IIT Mandi Tendernotice - 1

INDIAN INSTITUTE OF TECHNOLOGY MANDI
Notice Inviting e-Tenders
The Superintending Engineer, IIT Mandi, Kamand campus, Distt. Mandi (H.P.) Pin 175005 on
behalf of BoG invites online bids from the architectural firms as per eligibility criteria prescribed
in tender document for the following work:-
Date & time of opening of

submission of technical &
Name of work & Location
Cost of tender document
EMD and other original

submitting Tender cost,
eligibility/technical bid
Time & date of pre-bid
Period of completion
uploaded documents
Last date & Time for
Last date & time of
Earnest money
financial bid
meeting
NIT No.
Sr. No.
1 2 3 4 5 6 7 8 9 10
At the time of opening of bid by bidder or

IIT Mandi(CW)/SE-1319/2022-23/
Selection of
13-01-2023 at 11:00 A.M.
21-01-2023 upto 03:00 PM

architect/design
their representative.
23-01-2023 at 03:30 PM
5408-10 dated 30-12-2022
consultant
for developing master
plan, providing
Rs. 13,75,000/-
activities as per clause
architectural design, structural

Rs. 1,800/-
150 days for
1
design and all other consultancy
services for construction of
1.12
academic buildings, hostels

including landscaping work in
various land parcel of IIT Mandi at
Kamand
The bid forms and other details can be obtained from the website http://eprocure.gov.in/eprocure/app
The press notice/tender detail is also available on http://iitmandi.ac.in/administration/tenderseoi.php
-sd-
Superintending Engineer
Copy to:
1. Institute website.
2. CPP Portal.
3. Notice board.
-sd-
Superintending Engineer
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INDIAN INSTITIUTE OF TECHNOLOGY MANDI
KAMAND-175005
HIMACHAL PRADESH, INDIA
ARCHITECTURAL CONSULTANCY SERVICES
SELECTION OF ARCHITECT/DESIGN CONSULTANT

FOR DEVELOPING MASTER PLAN, PROVIDING
ARCHITECTURAL DESIGN, STRUCTURAL DESIGN AND
ALL OTHER CONSULTANCY SERVICES FOR
CONSTRUCTION OF ACADEMIC BUILDINGS, HOSTELS
INCLUDING LANDSCAPING WORK IN VARIOUS LAND
PARCEL OF IIT MANDI AT KAMAND
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INDIAN INSTITUTE OF TECHNOLOGY MANDI
KAMAND-175005
HIMACHAL PRADESH
NOTICE
1. IIT Mandi invites proposal from Architect firms for architect/design consultant for developing
master plan, providing architectural design, structural design and all other consultancy services
for construction of academic buildings, hostels including landscaping work in various land
parcel of IIT Mandi at Kamand.
1.1. IIT Mandi has decided to adopt a two stage selection process. The Stage-1 entails short
listing of limited number (maximum 7) of Architect/Design Consultants on the basis of
their credentials. Post short listing, Stage-2 entails final selection of Architect/Design
Consultant on combined quality cum cost basis considering technical score and financial
proposal of limited number of shortlisted Architect/Design Consultants.
1.2. Broad components of each stage of selection are as follows:
Sr. Stage Requirements / Important Components
No.
1 Stage-1 a) Downloading document from
http://eprocure.gov.in/eprocure/app
Short listing limited b) Technical queries, if any, will be clarified during pre-bid
number (Maximum 7) meeting with prospective applicants.
of Architect/Design c) Submission of documents supporting eligibility criteria
Consultants for Stage 2 and credentials as per the details given in the document.
d) Submission of documents highlighting credentials of the
Architect/Design Consultant as per the forms given in the
document.
e) Submission of Financial Proposal in prescribed format.
f) Short listing of Architect/Design Consultants by IIT
Mandi for Stage – 2.
2 Stage-2
a) Shortlisted Architect/Design Consultant to give
Final Selection of presentations on concept design proposal, project
Architect/Design experience, competence and their capacity in project
Consultant out of delivery, preparation of tender documents, experience of
Architect/Design sub Architect/Design Consultants including Structural and
Consultants shortlisted MEP Architect/Design Consultants. Technical Score to be
after Stage 1 given based on above.
b) Selection of Architect/Design Consultant based on the
combined total of their Technical and Financial Scores,
with 70% weightage given to technical score and 30%
weightage given to financial score.
Document and other details can be obtained from the website http://eprocure.gov.in/eprocure/app
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The press notice is also available on http://iitmandi.ac.in/administration/tenderseoi.php
1.3 Minimum Eligibility Criteria
a) Applicant must have been registered in India as required by law with minimum five years
of continuous operation up to the date of publication of tender document.
b) The average annual turnover of the Architect/Design Consultant on consultancy work for
the last three financial years should be at least Rs. 700 lacs from consultancy fees.
c) Applicant should also have satisfactorily provided consultancy services atleast one
construction project having project value not less than Rs. 275 crores in last seven years
ending 2022.
d) The applicant should have satisfactorily completed Architectural Design along with
its services, similar type of buildings/works in a Higher Educational Institute of
repute during the last seven years ending 2022.
e) The proposed team leader for IIT MANDI project representing the Architect/Design
Consultant (herein referred to as Project Architect) and will be responsible for
handling and designing IIT Mandi project should be registered with Indian Council
of Architects having minimum 10 years of work experience supported by an
experienced team.
f) Applicant shall be ineligible to submit a proposal, if the applicant is currently
barred or blacklisted by any Autonomous Body/ Central and/or State Government
in India. The applicant should give an affidavit in format given at Form 7.
g) Applicant should not have, during the last five years, either failed to perform on any
agreement, or been expelled from any project or agreement or have any agreement
terminated for breach by the Applicant. The applicant should give an affidavit in format
given at Form 7.
h) Earnest Money Deposit (EMD) of Rs 13,75,000/- (Rupees Thirteen lacs Seventy Five
Thousand only) in shape of Demand Draft in favour of Registrar, IIT Mandi payable at
Kamand, or in shape of FDR pledged to the Registrar, IIT Mandi. The EMD of the non -
shortlisted applicants will be released within two weeks of short listing. The EMD of
shortlisted applicants other than the selected applicant will be released within thirty
days from the date of opening of financial bids.
Note: All the above criteria should be supported by relevant documents.
1.4 Evaluation Methodology (Stage-1)

To review the credentials of the Architect/Design Consultant in Stage-1, IIT Mandi will
constitute an expert evaluation committee. The expert evaluation committee shall shortlist
the Architect/Design Consultants on the basis of documents submitted. The credentials
will be judged as per following criteria:
a) Performance on past works, experience in planning, design, execution of similar
buildings/type of work including infrastructure work.
b) Projects with innovative architectural design including those in high seismic zones,
energy efficient / climatically responsive features.
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c) Projects with use of sustainable / cost effective materials and technologies.
d) Professional experience, credentials and past record of the Project Architect.
The discretion and decision of the Expert Evaluation Committee with respect to the proposals
and short listing of the Architect/Design Consultants shall be final and binding. IIT Mandi
reserves the right to accept or reject any or all the proposals without assigning any reason.
1.5 Broad construction requirements

IIT Mandi has been established in the year 2009 and presently operating from its permanent
campus at Kamand. Total area being constructed at present is about 2.21 lacs sqm which includes
residential and non-residential buildings in Land Parcel 1, Land Parcel 3 & Land Parcel 6.
Additional 76846 sqm of construction is being planned in Land Parcel 2, Land Parcel 5 & Land
Parcel 6 and recently transferred forest land (Land parcel -8 & 9) as detailed below:-
S.No Facility Approximate area in

Sqm/Acres
1 Hostel block in land parcel-2 17118 sqm
2 Hostel blocks & dining hall in land parcel-2 40500 sqm
3 Academic block in land parcel-6 10000 sqm
4 Lecture hall complex in land parcel-5 6360 sqm
5 Married research scholar cum project employee hostel in 2868 sqm
land parcel-6
6 Master plan of recently transferred forest land (land Approximate area
parcel-8 & 9 wherever it shall be possible to construct shall be 76 Acres.
buildings & decision regarding wherever master
planning is required to be done shall rest on IIT Mandi)
& land parcel 2, and in land parcel 7
(LP-8 & 9 = 30 Acres, LP-2 = 16 Acres, LP-7 = 30
Acres)
7 Landscaping work in land parcel – 2, 3,5 & 6 Approximate area shall
(LP-2 = 16 Acres, LP-3 = 4 Acres, LP-5 = 12 Acres) be 32 Acres.
Note:-Parking space to be provided as per applicable norms. All access – norms for differently –
abled persons to be followed. Separate toilets for gents and ladies to be provided, as needed in
each facility along with toilets for physically disabled persons.
Note:- Area is tentative & can be increased or decreased as per requirement. Decision of
IIT Mandi in this regard shall be final & nothing extra on this account shall be payable.
Academic blocks
Approximate area to be constructed for Academic activities in Land Parcel 5 & 6 shall be 16,360
sqm which shall include Academic block & lecture hall complex including interior layout as per
requirement of IIT Mandi.
Student’s hostel/Dining block

Approximate area to be constructed for students hostels/dining blocks in Land Parcel 2 shall be
57,618 sqm with a capacity of about 2134 students having dining faciliti es for same numbers
of students and married research scholar cum project employee hostel for 80 nos. in land
parcel-6 having an area of about 2868 sqm.
Traffic
The students in the campus are advised to use only bicycles and the plan could consider separate
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lanes for the bicycle commuters in addition to walk ways. Sufficient parking lots should be
provided for all categories of vehicles in each building. The parking shall be preferably
within/under the buildings. Alternatively, it shall be open with suitable pavement to permit
ground water recharging.
Master plan & Eco-management plan

