Applies To: All HSC Hospitals

Responsible Department: Purchasing

Title: General Purchasing Policy

Patient Age Group: (X) N/A ( ) All Ages ( ) Newborns ( ) Pediatric ( ) Adult

POLICY STATEMENT
It is the policy of the University of New Mexico Health Sciences Center (UNMHSC) Clinical
Operations that the Purchasing Department have the sole responsibility of purchasing supplies,
equipment, and services as governed by 13-1-97, NMSA in order to achieve maximum value for
hospital funds.

APPLICABILITY
Purchasing/Material Management, all other individuals involved in the purchase of goods of
services for the organization.

POLICY AUTHORITY
Executive Director of Material Management

REFERENCES
New Mexico Statutes Annotated 1978, Chapter 13, 1978, 1985 replacement, 1997 Supplement.
NMAC Rp.w.4.1 NMAC, 09-03-05

IMPLEMENTATION PROCEDURES
1. All funds received by the hospital, regardless of their source, are considered to be hospital
funds and are governed by the Purchasing policies.
2. Purchases made prior to receiving appropriate administrative and Purchasing Department
approvals will be reported to the Chief Executive Officer and Administrators. The only
exception would be for purchases when an emergency situation exists (see Hospital Policy
and Procedure, Emergency Purchases.)
3. The Purchasing Director, will be responsible for maintaining records, implementation of
correct procedure, and awareness of the State Purchasing Act or any directive affecting
purchasing procedures.

SUMMARY OF CHANGES
Update General Purchasing Policy, 6/00

DOCUMENT APPROVAL & TRACKING

Item Contact Date Approval
Owner Director, Purchasing/Materials Management
Legal (Required) Y
Official Approver Sheena Ferguson, Interim Administrator, Professional & Support Svcs Y
Official Signature 10/1/2008
Effective Date 10/1/2008
Origination Date June 1986
Issue Date Clinical Operations Policy Coordinator 10/3/2008

_________________________________________________________________________________________________________________
Title: General Purchasing
Owner: Director, Purchasing & Materials Management
Effective Date: 10/1/2008
Doc. #2376
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