TENDER FOR SUPPLY OF SURGICAL CONSUMABLES

Tender No.MS/ 14266 dated 11.10.2010 Issued against payment Rs 2000.00( Non Refundable) Vide
Cash Receipt No……………………………Dated ……………………………….for the year 2010-2012.

To,
M/s ……………………………………………………
…………………………………………………………
…………………………………………………………
…………………………………………………………
Sub: Conclusion of rate contract tender for Absorbent Cotton Wool/ Cotton Rolled Bandage/Gauze Than
required for the year 2010-2012.
Dear Sir,
Your are invited to tender for Absorbent Cotton Wool Rolled Bandage Than and to be supplied
to this hospital in the year 2010-2012.
Please quote tender number on the top of your envelop. The sealed envelope containing the
tender document should be addressed to “ The Superintendent, G.M. & Associated Hospital(CSMMU)
Lucknow.
a. Technical and financial bid should be submitted in separate sealed envelop mentioned with
full Name, Address, E-mail, Fax, Phone, Mobile No., of the tendering firm on top of the
envelops.
b. The Bids should be submitted on any working day in the tender box placed in the Committee
Room of the Hospital latest by 4:00 pm on or before due date mentioned in the tender notice.
Mailing Address: The Superintendent, G.M. & Associated Hospital Lucknow. All other
communication must be addressed to the office by designation only.
it is proposed to enter into a running Rate Contract For Supply of items enumerated being
schedule of Annexure. You may furnish your quotations subject to the terms and conditions acceptable to
you in full. Modification if any included in your quotation shall not be accepted and you shall be bound
by the terms and conditions of tender/ order.
The tender should be submitted after carefully reading the instructions for filling tender which is
enclosed with annexure A-1, A-2 & A3. The technical Bid shall be on dated 27.10.10 at2.30 pm on ward.
Financial Bid shall be opened 01.11.10 at 2.30 pm. for those tenderers only who pass the Technical Bid.
In case of date mentioned above is declared holiday it shall be automatically shifted to the next working
day.

Superintendent
G.M. & Associated Hospitals,
Lucknow.
NOTE: Last Date of Submission of Sealed tender 27.10.2010 Upto. 2:00 pm.
 ANNEXURE-1
Term & Conditions

1. Tender should be submitted only on the prescribed tender form which can be obtained from the
office of the Purchase Section of G.M. & A.H, CSMMU UP, Lucknow after depositing Rs.
2000.00 (Rs. Two Thousand ) only in cash section of G.M. & A. H., CSMMU UP, Lucknow.
2. Tender documents can also be downloaded from the University website www.kgmcindia.edu.
But the Tender/Bidder has to submit a demand draft of Rs. 2000.00 form any nationalized
Bank alongwith the tender documents in favour of Superintendent, G.M.& Associated
Hospital, CSMMU UP, Lucknow payable at Lucknow, will necessarily to be attached with
the bid otherwise tender will be rejected.
3. Sealed tender should be submitted in a two-bid System. Earnest money and Technical bid shall
be submitted as Part-I. Price bid shall be submitted as Part-II in duplicate. Both Part-I and II
must be submitted in large sealed envelopes to the office of the Superintendent, G.M. & A.H,
CSMMU UP, Lucknow, hereinafter called University, failing which the tender shall be treated as
void abs-initio. The envelopes must be super scribed “Quotation for Adv.
No……………..dated……………….of G.M. & A.H, CSMMU UP, Lucknow.

Technical bid must contain original catalogue, literature of product, copy of product manual and
circuit diagram(if applicable).All papers as mentioned in check list must be enclosed with
technical bid, strictly in accordance with serial of check list. Price bid must strictly conform to
Proforma provided (Schedule……….) on letter head on the tenderer.
4. The tenderer documents must be accompanied with the earnest money of Rs. 25,000.00 which
will be accepted in the form of FDR/TDR, form only any Nationalized Bank duly pledged in
favour of Superintendent, G.M. & A.H. Lucknow payable at Lucknow, The minimum
validity of EMD would be Two year from the tender date which will be refundable for those
tenderer whose rates are not accepted. Tender will not be considered without Earnest Money
which shall be refundable after three months from the date of completion of contract. If the valid
FDR/TDR as per terms and conditions is already lying with this office a certificate to this effect
from the competent authority should be attached with the tender from as a proof of earnest
money.