Complete master plan, including landscaping, roads, culverts, path, fencing, walls and gates.
The Architect/Design Consultant will provide the board concept for the entire Master plan area as per
1.6 Broad Scope of work of the Professional Architect firm
Part 1 – PLAN of the buildings to be constructed in LP-2, LP-5, LP-6, LP-8 & LP-9 or as per
1.6.1 Plan of the buildings/layout/location, GIS maps and guidelines for:
a) Preparation of drawing indicating the location of the buildings
b) Roads, walkways, cycle path and other minor access ways.
c) Water distribution lines, pumping station, storage tank and treated water lines for
flushing and horticulture use.
d) Storm water collection system and rain water harvesting system.
e) Solid waste management system, sewage lines, collection tanks, treatment disposal.
f) Electrical sub-station with location, power cable lines etc.
g) Telephone lines.
h) Internet connectivity, data lines, switches etc.
i) Landscape and reforested areas.
1.6.2 Architectural and Engineering design for buildings to be constructed in LP-2, LP-5, LP-6
or as per requirement of IIT Mandi. Detailed design, specifications, bill of quantities,
estimate based on the schedule of rates/ market rates covering the following:
a) Preparation of Preliminary Architectural and Engineering design of Buildings.
(Ground floor plan, typical floor plan, roof plan, elevation, 3D views and sections)
and obtaining approval of IIT Mandi.
b) Preparation of detailed Architectural, Structural drawings and submission of all
drawings in Hardcopies (A1 size paper/ Ammonia printout) and softcopies
(AutoCAD/ STAAD/ SAP files) for approval.
c) Preparation of detailed design and drawings for all the Internal and External
services like electrical distribution, Lift, Lightning protection System, Aviation
warning System, water Supply, sewage disposal, data cables, telephone cables, TV
cables, fire detection and firefighting, roads and paths, etc. (including internal
layout of furniture & design/location of cupboard and layout/positioning of light
point/switches accordingly to layout)(Complete design calculations including
computer modeling have to be submitted for check and approval).
d) Preparation of detailed Architectural Drawings and Services drawings for the
various services mentioned above.
e) Preparation of detailed bill of quantities including detailed take off sheets and
detailed estimate adopting ‘CPWD Schedule of rates’, where ever applicable. For
items of work not available in CPWD Schedule, market rates may be adopted and
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detailed rate analysis is to be made available for such items with necessary
supporting quotations obtained from the market. Soft copy of the estimate abstract/
take off sheets, rate analysis etc shall be submitted in “Open Office Calc (.ods)”
format.
f) Soft copy of tender documents should be submitted in “Open Office Writer (.odt)/
Open Office Calc (.ods)” format.
g) Preparation of detailed structural analysis and design using computer programs like
STAAD/ SAP etc. and preparation of detailed structural drawings in AutoCAD.
Soft copy of the computer model shall be submitted for approval. The
Architect/Design Consultant should have the structural design proof checked by a
reputed educational Institutions/ Research Institutions/ Government Department
engaged in building construction works as desired by the Architect/Design
Consultant with prior approval of the Indian Institute of Technology Mandi.
Amount quoted in the financial proposal shall be inclusive of Structural proof
checking, no additional payment shall be made for the same.
h) Preparation of justification rates taking the prevailing market rates for material and
labour for all the items in the Bill of Quantities. Rendering advice on the tendered
rates of contractors, if requested by IIT Mandi.
i) Approval of materials during the course of construction, if requested by IIT Mandi.
j) Issue of clarifications, details etc on the drawings and tender documents as and
when requested by IIT Mandi.
k) Site visits/ attendance in meetings as and when needed (preferably twice a month).
No extra cost shall be made for the same.
l) Preparation and submission of three sets of “as built” drawings based on the data to
be furnished by the site engineers.
m) All drawings shall be prepared in auto CAD and the softcopies should be submitted
to IIT Mandi for approval. The drawings must be submitted in editable format not in
PDF form.
n) Any other details other than that mentioned above but required for satisfactory
completion of the project.
It may be specifically noted that all the drawings and details connected with the
project should be available at the time of call of tenders for fixing agency for executing
the work and no changes shall be made in various drawings during the course of
execution unless specifically desired, in writing, by IIT Mandi.
1.6.3 Guidelines to be followed:

a) Master plan.
b) Eco management plan.
c) Usage of the campus by physically challenged persons.
d) Prevention against damage due to earthquake and other natural disasters.
e) Design according to latest IS codes.
f) Protecting the existing environmental features of the campus and taking into
consideration of, without increasing the foot print area.
g) Implementation of green building concept according to GRIHA-3 rating.
h) Any other aspects deemed necessary.
The firm should suggest the schedules for the development/ Construction of the
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above considering the present needs as given in Phases and future expansion.
1.7 Responsibility of Architect/Design Consultant
a) The Architect/Design Consultants shall not delegate their work to any other agency
without prior approval of the client.
b) The Architect/Design Consultants shall discharge their obligations under this

Agreement in accordance with the agreed time schedule and with due care,
diligence and competence.
c) The Architect/Design Consultant shall obtain approval of any governmental or other
agencies required to approve the Project (or any portion thereof) including requisite
planning permissions if any and shall prepare all documents, studies, plan and
drawings, specifications, and other instruments required by this Agreement to be
prepared by Architect/Design Consultant in such form and with such information or
data contained therein as may be required by such agencies or by any institutions or
governmental body from which the Client may seek permission or financing for the
Project.
However, deposits/ government fees/ statutory payments payable to the authorities
for such approvals for the project, is to be paid by IIT Mandi. Also, Client may
appoint a liaison person/ in- house representative to interact with the authorities for
follows up on the approvals being sought. But ultimate responsibility will rest with
the Architect/Design Consultant.
d) The Architect/Design Consultant shall be responsible for any discrepancies, errors

or omissions in the drawings, prepared and supplied by them whether the same shall
have been approved by Client or not. Upon Client’s request, Architect/Design
Consultant shall promptly rectify the deficiency by amending/ replacing/
supplementing the deficient drawings/ documents as appropriate at their own
expenses.
e) The Architect/Design Consultant shall complete its entire obligation in respect of
the project. The Architect/Design Consultant shall take all the reasonable steps to
ensure that the activities shall be carried out with diligence.
f) The services of the Architect/Design Consultant being engaged by the Client not
merely to act as a Architect/Design Consultant in respect of the project but also act
as an advisor to the Client and assume overall responsibility to the Client for the
successful completion of the project. The services to be provided by the
Architect/Design Consultant shall comprise in relation to architectural and
landscaping, structural design and drawings with details and calculations, services
and utility etc.
g) Plan which shall consist of drawings, buildings plans, road networks, sewerage
lines and other services utilities based on Client’s schedule of accommodation
and statutory norms, architectural schematic drawings and details based on
approved plan. The plan will be sufficient to take the decision for the works
which will be carried out in longer run hence PLAN scope is to provide the
complete details in terms of design and drawings.
h) The Architect/Design Consultant shall assume full responsibility for the design and
specifications for items described in the scope of work. The client will have full
access to the details of the calculations and the structural design for the purpose of
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scrutiny for satisfying themselves as to their correctness. The structural engineer of
the Architect/Design Consultant will render all possible help for the above scrutiny.
IS codes as followed by CPWD for similar work shall be followed by the

Architect/Design Consultant.
i) The Architect/Design Consultant shall not make any deviation, alteration or
omission from the approved drawings having financial implications without the
prior written approval of the Client and shall make necessary revision as may be
required in the drawings and other documents submitted by them at draft stage.
j) The Architect/Design Consultant shall be responsible for the direction and the
integration of the work of the Engineer/ Architect/Design Consultant and shall
indemnify the Client against all losses and damages that are caused by the acts or
omission of the Architect or the engineers/ Architect/Design Consultants.
k) The Client if required shall get the structural design of the consultancy proof
checked from the third party and Architect/Design Consultant shall render all
assistance and clarify all the doubts of the third party to clear the structural design.
However, the final responsibility of the soundness of the structural design shall be
of the Architect/Design Consultant only.
l) The Architect/Design Consultant shall design the building in accordance with good
Engineering practice with modern planning, incorporating functional and efficient
Architectural and Engineering design conforming to all relevant Indian Standard
codes of practices and specifications, energy saving measures etc.
m) The Architect/Design Consultant should furnish all the required information such as
detailed estimate, architectural working drawings, structural drawings etc. of the
project before tenders are invited and not in stages, during the progress of the work.
n) The Architect/Design Consultant will incorporate ‘Green Building’ concepts in
line with “GRIHA” rating system (3 star) in the design to the extent possible and
submit a compliance report along with ‘Technical proposal’.
1.8 Requirements for Submission for Stage-1:

