HERIOT-WATT UNIVERSITY MALAYSIA

MINUTES OF YOUTH TRANSFORMATION PROGRAMME (YTP) COMMITTEE MEETING

Date: 9 February 2018, Friday
Time: 2:00 – 2:52 pm
Venue: Level 3 Meeting Room, Executive Offices

Present : Tsung Kheng Yew (TKY) – Chair

Jasmine Low (JL)
Rohaya Daud
Faizah Shahudin (FS)
Lee Weng Nam (LWN)
Natasya Saat (NS)
Naziha Yahya (NY)
Felicia Lee (FL)
Tan We Wee (TWW)
Saraswathy Nalatambi (SN)
Andrew Lee (AL)
Zuliana Zaludin (ZZ)
Asharina Alwi (AA)
Mohanaraj Balakrishnan (MB)
Stella Galimpin (SG)

Absent (with apologies) :

Minutes taken by : Nur Ili Syazwani (NIS)

No. Description Person/

Action
1.0 Welcome and apologies

TKY welcomed all members to the meeting.

TKY informed that the agenda of the meeting is to brief on the roles of
committee members and to form the core committee for YTP 2018.

2.0 Duration and date of YTP

All
TKY updated everyone on the date and duration of YTP as follows:

Duration: 2 weeks
Date: 16 – 27 April 2018, 9 – 20 July 2018

3.0 Roles and responsibilities

TKY went through the YTP organisational structure and explained the
roles and responsibilities of the core committee members.
4.0 Concerns regarding YTP

Arising concerns regarding the execution of YTP were gathered

beforehand and JL’s responses to the concerns were recorded and
shared.

1. AA asked if participation in YTP can be recorded in FJP / PDR

and it was agreed that the core committee can record it as a
stretch objective while others who assist can list it as All
achievement in their FJP / PDR.

2. Those who will conduct YTP in July are reminded that they will
only need to duplicate the program from April.

3. NY suggested that the vice chairperson to be responsible for the

opening and closing ceremony.
 Suggestion was supported by MB and suggested that the
chairperson oversees the program as well to familiarise
themselves with the order of events.
 TKY informed that the chairperson will need to oversee the
program to ensure the ease of execution of the entire event.

4. JL reiterated that the person who oversees the program is not

only in charge of the itinerary but also has the authority to
decide what workshops are needed for the program.

5. MB suggested that the lecturers are given some time to think

whether or not to join the core committee. It was agreed that
who decides to join will put their names in the shared folder by
26/2/2018

As there were no other matters the meeting was adjourned at 2.20 p.m.