5. Tenderer must be Authorized Manufacturer/Authorized Dealer/ Wholesaler or Stockits through

manufacture. Experienced and Testing certificate qualified company are entitled to take part in
this tender. Experience Certificate should be enclosed along with tender form.
6. Tenderer must be registered in Service Tax Department & Photocopy of Service Tax
Registration Certificate, Trade Tax Registration Certificate, Income Tax Clearance Certificate/
Assessment copy must be submitted along with tender. (All the certificate provide by the
tenderer must be current year/before current year.)
7. Tenderer must duly sign each page of the tender document including all enclosures along with
stamp. If there is more than on Owner/Proprietor of the Firm each shall sign the tender
document along with stamp.

8. Any Bidder who is having criminal record is not allowed to participate in the bidding process,
there is no criminal case pending against him/her and he/she has never been convicted or charged
with any crime in an Indian Court.
9. Any bidder who is registered with the state Bar Council is not allowed to participate in the
Bidding Process.
10. The tenderer will not be allowed to add any terms and conditions of his own. He has to follow all
the terms and conditions mentioned herein. Any terms added by the tender shall have got no
legal force. Cutting and over-writing must be attested by the Tenderer with his initials & seal.
11. That the Tenderer should also furnish along with tender a notary affidavit on Non Judicial
Stamp Paper of Rs. 100.00 stating their in as under-:
(a). That the firm is never being blacklisted/penalized/defaulted by any government
Institution/Hospital.
(b). That there is no Judicial case pending against the firm & the firm has not been convicted by
any Court of Law.
(c). That he/she (Tenderer) has never been convicted or charged with any crime in an Indian
Court.
(d). That the firm has deposited up to date sales Tax and Income Tax document (Attach copy of
clearance/ Assessment copy.) for last three year.
12. Preference may be given to those tenderer who have Import License of equipment/spare parts.
13. The rate quoted in the tender form shall remain applicable for two years from the date of
Agreement and shall be inclusive of all the charges except Trade Tax & surcharge if applicable.
Rates quoted by the tenderer shall remain unchanged throughout the contract period.
14. After approval of rates the firm shall have to execute an agreement deed on a Non judicial
Stamp Paper as per Govt. rules Earnest money will be adjusted towards security money,
which shall be released after three months from the date of expiry of rate contract period.
15. In case of failure of supply in due time The Superintendent, G.M. & A.H., Lucknow, will be free
to get them supply from any other agency and the expenses of such difference shall be recovered
from the contractor.
16. Payment will be made after 30 days from the date of submitting of the bill and subject to
satisfactory supply, availability of funds and completion of the processing of bills. No advance
payment will be made before supply.
17. Tender alongwith Earnest Money and other required document in sealed envelope duly marked
with “Absorbent Cotton/ Rolled Bandage/ Gauze Than” should be put in the tender box kept at
the Committee Room of Hospital.
18. The Tender should quote only those life saving and Hazardous drug for which they have manufacturing
unit as per norms of the revised schedule-“M” of the Drug Act and for which they have any of the
quality/safety certification of National/International standards like GMP/WHO-GMP/GMP/IPF/US-
FDA/CEE/ISO/DGQA certificate valid on the date of opening the tender.