The Stage 1 proposal will comprise of following:
a) Tender cost, EMD
b) Documents confirming the minimum eligibility criteria.
c) Documents highlighting the credentials of the Architect/Design Consultant.
d) Signed copy of tender.
e) Financial bid in prescribed format.
f) Covering letter.
The details are as follows:
a) Tender cost amounting to Rs 1800/- and EMD amounting to Rs 13,75,000/-
b) Documents confirming the minimum eligibility criteria will cover the following
(Ref. Form 2, 3, 4, 5)
i. Introduction of the Architect/Design Consultant (Brief description of the
firm/entity, projects, staff, contact details. Maximum 5 pages)
ii. Copy of audited Balance sheet, Profit & Loss statement for the last three financial
years of the Architect/Design Consultant as per Form 3.
iii. Copy of Income tax return for the last three financial years.
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iv. Certificate from Chartered accountant confirming gross income from consultancy
in last three financial years.
v. The applicant should have satisfactorily completed Architectural Design
along with its services, similar type of buildings/works in a Higher
Educational Institute of repute during the last seven years.
vi. Name of the Indian Council of Architect Registered Project Architect, Proof of
educational qualifications / minimum 10 year experience in the field of
Architecture of the Project Architect. (attach educational qualification &
registration certificates)
vii. Affidavit regarding being not barred or blacklisted and having not failed to
perform on any agreement or being expelled from project as detailed at Para 1.3.
Affidavit to be submitted as per format given in Form 7.
c) Documents highlighting the credentials will cover following
(Ref. Form 6):
i. Project sheets highlighting quality of past works, experience in planning, design,
execution of similar buildings/type of work including infrastructure work with
special thrust on innovative architectural design projects undertaken by the
Architect/Design Consultant. Work done in energy efficiency / climatically
responsive architecture. Projects demonstrating use of sustainable / cost effective
materials and technologies, innovative structures / Architectural design in high
seismic zones
d) Signed copy of this tender document (each page signed and stamped) by the
Architect/Design Consultant as proof of acceptance of all terms and conditions of
selection process.
e) Financial Proposal: - The applicants will also be required to submit their financial
proposal. The applicants are to refer to the draft Agreement within this tender document
to understand their scope of work and estimate their fees. The fees indicated in the
financial proposal by the Architect/Design Consultant shall be considered as final and
reflecting the total cost of services. Omissions if any, shall not entitle the
Architect/Design Consultant to be compensated. The liability to fulfill obligations as per
scope of work within the total quoted fees shall rest solely with the Architect/Design
Consultant.
i. Income Tax shall be deducted at source at the prevailing rates.
ii. The financial information should be as per the format given in Form 3.
f) Covering letter as per prescribed format. Number of documents submitted needs to be
mentioned in the Covering letter.
1.9 TRANSPORT
Architect/Design Consultants shall bear all expenses towards travel and stay, and no
separate payment shall be made for the same.
1.10 VALIDITY
The validity of the proposal by Architect/Design Consultants will be 120 days from the
date of opening of the Technical proposal Document by IIT Mandi.
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1.11 DATE OF COMMENCEMENT
Irrespective of the date of execution of this Agreement the contract shall be deemed
to have been entered into on the date on which the letter of awarding the consultancy
work is communicated to the Architect/Design Consultant.
1.12 TIME SCHEDULE

Time schedule for submission of various details shall be as given
below.
The total time period for completion of this project including construction is expected
to be around 22 (twenty two) months from the date of appointment of
Architect/Design Consultant and time period for carrying out the activities for
Architect/Design Consultant shall be as under:-
Sl. Days after Activities to be completed Payment Remarks
No acceptance of schedule as per
offer architect fee
1 Master plan for each area as per Per Acres 100% on

direction of IIT Mandi completion of
work
2 Architectural works All the
a) Plan of each land parcel as per broad 10% activities have
scope of work. to be
b) 10% completed
Preliminary drawings & obtaining
within 150
approval for each land parcel.
days.
c) Detailed Architectural drawings, 10%
detailed proposal for services and
obtaining approval (for each land parcel)
as per broad scope of work.
d) Detailed services drawings, detailed 20%
90 – 150 Structural analysis alongwith computer
Days model, detailed estimate along with rate
analysis for all market rate item, bill of
quantities & tender document for each
land parcel.
e) Detailed Structural drawings & service 20%
drawings for each land parcel.
f) Landscaping work which includes Per 100% on

detailed drawings of landscaping work Acres completion of
required to be executed as per work
requirement of IIT Mandi for each land
parcel. Work includes detailed estimate
and tender document for each land
parcels.
Note: The remaining payment of 30% of the fee shall be linked to construction as per agreement.
IIT Mandi may repeat building for which payment shall be made once i.e. repetition is to be
paid once. For master planning and landscaping area in Acres shall be decided before start of
the work.
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1.13 PENALTY
If Architect/Design Consultant fail to provide the services satisfactorily or to follow
any
or all the terms and conditions, penalty @1%per week of the total value of the
award subject to maximum of 10% of total order value will be levied and recovered
from bill. Any delay in meeting the time line shall be responsibility of the
Architect/Design Consultant.
Time of construction for the buildings in all the land parcel shall be 22 months. If the
contractor/firm executing the work fails to complete the buildings within time, extension
without levy of any penalty shall be given to Architect/Design Consultant. However,
all other activities architect had to adhere to time frame mentioned above.
1.14 RESPONSIBILTY FOR ACCURACY OF PROJECT REPORTS:

The Architect/Design Consultants shall be responsible for accuracy of all the data used
in project preparation and estimates prepared by him as part of the project. He shall
indemnify the client against any inaccuracies in the work. For this purpose, he shall
furnish bank guarantee for an amount to the extent for 20 percent of the total
consultancy fees to be received by him. The bank guarantee shall be valid for a period of
2 years from the date of submission of the final DPR.
1.15 SUBMISSION OF DOCUMENTS

Document may be submitted online till 03:00 PM on 21-01-2023 through
website http://eprocure.gov.in/eprocure/app
Documents to be uploaded shall include tender cost, EMD, Minimum
Eligibility Criteria as per tender document on the prescribed form etc.
Original documents including tender cost, EMD, Minimum Eligibility Criteria

as per tender document on the prescribed form etc other than financial bid may be
delivered by post to Superintending Engineer, IIT Mandi, Kamand campus,
Distt. Mandi, Himachal Pradesh, Pin 175005 or may be submitted at the opening
of bid i.e. on 23-01-2023 at 03:30 PM in the office of Superintending Engineer,
IIT Mandi, Kamand campus, Distt. Mandi (H.P.).
1.16 SUBMISSION DATE

Uploading of the online bid till 03:00 PM on 21-01-2023 through website
http://eprocure.gov.in/eprocure/app which shall be opened on 23-01-2023 at
03:30 PM in the office of Superintending Engineer, IIT Mandi, Kamand
campus, Distt. Mandi (H.P.).
Submission of Queries and Pre-bid Meeting

The applicants may raise any queries only through email
sunil@iitmandi.ac.in Queries, in the format given in Form-1, may be addressed to
Chairman, Selection Committee, IIT Mandi, Kamand campus, Distt. Mandi
(H.P.)
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The deadline for submitting queries is 05:00 PM on 11-01-2023. A pre-bid
meeting with prospective bidders will be held on 13-01-2023 at 11:00 AM in the
Director’s office conference room, IIT Mandi at Kamand campus.
1.17 Disqualification from the Selection Process

Architect/Design Consultants are liable to be disqualified, if
they:
a) Make misleading or false representation, or deliberately suppress any information

in the forms, statements and enclosures required to be submitted by them.
b) Have hidden the record of poor performance, such as being barred/blacklisted,
abandoning projects, not completing the assigned projects properly, or of
financial failure/ weaknesses.
c) Resort to any unethical means, like attempting to influence the committee /
IIT MANDI officials.
1.18 Important Notes:

a) All the information pertaining to minimum eligibility should be supported by relevant
documents / certificates. IIT Mandi reserves the right to seek additional information,
details regarding minimum eligibility criteria, proof of qualifications, experience and
capabilities of the Architect/Design Consultant at any stage of short listing / selection
process.
b) The applicants are requested to carefully read this tender document to understand
evaluation methodology of the selection process.
c) The applicants are requested to carefully read the Draft Agreement (Annexure-A) at the
end of this tender document. The selected Architect/Design Consultant will be required to
provide services as mentioned in the Draft Agreement. Before participating in this
selection process the applicants should be sure that they will be able to provide all the
services and the deliverables in the time schedules given in the Draft Agreement.
d) The appointed Architect/Design Consultant should ensure that the Project Architect
whose profile has been submitted at the time of application for this tender document is
involved in complete design process. There has to be continuity in the Project Architect
as well as team members in all stages of design and execution till completion of the
project.
e) IIT Mandi reserves the right to accept or reject any or all the proposals without assigning
any reason. IIT Mandi also reserves the right to call for additional information from the
Architect/Design Consultants.
f) A proposal once submitted becomes the property of IIT Mandi and shall not be returned
to the participant under any circumstances, whether the work is awarded or not. The
design entries, documents, models etc. submitted will not be returned to the
Architect/Design Consultant / applicant by IIT MANDI.
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FORM 1
FORMAT FOR SENDING QUERIES
Dated:
From:
To
The Chairman,
Selection Committee
Indian Institute of Technology Mandi
Kamand, Distt. Mandi (H.P.) Pin 175005
email id: sunil@iitmandi.ac.in
Subject: Query regarding the submission
Reference: Tender document issued by IIT Mandi for Selection of “ARCHITECT/DESIGN

CONSULTANT FOR DEVELOPING MASTER PLAN, PROVIDING
ARCHITECTURAL DESIGN, STRUCTURAL DESIGN AND ALL OTHER
CONSULTANCY SERVICES FOR CONSTRUCTION OF ACADEMIC
BUILDINGS, HOSTELS INCLUDING LANDSCAPING WORK IN VARIOUS
LAND PARCEL OF IIT MANDI AT KAMAND”.
Dear Sir,
With reference to above, we have following queries:
Sr. No. Query

1.
2.
3.
Thanking you.
Yours sincerely,
Authorized Representative of the Architect/Design Consultant
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FORM- 2
[Refer Para 1.8]
FORMAT OF COVERING LETTER TO BE SUBMITTED ALONG WITH
THE CONCEPT PROPOSAL
Dated:
From:
To
The Chairman,
Selection Committee
Kamand, Distt. Mandi (H.P.) Pin 175005
email id: sunil@iitmandi.ac.in
Subject: Cover Letter / Submission of TENDER DOCUMENT
Reference: TENDER DOCUMENT issued by IIT Mandi for Selection of ARCHITECT/DESIGN

CONSULTANT FOR DEVELOPING MASTER PLAN, PROVIDING
ARCHITECTURAL DESIGN, STRUCTURAL DESIGN AND ALL OTHER
CONSULTANCY SERVICES FOR CONSTRUCTION OF ACADEMIC
BUILDINGS, HOSTELS INCLUDING LANDSCAPING WORK IN VARIOUS
LAND PARCEL OF IIT MANDI AT KAMAND”.
Dear Sir,
1. We have examined the details given in tender Document provided by IIT Mandi.
2. We have incorporated all the requirements in our proposal.
3. We agree that IIT Mandi, or their authorized representatives can approach individuals,
employers and organization, to verify our competence and general reputation.
4. We accept to abide by the terms and conditions of the selection process.
5. We give consent for public exhibition and publication of the material submitted by us and
shall not claim any royalty from IIT Mandi in this regard.
6. This proposal shall remain valid for a period of 120 days from the last date for
submission.
We are submitting our proposal with total … number.
Thanking you,
Yours sincerely,
Authorized Representative of the Architect/Design Consultant
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FORM-3
[Refer Para 1.8]
FINANCIAL INFORMATION
(a) Financial Information - Details to be furnished duly supported by figures in audited

balance sheet, profit and loss account statement and acknowledged IT returns for the last
three year duly certified by the Chartered Accountant.
Financial Year
Particulars
19-20 20-21 21-22
i) Gross Annual Turnover from
consultancy work (In Lacs)
Signature of Chartered Accountant with seal Signature of Applicant
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FORM-4
[Refer Para 1.8]
EXPERIENCE OF TEAM LEADER (PROJECT ARCHITECT)

