4

ANNUAL TURNOVER STATEMENT

The Annual Turnover of M/.s________________________________ for the past

three years are given below and certified that the statement is true and correct.

_________________________________________________________________________
Sl.No. Year Turnover in Lakhs (Rs)
___________________________________________________________________________

1. 2019 - 2020 -

2. 2020 - 2021 -

3. 2021 - 2022 -
___________________________________________________________________________

Total - Rs._______________ Lakhs

Average turnover per - Rs._______________ Lakhs

annum

Signature of Auditor/
Date: Chartered Accountant

Seal. (Name in capital)

 ANNEXURE-5

DETAILS OF BRANCHES/ NETWORK OPERATORS

S. No. of Own Hired

Location
No Branches Network Network
1
2
3
4
5

Signature with Official Seal

Name:
 ANNEXURE-6

MANDATE FORM

1 Company Name
2 Postal Address of the company with
Telephone No., Fax No. and Mail I.D.
3 Name of the Managing Director / Director
/ Manager
Mobile No. / Phone No.
E-mail I.D.
4 Name and Designation of the authorized
company official
Mobile No.
E-mail ID
5 Name of the Bank.
Branch Name& address., Branch Code No.,
Branch Manager Mobile No., Branch
Telephone no., Branch E-mail ID
6 9 digit MICR code number of the bank and
branch appearing on the MICR cheque
issued by the bank.
7 IFSC code of the Branch

8 Type of Account (Current / Savings).

9 Account Number (as appear in cheque

book)

(In lieu of the bank certificate to be obtained, please attach the original cancelled cheque
issued by your bank for verification of the above particulars).

I /We hereby declare that the particulars given above are correct and complete. If the

transaction is delayed or not effected at all for reasons of incomplete or incorrect information,

I would not hold M/s.Tamil Nadu Medical Services Corporation Limited (TNMSC) responsible.

I have read the conditions of the tender/agreement entered and agree to discharge the

responsibility expected of me/from the company as a tenderer /successful tenderer.

Date: Signature with Official Seal

Place: Name of the person signing &

designation
 ANNEXURE-7
CHECK LIST

TENDER FOR FIXING RATE CONTRACT FOR TRANSPORTATION OF DRUGS

AND MEDICINES FROM ONE DRUG WAREHOUSE TO ANOTHER DRUG
WAREHOUSE OF TNMSC LIMITED WITHIN TAMIL NADU
FOR A PERIOD OF THREE YEARS.

NAME OF THE TENDERER

(IN BLOCK LETTERS):………………………………………………………….……………………

Information
S.
Information Sought Provided Pg. No
No
(Y/N/E)
1 Tender Document Fee DD.No:
(if applicable) Date.
Bank:
Amount:
2 Earnest money Deposit DD.No:
Date.
Bank:
Amount:
3 Undertaking in Non-judicial
stamp paper for non-blacklisting/
debarment by any agency as per
Annexure-1
3 Bid Security Declaration as per
Annexure-2
4 Details of the constitution of the
Firm
5 Instruments such a Power of
Attorney/Board Resolution for
authorized official to sign the
tender.
6 Authorization letter nominating
an official for attending tender
opening/perform day to day
activities with TNMSC Ltd as per
Annexure-3
 Information
S.
Information Sought Provided Pg. No
No
(Y/N/E)
7 Registration details of the Service
Provider with appropriate
authority.
8 GST Registration Certificate along
with GST filed details for last
three months of financial year
2020-21.
9 Permanent Account No.
10 Average annual turnover
statement certified by Charted
Accountant/ Auditor as per
Annexure-4
11 Copies of balance sheet for the
last three financial years
(i.e., 2018-19 to 2020-21).
12 Details of Number of Branches
(Tamilnadu/India) as per
Annexure-5.
Bank Mandate details as per
Annexure-6 (for RTGS/NEFT)
13 Copy of tender document duly
signed with official seal in all
pages.
 TAMIL NADU MEDICAL SERVICES CORPORATION LIMITED, CHENNAI
PRICE SCHEDULE (COVER – B)

Charges in
Charges in figures Charges in words
Sl. words (incl.
Description (excl. GST) (excl. GST) GST%
No GST)
(Rs.) (Rs.)
(Rs.)
(a) (b) (c) (d)
1 Basic Freight Charges per KM
per Cubic meter (including
loading and unloading
charges)
2 Way Bill Charges
3 Minimum Freight Charges
4 Minimum Chargeable Distance
5 GST in %

Date:

Place:

Signature with Seal

Note:

1) The quoted rate shall include loading and unloading charges also.
2) In case of discrepancy between rate in figures and in words the rate in words will prevail.
3) In case of discrepancy between unit price and total price, the unit price shall prevail.