All the tenderer must submit an attested photocopy of the quality, safety cerification from any of like like
GMP/WHO-GMP/GMP/IPF/US-FDA/CEE/ISO/DGQA which is essential for eligibility.
19. That Bidder must purchase separate tender documents for each company. single tender
documents shall contain the technical and financial bid of only one company. Non compliance
shall be liable for cancellation of the bid.
20. Through Manufacturer/ Importer, execute their supply through authorized distributors, the supply
can be accepted through the distributor/dealer base on the authority letter of the principal
company at the sole responsibility of principal company. The name of Distributor must be
mentioned in the Technical Bid.
21. Rate quotation must be on the letter head of the company as per the tender proforma and must
have signature of the Proprietor/Manager/Authorized Signatory of the firm along with that
stamp.
22. That the tenderer should quote only rate for each item. Any discount or offer must be mentioned
in the rate quotation sheet only
23. The tenderer should quote the rate inclusive of all the charges (trade tax,Vat and excise duty etc.)
in fugure and also in word. F.O.R. destination Hospital Store. It will the sole responsibility of the
tenderer to affect the door deliveries of goods on his own.
24. Tender must enclose the self attested photocopy of Drug Manufacturing License/re-packing
license, as per norms of revised schedule ”M” of the Drugs Act. GMP/WHO-GMP/ISO etc.
certificate valid till date along with appoved Drug list.
25.Tender must enclosed the Performance of manufacturing & marketing certificate issued by the State Drug
Control Authority/Licensing Authority valid upto current year at least.
26. If quoted items are approved in any rate contract in your favour, then please submit photocopy of rate
contract.
27.At least three sample of the units being offered in the tender, packed in a sealed white transparent
polythene/glass bottle of each item must be submitted along with the tender by the tenderer otherwise
tender may be rejected.
28. The sealed technical and financial bids of the tenders should be super scribed separately as “ Tender Bid
for Absorbent Cotton Wool/ Rolled Bandage/ Than Gauze and packed in separate sealed envelops.
29. Lucknow Civil Court will be the Court of Jurisdiction.
30. Tender received after due date & time shall not be entertained.
31. The Superintendent , G.M. & A.H. Lucknow, reserves the sole right to rejected/accept any or all
tenders or a part of before end of the contract without any reason & at any time.
32. In case of any dispute the decision of the Vice-Chancellor G.S.M.M.U.,U.P Lucknow, shall be final and
binding upon on upon the contractor.

Declaration

I/We……………………………………..S/o………………………………………
Provider/on behalf of (designation) …………………………………………………..
M/s………………………………… submit this tender after reading the tender notice,
instructions, terms and conditions contained here in and subject to all terms and conditions being
accepted by me/us.

I/We agree that if at any time that any document or the facts mentioned in the tender found
false, the institute has full right to terminate the tender/Contract and forfeit my/our EMD/Security
deposit and we will be liable to return the whole amount of money paid by G.M. & A.H.
(CSMMU) Lucknow to us against our bills along with an interest of 2% compound monthly
besides any other legal action that may be taken against us.

Signature of the Tenderer/ Name of authorized signatory

Authorised Signatory Address………………………………
(With Seal) ………………………………………
Phone & Fax No……………………..

Detail of Earnest Money

F.D.R./T.D.R No. …………………..……..Dated………………..
Rs. (Figure & Words)……………………………..
Name & Address of Bank …………………………

CHECK LIST
IMPORTANT:-
 • The tenderer are herby instructed to arrange the required tender documents
as per check list and must mentioned the page numbers against each column
of the check list.

• All papers submitted must be numbered and signed by tenderer.

• All paper submitted must be strictly in order as per check list.

Si.No. Name of Document Page No.

From To
1. Earnest Money (in Form of FDR) of Rs.25,000/-
2. Declaretion on non judicial stamp paper of Rs. 100/-
as per proforma(Schedule A)
3. Technical Bid
(a) Details of products offered on letter head (Schedule B)
(b) Technical compliance chart strictly as per specification
(Schedule C)
(C) Copy of product manual/catalogue of product (if
Available).
(D) Valid authorization letter of manufacturer(if
applicable).
(E) Manufacturing License of manufacturer(if
applicable) .
(f) Full Addresses & content numbers of Service
Centeres.
4. Sales Tax Registration Certificate.
5. Sales Tax Clearence Certificate.
6. Income Tax Clearance Certificate.
7. Acknowledgement of Tender Form No.
8. Other papers.
TENDER NO. & NAME

Signature of Tenderer
Name
Designation
Seal