Proposed Role
(Indicate Full Project Architect
Time /Part Time)
Photograph
Name
Date of Birth
Key Expertise
Total years of
experience in
relevant field
Education Qualification
Year of
Name of Degree College and University Specialization
Passing
No. of Years of Professional Experience:

Role/
Period starting
Ending date Nature of Duration
Organization Designation from
DD/MM/YYYY work done (Years)
DD/MM/YYYY
in project
Details of Projects being handled

Responsibility Nature of
Period starting
Time / Role in work done
Project Client from
Duration project in project
DD/MM/YYYY
Any other information member may desire to highlight: (Awards/accolades won)

Certification: I, the undersigned, certify to the best of my knowledge and belief, this resume
correctly describe my qualifications and experience. I am currently holding position of
(designation) in (name of the firm) firm.
Signature
Date:
Place
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FORM-5
[Refer Para 1.8]
EXPERIENCE OF TEAM MEMBER TO BE DEPLOYED ON PROJECT
Proposed Role
(Indicate Full
Time /Part Time)
Photograph
Name
Date of Birth
Key Expertise
Total years of
experience in
relevant field
Education Qualification
Year of
Name of Degree College and University Specialization
Passing
No. of Years of Professional Experience:

Role/
Period starting
Ending date Nature of Duration
Organization Designation from
DD/MM/YYYY work done (Years)
DD/MM/YYYY
in project
Any other information member may desire to highlight: (Awards/accolades won)
Certification: I, the undersigned, certify to the best of my knowledge and belief, this resume
correctly describes my qualifications and experience. I am currently holding position of -----------
-------------- (designation) in -------------------------- (name of the firm) firm.
Signature
Date:
Place
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FORM-6
[Refer Para 1.8]
PROJECT SHEETS
Project Sheets highlighting best innovative architectural design including those in high seismic
zone, energy efficiency / climatically responsive architecture, use of sustainable / cost effective
materials and technologies to be considered for this process. (Maximum 10 projects)
Project Details (Maximum 10 project Sheets)
Name of the project
Name of the Client
Name of contact person:

Designation :
Telephone no. & email address:
Project location
Project Area in Sqm
Project cost (in Rs.)
Consultancy fee (in Rs.)
Project status (ongoing / completed)
Start Date
Stipulated Date of completion
Actual Completion Date
Consortium Details if any:
Lead Architect/Design Consultant
Other Architect/Design Consultant in
consortium
NARRATIVE DESCRIPTION HIGH LIGHTING SPECIAL FEATURE OF THE

PROJECT ALONG WITH PHOTOGRAPHS :
DESCRIPTION OF SERVICES PROVIDED:
Note: Attach Copies of Work Orders, Completion Certificates with individual project sheet.
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FORM-7
[Refer Para 1.3, Para 1.8]
Proposed Affidavit
TO BE SWORN ON A NON-JUDICIAL STAMP PAPER OF REQUISITE VALUE
AFFIDAVIT
*I/we ……………………...…………………………………….*Director/Proprietor/Partner of
………………………………………… (mention name of firm/company and its complete address)do
hereby solemnly affirm and declare as under:-
1. That *I/we ……………………………………… *am/are registered as (mention name of *firm/
company) vide Registration No………………under the provisions of ……………… (mention the name
of the Act) since ………………..(date of registration).
2. That*I/ we………………………have applied in response to the Invitation for tender document of IIT
MANDI for appointment of “ARCHITECT/DESIGN CONSULTANT FOR DEVELOPING MASTER PLAN,
PROVIDING ARCHITECTURAL DESIGN, STRUCTURAL DESIGN AND ALL OTHER CONSULTANCY
SERVICES FOR CONSTRUCTION OF ACADEMIC BUILDINGS, HOSTELS INCLUDING LANDSCAPING
WORK IN VARIOUS LAND PARCEL OF IIT MANDI AT KAMAND.”
3. That………………………… (mention name of firm/company) is eligible to submit the aforesaid

proposal as neither the applicant is barred nor blacklisted by the Central Government and/or any State
Government / or any autonomous body/Public Sector undertaking or any other private body of India on
the date of submitting this affidavit.
4. That ………………………… (mention name of firm/company)or any of its constituents during the last
seven years has neither failed to perform on any agreement nor was expelled from any project or
agreement nor any agreement terminated for any breach by the applicants or any of its constituents.
5. That an annexure attached to this affidavit gives list of all contracts of ……………………… (mention
name of firm/company) or any of its constituents that are in arbitration with the Central Government
and/or any State Government / Public Sector undertaking or any autonomous body/ or any other private
body of India.
OR
We hereby declare that no arbitration with Central Government and/or any State Government / or any
autonomous body/Public Sector undertaking or any other private body of India was undergoing as on the
last date of submission i.e 20-02-2017.
DEPONENT
VERIFICATION
*I/we………………………….. the above named deponent do hereby verify that the contents of the
aforesaid paragraphs 1 to 5 are true and correct to the best of *my/our knowledge and belief and nothing
is concealed there from.
Verified at……………(place) this…………. Day of ………. 201 .
(*Strike off whichever is not applicable)
DEPONENT
Note: Deponent will be the authorized signatory of the Applicant
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Evaluation Criteria for Stage 1
NAME OF THE APPLICANT:
ADDRESS:
CONTACT DETAILS:
To review the credentials of the Architect/Design Consultant in Stage-1, IIT Mandi will
constitute an expert evaluation committee. The expert evaluation committee shall shortlist the
Architect/Design Consultants on the basis of documents submitted. The credentials will be
judged as per following criteria:
a) Performance on past works, experience in planning, design, execution of similar
buildings/type of work including infrastructure work.
b) Projects with innovative architectural design including those in high seismic zones,
energy efficient / climatically responsive features.
c) Projects with use of sustainable / cost effective materials and technologies.
d) Professional experience, credentials and past record of the Project Architect.
The discretion and decision of the Expert Evaluation Committee with respect to the proposals
and short listing of the Architect/Design Consultants shall be final and binding. IIT Mandi
reserves the right to accept or reject any or all the proposals without assigning any reason.
Note:
 Please provide sufficient information and valid proof for each parameter/factor
assigned for calculating the marks in the evaluation criteria. If sufficient information
and valid proof is not available about some parameter/factor during evaluation, 0
marks shall be assigned to that parameter/factor.
 Ongoing projects shall be considered for evaluation only where specified in the
Evaluation Criteria for Short-listing.
 Experience of staff as on date of tender document shall be considered.
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STAGE -2
2.0 Submission Details
Stage -2 shall comprise submission of detailed Technical Proposal and making a power point
presentation by the shortlisted Architect/Design Consultants.
2.1 Requirements for Submission of Technical Proposal

The Technical Proposal will comprise of drawing panels and architectural model(s), a brief
report elucidating the Concept Architectural Design, and a power point presentation. This
will include following:
a) Drawing Panels and Architectural Model(s)
The Architectural Design could be explained in the form of drawings with plans, sections
at suitable scale, views, photographs and sketches along with Architectural Model(s) to
show Architectural Character of building type / layout. The submission shall be restricted
to a maximum of Four Drawing Panels of A0 Size.
b) Brief Report (Ten Copies)
A report containing details that help to explain the design will accompany the drawing
panels. The report may be limited to A3 size with maximum 30 single side print pages.
The report should explain the concepts and should include necessary drawings and data
supporting the proposal. A total of ten copies of reports will be required for submission.
c) Power Point Presentation
After the submission of Detail Architectural Design, IIT Mandi will call the
Architect/Design Consultants to make a presentation. Maximum time allotted for the
power-point presentation will be 40 minutes. The presentation should include:
i. The design proposal in detail supported with 3D visual renderings / walkthrough.
ii. A brief introduction about the firm, project experience, competence and capacity in
project delivery.
2.2 Evaluation Methodology (Stage-2)

Final selection of the Architect/Design Consultant in Stage-2 will be based on the combined
total of their Technical and Financial Scores, with 70% weightage given to technical score
and 30% weightage given to financial score. The points commensurate to the technical
proposal will be as follows:
Stage-2 Evaluation Criteria (Technical Score) Marks

A) Detail Design proposal & approach 49
2.2.1 Overall Design Quality (30%)

a) Compatibility to character of the existing development and
surrounding environment
b) Innovation, Aesthetics etc.
c) Quality of interior and exterior spaces in terms of users' comfort,
promotion of social interaction, security, safety, etc
d) Sensitivity to requirements of physically challenged, senior citizens,
children, and women
2.2.2 Design Efficiency (20%)
a) Net usable area vs total built up area
b) Ability of design to address functional requirements of the institute in
long term perspective
c) horizontal and vertical circulation
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d) Legibility and way finding
e) Spatial and experiential quality of activity areas
2.2.3 Sustainable Architecture (20%)
a) Passive Design Aspects (orientation, day lighting, surface to volume
ratio, building skin design, natural ventilation, other passive features to
maximize user comfort and energy efficiency etc)
b) Climate sensitive landscape design
c) Ease of movement for pedestrians, cyclists
d) Use of recycled material etc
2.2.4 Structural Systems and Services Design (30%)
a) Innovation in design
b) Value engineering
c) Ease of long term maintenance
d) Evacuation plan
B) Experience, competence and capacity in project delivery including

