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Sales Order – Inventory to Cash Receipt

Explanations
This document describes the standard process flow for selling inventory items.

Process flow

1 2 3 4
Sales Order Customer Invoicing Cash
Shipment Receipts

Sales Order is starting point to register the information from customers.

Expected Accounting Entries

# Debit Credit
1 - -
2 COS Inventory
3 AR Sales
4 Cash/Bank AR

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Step 1

Go to menu [Sales Management/Order Management/General Operations/Order Entry] create new

order.

Select customer and fill in other mandatory information under Summary tab accordingly.

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Add a new stock line with desire quantity, sales prices and discount. Once is saved, a corresponding
release line will be created in the Releases tab.

Change the Order Quantity and Ship By in the Releases tab if it is a partial release.

At this point, the order is ready to be shipped on the specified date. To hold the order from
shipment, check the Hold checkbox in Header tab. Prior to this, the setting Allow Shipments for
Orders on Hold in menu [System Management/Company Maintenance/Company] has to be turned
off. From the Action menu, print Sales Order Acknowledgement form.

Save and close the Sales Entry.

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Step 2

Go to menu [Material Management/Shipping / Receiving/General Operations/Customer Shipment

Entry].

Create New Customer Shipment fill in Additional Information for Vehicle.

Click <Mass Shipment> to select orders to be shipped. Mark the Shipped checkbox to ship all
selected orders.

From the Action menu, click Print to print Packing Slip for the shipment.

Save and close the Customer Shipment Entry.

Accounting entries

Debit Credit
Our Ref COGS Stock
GL Control Product Group Part Class
Account COS Material Inventory/Expense
Context

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Where to view?

[Material Management/Inventory Management/Reports/Inventory/WIP Reconciliation]

[Material Management/Inventory Management/Reports/Material Transaction Detail]

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Step 3

Go to menu [Finance Management/Accounts Receivable/General Operations/Invoice Entry]. From

the Action menu, get Shipments that are ready to be invoiced.

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Click <Manual Selection> to select Shipments.

Select Shipments and click <OK> to proceed.

Selected Shipments will be populated accordingly in the AR Invoice Entry. Once details are verified,
go to Action menu, print and post the invoice.

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Custom Print Out AR Invoice format Mowilex

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Accounting entries

Debit Credit
Our Ref AR Revenue
GL Control Customer Product Group
Account Receivables Sales
Context

Where to view?

[Financial Management/Accounts Receivable/General Operations/Invoice Entry/Actions>Group>Edit

List]

[Financial Management/Accounts Receivable/General Operations/Invoice Tracker]

[Financial Management/Accounts Receivable/General Operations/Aging Account Receivable]

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Step 4

Go to menu [Financial Management/Accounts Receivable/General Operations/Cash Receipt Entry]

to perform sales receipt. Specify check number, amount and customer.

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Select the processed invoice in Step 3 to knock it off from AR. Post the cash receipt to complete the
process.

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Accounting entries

Debit Credit
Our Ref Cash/Bank AR
GL Control Bank Customer
Account Cash Receivables
Context

Where to view?

[Financial Management/Accounts Receivable/General Operations/Cash Receipt Entry/

Actions>Group>Edit List]

[Financial Management/General Ledger/Accounts Receivable/Cash Receipt Tracker]

[Financial Management/General Ledger/Accounts Receivable/Dashboard Listing Payment & AR]

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