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those of the sub-Consultants for structural design, MEP services,
and preparation of tender documents.
Maximum Total Technical Score (TS) 70
2.3 Evaluation of Technical and Financial Proposals and arriving at Combined Score
a) To review the design proposals, IIT Mandi will constitute an Expert Evaluation
Committee. The discretion and decision of the Expert Evaluation Committee with respect
to the proposals and selection of the Architect/Design Consultant shall be final and
binding. IIT Mandi reserves the right to accept or reject any or all the proposals without
assigning any reason.
b) The minimum technical score that qualifies a Architect/Design Consultant for further
evaluation is 42 marks out of 70 marks.
c) Upto a maximum of seven applicants may be short listed for making a presentation.
After technical evaluation of the short listed applicants, the technical score of top three
applicants will be announced.
d) The price bid of the top three Architect/Design Consultants will be opened in the
presence of their representative, who chooses to be present at the specified time. The time
and venue of opening of price bid will be intimated in advance to top three
e) The lowest financial proposal (FP) shall be given a financial score (FS) of 100 points.
The financial score (FS) of other proposals will be determined using the formula:
FS=100xFP/F, in which FS is the financial score, FP is the lowest fees in percentage, and
F is the fees quoted in percentage.
f) Proposals will be ranked according to their combined technical (TS) and financial (FS)
scores using the weights (T=the weightage given to the Technical Proposal; P=the
weightage given to the Financial Proposal; T+P=1). The weightage given to the technical
and financial proposals will be T=0.70, and P=0.30. The Combined Score shall be
calculated using the following formula: S = TS x T + FS x P
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2.4 Opening and Evaluation of Financial Proposals (FP)
a) IIT Mandi shall declare the technical scores before opening the financial proposals of the
top three technically qualified Architect/Design Consultants.
b) Financial proposals shall be opened in the presence of the technically qualified shortlisted
Architect/Design Consultants or their representatives who choose to attend. An
Evaluation Committee shall determine whether the financial proposal is complete,
unconditional and free from any computational errors.
2.5 In case of a tie the applicant with higher technical score will be selected.
2.6 Award of Contract

The Architect/Design Consultant securing the highest combined score will be invited for
negotiation if necessary with IIT MANDI; where, upon successful negotiation, the work will
be awarded to the Architect/Design Consultant. Director, IIT Mandi shall be the competent
authority in this regard whose decision shall be final and binding.
IIT Mandi reserves the right to accept or reject any or all the proposals without assigning any
reason. IIT Mandi also reserves the right to call for additional information from
Architect/Design Consultants. IIT Mandi also reserves the right to keep one or two
Architect/Design Consultants on the wait-list who may be engaged by the Institute if the
performance of the selected Architect/Design Consultant is not found to be satisfactory
during execution or at any stage of the project.
Chairman,
Selection Committee
Kamand
Distt. Mandi, Himachal Pradesh
Pin-175005
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Annexure A
DRAFT AGREEMENT ON AWARD OF PROJECT
The contents of this draft agreement and the scope of work mentioned are indicative. IIT
Mandi reserves right to modify the contents
This AGREEMENT is made and executed on this Day of at Kamand,

Distt. Mandi (H.P.) by and between Indian Institute of Technology Mandi, (hereinafter referred
to in this document as IIT Mandi), AND M/s XXX, an Architect/Design Consultants firm,
having its registered office at XXX (hereinafter referred to in this document as consultant, which
expression shall unless repugnant to the context or meaning thereof be deemed to include its
executors, administrators and assignees), represented by XXX, regarding architect/design
consultant for developing master plan, providing architectural design, structural design and all
other consultancy services for construction of academic buildings, hostels including landscaping
work in land parcel 2, land Parcel 5, Land Parcel 6 and recently transferred forest land parcel- 8
& 9 of IIT Mandi at Kamand on contract basis.
WHEREAS M/s XXX Architect/Design Consultants, during the course of its business, in
response to the call from IIT Mandi for SELECTION OF ARCHITECT/DESIGN
CONSULTANT FOR DEVELOPING MASTER PLAN, PROVIDING ARCHITECTURAL
DESIGN, STRUCTURAL DESIGN AND ALL OTHER CONSULTANCY SERVICES FOR
CONSTRUCTION OF ACADEMIC BUILDINGS, HOSTELS INCLUDING LANDSCAPING
WORK IN VARIOUS LAND PARCEL OF IIT MANDI AT KAMAND, submitted technical and
financial proposal. IIT Mandi negotiated with Architect/Design Consultants on various terms and
conditions to provide Comprehensive Architectural consultancy to IIT Mandi for XXX Buildings.
WHEREAS IIT Mandi, the owner of IIT Mandi’s Permanent Campus, appointed M/s XXX
consultant to provide architect/design consultant for developing plan, providing architectural
design, structural design and all other consultancy services for academic buildings in land parcel
3, faculty/staff housing in land parcel 4 or land parcel 6 or land parcel 7 and boy’s/girl’s hostel &
dining block in land parcel 6 of IIT Mandi at Kamand
WHEREAS M/s XXX consultant agreed to undertake the ARCHITECT/DESIGN

CONSULTANT FOR DEVELOPING MASTER PLAN, PROVIDING ARCHITECTURAL
DESIGN, STRUCTURAL DESIGN AND ALL OTHER CONSULTANCY SERVICES FOR
CONSTRUCTION OF ACADEMIC BUILDINGS, HOSTELS INCLUDING LANDSCAPING
WORK IN VARIOUS LAND PARCEL OF IIT MANDI AT KAMAND for XXX Buildings to
the satisfaction of IIT Mandi as per the terms and conditions stipulated by IIT Mandi, and gave
their unequivocal acceptance for the same.
WHEREAS IIT Mandi accepts the offer of M/s XXX Architect/Design Consultants, and in
pursuance of the same, this agreement is executed with the terms and conditions as set out
hereunder, which shall be binding on the two parties hereto:
NOW, THEREFORE in consideration of various terms, covenants and conditions hereinafter
contained, and the contents of SELECTION OF ARCHITECT/DESIGN CONSULTANT FOR
DEVELOPING MASTER PLAN, PROVIDING ARCHITECTURAL DESIGN, STRUCTURAL
DESIGN AND ALL OTHER CONSULTANCY SERVICES FOR CONSTRUCTION OF
ACADEMIC BUILDINGS, HOSTELS INCLUDING LANDSCAPING WORK IN VARIOUS
LAND PARCEL OF IIT MANDI AT KAMAND, the two parties hereto agree that the Scope
of Consultancy Services to be rendered by M/s XXX consultant is as follows:
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1. Detailed Scope of Work:
The scope of services for the Architect/Design Consultants is to provide comprehensive
Architecture and allied consultancy services including site layout, structural, Interior, Landscape,
Infrastructure, signage and graphic design for academic, residential and other buildings with all
support facilities within part of land parcel earmarked for XXX buildings including Master Plan
of IIT Mandi's Permanent Campus at Kamand. The estimated builtup area is ______ Sq.mt.
The Architect/Design Consultants also has to develop layout plans demonstrating that the
proposed design if adopted over entire land parcel of XXX will be able to accommodate
adequate units / XXX as per Master Plan. The detail scope of work shall include and not be
limited to the following:
1.1. Programme Development

i. Develop a Project Brief in association with IIT Mandi with respect to phases and
complete development.
ii. Identify facilities, infrastructure and building area requirement for various activities.
iii. Architect/Design Consultants shall take into accounts the requirements and current
standards of Ministry of Human Resource and Development, India (MHRD), National
Building Code (NBC). Architect/Design Consultants will also respond to ongoing designs
of various buildings under construction, bylaws, Development Control Regulations of
Urban Local Body / Development authority under whose jurisdiction the site of IIT
Mandi campus falls.
iv. Areas and programmes in this agreement are only indicative. These may get modified
over the process of finalization of detailed program. XXX buildings may have diverse
needs and therefore they may not follow one single repetitive design. Architect/Design
Consultants is expected to demonstrate different design ideas for XXX Buildings while
responding to Urban Design Guidelines.
1.2. Topographical Survey of the Site

Architect/Design Consultants shall carry out total station surveys of the site areas under
development, and will take into account the master plan / ongoing proposals on levels and
infrastructure.
1.3. Vision Development

Architect/Design Consultants shall develop a comprehensive vision for the Architectural
Character of buildings including Master Plan/design of building under construction and submit a
report to that effect for the acceptance of IIT Mandi.
1.4. Design, Specification, Bill of Quantities and Cost Estimate

i. Architect/Design Consultants shall develop preliminary design of various buildings and
services (Internal and External) all inclusive like Architectural including furniture layout,
structural system, sanitary, drainage, dual plumbing, rain water disposal and harvesting,
firefighting, ICT infrastructure, ELV system such as DATA networking, security, IBMS /
SCADA, electrical, electronic and communication systems design, heating, ventilation
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and air conditioning design (HVAC) and other mechanical systems, elevators and allied
fields such as landscape design, interior design, graphic design and other requirement of
parcel development, signages etc. Such comprehensive details architectural design shall
be integral to and blend harmoniously with the construction in progress and similar
details provided by or prescribed by any other agency authorized by IIT Mandi.
ii. Preparation of detailed cost estimate based on latest CPWD Delhi schedule of rate,
submission of BoQ (Bill of Quantities).
iii. Non-scheduled items included in the detailed estimate shall have rate analysis as per the
CPWD format, detailed technical specifications for items used, tests, acceptance norms
for all materials and finished items and mode of measurement as per the Bureau of Indian
Standards / International Standard / Sound Engineering Practices, where BIS /
International Standard are not available as per the approval of Engineer-in-Charge, along
with detailed drawings to form part of NIT.
iv. BOQ so prepared will be for the purpose of competitive bidding hence all details like
listing of products, makes and vendors etc. shall conform to Govt. and CVC guidelines.
Architect/Design Consultants and his team should make themselves conversant with the
latest guidelines. These guidelines are in Public Domain.
1.5. Structural System

i. Preparation of conceptual structural system, DBRs (Design Basis Reports), detailed
structural analysis and design of complete buildings.
ii. On approval, the design details and detailed construction drawings shall be prepared and
submitted for inclusion in NIT.
iii. Detailed structural design calculations and GFC drawings as per relevant Indian codes of
practice of recent revisions for construction purpose.
iv. Structural drawings shall be proof checked as decided by IIT Mandi nothing extra shall
be paid to Architect/Design Consultants for the same.
1.6. Public Health Engineering System

i. Scope includes preparation of DBRs (Design Basis Reports) for providing both internal
and external water supply and sewage systems. Entire design shall be as per latest IS
codes.
iii. Detailed design calculations and GFC drawings as per relevant Indian codes of practice
of recent revisions for construction purpose.
iv. Approval of a peer reviewer or a proper proof checker as decided by IIT Mandi.
1.7. Electrical System

i. Scope includes preparation of DBRs for providing internal and external electrification
system with necessary electrical rooms, cablings, power supply network including sub-
station, street lighting etc. Scope of work also includes preparation of conduit layouts for
provision of telephone, computer cable, LAN, TV, ELV systems etc. Entire design shall
be as per latest IS codes and recommended procedures of original equipment
manufacturers.
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1.8. Fire Fighting System
i. Scope includes preparation of DBRs for entire firefighting system like fire detection, fire
alarm and firefighting arrangements confirming to relevant Indian Standard Codes / NBC
and as per the requirements of local statutory authorities.
iv. Approval of a peer reviewer or a proper proof checker as decided by IIT.
1.9. HVAC & other Mechanical works

i. Scope includes preparation of DBRs as per the intentions of Master Plan and IIT
MANDI’s requirement and as per relevant Indian Standard Code / NBC.
1.10. Landscape Architecture

Architect/Design Consultants shall provide complete landscape design of the part land parcel
under XXX zone including following:
i. a) Landform and grading
b) Surface drainage design and water management
c) Landscape Irrigation design
d) Detailed open space design – All hard and soft areas
e) Planting design
f) Landscape structures and features
g) Garden Furniture design
h) Illumination design
i) Graphic design and signage
j) Co-ordinated design development with all services and landscape features outside the
part land parcel.
1.11. Proof Checking, Obtaining Statutory Approvals & Periodic Supervision

i. Getting proof checked all Structural design, Services and Infrastructure design from third
party as per advice of IIT Mandi. The Architect/Design Consultants should coordinate
with the third party and establish proper working relation with a view to deliver drawings
duly checked and approved by the reviewer within the time frame for ensuring smooth
progress of the work at site. The charges for the peer review / proof checking shall be
borne by Architect/Design Consultants
ii. Obtaining statutory approvals from all the local authorities and associated liaisoning, by
preparing the necessary reports/submissions as required by the statutory authorities and
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incorporating necessary changes or making modifications in the designs based on inputs
received from the statutory authorities.
iii. Periodic Supervision by competent Architect / Engineer for project supervision to ensure
execution of work as per the details given by the Architect/Design Consultants. They are
to coordinate with the PMC and assist them for smooth progress of project by giving time
inputs / approvals / clarifications / interpretations of the GFC drawings as and when
required by the PMC.
iv. Architect/Design Consultants shall appoint a full time Architect/Engineer at the project
site having a minimum of six year experience.
1.12. Design Response for Barrier free architecture, Environment and Energy Sensitivity
i. The design should be responsive to create a barrier free environment for differently-abled
people. Appropriate National / International Design codes and practices shall be used as
reference for above.
ii. The building designs should be in conformity with the various parameter of the
applicable Energy Conservation Building Code.
iii. Design aspects shall be incorporated for environmentally sensitive and sustainable
development of the campus by incorporating green building technologies and the
Information & Communication technologies in the development. Architect/Design
Consultants shall assist IIT Mandi in getting GRIHA accreditation or rating as desired by
IIT Mandi.
iv. While designing special passive systems for energy responsiveness or creating better
comfort conditions the Architect/Design Consultants will have to support the design
decisions using energy simulations studies.
v. The simulation results will show effectiveness and possible comfort achievable in the
space. Using the study results Architect/Design Consultants will suggest passive design
solutions in the building.
vi. Sizing for Passive systems, on and off cycle if any, Operation schedule if any shall also
be provided by the Architect/Design Consultants.
vii. Presentation of the studies, suggestions and effective conclusions with IIT Mandi at
regular intervals. The process should lead to detailed engineered intervention in the
architectural drawings to produce a working set of drawings for construction, installation,
testing and commissioning the passive or active system.
viii. Testing, commissioning and troubleshooting of any systemic defects during first year of
its performance.
1.13. Exclusions
The cost of conducting Geotechnical and hydro-geological investigations if required will be
borne by Architect/Design Consultants. However the responsibility of getting any kind of
surveys and investigations lies with the Architect/Design Consultants. IIT Mandi may assist or
guide Architect/Design Consultants as per its discretion.
2. Stages of Work and Deliverables

All the components mentioned in the scope of work will be submitted by Architect/Design
Consultants to IIT Mandi in following stages:
i. Concept design and drawings along with design brief.
ii. Preliminary drawings and Estimates
iii. Detailed drawings and Detailed Estimates
iv. Good for Constructions drawings
v. Execution Stage
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vi. Post Execution stage
Note: All submissions in the above mentioned stages will be in the form of Reports & Drawings,
Architectural Models and Power Point presentations. At each stage of submission,
Architect/Design Consultants will submit printed copies as well as soft copies in PDF, Autocad
file / Dwg format, along with 3D Visual renderings, Walkthroughs and Architecture Models at
suitable scale.
2.1 Concept Design Stage: Deliverables

i. Ascertain IIT Mandi's requirements, prepare Master Plan, site constraints & potential; and
prepare Architectural programme brief for IIT Mandi's approval.
ii. Furnish report on measures required to be taken to mitigate the adverse impact, if any, of
the existing and / or proposed development on its immediate environs.
iii. Submit Design Basis Reports for various components.
iv. Prepare alternate conceptual designs.
v. As per inputs from IIT Mandi modify the design alternatives.
vi. Submit 3 sets of hard copies of documents and drawings during design development as
well as after acceptance of the proposal along with soft copies (Pdf as well as dwg.
Autocad format) in compact discs.
vii. Prepare rough estimate of project cost.
2.2 Final Design and Preliminary Estimates Stage: Deliverables

i. Prepare and submit designs for final approvals
ii. Prepare Design Basis Reports for various components
iii. Submit all approved documents in 3 sets of hard copies of documents and drawings along
with soft copies (Pdf as well as dwg. Autocad format) on compact discs.
2.3 Detailed Drawings and Detailed Estimates: Deliverables

i. Prepare detail drawings, specifications and Bill of Quantities (BoQ).
ii. Preparation of detailed estimates based on CPWD schedule of rates applicable to
Kamand, Distt. Mandi (H.P.). Rate analysis and specifications for non-DSR items,
Special Conditions required other than general conditions of CPWD Tender
iii. Prepare tender documents. In case the tender document is prepared by any other agency,
this shall be vetted by Architect/Design Consultants
iv. If required assist IIT Mandi to invite, receive and analyse tenders, prebid meetings etc.
v. If required advise IIT Mandi on Pre- qualification of agencies, and award of work to
contractors.
vi. If required prepare and finalise Schedule of works along with the Contractor and IIT
Mandi.
vii. Submit 3 sets of hard copies of documents and drawings along with soft copies (Pdf as
well as dwg. AutoCAD format) on compact discs.
2.4 Good for Construction Drawings: Deliverables

i. Prepare and submit complete sets of Good for Construction drawings with all details and
specifications for each Building / construction item as per Time Schedule.
ii. The complete set of drawings shall be submitted to IIT Mandi for approval.
iii. Make revisions if any in the drawings as per IIT Mandi’s instructions.
iv. Submit 5 sets of hard copies of documents and drawings along with soft copies (Pdf as
well as dwg. Autocad format) on compact discs.
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2.5 Execution Stage: Deliverables
i. Make revisions and issue drawings for proper execution of work during construction.
ii. Assist IIT Mandi to approve samples of various materials and work items.
iii. Check and approve shop drawings including design of connections submitted by the
contractor/ vendors.
iv. Evaluate the Construction Works and wherever necessary resolve design and detailing
issues that arise at site, clarify any decision, offer interpretation of the
drawings/specifications, attend meetings to ensure that the project proceeds generally in
accordance with the conditions of contract and keep IIT Mandi informed and render
advice on actions.
v. Periodic Supervision by competent Architect / Engineer for project supervision / quality
control. If necessary IIT Mandi can ask Architect/Design Consultants to appoint a full
time Architect / Engineer at the project site as mentioned under Para 1.12(iv)
vi. Issue Certificate of Completion of works as per the format to be prescribed by IIT Mandi.
Note: During above work stages Architect/Design Consultants will have to attend
weekly/fortnightly/monthly meetings at IIT Mandi to demonstrate the work progress and take
inputs from IIT Mandi.
3. Time Schedule
Architect/Design Consultants should complete the work within a period of 150 days from
initiation date: XXX. The following shall be the time schedule for completing various stages:
(i) Concept design: 02 weeks

(ii) Final Design: Within 02 weeks after the approval of Concept Design.
(iii) Detailed estimate: 4 weeks
(iv) Detailed Structural drawings, Good for Construction Drawings: Starting from 8
weeks to 20th weeks (1st set by 12 weeks).
(v) Execution Stage: As per schedule prepared by IIT Mandi.
4. Fee for Providing Consultancy

IIT Mandi shall pay a fee of XXX (XXX only) on the project. This will include costs for
development of buildings and land, interiors, internal and external infrastructure, landscape and
signage development as defined earlier.
4.1 Conditions:
i. This payment shall cover:
a. Preparation and delivery of all deliverables to be submitted by consultant to IIT
Mandi during or at the end of submission stages for developing Comprehensive
Architectural Design of XXX Buildings and support facilities at IIT Mandi’s
Permanent Campus.
b. All visits during the period of this agreement for submissions, presentations, and
meetings by team members of Architect/Design Consultants with IIT Mandi for
all works pertaining to the assignment under award.
c. If IIT Mandi requires any visits outside of Kamand campus, Distt. Mandi (H.P.)
and site, travel expenses for the same shall be reimbursed as per actual.
Income Tax and all other taxes shall be deducted at the prevailing rates.
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4.2 Payment Schedule
The payment of the above sum shall be made by IIT MANDI to consultant based on
completion of tasks as per schedule given below:
Sl. No Days after Activities to be completed Payment Remarks
acceptance of schedule as per
offer architect fee
1 Master plan for each area as per Per Acres 100% on

direction of IIT Mandi completion of
work
2 Architectural works All the
1. Plan of each land parcel as per broad 10% activities have
scope of work. to be
2. 10% completed
Preliminary drawings & obtaining
within 150
approval for each land parcel.
days.
3. Detailed Architectural drawings, 10%
detailed proposal for services and
obtaining approval (for each land parcel)
as per broad scope of work.
4. Detailed services drawings, detailed 20%
90 – 150 Structural analysis alongwith computer
Days model, detailed estimate along with rate
analysis for all market rate item, bill of
quantities & tender document for each
land parcel.
5. Detailed Structural drawings & service 20%
drawings for each land parcel.
6. Landscaping work which includes Per 100% on

detailed drawings of landscaping work Acres completion of
required to be executed as per work
requirement of IIT Mandi for each land
parcel. Work includes detailed estimate
and tender document for each land
parcels.
Note: The remaining payment of 30% of the fee shall be linked to construction as per agreement.
IIT Mandi may repeat building for which payment shall be made once i.e. repetition is to be
paid once.
At any stage based on the work progress IIT MANDI may consider to make part payment on
pro rata basis to the Architect/Design Consultants.
4.3 Notes
i. Architect/Design Consultants will have to deposit Performance Guarantee (PG) in
form of bank guarantee on scheduled bank amounting to 10% of the estimated fee
which will be valid initially for a period of 2 years with a provision for further
extension if necessary in the event of extension of period of completion of job. The
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PG shall be submitted within 10 days from the date of award of work. The date of
start of work shall reckon after 10 days from the date of award.
ii. The rate(s) shall be inclusive of all tax(es) as applicable and nothing extra on this account
shall be payable. Income Tax shall be deducted at source on the amount paid at the
prevailing rates. IIT Mandi shall issue to Architect/Design Consultants a certificate of
tax deducted at source (TDS) in due course of time.
iii. Architect/Design Consultants shall raise the bill upon completion of every stage referred
above. Payment shall become due to Architect/Design Consultants only after IIT Mandi
ensures that the quality of work is in accordance with the terms of this
agreement. However part payment on prorate basis at any stage may be considered if
justified.
5. Other Terms and Conditions

(i) Period of Contract will be two years from the date of signing of the agreement.
Depending on project requirements and Architect/Design Consultants’ performance IIT
Mandi may extend the contract period.
(ii) Architect/Design Consultants shall assist IIT Mandi in its endeavour to complete the
consultancy contract in stipulated time from the date of actual commencement of the
work. The payment to Architect/Design Consultants shall be as specified in clause-4 and
nothing extra shall be paid for delay/ variation in site, requirements of project and on
any other account. Architect/Design Consultants shall not be entitled for any
reimbursement, whatsoever. The decision of IIT Mandi in this regard shall be final and
binding.
(iii) As the project has to be completed on fast track, the work shall be carried out with due
diligence and as per time schedule. In case of any delay / default Architect/Design
Consultants shall pay by way of agreed compensation an amount equivalent to 1.00%
(One percent only) of the total amount of fee payable for each week of delay subject to a
maximum of 10% (Ten percent) of the total fee payable. The decision of IIT Mandi in
this regard shall be final and binding.
(iv) If Architect/Design Consultants fails to provide any drawing or details as per the
agreement, IIT Mandi shall get it done at the risk & cost of the Architect/Design
Consultants, and it shall be recovered from the due payment of the Architect/Design
Consultants.
(v) IIT Mandi may ask a third party /an independent reviewer to review any or all the
submissions done by the Architect/Design Consultants. In case the work is not found
satisfactory, IIT Mandi shall get the work done at the risk & cost of the Architect/Design
Consultants, and it shall be recovered from the payment due to the Architect/Design
Consultants.
(vi) IIT Mandi may on its own or through a third party review structural and services done
by the Architect/Design Consultants. In case the work is not found satisfactory, IIT
Mandi shall get the work done at the risk & cost of the Architect/Design Consultants,
and it shall be recovered from the payment due to the Architect/Design Consultants.
(vii) No extra payment shall be due to Architect/Design Consultants if there are any changes
in the site shape or profile, program requirements at any stage of the plan preparation.
(viii) Architect/Design Consultants agrees that they will be fully responsible in their capacity
as Architect/Design Consultants under these presents for the soundness and correctness
of all architectural and structural designs and drawings of the buildings, and of every
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portion thereof and of the installations as are entrusted to Architect/Design Consultants
and/or special consultant appointed by them and for the conformity of the buildings and
the installation to the plans, designs and specifications approved by IIT Mandi provided
that the instructions of Architect/Design Consultants are not overridden by IIT Mandi.
(ix) Architect/Design Consultants shall promptly notify IIT Mandi of any changes in the
constitution of their firm. It shall be open to IIT Mandi to terminate this agreement on
the death, retirement, insanity or insolvency of any person being partner in the said firm,
or on the addition or introduction of a new partner without the previous approval in
writing of IIT Mandi. But in the absence of and until its termination by IIT Mandi as
aforesaid, this agreement shall continue to be in full form and effect notwithstanding any
changes in the constitution of the firm by death, retirement, insanity or insolvency of
any of its partners or the addition or introduction of new partner. In case of death or
retirement the surviving or remaining partners of the firm shall be jointly and severally
liable for the due and satisfactory performance of all the terms and conditions of the
agreement.
(x) IIT Mandi expects that the appointed consultant should ensure that the Project Architect
whose profile has been submitted at the time of application for selection of architect
consultant is involved in complete design process till the execution and completion of
the project.
(xi) The appointed consultant should ensure that there is continuity in the Project Architect
as well as team members in all stages of design and execution till completion of the
project.
(xii) The appointed consultant should ensure that the Project Architect is present in each
meeting at all stages of the project. The Project Architect will not delegate the project to
his / her colleague or other person and will be solely responsible for design and all
deliverables till the completion of the project. If for some unforeseen reason the Project
Architect leaves Architect/Design Consultants firm or is not able to lead the team, IIT
Mandi at its sole discretion may terminate the work order or may transfer the work to
any other Architect/Design Consultants. Only in exceptional circumstances and on its
sole discretion, IIT Mandi may allow consultant to replace the Project Architect.
(xiii)Architect/Design Consultants will ensure that Architect/Design Consultants’s fee
structural, and MEP service remain the same throughout the project. However, in case
their performance is found unsatisfactory IIT Mandi may ask their replacement as
appropriate.
(xiv) Architect/Design Consultants shall not disclose any information and data furnished to
them by IIT Mandi to any third party nor shall they disclose any drawings, reports,
specifications, manuals and other information developed and prepared for IIT Mandi by
Architect/Design Consultants and his Sub-contractors and the Personnel of either of
them, without prior written approval of IIT Mandi.
(xv) Time taken by IIT Mandi in giving comments/ approvals will be considered extra. Any
inordinate delay by statutory authority in giving approval can be waived from time
schedule of Architect/Design Consultants at the sole discretion of IIT Mandi & may be
given only if IIT Mandi is satisfied that the Architect/Design Consultants have put their
best efforts is seeking such approvals.
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6.1 Copyright
Drawings, specifications, and other documents, including those in electronic form,
prepared by Architect/Design Consultants in consultation with IIT Mandi for this project are
Instruments of Service, and Architect/Design Consultants along with IIT Mandi shall be deemed
the author and owner of any such Instruments of Service and shall retain all common law,
statutory and other reserved rights, including copyrights. After IIT Mandi has paid
Architect/Design Consultants in full for any and all services rendered pursuant to the Agreement
and the Terms and Conditions, including the costs and expenses incurred in connection
therewith, IIT Mandi shall be the owner of copies, including reproducible copies of such
drawings, specifications, and other documents (including but not limited to digital memory
storage media) for information, reference, and use in connection with the construction, use and
occupancy of the Project.
By signing this agreement and accepting the compensation thereafter, Architect/Design

Consultants permits the transfer of rights for use of drawings, specifications, other documents
and information provided in the Architectural services report and documentation for the purposes
of publishing the information related to the development of Architectural services of IIT Mandi's
Permanent Campus through any publisher or exhibiting the same at the different technical and
other forums worldwide. Architect/Design Consultants shall not be responsible for, or otherwise
liable for any damages or claims arising out of or resulting from changes made to the drawings,
specifications, and other documents by IIT Mandi or by any person other than that from the
Architect/Design Consultants. Architect/Design Consultants shall not claim any royalty from IIT
Mandi on account of publishing the information of the exercise of developing Architectural
services of IIT Mandi’s Permanent Campus in electronic, print and other media.
IIT Mandi acknowledges that the documents prepared by Architect/Design Consultants in

connection with the project are instruments of professional service and not products. The
documents are subject to professional interpretations relating to changed circumstances,
including the passage of time. Such documents on completion of the said project are not intended
or represented to be suitable for additions, extensions and alterations, by another professional
organization or used in any other project. Any use or re-use without written verification or
adaptation for the specific purpose intended shall be at IIT Mandi's sole risk and without liability
or legal exposure to the Architect/Design Consultants.
6.2 Laws, Rules and Regulations

Architect/Design Consultants will use their best professional efforts to (a) identify laws,
rules and regulations, relevant to the Project, (b) interpret the same in a reasonable manner, (c)
seek advice of governmental officials and/or IIT Mandi's legal counsel when questions of
interpretation and/or applicability arise, and (d) produce reports, plans, and other documents,
which are consistent therewith. Having done so in accordance with normal standards of good
professional practice, Architect/Design Consultants would have met its obligation of rendering
the agreed service for the payments made by IIT Mandi, and will not be responsible for contrary
interpretations or determinations by enforcement authorities or others.
6.3 Miscellaneous
The agreement between IIT Mandi and M/S XXX CONSULTANT (MEP) with respect to
M/S XXX ARCHITECT/DESIGN CONSULTANTS' services described herein, supersedes all
prior agreements, and may be amended only in writing. IIT MANDI and M/S XXX
ARCHITECT/DESIGN CONSULTANTS each binds itself and its partners, successors,
executors, administrators and assigns to the other party of the Agreement and to the partners,
successors, executors, administrators and assignees of such other party, in respect to all
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35
covenants of the Agreement; except as above, neither IIT MANDI nor M/S XXX
CONSULTANTS (MEP) will assign, sublet or transfer their interest in the Agreement without
the written consent of the other.
6.4 Arbitration
During the period of the project, IIT MANDI will Endeavour to provide Architect/Design
Consultants any assistance as required, which will not involve any financial implications. In the
unfortunate situation of any and all disputes, disagreement and controversies arising in any
manner, which cannot be settled by mutual agreement between IIT MANDI and M/S XXX
CONSULTANT, the matter shall be submitted to arbitration.
For this, IIT MANDI and M/S XXX CONSULTANT shall nominate (in writing) one
Arbitrator each. In turn, these two Arbitrators shall nominate (in writing) an Umpire. In case,
these two Arbitrators do not agree on any particular matter, the decision of the Umpire shall be
final and binding on both IIT MANDI and M/S XXX CONSULTANTS. All other provisions of
the Arbitration and Conciliation Act 1996 (with amendments) shall apply and the venue of
Arbitration shall be Distt. Mandi (H.P.).
6.5 Termination
i. IIT MANDI may terminate this Agreement by providing 7 days notice. In addition to the
above, IIT MANDI shall be entitled to forthwith terminate the agreement and encash the
bank guarantee if it is found that:
a. The team leader whose profile has been submitted by Consultant at the time of
application for RFP is not involved in any of the project stage or is not present in
the meetings.
b. The team leader has delegated the project to his / her colleague or other person.
c. There is no continuity in the participation of team leader or team members of
d. Architect/Design Consultants has made misleading or false representation, or has
deliberately suppressed the information in the forms, statements and enclosures
required to be submitted during various work stages
e. Architect/Design Consultants has hidden the record of poor performance, such as
abandoning projects, not properly completing the assigned projects, or financial
failure/weaknesses, as submitted to IIT Mandi in the Request for Proposal
submitted to undertake the consultancy of IIT Mandi’s Permanent Campus under
Phase I C; and
f. Architect/Design Consultants has resorted to any unethical means, like
influencing the Board of Assessors
ii. IIT Mandi also reserves the right to terminate this contract, If Architect/Design
Consultants does not deliver the products expected of them during or at the end of this
exercise of Architectural Design of IIT Mandi's Permanent Campus, or if IIT Mandi
abandons the whole or part of the work remaining to be carried out at any time.
iii. IIT Mandi shall award payments to Architect/Design Consultants for the submission and
work stages for which IIT Mandi has granted approvals. IIT MANDI reserves the right to
award the remainder of the contract to any other Architect/Design Consultants.
iv. IIT MANDI reserves the right; in its sole discretion and for any reason whatsoever to
terminate this Contract.
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6.6 Jurisdiction of Courts
For any breach of the terms and conditions of this Agreement or for issues relating
thereto with respect to its interpretation, liabilities, or any other issue, the courts at Mandi shall
have the sole and exclusive jurisdiction to entertain and decide the issues involved.
6.7 Governing Law

This Agreement is executed in Mandi and shall be governed, construed and enforced
according to the laws of India.
6.8 Damages
In the event of any breach of the terms and conditions of this Agreement by the
Architect/Design Consultants, IIT MANDI shall be entitled in law to recover from
Architect/Design Consultants liquidated damages ascertained and quantified in accordance with
the actual loss occasioned by the breach of terms and conditions.
6.9 Confidentiality
Architect/Design Consultants agrees that any information provided to them for discharge
of their obligations under this contract is confidential and it shall be used for the purposes of this
Agreement only and the same shall not be disclosed to any third party.
IIT MANDI and Architect/Design Consultants declare that this agreement is executed
voluntarily and without any undue influence/coercion.
NOW, IN WITNESS WHEREOF the parties to this agreement hereto have executed this
Agreement on the Day of XXXX at Mandi.
For the Architect/Design Consultants, represented by
Name and Address
Signature
In presence of Witnesses
1.
For Indian Institute of Technology Mandi
1.
In presence of Witnesses
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Schedule of quantity
Name of work: Selection of architect/design consultant for developing master plan, providing architectural
design, structural design and all other consultancy services for construction of academic buildings, hostels
including landscaping work in various land parcel of IIT Mandi at Kamand.
Item
Description of Item Qty Unit Rate Amount
No
1 Master planning of various land parcel as per entire satisfaction and 76 Acres
direction of IIT Mandi.
Work includes plan of land parcel where buildings are to be
constructed showing location of the buildings, roads all the services
etc. as per entire satisfaction & direction of IIT Mandi.
2 Students hostel/ dining hall (17118 sqm + 40500 sqm) and married 60,486 Sqm
research scholar cum project employee hostel (2868 sqm) in land
parcels as per direction of IIT Mandi.
Works include plan of the land where building are to be constructed
showing external services etc., preliminary drawings and its
approval, detailed architectural drawings, detailed proposal of
services and approval, detailed services drawings (storm water drain,
electrical cable, fire-fighting, internet cables etc. as mentioned in
document), structural drawings, detailed estimate, bill of quantities,
rate analysis of market rate item and tender document and other
details as mentioned in the document (NIT).
3 Academic block building (10,000 sqm) and lecture hall complex 16,360 sqm
(6,360 sqm) in land parcels as per direction of IIT Mandi.
Works include plan of the land where building are to be constructed
showing external services etc., preliminary drawings and its
approval, detailed architectural drawings, detailed proposal of
services and approval, detailed services drawings (storm water drain,
electrical cable, fire-fighting, internet cables etc. as mentioned in
document), structural drawings, detailed estimate, bill of quantities,
rate analysis of market rate item and tender document and other
details as mentioned in the document (NIT).
4 Landscaping work in various land parcel as per entire satisfaction 32 Acres

and direction of IIT Mandi.
Work shall includes detailed drawings of landscaping work required
to be executed as per requirement of IIT Mandi for each land parcel.
Work includes detailed estimate and tender document for each land
parcels.
Note:-
1. Quoted rate shall be inclusive of all applicable taxes including GST (nothing extra shall be payable).
Statutory deduction as per prevailing rates shall be deducted from the running bill.
2. Area is tentative & can be increased or decreased as per requirement. Decision of IIT Mandi in this regard shall be
final & nothing extra on this account shall be payable.
-sd-
Superintending
Signature Not VerifiedEngineer
Digitally signed by SIDDHARTH JAMWAL
Date: 2022.12.30 11:34:03 IST
Location: eProcure-EPROC
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IIT Mandi Tendernotice - 1

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IIT Mandi Tendernotice - 1

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INDIAN INSTITUTE OF TECHNOLOGY MANDI

Notice Inviting e-Tenders

Date & time of opening of

Cost of tender document

EMD and other original

At the time of opening of bid by bidder or

13-01-2023 at 11:00 A.M.

21-01-2023 upto 03:00 PM

activities as per clause

architectural design, structural

150 days for

academic buildings, hostels

ARCHITECTURAL CONSULTANCY SERVICES

SELECTION OF ARCHITECT/DESIGN CONSULTANT

1.4 Evaluation Methodology (Stage-1)

1.5 Broad construction requirements

S.No Facility Approximate area in

Student’s hostel/Dining block

Master plan & Eco-management plan

1.6.3 Guidelines to be followed:

1.7 Responsibility of Architect/Design Consultant

b) The Architect/Design Consultants shall discharge their obligations under this

d) The Architect/Design Consultant shall be responsible for any discrepancies, errors

IS codes as followed by CPWD for similar work shall be followed by the

1.8 Requirements for Submission for Stage-1:

1.12 TIME SCHEDULE

1 Master plan for each area as per Per Acres 100% on

f) Landscaping work which includes Per 100% on

1.14 RESPONSIBILTY FOR ACCURACY OF PROJECT REPORTS:

1.15 SUBMISSION OF DOCUMENTS

Original documents including tender cost, EMD, Minimum Eligibility Criteria

1.16 SUBMISSION DATE

Submission of Queries and Pre-bid Meeting

1.17 Disqualification from the Selection Process

a) Make misleading or false representation, or deliberately suppress any information

1.18 Important Notes:

FORMAT FOR SENDING QUERIES

Subject: Query regarding the submission

Reference: Tender document issued by IIT Mandi for Selection of “ARCHITECT/DESIGN

With reference to above, we have following queries:

Sr. No. Query

Authorized Representative of the Architect/Design Consultant

Subject: Cover Letter / Submission of TENDER DOCUMENT

Reference: TENDER DOCUMENT issued by IIT Mandi for Selection of ARCHITECT/DESIGN

We are submitting our proposal with total … number.

(a) Financial Information - Details to be furnished duly supported by figures in audited

Signature of Chartered Accountant with seal Signature of Applicant

EXPERIENCE OF TEAM LEADER (PROJECT ARCHITECT)

No. of Years of Professional Experience:

Details of Projects being handled

Any other information member may desire to highlight: (Awards/accolades won)

No. of Years of Professional Experience:

Any other information member may desire to highlight: (Awards/accolades won)

Name of the Client

Name of contact person:

Project Area in Sqm

Project cost (in Rs.)

Consultancy fee (in Rs.)

Project status (ongoing / completed)

Stipulated Date of completion

Actual Completion Date

Consortium Details if any:

Lead Architect/Design Consultant